Amendment in Purchase Order

Dear Sir/Madam,
How is it possible to amend in Purchase Order when the Purchase order is already approved for Item as well as service order after finally Punching the PO after approval.\
Regards
Niladri Bhusan Harichandan

Hi Niladri........
Its absolutely not possible to ammend any of the document once its approved. You need to cancel it frist then go for new PO as ammended PO..........
Regards,
Rahul

Similar Messages

Amendment to purchase order

dear all
Is there is any option in sap for make Amendment to purchase order regarding rate , adress,payment terms , as i dont want give authorisation me22 to perticular user.Also can set automatic expire po after 10 days if no action ex.release taken on it?
pls help
Vipin

You need to use the Release Process with Workflow to fulfill some of your requirements..
You can set the workflow in such a way that if PO is rejected then there will Automatic deletion indicator against the Line Items..
There is no expiry concept in PO only deletion / Block .
As far as PO amendement in the release process you can set the Changability indicator to Some Release Codes.
So the user's assigned with that Codes can amend the PO. also you can assign field selection to the Trxn Codes which in turn assigned to the Authorization object & to the User.

Amend approved Purchase Order

How do I amend a purchase order that is already approved. Amend quantity, payment terms, etc.,

Hi Chaitanya,
I had a similar problem, there is no direct solution for this is in SAP B1 and documents created through approval process cannot be changed (atleast in the row level and other important fields that would make a difference)
However, there is a work around
Step 1. Using a stored procedure the originators of PO can be restricted from posting the document or making changes to it (add or update), however they will be able to save them as drafts.
Step 2. Using SAP inbuilt messaging service, the saved drafts can be sent to the respective authorizers who will check the document and add them, now the document is created.
Step 3. Now changes to this document can be made since it is not created through the approval procedure.
The limitations of the above method are
1. Only authorizers who are not restricted by stored procedure can make changes in the document.
2. Since the document is not created through the approval process, it can be changed by anyone who have authorization to update the document.
Please check if this solves your problem.
regards,
Murali

ME 9F - P.O Amendment to purchase order not appearing

Hai,
Recently we moved from ECC 5 to ECC 6
We face a issue in P.O printout
Eg:- When the P.O created & released now the print taken and found okey. (no goods are inwarded)
in this condition After taken the printout , Thru ME22N , i am adding 2 more line items in the p.o & deleted the existing line items and inserted some text in the Headed text . due to value changes , its been released, if we take the printout thru ME9F
The following issue noticed.
1) The Header text which is inserted its not appearing in the P.O
2) " The AMENDMENT to Purchase order " should come at the Top of the P.O , its not coming.
But same getting is working if we test thru ECC 5.0 ,
Is anything need to be done spcifically for ECC 6.0
Regards,
Suresh.P

Hi,
Please do the following check,
Go to SPRO - MM - purchasing - messages - output control - message types - define message types for PO - Execute
under fine tuned control : PO - For the PO printout condition type , ensure that short description New and Change both are maintained.

Amendment of Purchase Order

Dear All,
Please let me know can i amend the purchase order after release. Because i have no rights to unreleased the purchase order & i want to change something in purchase order but i don't know how can i change. Please suggest me.
Regards
Vimal Lakhotia

Hi,
go to spro> IMG>MM>PURCHASING>PO>Release Procedure>Define Release procedure> Release Indicator Here you have changeable indicator. Select ANY ONE according to your requirment.
1     Cannot be changed
2     Changeable, no new determination of strategy
3     Changeable, new release in case of new strategy
4     Changeable, new release in case of new strat. or val. change
In Changeability Indicator in release procedure that plays a vital role in designing of release procedure which act's in purchasing document will behave after release.
For your case Use / Set Changeability Indicator as 2 {Changeable, no new determination of strategy}in release procedure of purchase order in Release Strategy segment & save.It will result PO can be changeable after release and no release strategy will trigger again after change in PO.
Regards
Raj.

Short Closure and Permanent Closure of Purchase Orders

Dear Experts,
Our clientu2019s requirement is to close and block the processing of Purchase Orders for either partly received or no receipt at all.
The following objectives for the closure of Purchase Orders :-
1.     The useru2019s should not be able to process the Service or Material Purchase Orders after short closure of the Purchase Orders.
2.     The Budget commitments for the undelivered Services or Material should get released after short closure of the Purchase Order.
If a Purchase Order is raised for 100 nos. of a material/services @ Rs. 100 per unit, the total value of the Purchase Order will be Rs. 10000/- and GR has been prepared for say 10 nos, so the value of the GR will be Rs. 1000/-. The Purchase Order is now short closed for 90 nos. Then the following are the objectives to be achieved :-
1.     The user should not be able to make a GR/SES for 90 nos.
2.     Commitment Budget for 90 nos (Rs. 9000/- should get released from the Purchase Order.
We have tried the following :-
1.     Ticking the Delivery Completion Indicator.
2.     Putting the Last GR Date
3.     Making the Message of Last GR from Warning to Error.
4.     Locking the line item for further processing
But still the Delivery Completion Indicator, Last GR date and Unlock options are are editable to the user in ME22N and ME23N, where he can remove the tick and date and process the gr.
Please suggest a solution to achieve the above objective.
Thanks in advance.
AJ

Hi Adwait,
Reducing the quantity to 90 nos. in the Purchase Order will help in release of my commitement budget. But the line item will still be open to the user for amendment and further processing. If the user amends the purchase order again, the line item can be processed by the user again.
I want that alongwith the release of the commitment budget the line item should also be permanantly locked for modification by the end user.
Please suggest further in continuance to the above.
Thanks in advance.
AJ

Changed Purchase order triggering Email and Fax to vendor

Hello,
Ecc6.0 srm3.0.
a changed purchase order triggering email to vendor, although in the table BBPD_PO_METAOUT all the fields are unchecked and we donu2019t have customization in the table BBPD_COMP_FIELDS,
Please suggest, we donu2019t want email of fax to be triggered when we amend the purchase order,
Thanks for reply.
jairaj

When we change vendor text, It is SAP std that mail will triger to vendor

Ammendent to Purchase Orders without changing document Number

Hi Experts,
Can we issue amendment to Purchase Order without changing the Purchase Order Number for change in any of the following parameters:
(a) Quantity
(b) Unit Price
(c) Statutory Levies
(d) Delivery Schedules
(e) Technical Specifications
Kindly advice me.
Thanks in advance,
Regards,
Rounak

Hi Rakesh,
Thanks for your suggestion...........
If incase there is a PO with 100 ton of Steel and after subsequent supply of 40 tons it has been found that some of the above mentioned parameters are changed, thre how can we do the changes/amendents so that we need not issue a seperate PO. also if the supply is over the said demand qty of 100 tons (say 125 tons) how do we account the same in tghe existing PO?
Kindly advice....
Regards,
Rounak

Purchase order being processed msg

Hello All
I am trying to amend a purchase order but getting message, "Document is still being processed in background, Please try later"
Using SRM 5.0 EC
Does anyone have a solution for the above msg?
Thanks
Prakash

Hi Prakash,
Please go through the following threads:
Document is still being processed in the background
Document is still being processed in the backgroud
Document is still being processed in the background
Also have a look at this note:
Note 820040 - Canceling a workflow lock in the BBP_WFLOCK table
Thanks,
Pradeep

Reg Amended Purchase order

Hi friends
iam facing problem with amended purchase order.
when ever i make any changes to any line items in spool iam getting only those line items which got changed .
but my client want me to display all the line items . i copied standard script MEDRUCK and modified.
Pls help me with the solution
Thnaks

Hi,
In standard MM, SAP send only change on Purchase Order. See in the customizing if it's possible to resend all ( or see with your functionnal people).
Rgds

Purchase Order Amendment

Dear All,
I'm explaining the scenario below:
I have raised a purchase order.After negotiations with the vendor now I want to amend the PO already raised.The new PO should have a reference of the old PO.
Can we link both of these PO's ?
How to deal with this situation ?
simply editing the existing PO and putting reference manually is not acceptable .Any other solution?
Please guide me in this issue
Thanks in advance .
Rgds,
kannan

Hi Suresh,
Its not provide a link to the Old PO from the Amended PO. Only you can give a reference in the New PO to the PO that has been amended.
1. Create a User Field Flag (Yes / On) on header level for Marketing Documents call it as Amend PO.
Create another User Field (Text) on teh Header Level for Marketing Document call it as PO Reference,
Write a Formated Search teh Text field to display all the PO that has a Flag as Yes for the Amend PO field and then select the PO Number or the Reference No to display in the User Field (Text Field).
2. Another way is to export the PO that needs to be amended, to Word file and save it on system. And Create a User Field of type Link and then link the document to the field.
I guess this should solve your problem.
Regards,
Rohan S. Kamble.

AMENDMENT NUMBERS WHILE PRINTING OF PURCHASE ORDER.

Hi Gurus,
After Releasing the Purchase Orders, some times wee need to change the Purchase Order line items or Purchase Order Text and we take the Print out of the Purchase Order. For such Purchase Orders we want the Amendment Number at the Header Level to be printed. For example we change the Purchase order 3rd time the Header should be " Amendment NO.3 to Purchase Order No.XXXXX"
And one more is even if the User change the Purchase Order text also it should go to the Release and presently when the PO text is changed, the PO is not going to the Release.
Kindly suggest me the required customization steps to do the needful.
Thanks and Regards,
Satyanarayana

Dear
If you want po should go for release even if there is any change in the text then you have to implement the Workflow , Go for ABAP development No standard setting exist for the same

Purchase Order Version Management / Amendment Number

Hi All,
Can anyone help with the following......
Everytime we re-print a Purchase order the amendment automatically increases.
For audit purposes we have to identify every change to a PO but we do not want to have to document hundred of re-print every year.
Is there a way of controlling what justify's a changes or what triggers the amendment number to increase?
We basically want the amendment number to increase if the Po has been changed but not if we are simply reprint the document.
Many Thanks in advance, points will be rewards immediately.
Chris

Please check these helpfull links:
problem with PO amendment
po amendment
For better answers, please post your query in ABAP forum.
Edited by: Afshad Irani on Jun 3, 2010 2:42 PM

Create an alert to show Purchase Order amendment

Hi Experts
I would like to create a query/alert that will alert one of our managers each time the delivery date of a Purchase Order is ameded and which user made the amendment.
The objective is to ensure quick and efficient updates to Sales regarding the delivery of incoming product. Clearly we may have previously advised a customer of a proposed delivery date but currently it is hit and miss if we get advised of a change.
Regards
Jon

Hi Johnny,
You will find the data you need in the table ADOC. Object Type 22 is for Pucrhase Orders.
This is the data you need:
SELECT updatedate, usersign, docduedate, * FROM ADOC T0
where objtype = 22
order by docdate
Let us know if you need further help composing the alert.
Jesper

Please help in purchases order amendment dates

please help me in purchase order amendment date
how to maintain this and how it will be reflect in invoice...

Hi!
If you wanted to create an own search help for that field, just go to SE11 transaction, and create a new search help.
Join your Z-table with the customer table and create a view. Use this view in your new search help.
Regards
Tamá

Amendment in Purchase Order

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