Analysing,clearing and Maintaining GRIR Accounts

Hi All
Can anyone share with me the start to end process of clearing the GRIR clearing account which incorporates inbound deliveries. Also what are the various transactions and reports that I can run.
Also Inbound deliveries where the goods have been GRNed yet.
also what report I can run to view goods that have not been delivered yet
Thanks
Vishnu

MB5S for pending GR/IR means GR or IR has not been posted and MR11or MR!!SHOW to process the GRIR account.

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Auto Clear GRIR Account

Hi Gurus-
Client is using Moving Ave Price as their Inventory Valuation. They want to automate the clearing of their GRIR Account. If the variance is within 2% they want to post this to an Expense account. In MR11 the difference is being charged to the Inventory Account.
Is there a way to post the difference in an Expense Account? Is there another TCode that can be used to meet this objective?
Thanks!

Hi Hari,
OB74 is to be maintained for F.13 and F.13e clearing purpose not for MR11.
If you are using MAp for material then any variane will go to the stock account and if stock is not there then only it will go to PRice differnece account.
Hope still you can check for some user exit given by SAP.
Cheers
PL
Message was edited by:
Prabhat Kumar

How to clear all open GRIRs in the year end and maintained as provision ?

Hi Friends,
I would like to clear all open GRIRs in the year end and maintained as provision.
in the next year next day i would like to show as open items.
How can do it ?
I have tried to clear it. I have maintained OBYP settings also. But i am unable see as clear item.
Could you explain me how it actuallly works ?

Hi REddy,
In most of the cases, the GR/IR account will have a credit balance and would be taken as provision for liability during year end activites. So as a standard practise you need to clear them on year end.
but if you want to clear them, first you need to deselect check box Post automatically only for GR/IR clearing GL's master data.
Then pass a adjustment entry like
GR/IR GL Dr
To Provision for Liabilites GL: Cr
Above sample entry is true when your GR/IR account has a CR balance at the year end. if not post it in a reversed manner.
Now with tcode F-03, for GR/IR GL, choose all items and clear them. Now you will get the clearing doc number.
Now on start of new FY, reverse the above accounting entry with FB08.
This will meet your requirement.
Thanks,
Srinu

Vendor number in FBL3N and FAGLb03 - GRIR clearing account

Hi,
I have added a special field BSEG-LIFNR and when i run above reports, it is showing vendor number only against doc type WE and not against any other document types.
I wanted this facility to be available primarily to track GRIR account postings.
Can any one help me on this why only a particular document type shows vendor number and not the others.
Regards,
Rajanikanth

If your Purchase Orders are set up to be a 3way match then it is at the time of the Goods Receipt (WE) that the items are expensed. So if you are looking up the expense GL account then you will only see the vendor field populated on those line items where there was a GR done. If you are looking up GR/IR clearing account GL Accounts (usually a liability account) then the vendor field is populated for both the GR and IR transactions on those GL Accounts. That is at least my understanding of how that field populates. I'm not sure if there are any user exits that would allow us to change that or not.
Cindy

Clearing of Service entry sheet and Invoice -GRIR

Hi
In a Purchase order,the service entry sheets, it has multiple line items. It can now happen that a invoice is only received for the first line item and must be paid. When the line item is selected in MIRO, it however clears the total value of the service entry (all line items from the GRIR account).
The invoice was received for one item and entered.Then the full amount for this SE was cleared .Logically, the remaining amount should have been left open on the GRIR .
Can you please advice if there are any settings to be made for this or any other procedure to be followed to ensure the Invoice doesnt clear all the items in a service entry sheet.
Regards.

HI,
As i m getting ur query if u want to post Invoice for only one specific items from Service entry sheet. At the time of miro u select only item to which you to post invoice system automatically understand you want to post invoice for only item. Please check. It is standard when you post Invoice against SES all line item Contains in SES will automatically adopted in Invoice.

Clearing document no. not updated in GRIR account

Hello all.
We recently found that there are some errors in clearing for GR/IR.
I have taken two examples as below;
- The GR 5002308346 appears in our download even though that GR has been already used to post invoices.
The Doc 5101039178, a line item is still open of amount 115.89 EUR even though that doc is cleared.
In both cases the clearing doc no. is not updated in the GRIR account line item.
Points will be awarded
regards
jaya

Hi,
Is automatic clearing executed and it has cleared them? Is it displaying as open item or closed item in line item display - FBL3N.
If the document is already cleared and clearing document number is not updated, check for OSS notes.
Thanks
Murali.

GRIR Account Clearing

Dear All,
I had one invoice and multiple GRNs open in GRIR account. All the Documents were for the same Purchase Order Line Item no. But there was a difference of 0.07 paise. With the help of tolerance level, these documents were cleared through F.13. But now one line item of 0.07 paise remains as open item in the GRIR account. What is the way to clear that line item as there is no possible offsetting account available and Manual clearing to GRIR account is not available.
Regards,
Sonali.

Hi,
I guess GR/IR Acct. Maintenance Y - Code /nMR11 will only work; will only select PO for acct. maintenance if there is a qty. difference in GR and IR documents.
If there is no difference in GR doc and IR doc then system will not select thr PO in issue.
So in such case please create diff in GR and IR qty. by dummy invoice.. lets say 1 qty. n sum minimum permissible amount... n then with correct selecion criteria you try running /nMR11 for PO in issue...
Please also check with ppl who take reports for GR/ IR. The impact of thi dummy docs in their report.
Please revert if u have any further query or if it helps!!!
Thanks And Regards,
Krupesh Kothari.

MR11 GRIR Account Clearing

Hello all,
The company I am working for has not been clearing the GRIR account since 2003. I'm attempting to clear the account with MR11. For calendar year 2004 I had 17 documents error because they were linked to 7 different POs that were linked to 1 WBS element and 6 Networks that have been closed. Does anyone have an idea on how to get these documents to clear without opening up the old WBS Element and Networks?
I look forward to your help.
Best regards,
Dan

I have tried using F.13 and what happens is the document is listed as a "Document that cannot be clrd" but there is no explanation as to why it cannot be cleared. Do you have any other suggestions?

How to manually clear GRIR account

I am unable to clear some items within the GRIR account using transaction F.13. All goods have been received, invoiced and paid.
Since the automatic clear is not working - How do I clear the GRIR account manually.

Hi
Is your GR/IR clearing entry balance zero and there is just the problem of clearing ? If this is the case, then remove the "Post automatically only" from the GL account from FS00 then do the clearing from F-03. After clearing your entry, put the "Post automatically only" tick again
regards
Parag Bhargava

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What is the purpose of Clearing and Revenue account in Asset Disposal : F-92?

Hi All,
Please clarify my doubt ;
In Asset Disposal - Sale to Customer : F-92 with customer
Suppose an asset with historical cost $1000 and accumulated depreciation of $100 is being sold to a customer at $1100, the posting entries will be as follows :
Dr     Customer Account (A/R)                    1,100
Dr     Accumulated Depreciation                    100
Cr     Fixed Asset - Acquisition Cost           1,000-
Cr     Gain/Loss of Fixed Asset Disposal       200-
Dr     Clearing Account for Asset Disposal   1,100
Cr     Revenue for Asset Disposal                1,100-
I completely understand the first four line items, but don't know the purpose or the 5th and 6th line items.
Please explain why we need a clearing and revenue account for asset disposal and what would be the impact of these accounts in asset accounting?
Thanks in advance !!!
Regards,
Vicki

Hi Vicki
This is just a technical account, which gets Dr and Cr in the same document
The purpose is just to tell you how much asset sale has happened during the year.. You can get this info by looking at the GL Account
Since Asset Module is a sub ledger, the asset needs to be retired. At the same time, the FI-GL also should show the needed info from accounting perspective
While the required GL entry is completed with the 1st 4 line items, the 5th and 6th are just the statistical ones
Br. Ajay M

Clearing GRIR account

Hi Experts
I have made config for automatic clearing of GR/IR account with selection criteria EBELN(Purchase order) and DMBTR(Amount in LC).
After this i have used F.13 transaction for automatic clearing, system has proposed approx 1000 documents to be cleared in test mode but in PRD mode only few documents cleared and in rest of all error msg found i.e. "Ex.rate diff.accts are incomplete for account 0000500025 currency INR".
I am unable to understand why exchange rate diff is accured while the same account is ticked with "only balance in local currency".
Please help asap.
Regards
Kuldeep Dubey

Hi Kuldeep,
System shoots error for exchange rate difference out of parallel currency configured in OB22. When you select "Only balance in local currency" will help you when your goods receipt and invoice receipt have different currency.
Solution to this is go to OBA1. Configure the key "KDF" in your chart of accounts, enter account 500025 in GL account filed keeping both currency and currency type fields empty. And enter the GL accounts for forex gain and losses. Moreover create a Balance Sheet GL account to enter in "Bal.sheet adj.1" field.
your problem would be solved.

How to maintain (or change) cost centers and maintain account

Hi everyone.
I have a problem which seems to be hard to solve. I have some
purchases which should be distributed on quantity or percentage basis.
Although these purchases are bought on a regular basis their
distribution on cost centers differs from time to time. so, I want to
make these purchases with scheduling agreements and maintain their
cost centers distribution in goods receipt (migo). I know that these
kind of distributions in receipts can be made in service purchases but
with services it's not possible to make scheduling agreements.
any help will be highly appreciated. thanks in advance.

Hi Cemal,
Create PO with account assignment category K & in account assignment tab select distribution on quantity basis or on percentage basis.
Here you can define the percentage for multiple account assignment.
Even though you can change the ratio at the time of service entry sheet also.
Hope it will help you.
Regards,
Manish

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Thanks for yr reply sofar that is clear and indeed, after I changed the details at my apple ID account from the old Dutch credit card to the new Suisse credit card when I wanted to update my existing apps on the iPhone, I got the message that I can only

thanks for yr reply
sofar that is clear
and indeed, after I
changed the details at my apple ID account
from the old Dutch credit card to the new Suisse credit card
when I wanted to update my existing apps on the iPhone, I
got the message that I can only use the Suisse Apps store.
But how does that work?? Can I still update my existing Apps ?? How can I make my iPhone connects to the Suisse App Store ??
thanks
Best regards
[email protected]

HI..
I responded to you here > https://discussions.apple.com/message/18112516#18112516

Analysing,clearing and Maintaining GRIR Accounts

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