AP Accrual write off

Hi,
Kindly help to me to understand under what situation we need to write-off the AP accrual ?
Wouldn't we want to accrue all univoiced Receipts ?
Thanks

Here are some resons:
1. What PO warehouse has received may not be the one finance/accounting has invoiced. Hence you PO remains open as if it is not invoiced.
2.Sometimes finance may invoice without matching and pay vendor.Hence vendor may not question and procurement is also not questioning because they have received material.
3. Lot of times finance creates invoice for freight with accrual account with no reference to PO.this gets qualified for writeoff.
4.Invoicing for more quantity than what has been recvd. On the similar note invoicing in advance but never received.
Actually if you look at the reasons for the accrual build up you will find answers.
HTH
Nagamohan

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Accrual Write-off Amt in Accrual Write-Off & Accrual Recon report not tele

Hi,
Need a help here,
Oracle EBS version : 11.5.10.2
The Accrual Write-Off Amount in Accrual Write-off report does not tele with the Write-Off Amount shown in Accrual Reconciliation Report, any clues to investigate? This happens for the first time after we apply an Oracle mega patch, in the past, the amount from the 2 reports were always tele.
Thanks.

You are right contains both matched and not matched records in this table.
This is a temp table only, so the actual data is populated from the po and ap/inventory tables
by the accural reconciliation build process in to this table.
This table is the staging area for managing accruals - review/write off.
If you write off the information is marked in both the temp table and also the source tables.
So next time you re-populate the temp table (accrual reconciliation build) you could wipe the temp
table and bring the data again but exclude written off transactions.
Doing mass accrual writeoff is not possible, without a customization.
Identify what happens in a writeoff and do the same using custom code.
I have designed such an application at one of my client.

ACCRUAL WRITE-OFF

What is accrual write off? How does it work?

Hi,
Accrual Write-Off is the process to knockoff the liability for PO/receiving.
See Section on "Accrual Write Off" page 9-111 in chapter 9 - Receiving in "R12 Purchasing User Guide"
=== following para from the same===
If you choose the Perpetual Accrual Method within Purchasing, Purchasing records an
accounts payable liability to an AP accrual account for goods received but not invoiced.
When Payables matches and approves the invoice for the received goods, Payables
clears the accounts payable accrual account and records the actual liability amount to
the invoice accounts payable liability account.
You might want to reconcile those transactions that leave some balance (liability) in
accrual accounts. This can be done with accrual reconciliation process.
===========
Hope this helps!
Regards,
Ejaz

API for Accrual Write Off

Hi All,
Is there an API for accrual write off?
We have around 8000 diffenreces that we need to write off in order to reconcile the balabce with GL.
Thanks and Regards,
MPH

Hi,
Accrual Write-Off is the process to knockoff the liability for PO/receiving.
See Section on "Accrual Write Off" page 9-111 in chapter 9 - Receiving in "R12 Purchasing User Guide"
=== following para from the same===
If you choose the Perpetual Accrual Method within Purchasing, Purchasing records an
accounts payable liability to an AP accrual account for goods received but not invoiced.
When Payables matches and approves the invoice for the received goods, Payables
clears the accounts payable accrual account and records the actual liability amount to
the invoice accounts payable liability account.
You might want to reconcile those transactions that leave some balance (liability) in
accrual accounts. This can be done with accrual reconciliation process.
===========
Hope this helps!
Regards,
Ejaz

R12 - Accounts Payable & PO Accrual Reconciliation Report - write offs

Hi,
As a relative novice to Oracle I need some help.................
My question regards the above which is essentially a "goods received not invoiced" report.
I have a number of items on the report which I would like to write off for two reasons:
(1) I have a small balance left which is basically the difference between the PO and the accounts payable column - in the region of 1p to 5p (therfore a housekeeping exercise)
(2) Items that we've never received an invoice for (we've received the stock for free!). ie there is only an entry in the PO column of the report.
For the above I would like a method of writing off these balances from the report.* This should therefore create a credit in my P&L account.
Your thoughts please.
Thanks in advance.
Jon

This is the forum for the SQL Developer tool. You need to ask your question in an eBusiness suite forum.

Stock Write-off Report

Dear Friends,
Is there a transaction or Report available to see the write-off stock by plant or through any movement types ? Please suggest
the requirement is as fallows:
Report needs to be selectable by IPC or ICC. Or plant
The report will need to show the stock that has been written off in Quantity of the item, the cost of this stock. And where the stock was written off.
The report should provide a total cost per plant and a total cost per item. At that plant. Where multiple locations are viewed the total cost sum for the plants should be provided.
Regards
Prakash

Hi Prakash
Could you please clarify the following
1. Is this write-off stock means stock posted to scrapping (551 mvmt)?
2. What do you mean by IPC and ICC?
If you can able to bifurcate the write-off through mvmt 551 (or any other) you may get all your requirements in MB51 report itself.
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IS-Telecommunication RMCA - FI-CA Write offs

Dear All,
This is related to IS-Telecommunication. FI-CA
Scenario: Invoice has been posted with 1121 $ including tax of 121. It means..
Customer account    1121 Dr
Revenue Account 1000 Cr
VAT on sales 121 Cr.
When I am trying to do the write off(FP04 by using reason codes). System is posting the document as below:
VAT on sales account 121 Dr
Expense account   1000 Dr
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I would like to transfer the total amount to the expense account instead of transfer to VAT account, if I use some specific reason codes (Like Bankruptcy).
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Expense account 1121
to Customer account 1121.
I found there is a event 5070 (Write-off: Tax Special Features ) in order to meet the above requirement.
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HI Ravi,
path is
SPRO > Financial Accounting > contract A/R A/P > Basic functions > particular aspects of taxation procedure > tax adjustment for write offs
or
Tcode
FQZ04T
or
FQC0 and type the posting area .
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VR

Write-off asset below or after certain Value of Asset.

Hi All,
I am try to write-off asset value from using ABZU - Write-Up But i am confused is it wright tcode or any other process please help me.
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juhi

Hi All,
Thanks
When I try to post write-off asset useing ABZU error will be coming You cannot post write-ups
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Edited by: juhis022 on Aug 24, 2011 8:57 AM

Impact of Sales Write off amounts on Tax liability

Hi Friends ,
Did any of you had tis situation at your client ? I want to know the impact of tax liabilitry on sales write off amounts , will it reduce the tax liability if sales write off amounts or in other words the bad debts are considered for tax calcualtion. Any inputs greatly accepted,
thank you ,

I am trying to post the tax portion to the tax liability account during write-off in IS-U FICA. Is there a way I can post the tax portion on the invoice to the tax liability account instead of posting the entire amount to the expense account? Any help is highly appreciated.

Project Billing "write-off" options

I'm attempting to determine the best method of "writing off" transactions on direct projects that have been reported as billable, accrued revenue but will never be billed. Please consider the following narrative as an example:
A consultant (consultant x) charges April time and expense to project 10001 in a billable capacity (charged transactions to a billable task). The transactions are cost distributed, revenue distributed and an invoice is subsequently produced. All cost and revenue transactions are produced, interfaced and ultimately posted to the general ledger in April. The month of April is closed in PA and the invoices for the April billing cycle are produced. Project 10001's draft invoice includes those charges reported by consultant x and is distributed to the project manager for approval. The project manager reviews the invoice review and determines that consultant x's transactions will never be billed and instructs the accounting group to write off the transactions.
Challenge: we need a way to "write-off" (reduce revenue and change billing status) transactions that will allow for consistent reporting and measurement. Specifically, we need to be able to determine all write-off's (revenue/billing reductions) in a given period that relate to original transactions from an earlier or different period. In short, we want to establish a policy and procedure for consistently processing and reporting these types of conditions.
Proposed Options:
1) use the "special" non-billable adjustment option from either expenditure inquiry or invoice review to change the billing status from billable to non-billable.
Pros:
a) transactions will remain on the project in the capacity they were reported by the employee
b) an adjustment record will be created in the PA_Expend_Item_adj_Activities table which will include the adjustment activity code (i.e. Billable Reclass, Non-billable reclass, billing hold, billing hold release, etc.)
c) history of who created original transactions and adjustments is available (full audit trail)
d) a reversing revenue entry will be created in the PA_Cust_Rev_Dist_Lines_all table which will allow us to track the dates (gl period) of the revenue adjustment and compare it to the original transaction dates.
Cons:
a) to the average users the transaction on a billable task flagged as non-billable with no corresponding revenue may look unusual because there is no description explaining why the adjustment existed. the only way to determine that revenue existed and was subsequently reversed is to look at item details- revenue details.
b)The revenue write-off will be charged to the same accounts (revenue and inventory) that the original transaction was booked to but in reverse. we don't have the ability to deflect the "write-off" to a bad debt account versus a direct write-off of revenue.
c) The employee's utilization calculations will be impacted by changing the billing status of the transactions and reducing the corresponding revenue. we may need to update the utilization report to reflect these types of transactions differently.
2) use the "special" transfer adjustment option to transfer the transaction from the originating billable task to a non-billable destination task on the project in question.
Pros:
a) the average user will easily see that the transaction in question has been reversed and b) the revenue subsequently written off by the negative revenue on the reversal transaction
c) an adjustment record will be created in the PA_Expend_Item_adj_activities table which will include the applicable adjustment activity code(s) (Transfer Back-out, Transfer Originating, Transfer Destination).
d) history of who created original and adjustments is available.
a reversing revenue entry will be made via e) the negative reversal entry created in the PA_Cust_Rev_Dist_Lines_All table.
Cons:
a) the original transaction is being altered (transferred) by accounting. the integrity of the transaction as it was submitted by the source employee may be compromised.
b) there is no easy way for the average end user to know where the transaction was transferred to. the information is available via ad hoc reporting from database tables but looking at expenditure inquiry for a given project you will not be able to determine where the transaction went if it was transferred to another task and many tasks exist or if it was transferred to another project entirely.
c) The revenue write-off will be charged to the same accounts (revenue and inventory) that the original transaction was booked to but in reverse. we don't have the ability to deflect the "write-off" to a bad debt account versus a direct write-off of revenue.
d) The employee's utilization calculations will be impacted by changing the billing status of the transactions and reducing the corresponding revenue. we may need to update the utilization report to reflect these types of transactions differently.
e) As a common practice, each project will need at least one "non-billable" task to capture such write-off transfers.
3) use a write-off event (both revenue and billing) to reduce the project by the aggregate amount of all transactions in question.
Pros:
a) employee specific transactions and ultimately utilization results will not be impacted by the independent event transaction.
b) by modifying our autoaccounting rules we will be able to book the "write-off" to an account other than a revenue account. (I believe, more research necessary)
Cons:
a) No link back to actual transactions.
b) original transactions will remain untouched and will appear as though they were billed and will show up on the invoice and detail reports to the client along with an aggregated event for the total write-off amount.
Any thoughts or opinions you can provide about the best practice in Oracle will be greatly appreciated.
null

Diana,
Here's another response from a (very) senior Projects consultant. Her comments are in CAPS, so they can be dinstinguished from your comments:
"I recommend following the approach she outlines in Section 2, with the following additions:
SECTION 2) use the "special" transfer adjustment option to transfer the Transaction from the originating billable task to a non-billable Destination task on the project in question. CORRECT.
A) SET UP THE WBS TO HAVE A TOP LEVEL NON-BILLABLE TASK, ON EVERY PROJECT, WITH A TASK NUMBER OF :"WRITE-OFF".
B) WRITE AUTOACCOUNTING RULE , BASED ON TASK NUMBER, TO ENSURE THAT ANY TRANSACTIONS CHARGED (TRANSFERRED) TO "WRITE-OFF" TASK WILL BE POSTED TO A "WRITE-OFF/BAD DEBT" ACCT IN GENERAL LEDGER.
C) CREATE A DFF AT THE EXPENDITURE ITEM LEVEL WHICH CAN BE POPULATED AT THE TIME OF TRANSFER, TO INDICATE WHERE THE TRX IS BEING TRANSFERRED TO. IT IS TRUE THAT TRANSFER ACTIVITY REPORT WILL TELL YOU THIS AS WELL, BUT IF YOU
WANT TO SEE IT ONLINE DURING EXPEND. INQ, THEN DFF IS FINE.
D) AS TO CONCERNS ABOUT "THE INTEGRITY" OF THE TRANSACTION AS IT IS SUBMITTED BY THE EMPLOYEE BEING COMPROMISED, THIS IS CERTAINLY POSSIBLE, BUT IF THIS IS A SERIOUS BUSINESS CONCERN, THEN I WOULD CONSIDER CREATING AN ALERT TO THE EMPLOYEE WHO ENTERED THE ORIGINAL TRX, ADVISING THEM OF THE CHANGE AND REQUESTING THEIR REVIEW AND OR APPROVAL OF THE TRANSFERRED TRX. I CAN SEE THIS BECOMING QUITE CUMBERSOME THOUGH, AND, OVERALL, ACCOUNTING DEPARTMENTS MANIPULATE TRANSACTIONS FOR ACCOUNTING PURPOSES ALL THE TIME AS STANDARD PRACTICE, SO I'M NOT SURE WHY THIS IS AN ISSUE HERE.
E) AND LASTLY, IT IS TRUE THAT AS A COMMON PRACTICE, EACH PROJECT WILL NEED A
'WRITE-OFF" TASK AS A STANDARD PART OF IT'S WBS-- SO WHAT? IT'S JUST ONE MORE TASK IN YOUR WBS. BUILD IT INTO YOUR PROJECT TEMPLATES, AND MAKE IT NOT CHARGEABLE UNTIL WRITE OFFS BECOME NECESSARY. AS TO UTILIZATION, THERE IS NOT ENOUGH INFO IN THE CLIENT QUESTION TO ADDRESS THAT ISSUE PROPERLY.
THAT'S ABOUT IT. HOPE THIS HELPS.
BEST REGARDS, PAT"
null

Asset write off in the current fiscal year.

Hi Experts,
I want to write off an asset in next 4 periods of the current fiscal year 2007. For example:
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APC value: 10000
APC Date: 01.01.2005
The useful life will end in fiscal year 2008.
The book value left at the begining of the current fiscal year 2007 Rs. 4000.00
In the current fiscal year this asset has already been depreciated for previuos 3 periods.
Now Business wants to write off ( fully depreciated ) this asset in next 4 periods equally and then if the book value and tax value is nil, they want to scap the asset.
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Hi,
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Hi All,
Just would understand how this bussiness scenario is usually handled in SAP AP.
We have a liability for 1000. The vendor agreed that we can settle it at 500., hence a payment is created for 500.
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hI
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AP Accrual write off

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