AP Hold on Invoices

Our accounting department usually sets up invoices before they are ready to be tied to a PO or they are waiting on another department for approval, there are multiple different reasons. In the prior version of Oracle they were able to enter an invoice with out a PO or doing a distribution, click validate and it would automatically be placed on hold. The problem we are running into on the new version is that when you click validate it doesn't place the invoice on hold, it doesn't do anything. It looks like you have to go in and place it on hold by choosing a reason for the hold. I didn't see a generic/universal hold and that's what we need because we do not know ahead of time what the reason for the hold is. Is there a way to do this or will it automatically place it on hold some how?

If I understood you correctly, you are looking an option to hold the invoices automaticaly that are not matched to any PO instead of doing it manually one by one. If the requirement is this, you may try the folllowing steps.
In Payables System Set up -
1. Set up the Invoice Match option as PO or Receipt
2. Check 'Hold Unmatched Invoices' Check box.
This set up will put a hold during invoice validation on the invoices that are not matched to PO. You can also enable this option at supplier or supplier site level.

Similar Messages

BAPI to hold an invoice/document in MIRO

Hi everyone,
I'm facing a problem trying to hold an invoice in MIRO. I'm using the bapi BAPI_INCOMINGINVOICE_PARK, but this bapi creates a parked document, and sets RBKP-RBSTAT as 'A' (Parked), and i've been reading some forums and found that a parked invoice creates also a FI document (see on BKPF + VBSEGK). What I need is to hold invoice (not to post), i mean that the value of field RBSTAT in table RBKP saved as 'D' (Entered and held).
Is there any BAPI or FM that helps me to do that?
Thank you

Hi,
in fm MRM_INVOICE_PARK you have as export parameter TE_ERRPROT.
in the documentation button of miro it says:
If you are interrupted while entering or parking an invoice, you can hold the data you have already entered, such as the list field selections, header data, and item data. The system creates an invoice document but does not make any checks, updates, or postings.
The key here is: The system creates an invoice document but does not make any checks
Bear that in mindf if you just want to hold an invoice in MIRO.
Best regards.
Edited by: Pablo Casamayor on Dec 10, 2010 10:02 AM

HOLDING / PARKING INVOICE DOCUMENT

HELLO EXPERTS,
What is the difference between holding a invoice document (MIRO) and parking a document (MIR7).
I hope each having same function.
Again I want to see a report which will show me hold invoice document
Again what is the difference between parked and parked as complete.(MIR5)
please answer me ASAP.
REGARDS
RAGHU

Hi,
You can refer to the help screen int the respective MIR7 scree to know definition of each function.
Holding Invoice Documents
If you are interrupted while entering or parking an invoice, you can hold the data you have already entered, such as the list field selections, header data, and item data. The system creates an invoice document but does not make any checks, updates, or postings. When you continue processing the held document later, the system proposes the data already entered.
Parking Invoice Documents
You create an invoice document in document parking. Choose the disk icon Save parked document to do this. Before saving the data, the system performs consistency checks.Subsequently, you can still change, delete, or post parked documents, or save them as complete.
Use document parking if:
1. Information required for posting the invoice document is missing in the invoice document and you do not want to have to enter again the data already entered
2. The balance is not zero
3. The following updates are to take place:
Log of document changes
Informative purchase order history
Data for advance tax returns
Index for checking for duplicate invoices
Vendor open items
Vendor open items for parked documents
Saving Invoice Documents as Complete
You create an invoice document in document parking. Choose Save as complete to do this. Before saving the data, the system performs consistency checks. In the event of errors, the data is not saved, but is presented for correction instead. Subsequently, you can still change, delete, or post Documents complete for posting.
Use Save as complete if:
1. No more changes are to be made to the invoice document
2. The balance is zero
3. The invoice document is to be parked for posting but not posted yet
Cheers,
Girang
Edited by: girang irawan on Dec 10, 2009 10:09 AM
Edited by: girang irawan on Dec 10, 2009 10:10 AM

Hold AP invoice for payment from project

My clients project managers want a say on AP invoice payments , after supplier invoice has been created against a project. Typically we are looking at some kind of "Hold" that can be put on Supplier invoice from projects module and then AP invoice should be disable for payment processing. This invoice should be enabled for payment only after this hhold is removed from Projects.
Do we have this kind of function directly or indirectly?
Cheers

Hi
The feature you are looking for in Projects is part of the newest release of 12.1 or the next point release.
You could use a trigger for puting an hold, but then you need to have in place a work process where AP person sends an email to the project manager to ask for its approval, and upon the off-line approval the AP user will release the hold.
Alternative approach is to utilize AME - Oracle Approval Management. You can set up the approval rules of the supplier invoices, so for project invoices the system will trigger the workflow and send notification to project manager. The Project Manager approval is releasing the invoice and make it available for payment.
Dina

Automatic place invoice payment On Hold when invoice status 'Validated' ...

Hi..I need a quick help on the following -
Here is the scenario...I have an Invoice with status ‘Validated’ and Approval field on the Invoice Header (Descriptive Flex Field) with status ‘Not Approved’
based on the above condition, I am trying to place invoice payment 'On Hold' on schedule payments tab on invoice workbench ... I want to achieve this by a custom program..let me know if we have any standard API to do this(or do we need to directly update ap_payment_schedules_all.hold_flag to 'Y' when above condition is met)...please let me know your thoughts..Thanks!!
Edited by: user600637 on Feb 21, 2012 2:06 PM

If it was marked as an invoice then its probably a scam doing the rounds as its been sent by a buyer and altered to look as though he has paid you.
Signs its a scam are >>>
its an invoice BUT sellers send invoices not buyers
marked as paid
marked as gift
says payment won't show in your balance for eg 24 hours
can't be chargedback.
Paypal NEVER tell you to send anything until the funds are showing in your paypal account balance.
Paypal payments are more or less instant.
Paypal will never tell you that a payment can't be subject to a chargeback. ****************************************** I give up my time to help you so a thank you or kudos would be cool.
Marking one of my replies as a solution would be appreciated if I sorted your problem.

Difference between Park and Hold PO invoices

Hi,
Anybody knows the difference between parking and holding a PO invoice? The tcodes are MIR7 and MIRO respectively.
Regards.

hi,
In Park document, enter the invoice data. It does not matter if:
- Your entries are complete or incomplete
- The balance of the document is zero or not
The system does not carry out any checks, as you can correct or add more information to a parked document later on.
In two scenario, Invoice document will be parked.
1. An employee is interrupted or clarify certain issues when entering an invoice. He or she can park the document and continue processing it later on with save at that stage without entering data twice.
2. Organizational process is in such a way that one employee parks invoices without checking them. Another employee then performs invoice verification and posts the parked documents, possibly after changing them

Difference between Parking (in FB60) and holding (MIRO) Vednor invoices

Hello FICO Gurus,
What is the difference between Parking a vendor invoice document in FB60 and Holding a invoice document in MIRO ? Is holding and parking is same ?
Regards,
Rajesh.

Hi,
Hold
The current status of the document was saved. Only minimal checks were performed, here the balance might not be zero. But no updates were made to Financial Accounting. The data are only saved in a buffer and not in any database. When a document is held, only a preliminary document number is assigned.
if you have Created a ex:201 as hold document.
Field UF05A-TEMPD
Park
The Invoice document is missing some information that is required for posting. In this case we will park the document. Here also some preliminary checks will be performed. Balance might not be zero.But in this case updates were performed.
Ex: Created one document which has status Park
1000 1500000013 2008
It will be stored in tables
BKPF Accounting Document Header
VBKPF Document Header for Document Parking
VBSEC Document Parking One-Time Data Document Segment
VBSEGA Document Segment for Document Parking - Asset Da
VBSEGD Document Segment for Customer Document Parking
VBSEGK Document Segment for Vendor Document Parking
VBSEGS Document Segment for Document Parking - G/L Acco
VBSET Document Segment for Taxes Document Parking
VBKPF u2013 BSTAT is V
I hope this information helps.
Regards
Ravinagh Boni

"no batch input data for screen SAPLMR!M 6220 in BDC while holding Invoice

Hi
     I am facing a problem while uploading Invoice data and to hold the data in miro transaction I am getting the error
     "no batch input data for screen SAPLMR!M 6220 " . It is for non PO data only I am facing this problem using BDC.
     But for Po based Invoice I am getting Invoice number while holding the Invoice. I am Using SHBDB to record the
      transaction   details
    Please give me some solution regrading this.
Samir

Krish ,
            I am doing it in same transaction MIRO for both PO and NON-PO. I am able to generate an Invoice number while holding   the Invoice For NON-PO taking vendor as invoice Party .While I am recording it in SHDB and trying to use the
same in my BDC Programe it is throughing this error and also by testing the program which has been generated by the
SHDB trnasaction i am getting the same Error . Is there any diferrent trnasaction that is used to hold NON_PO invoice ?
Where Invoice number will be generated automatically ?

Prepayment invoice matched to PO going on receiving hold

Hi everybody,
I want to know why a prepayment invoice will go on a receiving hold in oracle AP when matched to an unreceived PO. Outside of manually releasing the hold and making the payment is there some other set up that allows ONLY prepayment invoices not to go on a receiving hold whether they have been received or not. (This is in 11i)
All responses highly appreciated!
Thanks!!

Hi ,
Kindly check the option in the Invoice tab for this particular supplier site..the match option would have been set to Receipt ..Change this to PO and no 2 uncheck the option hold unmatched Invoice.
Hope this will resolve your issue.
Regards,
Ramaa

Invoices on hold

I am a beginner to finance. I need below info -
invoices that are entered and matched to a PO but have not been received on and are on receiving hold.
Invoice number, invoice amount, invoice due date, invoice entered date, person who entered the invoice, vendor Name, Vendor number, PO number, cost center. I need this for all hold types.
Appreciate your great help.

Thanks, I got po_number. I joined ap_invoice_distributions_all for cost center. looks like I am not getting proper data using below query. can you pls help me.
select ai.invoice_num,ai.invoice_amount,ai.invoice_date
,ai.invoice_received_date,ah.hold_lookup_code,ah.hold_reason,pv.vendor_name,pv.segment1 vendor_number
,ph.segment1 po_number
--,gcc.segment1||'.'||gcc.segment2||'.'||gcc.segment3||'.'||gcc.segment4||'.'||gcc.segment5||'.'||gcc.segment6
,aid.*
from ap_invoices_all ai
,ap_holds_all ah
,po_vendors pv
,po_headers_all ph
,ap_invoice_distributions_all aid
--,gl_code_combinations gcc
where 1=1
and ai.invoice_id = ah.invoice_id
and ai.vendor_id = pv.vendor_id
and ai.po_header_id = ph.po_header_id(+)
and ai.invoice_id = aid.invoice_id
--and aid.dist_code_combination_id = gcc.code_combination_id

Vendor Invoice Holds

My client has a process called u201CVendor Holdsu201D where in they hold newer invoices totaling up to a set amount limit. They pay only oldest of the invoices that exceed that amount limit. This process is used for safeguarding themselves against vendoru2019s debit balance. Here is an example:
Invoice-1: $100 (Due on Oct/1)
Invoice-2: $200 (Due on Oct/2)
Invoice-3: $300 (Due on Oct/3)
Invoice-4: $400 (Due on Oct/4)
Invoice-5: $500 (Due on Oct/5)
Vendor Hold limit: $1200
In this example, when they process the payment run on Oct/5th, only Invoice-1 and Invoice-2 are paid because they are older and they exceed the hold limit. The remaining 3 invoices are blocked during that payment run and the block is released once that particular payment run is completed.
(1) Is there any standard functionality in SAP that can support this vendor hold process?
(2) Is there a transaction in SAP using which we can block/unblock multiple FI-AP vendor invoices?
regards
mohammed

Hi,
It is not a standard SAP functionality for vendor hold
During invoice verification in MIRO you can hold the invoice,the person who is processing has to post the invoice later based on the invocie number only.
(OR)
During payment run some one has to check and physically pay to the vendor.
It is difficult to do in SAP
Best solution: The person who is posting the bills in SAP has to control
G.Ganesh Kumar

Hold and Post Invoice with Same Reference

Hi,
We have activated the check for duplicate invoices.
Now, we hold an invoice with reference 123 in MIRO. Then, we click on worklist and open the held invoice and post it. But the system throws a duplicate invoice error.
Why is the system checking duplicate invoice where it is actually the same invoice?
Am I doing something wrong?
Thanks.

Hello,
Invoice Duplication check takes place when we try to post an invoice based on the configuration. Our finding is that this check will not take place at the time of creation of invoice.
However, this check can be introduced during the creation of invoice in user exit EXIT_SAPLMRME_003 and you have all the parameters for this check here.
Thanks,
Venu

LIV-invoice status Hold

hi,
is anybody worked for creating invoice with Hold status by using BAPI
i have tried with BAPI_INCOMINGINVOICE_SAVE & BAPI_INCOMINGINVOICE_CREATE
Actually i am creating Invoice with this BAPI, but i required hold status for created invoice.
how to get this?
regds
Rami

Hi
check following link you may get some help from these link
[Call BAPI_INCOMINGINVOICE_PARK park document local amount is always zero;
[How do I post an Invoice with 'on hold' status using this BAPI?;
[BAPI to hold an invoice/document in MIRO;
[Need a function or bapi to hold invoice document;
Regards
Kailas Ugale

Holding invoice based on PO and non-PO using BDC

Hello Everybody,
Please give me some solution regarding this While I am Keeping an ivoice in hold position using BDC (because I am getting the po and non-po data details from other system ) I am able to get an Invoice number for held Invoice but it is
according to Company Code that has been set in MIRO transaction if I am taking vendor details that has been not defined in
the set Companycode than I am not able to hold an invoice. Please tell me what I should do to avoid this problem ?
Thanks
Samir

Hi,
goto SPRO
IMG > MM > invoice verification > incoming Invoices >set check for duplicate invoices
check all the three options
Hope will help
Regards

Hold Invoice to be Paid...reg

Hi,
We have one requirement where the Invoice needs to be paid in Oalce R12 in the following critieria,
Case I
Invoice needs to be on "HOLD" but the status of invoice should be "Validated" and Accounted "NO".
Case II
The Invoice is kept on Schedule payment hold and Invoice status should be accounted "NO" and Validated
In the following cases the Invoice should be picked for payment and but the Invoice should be on HOLD with Accounted "NO".
Can you please check and confirm whether there is any option to fulfill the above criterias where payment can be done for Un accounted Invoices on HOLD.
Regd
Reddy

Hi,
We can restrict in 3 ways.
1. Before Payment Run enter Payment Block Reason in each Open Item.
2. In Edit Proposal we can assign Payment Block Reason in each Open Item.
3. In F110 screen, in Free Selection Tab select Field Name as Document Number and enter document nos to which you want ot run APP.
Might be these solutions will be useful for you.
Thanks
Chandra

AP Hold on Invoices

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