AP- How to clear receipt from the GR/IR when an invoice is not received

Question

Good Afternoon-
What is the best procedure or transaction code to use when a user needs to clear receipt from the GR/IR when an invoice is not received. 
Thanks!

Answer 1

Hi,
As you know GR/IR clearing account is a provision account and it is posted to whenever you receive goods that have not been invoiced or receive invoice that have not been delivered. On the balance sheet date during the period end we have to make transfer postings to reflect the goods invoiced but not delivered and the goods delivered but not invoiced accounts.
You need to create one adjustment (Correction) account and two target accounts Goods deliverd but not invoiced, Goods invoiced but not delivered. In t-code OBYP you need to assign these accounts for each of your reconciliation account.
This t-code F.19 analyses the GR/IR claring account and posts outstanding amount to adjustment account. It creates the offsetting entry to the Goods deliverd but not invoiced if the account has a credit balance and Goods invoiced but not delivered if the account has a debit balance. These 2 accounts are target accounts. These postings are made separately per company code, GR/IR clearing account and reconciliation account. They are then reversed on the day you specify in the (F.19)program run.
Regards,
Krishna Kishore