AP Invoice Approval - Notification to originator/requestor

Dear All,
I would like to customize the APINVAPR (AP Invoice Approval) to send FYI notification to requestor when the request is rejected?
I've check in the current item type, there is no requestor information, how do i start?
Thanks
Rgds
Ung

Hi,
Your question : Is this option available in 11i also or in R12 only ?
Ans : Yes available in both 11i and R12..
Q: Do we need to do anything with the PO Approval Workflow to get this notification ?
Ans : Hope you have done appropriate setup in Document Type (Purchasing>Setup>Purchasing>Document Types)..
PO WF is basically derived from the Document type. In the Document type attribute e.g. say Purchase Order Standard Approval Workflow is normally set as : PO Approval and Workflow Startup Process as : PO Approval Top Process..
we believe below are the prerequisite for WF to send mail for approval...
- Make sure notification mailer is up and running
- WF background process is scheduled
Kind Regards,
S.P DASH

Similar Messages

MHKIM:Invoice Approval Notification에 View Invoice Link가 보여지지 않는 현상

Q:Invoice 등록후 Workflow를 통해서 Invoice Approval Notification이 발송되는데
일부 사용자가 Notification내용중 View Invoice Link가 보여지지 않는 현상이 발생했습니다.
A:
View Invoice Link를 보기 위해서는
Payables data에 대한 access가 가능해야하고,
View Invoice Overview(AP_APXIWALL_VIEW) function이 AP권한에 attach되어야 합니다.
다시말해 승인 notification에서 View Invoice link를 눌렀을때, 해당 내용을 볼 수 있는 menu를 가지고 있어야 합니다.
문제가 되시는 분은 "AP_건강생활_일반담당"이라는 권한을 가지고 계신데,
그 권한의 data group은 Payables가 아닌 Asia/Pacific Localization이고,
View Invoice Overview function도 Menu에 없는 것으로 보입니다.
"AP_건강생활_일반담당" 권한에 등록된 Menu에
View Invoice Overview(AP_APXIWALL_VIEW) function이 들어가 있는지 확인해주시고,
만약 없다면, View Invoice Overview(AP_APXIWALL_VIEW) function을 추가 후,
신규 Invoice에 대해서 Notification확인을 부탁드립니다.

PO Approval Notification to Originator

Hello,
When a PO is created and is forwarded on for approval, when it is finally approved does the originator or Buyer receive an email stating its approved ? Does this functionality exists in Oracle & if Yes, what setups are required to enable the same.
Thanks,
Shilpa.

Hi,
Your question : Is this option available in 11i also or in R12 only ?
Ans : Yes available in both 11i and R12..
Q: Do we need to do anything with the PO Approval Workflow to get this notification ?
Ans : Hope you have done appropriate setup in Document Type (Purchasing>Setup>Purchasing>Document Types)..
PO WF is basically derived from the Document type. In the Document type attribute e.g. say Purchase Order Standard Approval Workflow is normally set as : PO Approval and Workflow Startup Process as : PO Approval Top Process..
we believe below are the prerequisite for WF to send mail for approval...
- Make sure notification mailer is up and running
- WF background process is scheduled
Kind Regards,
S.P DASH

How i add voucher number with invoice approval notification in ap.

our clients wants that he got the notification with voucher number in ap ............. please helppp.....your immidiate response will be highly appreciatable.
thanx alot in advance
rgds
s.m.umais

Hi sundeep,
i try to change the body type so many time but still no outcome comes . what is actually the procedure to get notification with voucher number on approval. ap invoice approval or system mailer which help me to customise this ?????????
wa8in for you reply :)
thnx & rgds
umais

Want to have the invoice image PDF link in the approval Notification

Hi Gurus,
We are seeking feasibility of how invoice image PDF link can be included in the Invoice Approval Notification.
Thanks,
Ganesh

So how are you planning on implementing that?

Payable invoice approval

i am using r12, tested payable invoice approval via approval management engine found following issues during testing;
1. When I change Invoice amount through "view additional invoice details" in AP Invoice approval notification it shows the old invoice amount approved by user in "Invoice approval status report" and the revised amount in parables invoice window.
2. Invoice approval status report shows incorrect invoice i.e if an invoice of Rs. 100,000/- is approved by 3 users it will show the total number of invoices approved = 300,000/- instead of Rs.100,000/-.
could you please guide me what is the problem and how to resolve it.
early reply is requested
regards
Zunair

Dear its not the reviewed amount but it is showing that "total number of invoices approved Rs. 300,000/- while it is only one invoice and it is showing **total number of invoices approved = Rs. 300,000/-** if it is showing invoice amount than it is also wrong as I have sent only one invoice of Rs. 100,000/-.

Oracle AP Invoice Approval Workflow

WorkFlow Gurus,
I create an AP invoice and add attachment to it and initiate approvals.
The Invoice Requester's manager logs into Oracle and can see the Invoice Approval Notification (in Worklist) and can also see the attachment.
But the same manager also receives an email for the same Invoice Approval but in email he can't see the attachment or any link to point to the attachment.
Can you please suggest what can be done to see attachments in email for invoice approval workflow?
Please help here!
Thanks

If you have some idea, can you point me to what exactly could be causing this issue. Is this the problem with emailing message preparation part or email sending part or something else that could be causing this. Sorry, I have no idea -- It might be reported in the bug.
Another questions that comes to my mind, does attachment work with other workflows like iProcurement / PO / HR etc.....that is, is this a problem with just AP Invoice Approval or other oracle workflows have the same issue.
One point brought out by one of fucn folks was, because invoice images could be of several pages that is why oracle don't want to send those in emails.Please log a SR for this.
Thanks,
Hussein

How to route PO Approval Notification to Requestor instead of PO Preparer?

Dear All,
For PR Approval notification, it is possible to modify the workflow slightly so that the approval notification will be sent to the Requester instead of the Preparer.
For PO Approval notification (PO Approved), is it possible to route the notification to the Requestor (PR Requestor) instead of the PO Preparer?
Thanks a lot!
Ken

Ken,
This may not work even if you pass the requester_user_name to this function. Requester name, as I see it, is specifically introduced for the temp labor functionality and not for the normal lines (like goods or expenses). Looks like that is the reason why this is not working when you have changed the workflow, as this attribute is set only if the line is Temp Labor along with others.
You may have to introduce new activity (at the beginnig) to set the value to your own attribute selecting the requestor name from the distributions for the entire PO and use it in the notification or the function suggested here.
Thanks
Nagamohan

Workflow notifications in invoice approval workflow

Hi All,
We have a requirement in invoice approval workflow while it sends notifications.
The current workflow is sending notifications to an approver when he has a record both in HR and FND and linked to each other.
But the requirement is WF has to send notification to the approver who will have an employee record only.
If anyone has worked on this requirement earlier please let us know how to achieve this.
Thanks,
MJ

WF Notifications are based on roles, you have to modify the role selection portion to handle the case you mention. Likely this is oracle standard code so you might be careful and look for a workaround i.e. duplicate the activity and customize that one.

Change Distribution in a active AP Invoice Approval workflow notification.

Hi Experts,
My client is using oracle 11i, we are in the process of configuring the oracle payable invoice approval workflow using AME.
We have a requirement where in the person who receives the workflow notifications should be able to modify the distribution in the invoice.
The approver may not have the Oracle Payable responsibility.
Is it possible? If yes then how?
Regards,
Vishvesh

Hi,
Using the Sysadmin responsibility, please submit "Workflow Background Process" with the below parameters and see if it helps:
Process Deferred: Y
Process Timeout: Y
Please also see the following notes;
How to Manually Process the Events from Workflow Queues When The Deferred Agent Listener Won't Start [ID 953103.1]
Workflow Background Process Does Not Progress Shipped Lines: Stuck in Fulfill - Deferred [ID 804133.1]
Hope this helps!
Best Regards

Workflow notifications of AP Invoice approval are not transferring.

Workflow notifications of AP Invoice approval are not transferring in ERP 11i. The voucher remains in the INITIATED status for long and approval notification is
not reaching the approvers login for approval.
Regards

Hi,
Using the Sysadmin responsibility, please submit "Workflow Background Process" with the below parameters and see if it helps:
Process Deferred: Y
Process Timeout: Y
Please also see the following notes;
How to Manually Process the Events from Workflow Queues When The Deferred Agent Listener Won't Start [ID 953103.1]
Workflow Background Process Does Not Progress Shipped Lines: Stuck in Fulfill - Deferred [ID 804133.1]
Hope this helps!
Best Regards

Customizing AP Invoice Approval Workflow Notification Page

Hi
I am trying to customize the AP Invoice Approval Workflow APINVAPR on 12.0.6.
The requirement is to show attachments to the invoice in the notifications screen which is an OA Framework based screen.
In the Notification message, there was an existing attribute #ATTACHMENTS that was pointing to INVOICE_ATTACHMENTS attribute.
I have added the code to set the attribute for the INVOICE_ATTACHMENTS in the package ap_workflow_pkg
wf_engine.setitemattrtext(itemtype => itemtype,
itemkey => itemkey,
ANAME => 'INVOICE_ATTACHMENTS',
avalue => 'plsqlblob:xx_ap_appr_wf_pkg.xx_notif_attach_procedure/' || to_char(l_doc_id)
But the attachments are still not showing up.
What else do I need to do to make the attachments show up.
The notification shows up in a OA Framework page /oracle/apps/ap/invoice/request/negotiation/webui/NotifPGRN&INVOICEID=-&INVOICE_ID-
Thanks

Hi,
Using the Sysadmin responsibility, please submit "Workflow Background Process" with the below parameters and see if it helps:
Process Deferred: Y
Process Timeout: Y
Please also see the following notes;
How to Manually Process the Events from Workflow Queues When The Deferred Agent Listener Won't Start [ID 953103.1]
Workflow Background Process Does Not Progress Shipped Lines: Stuck in Fulfill - Deferred [ID 804133.1]
Hope this helps!
Best Regards

Approval notification with email

i would like to set up approval notification with email. when searching in help.sap.com i did not find the information i need. does anyone know where to find the information to configure that in approval process notifications are sent per email?

Hi Matthias,
see /thread/27876 [original link is broken]
Hope it helps
Detlev

Unwanted leave approval notification mails to Non-Manager

Hello All,
I have a situation wherein one of our portal users started getting leave approval notification mails from other employees in that Org Unit. Now the interesting part is he is not a manager and never was. Checked his relationships, substitutes and delegations and every where it is normal and not supposed to receive such mails. Moreover we are not using workflows yet
Where could we have gone wrong, after so many attempts now my I am gone blank so please do suggest me all tables or customizations where it could went wrong or possibly any silly mistakes that would trigger this kind of problems.

Thanq, that was very prompt;
Here are my settings in RPTARQEAIL.
Send email to requestor with text HR_TIM_ARQ_REQUESTOR with general notification almost for all.
But should I rather check the settings for mail to approver instead? Coz one of a non manager employee is getting approver notification mail such as " your employees in your dept are awaiting for your processing..."
Can you brief me out on why this document selection radio button could have gone wrong in sending mails to requestor regarding approvals.

Problem secondary invoice approval workflow

Hi
i have problem when i run the secondary invoice appoval concurrent program
i am not getting any notification
but i can see a record in the wf_items table..
can u pls help me out
What the process does :
by running the concurrent program ‘ HC Secondary Invoice Approval Workflow ‘ which trigger
The Secondary Invoice Approval workflow .
What happens when workflow is triggered;
Workflow will start for any invoice that has a secondary approval hold applied and does not have a workflow already in progress..
If all the lines of an invoice are approved then the secondary approval hold on the invoice is released by the workflow..
So this is the processs..
Minimum requirement for the workflow to run is
Any Invoice with a secondary approval hold on it…….
we are trying with this but I CAN see the record in wf_items and
item_activity_statusses but I cant find in the wf_notifications
please help me out thanks
sesh..

Hello Akkshaya,
Seems , attachment pass automatically and it is not passing in your case, Check the binding and pass the attachment from workflow container to task container.
Element Name is Attachement both in task and workflow container.
Cheers,
Arti

AP Invoice Approval - Notification to originator/requestor

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