AP Invoice - Credit memo - negative payment amount

Hello all,
I am working in 11i oracle apps.
In AP_invoices_all table there is an invoice_id that has a negative amount on it
I understood that it is a credit memo. Can you please explain what a credit memo is and how does it affect a business
Also, when I checked the corresponding invoice_id in the AP_invoice_payments_all table, this invoice has a negative payment amount. What does this mean? How is it going to effect in the journal entries.
Thank you
Bob

Hi.
A Credit Memo can be considered the opposite of a Standard Invoice. It can be due to severeal reasons like, for example, when you claim to your supllier that the price for a certain good or service was higher than the agreed he can send you a Credit Memo in the amount of the price difference. You have recorded the Invoice (let's say $100) for the wrong price and now you will record the CM (let's say $10) for a negative amount being that the sum of the two documents correspond to the correct purchase you have done.
This way, the table AP_INVOICE_PAYMENTS_ALL records the CM with a negative amount allowing you to pay the two documents (the positive invoice and the negative CM) for the net amount.
About the journals entries:
Invoice
DR Cost $100
CR Liabilty $100
CM
DR Liability $10
CR Cost $10
Payment
DR Liability $90
CR Bank $90
Hope this helps,
Octavio

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Dear experts ,
I want to differentiate the following :
1. Invoice document
2. Credit Memo document
3. Subsequent credit document
4. Subsequent debit document
Is it possible to have a different document type for each of the above
while enetering an invoice /credit memo etc , in payment tab i have an option of selecting the document type.
BUT
I want this to be defaulted by the system based on the activity .
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Dear Anis,
Subsequent Debits/Credits are used in cases where the quantity is in the original invoice is to remain the same.
Example:
PO 10 - $10
GR 10 - $10
LIV 10 - $11 (Logistics Invoice Verification)
The vendor invoice is more than that in the Purchase Order. In order to correct, the Vendor may send in another invoice for the Increased amount or a credit memo for the reduce amount.
If you approve of the price increase, post the subsequent invoice received as a Subsequent Debit Invoice.
If it is a credit memo that has been received for reducing $1 of invoice price, then post the credit memo as Subsequent Credit.
This would retain the quantity but reduce the amount.
Subsequent Debit/Credit is for the case when the credit is not for the full amount eg. if the Vendor decided to credit & only the $1 overcharged.
Credit memo is for the credit of the full amount and value.
++ You can configure the default document type for MIRO using transaction OMR4

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Hi everyone,
We are facing an issue with the values the system is calculating when doing the GR (and/or GR reversals) once invoices/credit memos have already been posted regarding the PO (Non Stock POs = non valuated).
When a goods receipt is posted through MIGO (mov. type 101) it seems that the system is considering only the invoices values but we do not really understand how it is calculated and why it is not considering the total amount of invoices and credit memos.
In fact when a GR reversal is done (mov. type 102) the system seems to be considering the total amount of invoices and credit memos posted against the purchase order.
Please find below an example with the invoices and GR values (all invoices were posted before the GRs)
GR     5000077059     1     18.12.2008     EA     -1     -3300,00GBP
GR     5000076426     1     17.12.2008     EA     1     930,50GBP
Tr./ev. Goods receipt                                    EA     1     -2369,50GBP
IR-L     5105052971     1     17.11.2008     EA     -1     -835,00GBP
IR-L     5105052970     1     17.11.2008     EA     -1     -50,00GBP
IR-L     5105052959     1     17.11.2008     EA     -1     -885,00GBP
IR-L     5105052958     1     17.11.2008     EA     1     885,00GBP
IR-L     5105052957     1     17.11.2008     EA     1     885,00GBP
IR-L     5105052428     1     13.11.2008     EA     -1     -105,00GBP
IR-L     5105052427     r4tf cv     13.11.2008     EA     -1     -640,00GBP
IR-L     5105052426     1     13.11.2008     EA     -1     -835,00GBP
IR-L     5105052425     1     13.11.2008     EA     1     640,00GBP
IR-L     5105052424     1     13.11.2008     EA     1     835,00GBP
IR-L     5105051741     1     11.11.2008     EA     1     60,00GBP
IR-L     5105051740     1     11.11.2008     EA     1     3240,00GBP
IR-L     5105045571     1     16.10.2008     EA     1     105,00GBP
Tr./ev. Invoice receipt                                    EA     1     3300,00GBP
According to my assumption, in order to calculate the GR value it looks like the system is considering the average for the 5 first invoices and then the average for the 2 next invoices, and making the average of both of them. But if I post another invoice it does not seem to follow this rule.
I would appreciate any explanation on how the system calculates the GR values and how we would be able to correct the GR value.
Thanks a lot. Best regards

Hi
I hope there is no GR based IV tick in PO, only GR is ticked (PO based IV)
In that case
IR-L 5105045571 1 16.10.2008 EA 1 105,00GBP
IR-L 5105051740 1 11.11.2008 EA 1 3240,00GBP
IR-L 5105051741 1 11.11.2008 EA 1 60,00GBP
IR-L 5105052424 1 13.11.2008 EA 1 835,00GBP
IR-L 5105052425 1 13.11.2008 EA 1 640,00GBP
Net invoiced value is 4880 GBP (taking out 00) for 5 quantity
in case of PO based IV, if IV is done first and then GR, GR assumes the value of invoice but not the PO - in that case for above IV, 1 quantity of IV referes to 976GBP debit
this value will be base GR/IR value for credit memos
IR-L 5105052426 1 13.11.2008 EA -1 -835,00GBP
IR-L 5105052427 r4tf cv 13.11.2008 EA -1 -640,00GBP
IR-L 5105052428 1 13.11.2008 EA -1 -105,00GBP
there are 3 credit memos - for which GR/IR credit will be equal to that of original GR/IR debit value - that is 976
*so net credit on GR/IR because of credit memos will be (976976976) = 2928GBP for 3 quantity *
IR-L 5105052958 1 17.11.2008 EA 1 885,00GBP
IR-L 5105052957 1 17.11.2008 EA 1 885,00GBP
Then there are two invoices of values 885 GBP each - so total debit will be 1770 GBP
so total GR/IR debit will be ( (4880/5) -(2928/3) + (1770/2) ) = 930.5 (debit)*
This value is the base GR/IR for credit memos
net GR/IR debit will be 930.5 - this is the base for GR - because in GR - entry on GR/IR will be credit
*So if you make GR - then GRed value will be 930.5*
IR-L 5105052971 1 17.11.2008 EA -1 -835,00GBP
IR-L 5105052970 1 17.11.2008 EA -1 -50,00GBP
IR-L 5105052959 1 17.11.2008 EA -1 -885,00GBP
*Now ordered will be XXX
Delivered will be 930.5
Invoiced will be 3300*
IF you reverse GR now it will assume the value of invoice: then reversal will show 3300 debit on GR/IR
That is what in your PO history now
These will happen because of PO based IV - for which there will be GR indicator will be ticked.
Thanks
Edited by: Praveen Raghavendra on Dec 24, 2008 9:17 AM

Xml A/R Credit Memo with Payment

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i need to create a A/R Credit Memo with payment linked to. I'm creating the credit memo ok, without problem, but the questions is... How create the payment? In the same xml? Or I create first the credit memo and payments follows? Some idea?
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hi all,
i understand from forum that :
Invoice / credit memo - GR/IR clearing account and vendor account
qty and value will give impact to GRC
Subsequent credit/debit - Stock account and vendor account
example of credit memo :
Credit memo is posted when there is u want to correct the invoice posted already for both qty and value.
For eg if vendor gives u invoice of 12 qty and value 120. but actualy he delivered only 10 qty of 100 rs. so in this case u post the credit memo with 2 qty and 20 rs so the total invoice u post becomes 10 qty and 100 rs.
above i clearly understand.
but when i check my system on miro posting and po history in me23n, is different case.
GR - qty 20080 value 3950
IR - qty 20080 value 3950
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credit memo qty 20080 (same qty) value 1000
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invoice qty 20080 (same qty) value 1000
invoice, the entry is cr vendor dr prd.
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2) where does the setting to ask system to use prd?
thanks

hi,
i can understand your reply.
but why the treatment is different from the general understanding below:
Invoice / credit memo - GR/IR clearing account and vendor account
Subsequent credit/debit - Stock account and vendor account
if
GR - qty 20080 value 3950
IR - qty 20080 value 3950
Kindly verify if below 4 points are correct.
after invoice posted, if i do credit memo reference to the same PO,
1) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to credit prd?
2) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
after invoice posted, if i do invoice reference to the same PO,
3) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to debit prd?
4) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
thanks

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We have a VIM tool Optura that we have implemented for our Workflow approval process where in the invoices/credit memos get parked, then go through a workflow approval process and finally get posted. These invoices/credit memos at the time when they are parked have attachments in them. The issue is that the when the credit memos get posted we loose the attachments that were present in them but it works just fine when we post invoices. Any idea as to what could be happening?
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Can you please explain where the attachment is getting disappeared?
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Hi Guys,
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Thanks and regards
Praveen

use...
'BAPI_CRED_MEMO_CREATEFROMDAT2'
data: con_cr_memo_bus_obj like BAPIUSW01-OBJTYPE value 'BUS2094'.
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EXPORTING
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convert = 'X'
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TABLES
return = bapi_ret_tbl
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ORDER_PARTNERS = bapi_prtnr
ORDER_ITEMS_inx = bapi_itm_out
order_schedules_in = bapi_schd_lin
order_text = bapi_text.
AND in the cloned ZBAPI above in SE37/80, add this Importing parameter: BUSINESS_OBJECT LIKE BAPIUSW01-OBJTYPE
Please have a look in older topics:
MWST taxcondition missing bapi_salesorder_createfromdat2
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Message was edited by: kishan negi

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hi,
i can understand your reply.
but why the treatment is different from the general understanding below:
Invoice / credit memo - GR/IR clearing account and vendor account
Subsequent credit/debit - Stock account and vendor account
if
GR - qty 20080 value 3950
IR - qty 20080 value 3950
Kindly verify if below 4 points are correct.
after invoice posted, if i do credit memo reference to the same PO,
1) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to credit prd?
2) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
after invoice posted, if i do invoice reference to the same PO,
3) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to debit prd?
4) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
thanks

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I am trying to create a credit memo request with reference to a billing document. When i save and try to create an invoice for the credit memo request, it does not pull in the amount.
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Hi, Veronica!
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AP Invoice - Credit memo - negative payment amount

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