AP Reserve Invoice table

Hi All,
I was trying to write a query whereby it list out only AP Reserve Invoice that the status is Open (which has not copy to GRPO yet), however, I do not know which table or any columns that differenciate between AP Invoice and AP Reserve Invoice, anybody has idea on this?
Open items list does separate out Outstanding AP Reserve Invoice that is not yet delivered but the listing is not good enough, it does not list out the details instead only the invoice no and to know the details, users has to manually drill into the invoice one by one. Trying to give a listing that list out all detail items. Hope someone is able to assist on this, thanks.
Regards,
MH

Gordon, I like this answer - but have a small follow-up question
if a customer uses the AP invoice to record purchase or materials X factory from a remote location
it is hitting the normal GL accounts
but ideally they would want to hit a Goods In Transit account instead
thus they would have full visibility into the goods "on the water" until they arrive
I cant seem to find a way to point the AP Reserve Invoice to a In Transit account when I am using Item Group GL Acct Determination
any advice/suggestions??

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Payment against Reserved Invoice

Hi Experts,
We are creating Reserved Invoices through the DI API. The Reserved Invoice is received in just fine. After the Invoice is processed through the DI API, we then process a payment for the Invoice. We are getting an error that states "The Base Document Card does not match the Target Document Card".
Orginally we were processing Sales Orders and then bringing in the payment. Both were received into SAP with no errors. We discovered that we could not link the Payment to the Order, so we changed to using Reserved Invoices. Now we are getting the above mentioned error when processing the payments.
Does anyone have any suggestions has to why we could be getting this error? What would be considered the Target Document?
here is the payment code:
SAPbobsCOM.Payments vPays = default(SAPbobsCOM.Payments);
vPays = (SAPbobsCOM.Payments)vCmp.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments);
SAPbobsCOM.Documents SapInvoice = default(SAPbobsCOM.Documents);
SapInvoice = (SAPbobsCOM.Documents)vCmp.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices);
int SapOrder = GetSapInvoiceNumber(OrderNumber);
SapInvoice.GetByKey(SapOrder);
vPays.Address = SapInvoice.Address;
vPays.CardCode = SapInvoice.CardCode;
vPays.DocDate = PayDate;
vPays.DocType = SAPbobsCOM.BoRcptTypes.rCustomer;
vPays.DocObjectCode = SAPbobsCOM.BoPaymentsObjectType.bopot_IncomingPayments;
vPays.CashAccount = "23500000";
vPays.JournalRemarks = journal;
vPays.Invoices.DocEntry = SapInvoice.DocEntry;
vPays.Invoices.DocLine = 0;
vPays.Invoices.SumApplied = SapInvoice.DocTotal;
vPays.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_Receipt;
lRetCode = vPays.Add();
Thanks,
Josh
Edited by: Josh Mellette on Apr 28, 2009 5:09 PM

Dear Josh Mellette,
The invoice type should be invoice 13 but not Receipt
vPays.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_Invoice;
and you need to set cash sum if you pay the invoice by cash
vPay.CashSum = SapInvoice.DocTotal;
and please check if the DocEntry of the invoice is correct by check OINV table.
Best Regards
Jane Jing
SAP Business One Forums team

Help with sql query the status of A/P Reserve Invoice

Hi,
I am trying to write a query which lists all A/P Reserve Invoice info with OPEN status.
I check the OPCH table and cannot find the rule to tell the status.
The "DocStatus" field has two values only: 'O' for open and 'C' for closed.
However, the status of A/P Reserve Invoice are OPEN, CLOSED, DELIVERED, PAID, etc.
I try to use DocStatus field to filter, but the result does not match what I see in SAP.
Could you please give me some hints about how to get the data I need? Thank you.
Best regards,
Sylvia
Edited by: csylvia on Jun 23, 2011 5:54 AM

Hi Darius,
Thanks for your reply.
However, I don't know what is the relationship between Purchase order and A/P Reserve Invoice.
Do you mean using "SELECT T0.DocEntry FROM OPCH T0, OPOR T1 WHERE T0.DocNum = T1.DocNum AND T1.DocStatus = 'O';" to query the A/P Reserve Invoice data with OPEN status?
But the result is not what I want.
The result of "*SELECT * FROM OPOR WHERE DocStatus = 'O';*" is also not.
I'd like to query A/P Reserve Invoice list with OPEN status, and I try the following sql query:
SELECT DocEntry FROM OPCH WHERE DocStatus = 'O' AND InvntSttus = 'O';
The result is close to what I need, but it's not exactly correct.
Moreover, I don't think the sql query conditions is accurate.
Please give me some advice. Thank you.
Best regards,
Sylvia

AP Reserve Invoice vs. AP Invoice

I want to make a query to show all items on AP Reserve invoices, AP Invoice and Reverve Invoice shares the same tables OPCH & PCH1
What field or flag tells us that it's an Reserve invoice ?

Found it.

Good way to distinguish AP Invoice / AP Reserve Invoice?

Hello,
i hope someone can help me with this problem:
Is there a safe way to distinguish the AP Invoice and the AP Reserve Invoice on SQL Database level?
Since both are entries in the same database table.
Thank you very much for your help.
Greetings,
Mario

Dear Mario,
What table are you referring to?
Both AP Invoice and Reserve Invoice has Original Document Type '18' but in the OPCH Table, there is a column called "isIns" (Reserve Invoice). This field has a value 'Y' when it is a Reserve Invoice.
I hope the above helps.
Regards,
Lorna

Transaction code A/R Reserve Invoice and A/R Credit Memo

Hello experts,
My client has entered AR Reserve invoice and AR Credit memos- I need to find the accounting documents of these transactions.
I am not able to find the difference between them in my table. I am using BSEG.
What am I doing wrong?
THanks a lot

Hi........
Welcome To SAP Business One Forum......
Is your question related to SAP B1?
If yes then for every marketing document SAP creates Journal Entry except Orders as you can see it in Accounting Tab of Document.
So you can find out those accounting transactions by its Origin and Object code in document tables........
Regards,
Rahul

Block transaction in A/R Reserve Invoice via Stored Procedure

Dear experts,
I found in many threads the object id or object type of A/R Reserve Invoice to be 13 which is same as A/R Invoice. But when I use this object id in SP_Transaction_Notification stored procedure to block a transaction, A/R Reserve Invoice document is not affected by this object id. Also I noticed that the table the A/R Reserve Invoice is using is same as A/R Invoice.
Can any one help on this issue?
I want to block transaction to A/R Reserve Invoice as well as A/P Reserve Invoice if the line item's Item cost (OITM.AvgPrice) field is not specified in the Item Master Data.
Regards
Sanil

Thanks a lot Gordon. I got the answer.

A/P Reserve Invoice closes Source PO - But A/P Credit Memo does not open it

Hi Forum,
1. Create a PO with say a single line item
2. Create a target A/P Reserve Invoice from above PO
Note: The PO of step 1 is closed.
I want the PO to again go to OPEN STATUS.
3.I perform A/P Credit Memo from base document (A/P Reserve Invoice) from step 2 above.
Question: The status of PO does not become open. Is there a setting that I am missing here which would make the status of PO go to open again?
Thank you for your help.

Hi Syed Aleem,
go to Administration -> System Initialisation -> Document Settings -> Per document -> Purchase Order
Place a tick in the checkbox 'Reopen Doc. by creating returns/Goods Returns/Credit Notes Based in It' & update.
All the best,
Kerstin

Create Goods Receipt PO from AP Reserve Invoice (bug?)

Via the user interface of sap2005 pl7 you can create "Goods Receipt PO" from an "AP Reserve Invoice".
In the "base type" field of goods receipt the value "18" is displayed. This seems not to be a "valid value" and it is as a consequence not possible to read the contents of this field with the UI-API, because <i>base type</i> is a combo box and only valid values can be returned.
Is there a workaround to get a none valid value from a combobox?

Hi Jurgen,
It looks like it is a bug and that the same bug exists on the sales side of the DI API. Herewith a post that you can read about it.
/thread/48329 [original link is broken]
Hope it helps,
Adele

Open quantity in Sales Order did not update after cancelling Reserve Invoice

Client created Credit Memo with reference to Reserve Invoice but this did not update the open quantity in Sales Order. Client is using SAP B1 8.82 PL9. I tested this in SAP 9.0 and still same behavior. Is there a work around other than creating another SO?
I checked Document Settings and "Reopening Doc by creating credit memo based on Doc" is enabled.
Thanks in advance.

Thanks for the reply. How will the client be able to make new reserve invoices from the SO? They are trying to make partial reserve invoices from the sales order. I already suggested to just change the quantity in the reserve invoice before adding. But I have doubt because the SO might close prematurely before they complete the quantity in the SO because open quantity is much less then the quantity in SO.
SO Quantity: 100
Open Quantity: 40
Reserve Invoice 1: 60
Reserve Invoice 2: 40
SO closes before they can make Reserve Invoice 2

AR Reserve Invoice - Posting date

Hi,
I have a customer who really would like to address the issue with the posting date on AR Reserve Invoices, because they think this field should be open for editing until the invoice has been paid.
Is there a good reason for why the posting date field is closed after adding the document?
And is there a possibility that this field can be opened for editing in a future version?
Best regards,
Lena-Marie D. Tørresvold

Hi Lena.......
The reason might be based on Posting Date the Payment is linked because Payment will be done as per the payment terms and payment terms ultimately linked with Document Date.
And its preferable too as accounting is puerly done on the basis of date which is one of the most important factor from Financial Reports point of view.
So if you think to edit the dates of docs when it si added then it is unncessary as it wont make any sense for finance reports........
Hope you got the logic....
Regards,
Rahul

Report for AR reserve invoices

I want to see all AR reserve invoices for a particular item. Is there a report for this in SBO or do I have to write a query?
thanks

Awesome, thanks.
To check Committed quantity coming from AR reserve invocies
AR Reserve invoices
select oinv.docentry, oinv.docnum, oinv.canceled, oinv.isins, inv1.linenum, inv1.itemcode, inv1.linestatus, inv1.quantity, inv1.opencreqty
from oinv
inner join inv1 on oinv.docentry=inv1.docentry
where itemcode = 'X' and isins = 'Y' and inv1.linestatus <> 'C'

Reserve Invoice closes Source PO or SO - But Credit Memo does not open it

Hi All,
I try to reopen SO or PO in 8.82 using Reserve Invoice.
If I use Delivery or GRPO after order - all it's ok.
1. Create SO or PO.
2. Create Delivery or GRPO
3. Create Return or Goods Return - SO or PO opened
If I use Reserve Invoice after orded - nothing pannened.
1. Create SO or PO.
2. Create Reserve Invoice
3. Create Credit Memo - SO or PO doesn't opened
At the Administration -> System Initialisation -> Document Settings -> Per document -> Purchase Order (and Sales Order)
checkbox alredy ticked 'Reopen Doc. by creating returns/Goods Returns/Credit Notes Based in It'.
Is it normal for reserve invoice?
Thank you for your help.
P.S. Already see A/P Reserve Invoice closes Source PO - But A/P Credit Memo does not open it
And there both variant worked

Hi
I post to support about my problem.
The problem is in the standard process. You must create a Delivery after Reserve Invoice. And only after that all it is working.
Thank you for your replay. This post is closed.
Regards
Konstantin

A/R Credit Memo for A/R Reserve Invoice

Hi guyz,
I have a question for A/R Credit Memo. Hope anyone can help.
Steps:
1. I created an Sales Order, let say "Item A" with quantity 100 pcs.
2. I copied my Sales Order to A/R Reserve Invoice but i customized the quantity to 70 pcs (Sales Order still open for quantity 30).
3. I created an A/R Credit Memo, copied from my last A/R Reserve Invoice (from step no. 2), because there is a revision in the unit price. My Credit Memo is exaclty same with my A/R Reserve Invoice.
4. I created a new A/R Reserve Invoice, copied from my Sales Order (from step no. 1) with quantity 70 pcs again.
After i do all my activities above, i found that my Sales Order's Status become CLOSED. Whereas, it should be still OPEN because there is outstanding quantity 30 pcs. Why it happened ? I don't find any reasons for this condition.
Thank you.

But A/R Credit Memo is to reverse A/R Reserve Invoice / A/R Invoice, right ? So the quantity should be back to 100 pcs.
Or A/R Credit Memo is just to reverse the Journal ? If it so, i think it is not so helpful in ERP. Because we still need to create New Sales Order if we make a mistake in Invoice.
Is there any chance that we do not need to make new Sales Order for this situation ?
Thank you.
Regards,
Elsa

A/R reserve Invoice as Proforma Invoice

Hi experts,
I have one doubt in A/R reserve invoice. My Client is using Proforma invoice. They will send this Proforma invoice to their customer to get get Confirmation about the Invoice. Once their Customer, confirms that proforma invoice, Our client will prepare the Original A/R Invoice. This flow is done manualy.
when i map this flow in B1, i cant create A/R invoice after posting the A/R reserve invoice having SO as base document. I can only create Delivery & A/R credit memo. More over when i was trying to create A/R Invoice by selecting the that Specific SO as base document. I can find that SO.
Can you help how to map this flow in SAP B1.
With thanks
Manickam

The Reserve Invoice is mainly created when you do not want to reduce inventory but be able to create an Invoice so that you can receive money against it.
It does not change inventory quantities.
Let us say you have a Sales Order for Rs.1000 and you business policy is to take 50% advance.. You can create a Reserve Invoice for Rs.500 and then process an Incoming payment.
When the order is completed..Copy the SO to Delivery..AR Invoice..and on the AR Invoice screen adjust for the advance by linking the Reserve Invoice..
Suda

AP Reserve Invoice table

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