AP Track Expense as Asset

I cannot track expense that is received from Oracle Purchasing as assets. Does anybody know about this?

when an expense is being tracked as an Asset, there should be a little box that has a heading called "Track As Asset". You will find it in the Distribution screen of the invoice . When this box is checked you will be able to track as an Asset and be able to be inventoried

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Order Import failing with error "The specified subinventory is invalid to use, the profile option INV: Allow Expense to Asset Transfer is set to No. Change the profile option to Yes or choose a valid subinventory."

Hi All,
I am getting this error while importing an internal sales order.
“The specified subinventory is invalid to use, the profile option INV: Allow Expense to Asset Transfer is set to No. Change the profile option to Yes or choose a valid subinventory.”
I have tried to set mentioned profile as ‘Yes’. But still getting same error.
Also, provided subinventory is present and active in given inventory organization.
Please share if anybody encountered this before and have a solution.

Hi 2878342
Please refer the following metalink note, it should resolve your problem.
Order Import Interface.Error Message Specified Subinventory Is Invalid To Use (Doc ID 406411.1)

Direct Expensing out Asset with out capitalizing

Hello Asset Gurus,
Is there any way to directly expense out asset as it is received through Purchase order?
The requirement is to immediately expense out some low value components.
I know its possible to receive it as a LVA and depreciate it in the same month fully, but is there any other way of expensing out with out receiving to balance sheet?
If Yes, how should be the settings for GL accounts in account determination?
thanks
sap freak

Hi,
the issue you describe rather intents that you have no asset as accounting object. So why do you account on assets if you want to expense it directly without any impact on AA subledger?
You mentioned the immediate depreciation already, that would be one way. By the way, talking about accounts: if you do not use the LVA functionality, how should the system determine an expense account to be posted?
Another option would be to use limited transaction types, which would expense it directly with the "capitalization differences functionality" to one (expense) account maintained in the IMG for the depreciation areas which do not get APC amounts.
Regards,
Markus

Error Message "Track contains unauthorized assets"

I am getting a message at the map view on the first box of the autoplay slideshow that says: "Track contains unauthorized assets". Nothing points to where this asset is. I went through the project info section and everything checks out. The behavior of the "Pass Through" theme is to not keep the picture I selected for each menu (main, chapter, extra) to be jumbled around and the pass through is not the picture of this menu when I burn. These errors are manifesting and after reading so much through the help menu I am at a loss.
I do not have any iTunes protected music in this iDVD. It is only my photos and garageband music.

I have an image in the auto play well. On another machine I started up a new iDVD project with a different theme, and the auto play well gave the same "Track contains unauthorized assets" error message even though I had nothing in it.
What messes up the project the most though is on the "Play Through" theme as the text goes by, instead of the image that is on this page coming through the text, another image from another menu page comes through.

Track contains unauthorized assets?

What does this mean please? There is no warning icon for it, but when I place my pointer over the automatic play square in the DVD Map it shows this warning - "Track contains unauthorized assets." And it is probably why I am warned before burning.

Might have to do with DRM issues. I'm just guessing here but are you using any iTunes music / audio within your iDvd project?
Might want o burn an audio CD first / aiff and then import direct from the CD to iMovie or iDvd.

How to track Inter Company Asset Retirements

Hi friends,
We have a unique requirement. As opposed to normal inter-company asset transfers in SAP via ABT1N, we would like to retire the asset to an external company code. This would reflect as a retirement in the asset register, and not as a transfer. What we want to do is to track these Asset Transfers via some report.
Are there any transactions in SAP that could be utilised to facilitate this scenario? Please keep in mind that we won't use ABT1N, we will retire the asset via some other transaction, maybe F-92, or through P.O., and then would want to track such retirements through a report, exclusively. Please do suggest if some customisation can be done.
Regards,
Varun

Hi Mukhtar.
We have to develop a new report as none of the existing reports satisfy the criteria. Just wanted to know if someone has experience of developing it.
Regards,
Varun

Charge Expenses to Asset

Dear group Members,
How can i charge Expenses amount to asset
Pleas help me with the transaction code, Document type & posting key
Issue is as
vendor invoice is posted as asset, how can i transfer to asset ( new asset)
Regards
Shamulheq
Edited by: shamulheq on Jul 14, 2009 8:54 PM

Hi,
Can you try using transaction ABZON for your requirement? In place of offsetting account specify your expense GL.
Before posting this check the document in simulation and then post the document.
Hope this helps you.
Regards
Kiran Yelamarthy

Reg. Expenses against Asset

Dear Experts
We are purchasing spare parts to asset and do other expenses against that. but those and all (Asset) purchased before SAP implementation. whereas how to bring into sap system. Pls help me.
Thanks
Rajakumar.K
Edited by: Raja Kumar on Aug 18, 2009 7:15 AM

Hi,
While implementing SAP, the Asset Master Records have been updated and the GL accounts for Fixed Assets would
have been updated with the value on a cut of date taking into consideration the value of each asset including the
spare parts added to it.
There two things here :
Whether Spare parts are purchased and consumed as expenses
Whether Spare parts are adding value to the Asset.
If they are only treated as expenses the relative expense account in P & L would have been updated while uploading GLs
during implementation.
If they are adding value and the asset is still incomplete and not put to use, it would have been taken as Asset under
construction and once asset is ready for use it will be capitalized.
If the Asset is complete and in use and still some spare parts are added, it can be done through creating an asset master
sub record for the relative Asset class let us say Plant & Machinery and Asset Main say Equipment andAsset Sub record as
springs or bushes.
Please revert back if you need further clarification.
Sadashivan

Changing tracks with new Asset

Hey,
I'm not sure if this is possible...But I have made up my dvd with a bunch of short films using the largest compression possible, planning to make a dual layer dvd. My boss however, wants just a regular dvd... I have recompressed all the films and now have new assets that I would like to swap over with the larger files.
I was hoping there was a way to do this without having to re-do all the track connections?

ok, I just realised if you actually open the track you can change it over
sorry!

Template for tracking expenses & income

I'm new to Numbers. I've seen the Personal Finance budget template and would like something like that for tracking household expenses & income. Does anyone know if someone has created this, so I wouldn't have to start from scratch?

Welcome to Apple Discussions
Check out iWork Community for user-contributed templates.

Distributing Expenses on Assets

Hi Gurus,
I have a questions. I need to distribute expenses to all assets on FA book equally. Normally, ı enter an expense invoice from AP then enter lines(I can use distribution set for this,but ıf ı do that way,ı must update the distribution set when ı add a new asset) for each asset on FA then transfer it to AP then add them to assets manually on Mass Addition window. But it is taking so much time, I am trying to find an easier way to do this.
Our team can develop a program for this.But ı want to solve it with EBS functionality.
Our EBS version is 11.5.9
Any ideas?
Thank you for your help
Serkan Erginbilgiç

Hi Serkan,
Which process is time consuming or difficult for you ...?
If it is due to Mass addition process in Asset Module,
you can make use of the Web ADI functionality for creating assets directly in Oracle Assets Module, instead of going through Oracle payables ...All required details are entered in an ADI template (Excel Sheet) and uploaded to Oracle Assets...
If it is due to Data entry at Oracle Payables Module,
you should see whether invoices can be created by matching it to PO/Receipt for Assets and Expenses ...that way data entry at the Invoice creation screen is avoided, the accounts are auto populated from Purchase Order ...
Regards,
Ivruksha

Good application for tracking expenses

Hi,
I am going to travel for three weeks and I am looking for a good application for tracking down all my expenses (hotels, shopping, fuel, restaurants etc`)
Any suggestion will be welcome.
Thanks,
Amnon

I like Mint but it's intended for ongoing financial tracking. There are lots of apps in the App Store for just keeping a record of expenditures.

KIMYONG: AP Invoice Distributions 에서 Track As Asset 사용법

Purpose
Invioc 등록시 asset 계정이 아닌 expense 계정도 FA로 넘기기 위해서는
track as asset을 사용합니다. 이에대한 설명을 하고자 합니다.
Solution
The Navigation Path 는 아래와 같습니다.
Payables>Invoices>Entry>Invoices
Press Distributions button
Track as Asset을 check하는 것은 아래 의미를 가지고 있씁니다.
Checkbox Track As Asset is marked means that Oracle Payables will transfer
this distributions to Oracle Assets during Create Mass Additions execution.
Assets can be created in Oracle Assets from imported distributions
afterwards.
Default로 Asset account일경우 track as asset이 check됩니다.
이럴경우 check box는 변경이 불가능합니다.
The checkbox Track As Asset is unmarked by default when invoice distributions
have an expense account. This checkbox can be adjusted for unposted invoice
distributions only.
Reference
Oracle Payables User's Guide, Assets Integration

Hi,
Altough for all the assets accounts track as an asset checked there wont be any entries transferred to Fixed assets unless otherwise you have defined that asset account as a clearing account in your categoris.
Please let me know if you need further details,
Thanks and Regards,
MPH

Adding "Expensed" assets to FA - 11i

Hello,
Can someone tell me whats the setup needed in FA module so that I can add and track expensed assets?
I know how to import it from AP (track as asset etc). I know we need a separate category for expensed assets (non capitalize category). But I'm having some issues when it comes to defining asset cost, clearing depreciation account etc.
The only concrete information I could get from various sources, metalink notes and user guide is that the clearing account has to be a liability account. So does Asset Clearing account will be the same as the "AP liability account"?
What will be the asset cost and depreciation account? will they be expense type? or asset accounts?
Lastly, It is clearly said that expensed assets do not depreciate and do not create any journal entries. But when i run my depreciation, the depreciation run terminates because of some cross validation rules, and the culprit is the depreciation expense account and in the asset account in the expensed asset. Why should it check for cross validation if the expensed asset doesnt depreciate?
Any info on detailed steps for configuring asset categories for expensed assets is highly appreciated.
Thanks,
Srini.

Hi
I had reviewed the following note in Metalink which talks about the loading of assets source from source systems.
In the same note they are mentioning that the obvious period in which data load is preferred is "The typical choice is last period in the fiscal year
preceding the current fiscal year, since this will provide accumulated depreciation numbers that can be reconciled with financial statements, and will also ensure that the year-to-date numbers on reports are
correct for the current fiscal year"
This means that this is the ideal period which u can use for loading the assets rather than the other side,
Also it depends on you whether you want to calculate those fields and provide the same or let system do the same once your assets are already migrated to Oracle and depreciation run is done.
It is fully dependent on how client wants the data to be migrated.
Oracle Assets only wants specific fields to be populated and for optional fields it is on the client, implementer to decide how they wants the data to be migrated/reconciled.
Please also review the following note from Metalink which might help you - Loading asset data with source data from an external source [ID 200077.1]
Hope this helps
Thanks and Regards
Manish Jain

Tracking Projects in Fixed Assets

A consultant told us that Oracle has an add-on, or plug-in, that would allow us to track project level information in FA without having to use Oracle Projects. Of course they did not have any details.
Is anybody aware of such a product? We use one of the segments of our accounting flexfield as a project segment.
Thanks.

Assuming chart of account structure 'Project' is one of the segment.
then you can do tracking for Capitalized and CIP not for Expensed-type assets.

AP Track Expense as Asset

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