Aperture3 Files: Newbie needs confirmation and direction!!

Forum is helpful and I understand the managed vs referenced debate, but I am still trying to get my workflow organized.
Is this the best way to work with the these 1-5 criteria ???
My "unknowns" include ...can I trust Time Machine as backup for Aperture Library and is "Export Library" the best way to move files from laptop to External HD for future use keeping Masters with Version info. ( because "vault" will erase any files I erase and I plan on cleaning up laptop by deleting files)
I am working with: 1) MacBookPro 17" Mac OS X 10.6.5 and Aperture 3
2) huge number of files I have to manage (up to 2000RAW/day)
3) need for portability (Aerial shots across Canada Atlantic-Pacific-Artic)
4) my fear Masters will get "lost" (in the future) in my ever growing number of External HD's if they are not kept on same HD as Versions
5)need for others to be able to also edit with "non Mac" Hardware/Software
thinking I should a) import Raw files to MacBook laptop
b) have "Time Machine" plugged in to keep updated
c) Rate and edit what I can in a timely manner
d) as 500 Gb laptop fills: Export jpegs to 'UVW' EXTERNAL HD (for nonMAC editing) AND " Export as Library" (app. 200gb of the SAME oldest files) to 'XYZ' External HD (For my future use)--- to keep laptop functioning well ...... and have Time Machine as 2nd back-up of Masters(or can Time Machine" not be used this way if it throws out old info)??
Is this the best way to work with the above 1-5 ???
Thank-you for any direction!!
Sincerely,
FundyFlyer
Sincerely,
FundyFlyer

FundyFlyer wrote:
Forum is helpful and I understand the managed vs referenced debate, but I am still trying to get my workflow organized.
Is this the best way to work with the these 1-5 criteria ???
The lack of a response may be that there is no 'best' way as a general rule. Whatever works for you is what is best. I will answer from my point of view in understanding your intent.
My "unknowns" include ...can I trust Time Machine as backup for Aperture Library and is "Export Library" the best way to move files from laptop to External HD for future use keeping Masters with Version info. ( because "vault" will erase any files I erase and I plan on cleaning up laptop by deleting files)
Time Machine can be used. It will not complete a backup of the Aperture library while Aperture is running (I don't think it even attempts to back up the library until Aperture has been quit).
I am working with: 1) MacBookPro 17" Mac OS X 10.6.5 and Aperture 3
2) huge number of files I have to manage (up to 2000RAW/day)
3) need for portability (Aerial shots across Canada Atlantic-Pacific-Artic)
4) my fear Masters will get "lost" (in the future) in my ever growing number of External HD's if they are not kept on same HD as Versions
5)need for others to be able to also edit with "non Mac" Hardware/Software
thinking I should a) import Raw files to MacBook laptop
This should be fine as long as there is plenty of empty HD space at all times (say at least 20%, although most would recommend more).
b) have "Time Machine" plugged in to keep updated
This is fine as long as you understand my comment about it not completing until after you quit Aperture. You could just connect the external when done with a session in Aperture and manually invoke a back up.
c) Rate and edit what I can in a timely manner
Completely fine and in your control.
d) as 500 Gb laptop fills: Export jpegs to 'UVW' EXTERNAL HD (for nonMAC editing) AND " Export as Library" (app. 200gb of the SAME oldest files) to 'XYZ' External HD (For my future use)--- to keep laptop functioning well ...... and have Time Machine as 2nd back-up of Masters(or can Time Machine" not be used this way if it throws out old info)??
Don't let the drive fill up. Just watch your free space and then do your 'housecleaning' to suit the situation.
I would not export directly to a drive formatted for a PC. Instead; I suggest exporting to a temporary folder on the desktop and then copy to the drive formatted to use with a non-Mac OS.
Time Machine may need to delete older backups to make way for new ones, but it should warn you first. In this case, you may need to look at a larger HD if possible.
A couple of thoughts:
Since you want to run a Managed library (or at least that is what it sounds like) you could just run small libraries with unique names, copying them over to an external HD (formatted Mac OS X Extended) as a backup strategy. Once copied, you could then delete the old one and create a new one to start on a new job or whatever you would use as a dividing point.
Remember, you can merge libraries, so someday in the future; you might want to have a master library with all libraries merged. Note - if this is a possibility, you would want to think about a project naming scheme and organizational scheme inside the Aperture libraries that will make a future merge work seamlessly. Perhaps a spreadsheet you build listing the project names and structure as you go?
Here is a link to the correct External HD formatting recommendations for use with Aperture (which refers to using it for the library, but I would use it for any connection directly to Aperture - as in; your desire to export versions to a drive):
http://support.apple.com/kb/TS3252
Here is the current support page for Time Machine. There is a tip about backing up a file larger than 1 GB under the 'Selecting items to exclude from the back up' which is interesting. I do not know how Time Machine handles the Aperture Library (as a large file or as individual files).
http://support.apple.com/kb/HT1427
There is a current understanding that Time Machine was updated to work correctly with Aperture libraries and I know from personal experience that it works correctly on my machine, but I am not certain of the space usage on the Time Machine backup drive because I have not monitored that.
For my part, I use the following for backup of my managed library:
1 - Copy a backup of original images to a dedicated external drive on import using the backup option in the import settings drop-down.
2 - Monthly copy of the Aperture library package to another external drive.
3 - Time Machine backup.
Is this the best way to work with the above 1-5 ???
Again, the best way will be whatever works for you.
My 2 cents in the situation you describe would be smaller libraries with unique names that are periodically copied to an external as backup (and are designed such that a future merge into a master library would be seamless). This would also allow you to use Time Machine for a current backup in emergency but not rely on it as the long term backup.
Message was edited to add forgotten Time Machine info link.

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