APP open item selection based on Day in Arrears

Dear Consultants,
i am trying to select open item which are fall under 15 to 30 days in Arrears on free selection tab, but i could not get it. please advice.
George

Hi,
Give Parenthesis like below in the value field
(15,20)

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F-44 Open Item Selection

Hello,
A user goes into transaction F-44 to clear a vendor but when she hits Process Open Items and brings her to the "Clear Vendor Select Open Items' screen she does not have the field Company Code in the Open Items Selections box. When other users try the field is there but when she does it only brings up the fields Account, Account Type, Special G/L and Pmt. Advice No. I've checked her user settings in SU01D and they identical to another users. Thanks

Hello,
Check your data in FBL5N for the option "Special GL Transactions". There could be that there is no data in the system with SPECIAL GL TRANSACTIONS.
In F-32, there is no value like *
You need to input right Special GL Indicator. "*" will not work here.
I am sure in both the systems if you put "*" and UNTICK your normal transaction, you will NOT get any items to clear.
Please DOUBLE CHECK whether you have unticked normal transaction.
Regards,
Ravi

Blocking line items while open item selection for clearing

We would like to block open items with one particular special GL indicator during open item selection for clearing. The SAP transaction code is F-32
Regards
Ramesh Nalamada

Hi Ramesh,
Basically, what Meenakshi is saying is that you would have to build a Validation for this using transction code <b>GGB0</b> and stipulate in your condition that whenever any of your intended special G/L indicator is chosen during processing, the system should return an error message saying, for instance "<b>You cannot carry out Manual Clearing for this type of account</b>".
I hope the above helps.
Do not forget to award the points please.
Regards,
Jacob

Customer Tolerance for all open item selected in an incoming payment.

Hi Experts
I have set a tolerance of 5 $ in OBA3 to be written off to Bad Debts account. This settings are working fine when an incoming payment is entered in F-28.
My requirement is, in F-28 I enter the Document Date, Posting Date, Company Code, Currency, REF, Doc.Header Text in the document header & enter the Bank Account, Amount and Text, then instead of entering the customer account in open item selection, I selet the process open items and Select the Reference as the selection criteria and enter a list of references (for clearing a Batch of open items for different customers).
Standard tolerance functionality will check if the complete incoming document meets the specified tolerance limits set in OBA3. But I want the tolerance of 5 $ specified to be applied for all the open items selected to be cleared with the incoming payment.
I understand that tolerance will be applied when the amount entered and amount of the open items (total) is within the specified tolerance.
But is there any option which will check if each of the open item selected for processing short of 5 $ and then write off to the bad debt account specified in OBXL.
Do we have any user exit, or BADi or can we use any of the BTE functionality to achieve this.
Kindly give your valuable inputs..
Thanks in Advance.
KIM Khan.

Kim,
Did you get answer to this question? If so can you please share with me?
Thanks

F-32 : Problem with Open Item selection

Hi,
We have a strange problem with open Item selection for customer clearing in t-code F-32
In My QA system
if I input spl GL indicator ="*" and uncheck Normal OI tick,
the system selects all open items,
(those with spl GL indicator and those without spl GL indicator)
In My Dev system
If I input spl GL indicator ="*" and uncheck Normal OI tick
the system does not select any open items,
Please let me know which setting controls this behaviour ?
Regards
Sachin

Hello,
Check your data in FBL5N for the option "Special GL Transactions". There could be that there is no data in the system with SPECIAL GL TRANSACTIONS.
In F-32, there is no value like *
You need to input right Special GL Indicator. "*" will not work here.
I am sure in both the systems if you put "*" and UNTICK your normal transaction, you will NOT get any items to clear.
Please DOUBLE CHECK whether you have unticked normal transaction.
Regards,
Ravi

Maximum open item % and no of days open item in credit management

Hi
Can any body explain how works " Maximum open item % and no of days open item " after checked in ova8 with examples.in credit management.
regards

hello, friend.
maximum open items is helpful for you if the customer is still within credit limit but has overdue open items.
let's say your customer has a credit limit of $100,000.00. and you set in OVA8 for maximum of 20% or $20,000.00.
now let's say your customer's total exposure is $43,699.00, which is still within credit limit. however, out of this, $21,245.00 is over the credit terms of 14 days. now if you set "1" in days in OVA8, 1 day after overdue the system will either block the newly processed sales order or issue a warning, depending on OVA8 settings.
regards.

Line item grace periods vs Days in arrears

hi consultant,
in dunning procedure, we can see line item grace periods. if click the dunning levels button, can see the days in arrears at each dunning level.
what is the difference between Line item grace periods and Days in arrears? i think line item grace periods is after this grace period then only due to start dunning run and count the number of days until it gets dun. correct? what about days in arrears?
thanks

Hello,
Do not leave grace period blank or less than days in
arrears if you do not want to include items in dunning level "0" in your
dunning notice.
As per the documentation, the number of grace days (line item) and
days in arrears (first dunning level) you enter will normally be
identical. So if your days in arrears for level 1 is 14, you should also
indicate grace days of 14. Otherwise, if you leave the grace days
blank or less than 14, the system will include also items in arrears
earlier than 14 days (level 1).
As per online documentation:
Grace period shorter than days in arrears
In this case there may be items which are overdue but which do not
reach a certain dunning level due to the days in arrears. Although
these items are printed out, they receive the dunning level zero.
These items alone cannot trigger a dunning notice.
Regards,
Renan

Vendor's same open item selected for payment twice through APP run F110

Hi,
In F110 run, specified vendor number and payment method(Bank Transfer), executed payment run.
After, say 5 minutes interval again executed F110 for all vendors and except for the above mentioned payment method.
In the first case, payment document generated, posted and cleared the Vendor open items. Here, the Payment method is B.
In the second time also, the same open items are selected in the payment run and the payment method D(Cheque payment).
Payment document generated and is not posted but cheque is generated for the same amount.
How could it happened?

Hi,
In F110 run, specified vendor number and payment method(Bank Transfer), executed payment run.
After, say 5 minutes interval again executed F110 for all vendors and except for the above mentioned payment method.
In the first case, payment document generated, posted and cleared the Vendor open items. Here, the Payment method is B.
In the second time also, the same open items are selected in the payment run and the payment method D(Cheque payment).
Payment document generated and is not posted but cheque is generated for the same amount.
How could it happened?

Open items selection through program RFBIBL00

Hi,
I'm using program RFBIBL00 in a LSMW to clear open items. It is possible to specify the open items to be selected based on additional criteria (such as Document Number and Item Number, we added this field in transaction O7F1) using structureBSELP.
The question I have is, Does anyone know how to make the additional selection criteri, work with an "AND" condition, because right now when I specify the Document number and item number it's trying to clear items that have the same document number OR the same item number, but I'd like to have the open items with the specified document number AND item number.
Regards.

Thanks Nandita for your answer.
But scenario is little bit different. Our high level requirement is that, we want to archive old fiscal year data.
Since one of pre-requisite of archive is open item can not be archived.
In my scenario, dr. & cr. will never match. In clearing process it will create additional line items.
Thanks,
Surya

Vendor Open Item Selections

Hi experts,
i need to select the open item based on document number and line item number.
i have to use both Document number and line at a time to select the open items for vendors.
please let me know the solution.
Thanks & regards,
srinivas

hi,
F-44 is used for vendor account clearing, & clearing document normally have no line item, The Account Clearing transaction usually clears clearing accounts, since the debit and credit items usually balance to zero. Clearing document only generate the line item in exception cases e.g. in case of different business area.
However you can select account clearing by document number in F-44. Just select the document number for additional selections tab.
Regards
Javed

APP Open Item Not cleared

Hi All,
I have strange issue. automatic payment run is executed and after that i have messgae
Posting orders: 23 generated, 22 completed
i have 23 clearing document but one document which is generated its not cleared the open item and even am not finding that
document no in FB03 t code.
can you give give me your overview on this issue
"Posting orders: 23 generated, 22 completed" : Why this type of messgage genarated and what will be the reason
Thank you

With reference to the issue reported, as you have noticed the number of generated documents and the number of completed documents are different
-> "Posting orders: 23 generated, 22 completed". This is a clear indicator that there was something wrong with the update process and the payment document did not get posted. The reason why you have more documents generated than completed maybe due to update terminations on the executing the payment run. It means one of document was not posted
in the database. You could find the terminated update using SM13. Here you can find an update termination found via sm13 when user processed the payment.
Also please review the attached note 86578, especially the third recommendation and payment run processing option number 1. Comparison of 'Completed' orders to 'Generated' orders as stated will result in
identification of incomplete posting problems. Also check this note 70085 which has very good information:
If you have such terminations in future and documents were not posted, then please try the following
F110 menupath: Edit > Payments > After termination >
Draw up again.
Else the correction to be taken is to recreate manually the missing document and update the relevant cleared line items with the
payment document as the clearing document:
1.Use report RFVBER00 to find document gaps:
2.Pay the invoices manually.
You should be able to avoid double payment by using the below option in the print program i.e.
You should always select the flag "Payment doc.validation" on running your RFFO* report.
It gives an option to check if the payment documents are already in the system or not, and if it's not the print program excludes this data for payment.
Hope this information helps.
Best Regards
Soumya

Customer open item clearing based on the customer PO no in Sales order

Hi,
Is it possible to clear customer open item based on teh customer PO number eneterd in the sales order BSTKD.
Points will assigned for any useful answer.
Thanks
Vamsi

Hi this i spossible and cleared.Thanks

Open Items Selection - Error Message 5593

Hi Freinds,
While clearing the open items using the T Code F-03, the items are initially selected. However, when the users try to deselect the items using the 'Deselect' option, the system gives the error message "Check Marks were removed" Message No. F5593.
Could you please advise as to what could be the reason and why the user is not able to deselect.
Thanks!
Regards,

HI Murli,
Thanks for the prompt response, I have checked in OB09, this refers to the Account Determination for OI Exchange Rate Differences and the entries maintained appear to be ok. What else could be the issue?
Regards

Worklist : display of open items selected by blart

Hi Experts,
I'm a newbie on FSCM , my need is to show in the worklist only open items related to a single document type , the request was to develop this into a collection rule but if I'm not wrong seems that from the badi ( UDM_BASIS_RULE ) is not possible.
thanks in advance for your help

Hi,
And the FDM_COLL_SEND_ITEMS it is a program to send items from AR to Collections. This should be run daily and in the implementation.
JPA

F110 - limit open items selected

Hi
Where can I specify such that for a particular payment run, I only want to process payment to vendors where the payment balance is <$X. For vendors with payment >$X will not be selected in that run.
I am unable to utilise the free selection screen in F110 as it only checks the value at the invoice level and not at the vendor level. Payment to each vendor comprises of mutiple invoices.
Thanks.

Of course it does not as it operates either on master record level or on (single!) document level. The information you need here is the total over many documents: if the amount to pay is less than X, no payment should be made.
Could you pls. check my previous post regarding field VONBT (minimm amount) in payment method customizing and let me know if you can use it here. I think this is exactly what you need here, i.e., limit the amount per payment whereat a payment can have one or many single invoices included.
Hope that helps, points welcome
Csaba

APP open item selection based on Day in Arrears

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