Apple Mail and Gmail IMAP

With the iPhone coming to Verizon soon, I'd like to move back to Apple Mail from Gmail, but still want to keep Gmail as my source because my domain is setup with Google Apps but mostly because of the unparalleled spam filtering Gmail has. My problem is that even though I've configured Apple Mail exactly as Google recommends (shown below), I still have some issues.
From the Mail menu, click Preferences > *Accounts > Mailbox Behaviors*
Drafts:
Store draft messages on the server > *do NOT check*
Sent:
Store sent messages on the server > *do NOT check*
Junk:
Store junk messages on the server > checked
Delete junk messages when > Never
Trash:
Move deleted messages to the Trash mailbox > *do NOT check*
Store deleted messages on the server > *do NOT check*
I want to have true IMAP functionality here, but I'm not getting it. Sent messages work fine...if I send a message, it shows up in Apple Mail in the Sent folder and when I go to Gmail it is also in the Sent folder. BUT...when I delete a message in Apple Mail it goes to the Gmail *All Mail* folder (in Apple Mail and Gmail) and never shows up in the Gmail Trash on either Apple Mail or Gmail...where it should. I've tried changing the settings under *Apple Mail > Trash* but that doesn't fix the problem.
I realize some of you might be inclined to say "It's Google problem...ask there" but I'm hoping a Gmail user here might have had this same issue before. Even as a dedicated Apple person for many years, I still can't give up Gmail and their spam filtering that Apple Mail can't come close to. Thanks for any suggestions.

Thanks, Andy. I should have posted a closure statement on this thread as I finally figured everything out. The most frustrating thing is Google's own advice at http://mail.google.com/support/bin/answer.py?answer=78892# couldn't further from correct. After many hours of experimenting with settings, I finally came up with the correct ones. In fact, I'm in the process of writing an article about it since there is simply no definitive guidance on the web that I've been able to find in the time I've searched.
Your comments are on target...everything on the *Behaviors Tab* needs to be checked (excepts Notes) and the *Delete when* settings must be set to Never. But there are a few other things that must be done, including some changes on Gmail Settings before Mail and Gmail will be perfectly synchronous. I'll post the entire solution on this forum when I finish the graphics.

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RSS feeds between Apple Mail and Gmail

I was wondering if this is possible or if this even exists.
I am subscribed to RSS feeds in Apple Mail which I love reading on my iMac. But when I'm at the office on a Windows machine I can only read my RSS feeds through Gmail. It's hard to keep track of what I haven't read and have read.
Is there a way to sync which RSS reeds which are read/unread with Apple Mail and Gmail?

Thanks, Andy. I should have posted a closure statement on this thread as I finally figured everything out. The most frustrating thing is Google's own advice at http://mail.google.com/support/bin/answer.py?answer=78892# couldn't further from correct. After many hours of experimenting with settings, I finally came up with the correct ones. In fact, I'm in the process of writing an article about it since there is simply no definitive guidance on the web that I've been able to find in the time I've searched.
Your comments are on target...everything on the *Behaviors Tab* needs to be checked (excepts Notes) and the *Delete when* settings must be set to Never. But there are a few other things that must be done, including some changes on Gmail Settings before Mail and Gmail will be perfectly synchronous. I'll post the entire solution on this forum when I finish the graphics.

Problem with Apple Mail and GMail

Can anyone help me with the following problem. I use Apple Mail as my client and GMail iMap as my server. When I create mails I often get a problem (I think caused by the trackpad) where the mouse jumps and I seem to generate a spurious draft email. The result is that I have a mailbox called "All Mail" in the Mail sidebar which contains over 10,000 messages, even though I only have a few hundred real messages (inbox, sent and spam) and my drafts folder is empty. In this mailbox there are numerous versions of the same emails saved during the creation of the email, all slightly different. I just don't understand what is going on.

Hi There
For Gmail setup using apple mail use this guide
http://mail.google.com/support/bin/answer.py?answer=13275
POP access on yahoo accounts is not free. A yahoo mail plus account is needed.
As far as I am aware Hotmail does not allow any POP access at all. I couldn't find any specific information on POP access in Hotmail's help site.
Hope this helps

GMAIL ON APPLE MAIL AND IPHONE - IMAP VS. POP

I used to have an email with my internet service provider. I switched to Verizon FiOs and needed to switch every website and contact to the new email. Its a pain. I decided to just get a Gmail account so I don't ever have to switch again.
Anyway, with the Cox account, I used to check my email on the iPhone or on my iMac. I could get an email, delete it, and then check my email on the computer hours later and it downloaded again (for editing word documents, etc.).
When I switched to Gmail, I configured Apple Mail by letting it automatically configure the account. On the iPhone, I used the Gmail automatic setup in Settings>Mail. I sent a couple of emails to the address to test it. Most all of them came to the iPhone but only some were there later on the iMac. I read online about the IMAP and POP settings but I don't really understand the differences or benefits.
Basically, in the end I want to be able to check my email on the go and delete them on my iPhone but later go home and check again to have them all there. Which settings do I need to have on the gmail server, the phone, and the computer to make this happen?
Also, is there any way to delete the annoying extra folders and "All Mail" system on the Gmail server and just use the inbox.
Thanks in advanced

Use "recent mode" on Gmail for both devices. That solves the problem. Only issue is that will cause all the emails of the past month to re-download to all your devices, so you'll end up re-deleting a huge pile of mail. But once that's done-with, all your devices can all access the mail fresh from now on.
Look for instructions in Gmail help. Basically it means adding the text "recent:" to your POP login info, as in recent:[email protected] instead of just [email protected]

Duplicate Messages in Sent Folder--Apple mail and gmail

I recently started using apple mail for my two gmail accounts.
I have properly configured all folders (highlight "trash" from gmail and click use this mailbox for..)
since i have two gmail accounts, i did this for both of them.
i did a couple of test emails from my main gmail account. now, in my sent folder it's showing duplicates for what i've sent, one from my main gmail account, one from my second gmail account.
I've tried to uncheck the box where it saves messages on server in preferences, and that seemed to work. however, i checked on my iphone and my sent message showed up..not in my main gmail account sent mail, but in my secondary gmail account sent mail.
can this be fixed?

check out the settings here: http://mail.google.com/support/bin/answer.py?answer=78892#
specifically:
From the Mail menu, click Preferences > Accounts > Mailbox Behaviors
Drafts:
Store draft messages on the server > do NOT check
Sent:
Store sent messages on the server > do NOT check
Junk:
Store junk messages on the server > checked
Delete junk messages when > Never
Trash:
Move deleted messages to the Trash mailbox > do NOT check
Store deleted messages on the server > do NOT check

Cannot get apple mail and gmail to sync properly

I use apple mail for my gmail account. the messages dont seem to sync properly - eg i try to empty the trash and they pop back in there. i changed the settings to what google say to use but now it is downloading 13000 messages. I loged onto my online account to try and delete them from there but i cant find them
What can i do?

Not exactly sure why you cannot find them on the gmail server when logged directly into gmail unless it is due to the fact you set up the gmail preferences to make gmail act as a mail server which I think you have to do to use a mail client.
At any rate, check Mail.app's preferences, accounts, click the account in question, then the Advanced tab. If you check the checkbox "Remove copy from server after retrieving a message" then the mail won't be saved on gmail's pop server.

Apple mail and Gmail

Strugging through setting up Gmail in my Apple mail environment. I stumble across the set up gmail when adding an account. Can I start over, delete my gmail account in Apple mail, then re-add it? Then bring all my email folders (with their email) back to the new, set up gmail account?

Norman Duke wrote:
What happens to my ipad and iphone then? Di I need to delete gmail on those devices then re-add the accounts after I am set up on the Macbook?
They will not be affected, nothing to do with them.

Apple Mail and gmail bug when sending attachment?

Hi,
And now for my own Mail question. Wondering if others have run into this bug?
Mac OS 10.5 MacBook Pro.
There seems to be a bug when trying to send Mail with an attachment (via a gmail account).
Over and over, Mail just hangs there.
But it works when:
1. Using Mail, the same email can be sent when I Remove the attachment.
2. Skipping Mail, and using gmail itself, the email and attachment are sent within seconds.
2. Email with attachment can also be sent from another email service (such as Earthlink).
Only when I am using Apple Mail, sending via gmail, With an attachment, is there a hitch.
Thanks again for your attention,
- Ross

Perhaps this problem is confined to Mail 3.0 and later, and Leopard. I cannot send attachments using gmail as the smtp server. I can log in to my gmail account, download an attachment, and send, with no problem as Ross has experienced. I get an eternal hang when trying to send the same message with an attachment from Mail. Any solutions yet? Thanks!

Apple Mail and Gmail problems

I put all 3 of my gmail accounts into apple mail but now apple mail will not stop retrieving my old messages from gmail one at a time and I keep hearing that weird chime. How do I fix this?

Is it still downloading the messages? Not quite clear on what the problem is - or why it's a problem.

Apple Mail and gMail (part one)

I am new to both Mac and gMail, so I don't know which is responsible for my issue. I subscribe to a bazillion email lists and when I was on PC with Comcast, I was always able to download my own posts so that I knew my messages were being seen. Now that I have switched, I don't see my posts in Apple Mail, nor are they sitting around in my gMail inbox. But I have been getting responses so they must be posting. Still, I like the control. Is there some kind of setting for this in either app? The kind folks at gMail support have not responded to me.
Thanks
Robin in Short Pump

Typically, if you really received your own posts in your inbox before, this was done by the mailing list software. This software sends out a new mail to everybody subscribed on that list. If you do not receive your own posts in the inbox any more, obviously this behaviour was changed, which is in fact neither GMails nor Mail.apps problem. Maybe you can send a mail to that mailing list software (it should be possible at least with Majordomo and MailMan) to set personal options for your own mails and enable that feature again.
Or did you get your own posts in your Sent box folder?

Apple Mail and gMail (part two)

When I first set up Apple Mail for my new gMail account, I sent a reply to one of the first emails that were downloaded and cc'd myself because I wanted to see what the file I attached looked like to the other guy. That message has been sitting in my gMail inbox for a week now and won't download. gMail support has not responded to me and I haven't been able to find any kind of setting on gMail that might control this. I also sent myself a couple of test messages during setup that are also just sitting in the inbox.
Anyone here experienced this too?
Robin in Short Pump

This is a Gmail issue. Mail has no bearing on it. Gmail POP access doesn’t work like a normal POP mail server would. Here are some of its idiosyncrasies:
1. Messages downloaded by any conventional POP mail client are marked as downloaded at the server (but not as read on the web), and no longer available to either the same or any other POP mail client.
2. To make already downloaded messages available for POP access again, you must go to Gmail’s Settings > Forwarding and POP page, select Enable POP for all mail, and click Save Changes, which causes everything (and I mean everything) still on the server to be downloaded again.
3. The Mail > Preferences > Accounts > Advanced > Remove copy from server settings have absolutely no effect on the messages stored on Gmail’s server. Gmail ignores any requests to delete messages from the server made by a POP client. What happens to the messages on the server after a POP client has downloaded them is determined by Gmail’s Settings > Forwarding and POP > When messages are accessed with POP setting alone. In the case of Gmail (and only in that case), I recommend turning OFF Remove copy from server in Mail, so that Mail doesn’t even try to remove any messages from the server, regardless of whether you do actually want already downloaded messages to be removed from the server after some time or not.
4. Messages sent using the web interface will be downloaded by your POP mail client as if they were received messages. Although this may seem weird, it's good because it allows archiving all messages locally in Mail, regardless of how they were sent — as long as you don't access the same Gmail account with more than one POP mail client, that is. You can set up a rule in Mail to automatically route those messages to the appropriate Sent mailbox (or to any other mailbox for that matter) if that's what you want.
5. Messages sent using a POP/SMTP mail client such as Mail are also treated as if they were incoming messages for POP purposes, just as in #4. What prevents them from being downloaded is that Gmail marks them as already downloaded immediately. Since they’re on the server nonetheless, already sent messages would be downloaded together with all the other messages on the server if proceeding as described in #2.
6. A particular case of #5 are messages sent to yourself. Instead of putting a copy of the sent message in the server’s Inbox and making it available for download, both the sent and the “received” message on the server are actually one and the same, and hence, cannot be downloaded via POP for the reason explained in #5.
7. Gmail allows POP accounts to be set up in a special way that avoids some of these issues while introducing others. If you only need POP access to the last 30 days of mail, you can configure Mail in “recent mode”, as described in How should I use POP on mobile or multiple devices?, i.e. by typing “recent:” (including the colon but not the quotes) at the beginning of the User Name field (not in the Email Address field) in Mail > Preferences > Accounts > Account Information. Configuring the account this way would allow Mail to download messages marked by Gmail as already downloaded (and download messages sent to yourself in particular), but it would also cause all sent messages (not just messages sent to yourself or through webmail) to be downloaded as if they were received messages.

Problems with Apple Mail and Gmail

Hiya
I'm keen to integrate my Gmail Account with Apple Mail via POP3, however having followed the instructions given by Google - it doesn't seem to work correctly?
I would appreciate if someone would kindly help me. I look forward to hearing from someone.
Many thanks,
Adam

Hi,
I want to setup gmail as the default email.I've tried almost everything..google notifier, don't like to have gmail inbox in my mac apps inbox ( I could do that successfuly ).I hate it actually that I have to use entourage to send photos first to my gmail and then forward to friends.There is nothing wrong with mac mail or entourage but I just love my gmail...help please!
Apple needs to fix two things to make their mail more popular ( infact the features are great especially with new iLife'08 ) : one , mac mail should be free like all major email services ( I'll be happy with 4GB free space rather than 10GB which they are offering now with subscription ) and second they should create userfriendly environment to use any email ids as default.
Thx
C

Apple Mail and iPhone (IMAP)

Hi all,
I am collecting my mail via IMAP on my iPhone, when I turn my computer on, the emails come through as read or deleted, as you would expect, however, they are not placed within their usual folders, they usually are with the rules i have set up. Should this be happening, if so, any way round it?
Thanks

lw_d wrote:
Hi all,
I am collecting my mail via IMAP on my iPhone, when I turn my computer on, the emails come through as read or deleted, as you would expect, however, they are not placed within their usual folders, they usually are with the rules i have set up. Should this be happening, if so, any way round it?
Your post above, implies more that you have some rules setup in Apple Mail to automatically move messages from your inbox to specific folders.
If my interpretation is correct, then the reason messages on the iPhone are not ending up in those folders is simple, it is because those rules only get run by Apple Mail on your computer and do not get run on the iPhone.
What you could consider as a future solution is that some mail servers have the ability to let you define similar rules to be run on the mail server itself. MS Exchange I believe can do this, and Apple's Mac OS X 10.6 Snow Leopard Server will also be able to do this. Such server based rules will only be able to move messages to IMAP folder (i.e. ones stored on the mail server) not to local Apple Mail folders.

Mail and Gmail IMAP: duplicates in sent folder

Hi there,
I recently set up my Gmail account for IMAP and configured Mail.app accordingly. I have several mail accounts which all get directed over my Gmail account. It all works fine, but whenever I send a mail from Mail.app from one of my mail accounts, it appears twice in my sent folder in Mail.app (it's not sent twice, I checked that, and it appears normally in the sent folder of the web interface).
It's seriously clucttering my sent folder, does anybody have an idea how to fix this? Maybe a problem with labels?
Help greatly appreciated,
J

Anyone? No idea?

Mail and Gmail IMAP

Hello, having weird and annoying issues with Mail application.
Sometimes my ports just switch by themselves from 587 to 25 for SMTP. Is there a reason for it? Any fixes? Can't provide more details on this, very random.
After working 3 or so days my Gmail account stops working. Asks for passwords but it never accepts it. My office POP account also stops working. Have to restart the mac couple times to get the connections working again.
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In the list of available SMTP servers to use as the Outgoing Server, is there more than one entry for the Gmail server? If or when pared down to only one, have you selected "use this server only"?
What model Mac are you using, and how much free, available, disk space do you have on the hard drive, or if partitioned, on the boot partition?
Ernie

Apple Mail and Gmail IMAP

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