Apple Mail Archive - Best Practices

Dear Fellow Apple Heads:
Does anyone have any best practices to archive mail so that I can backup an mbox file and remove the archived items from current use?

Greetings,
There are two ways to do this, but since I don't really use 10.5.x I can't be sure of one of them. In Mail, there should be an option to Archive Mailbox somewhere, but I just don't know because I don't use it. The other way is just to copy the folder of the mailbox you're looking to archive onto your Desktop or wherever you want to save it.
The drawback is that if you want to open these messages again, you can't do it from Mail; you would have to double-click on each one to open it, and the message name doesn't tell you anything about who it's from or what it's about. There's at least one third-party mail archiving solution on the market, but I don't remember the name offhand.
The best option is to always have a current, bootable backup of your entire drive so you can restore your Mac to the way it was before the hard drive failed or that unexpected power outage causes a bunch of files to get corrupted or just disappear.

Similar Messages

How to import Apple Mail archive files in Outlook 2013?

I need to import Apple Mail archived files in Outlook 2013 on Windows, but every time I open the import wizard and reach the file selection step, I cannot select the archived file. It doesn't even show in the dialog box.
I don't know what the issue is. Is it the file size issue as the archive file is large (about 7 GB) or there is any other fault?

If both system are using the IMAP mail provider all you have to do is setup the connection to the mail server and all the emails and folders will be copied down to the windows computer. That is what IMAP is for. The mail stays on the server, and can be store
on the local computer also, and when you connect to the server with another device, computer, phone or pad, all the mail with folders gets copied to the other device.
But I think some of your mail was gotten using POP so it is not longer on the server.
Or you have emails in local folder only and they would be on the server. But you can create folder on the server in one mail program, or on the mail web interface and then copy those emails into those folder on the server byt copying them in one of the email
programs. Then when you log on with the other device all of them will be downloaded to the other device.
Other alternative:- You can find various solutions on having a google search
for your problem. Or you can have a look at the following link: Apple mail to Outlook Windows

Server Data Deleted. Need to Import Apple Mail archive in Outlook 2011

I have accidently deleted all the emails on my Imap account while logging in through Outlook 2011 for mac. Luckily I have an email acrhive file of all the emails which I accessed earlier in Apple Mail. But these files cannot be imported in Outlook for mac for reasons I am not aware of.
Please suggest some alternative mehtods except importing the archive files via ImportExportTools in outlook for mac (as I have tried almost a million times).
Thank you

It is possible to do this without external tools, but it is a tremendous faff. See
http://answers.microsoft.com/en-us/mac/forum/macoffice2011-macoutlook/import-ema il-from-mail-to-outlook-2011/5e858173-e1f4-4adc-99d7-253cc467169d?page=2 for details.
The easiest way, however, is to use Mail Exporter Pro https://itunes.apple.com/us/app/mail-exporter-pro/id675131616?mt=12 which will convert the email for you from one format to the other, and comes with an excellent manual.
A third possibility is to connect Apple Mail to an email account via IMAP (this doesn’t have to be your usual account, you can just create a Gmail account for the purpose) . Copy all the messages into it and they will be uploaded. Then connect Outlook 2011 to the same account, via IMAP again, and let the messages download, then copy them to wherever you want to keep them and disconnect from that account. This is slow but preserves the attributes of your email (e.g. read/unead) better than any other method.

Apple Mail Archiving with Gmail

Hello... I use Gmail and I'm having an issue with the new Archive feature. When I click it, it creates a new [IMAP]Archive label. I'd rather it remove the label Inbox and move it to the All Mail folder like the Gmail interface. If I click the Trash icon, it, of course, moves the email to Trash, which will be deleted after 30 days.
On the iPhone/iPad, if you click the Archive button, the email moves to All Mail correctly and labels All Mail as Archive. This only does not work on Apple Mail.
Also, if I click on All Mail and choose "Use This Mailbox For" option, it doesn't have Archive as an option.
Any workarounds or fixes for this problem?

I think one way of doing it is going into settings, Accounts, then Mailbox Behaviors, then unchecking "move deleted messages to the Trash mailbox". When you click the Trash button, you will then be moved to the All Mail folder. Clicking on the Archive folder will create that new Label.

Archiving Best Practices / How To Guide for Oracle 10g - need urgently

Hi,
I apologize if this is a silly question. But i need a step by step archiving guide for Oracle 10g and cannot find any reference document. I am in a rather remote part of S.E. Asia & can't seem to find DBA's with the requisite experience to do the job properly. I have had 1 database lock up this week at a big telecoms provider and another one at a major bank is about to go. I can easily add LUNS & re-structure mirrors etc at the Unix level [ i am a Unix engineer ]
but i know that is not the long run solution. I am sure the 2 databases i am concerned about have never been archived properly.
This is the sort of thing DBA's must do all the time. Can someone point me to the proper documentation so i can do a proper job and archive a few years data out of these databases. I do not want to do a hack job. At least i can clone the databases and practise on the clones first before i actually do production.
-thanks very much
-gregoire
[email protected]

I'm not so sure this is a general database question, as it would be specific to an application and implementation, and as the technology has changed, the database options to support it has too.
So for example, if you have bought the partitioning option, there may be some sensible procedure for partitioning off older data.
Things may depend on whether you are talking about an OLTP, a DW, a DSS, or mixed systems.
DBA's do it all the time because the requirements are different everywhere. Simply deleting a lot of data after copying the old data to another table (as some older systems do) may just wind up giving you performance problems scanning swiss-cheesed data.
Some places may not archive at all, if they've separated out OLTP from reporting. If all the OLTP stuff is accessed through indices, all the older stuff just sits there. The reporting DB may only have what is needed to be reported on, or be on a standby db where range scans are sufficient to ignore old data. There there's exadata, which has it's own strengths.
Best Practices have to be on similar enough systems, otherwise they are a self-contradiction.
Get yourself someone who understands your requirements and can evaluate the actual problem. No apology needed, it is not a silly question. But what is silly is assuming what the problem is with no evidence.

Apple mail archivation

Hi,
I switched from Windows to Mac and I am still dealing with archivation of my exchange account.
In outlook 2013 it's easy. I used archivation tool, so for example I set all mail older than 1.1.2014 want to archive. It moved to archive "account" below my exchange account with remaining the tree structure of my folders. It moved these e-mail, not just copied. Big advance is that all e-mails are stored in one file .pst which is easily backup and also when I want to join it to another computer, i just join this one file. All these e-mails are also accessable in outlook.
Is there some similar solution in Apple mail?

Hello ondrafromczech,
Thanks for using Apple Support Communities.
In Mail, you are able to create a mailbox, and choose the "on my Mac" location. This will save the emails to the computer itself, rather than storing them on the mail server. The article below explains the process of doing so on your Mac.
Mail (Mavericks): Create mailboxes
http://support.apple.com/kb/PH14907
Take care,
Alex H.

Apple Mail Archiving in Mavericks

Just updated to Mavericks. My 'Achive' mbox disappeared. Now, when selecting archive from drop down box in an email, the message disappears. Where did it go?
How can I restore my Arhived messages from before I updated to Mavericks?
Thanks.

Thanks but I stopped using google mail some time ago; too much spam & other BS. I'd still like to know how to get back all of my archived messages. I can restore them via Time Machine, but the Mail app. doesn't see the mbox at all.

Backup Mail Procedure: Best Practices

We are a mixed-environment company, 5 Windows & 4 Apple servers. We have a dedicated backup server (Windows 2003) where we run Symantec Backup Exec to go out and back up data across our network during the night.
I would like to incorporate our new Mail Server (10.5) into this Backup Plan, but need to know:
1) What directories should I completely backup?
2) Do I need to stop and restart the mail service (postfix / cyrus) during the backup of these directories or can I have Backup Exec copy them 'on the fly'?
Thanks to all in advance.

I am not familiar with Symantec Backup Exec, but I do know that you have to stop mail services to get a reliable backup of your mail store. I use mailbfr to backup the mail store and settings each night to an external hard drive. I have not really bothered to further incorporate the mailbfr backups into our regular Retrospect backup, but I suppose it could be done. It could work with your Symantec Backup Exec, but you'd have to try it. Perhaps some one else on these forums has a bit more experience with that.
Just so you know, I have used a mailbfr backup to do a full and successful restore of a crashed mail server and have used it to migrate from 10.4 server to 10.5 server. I highly recommend its use.
It is available here:
http://osx.topicdesk.com/

Massive frustration with Apple Mail and POP accounts going offline

I love Apple mail. Best interface ever.
BUT... because of issues with Apple Mail, I've been forced to use Entourage.
I really want to use Apple Mail and hope someone here can help me with this.
I have two Yahoo business mail POP accounts that I need to have running for an online business I have. I keep Mail running all day and my .Mac IMAP account and a Comcast POP account stay up all the time.
But the two Yahoo accounts keep going offline. I get an Apple Mail message asking me to reenter my password. They won't stay up more than five minutes or so.
Over the course of a day, this is so irritating that, as I said, I've had to switch to Entourage, where the accounts stay connected all the time and work just fine.
I've scoured the forums here. Deleted .plists, added IP addresses, followed any suggestion that seemed plausible/ But no luck.
If Entourage works, Apple Mail, it seems to me, also should.
Can anyone help????

Speaking as one forced to use Entourage at work I can with confidence say in my case that they are different products serving different markets with different needs.
Apple did not drop the ball - the server is asking for re-authentication of a POP client. Any POP client should behave the same way. Yes, the client could just provide the credentials again, but it is safer to reequire the user to respond to the request.
That the request happens frequently is a function of the interrelationship between the DHCP lease life, client, and the mail host's response to new information.
Who is providing your DHCP lease?

What is the best way to archive and store old mail using Apple Mail?

Hi,
I have a number of older emails that I would like to archive and store for potential future access. Even though I have mails from earlier Lotus Notes accounts and Microsoft Office accounts, I am referring in this case only to apple mail data that I ave 'stored on my mac'.
Any advice would be great. At the moment I am using predominantly gmail, so if things go haywire, rebuilding my mail is relatively easy. That said, I tend to file and save locally important messages.
Cheers,
Mark.

This is from Mail's help:
Archive messages
You can store messages in an Archive mailbox so that you can quickly find them later when you’re ready to take action.
Select one or more messages to archive.If you select a conversation, all messages in the conversation are archived.
Choose Message > Archive.An Archive mailbox is created for each account whose messages you archive. For example, if you archive a message sent to your iCloud account and a message sent to your Yahoo! account, an Archive mailbox is created for each account.Archived messages remain in the Archive mailbox until you delete or move them. Depending on the account type, the Archive mailbox is stored on the mail server.
You can customize the Mail toolbar to include the Archive icon.

Import email archives from Outlook .pst to Apple Mail

I'm (finally) switching everything over from Windows to Mac, and want to know the easiest way to transfer years of email archives (sent and saved) from an Outlook .pst file into Apple Mail. I'm not using Entourage, but I have it, if that's the best conduit, but in the end, I want to use Apple Mail.

O2M formally known as Outllook2Mac or I believe there is an add-on for Entourage from Microsoft that provides for importing Outlook .pst files.
After importing the .pst files into Entourage, you can use Mail's Import Mailboxes feature selecting Entourage as the email client to import mailboxes/messages from.

How to avoid messages going automatically to the archive folder in Apple Mail?

Dear list members, I've been using Apple Mail (version 7.3 (1878.6)) on my MacBook Pro 13" (9,2) (MacOS 10.9.4) for years to integrate my GMail, university, and other e-mail accounts in the imap mode. Since some weeks, Mail is behaving odd: some messages are sent automatically to the archive folder. That's quite annoying, as I have to move them manually back to the inbox folder, and sometimes I mess some messages. I did not change any config in Apple Mail or my e-mails servers. Could you please help me solve this problem? Thanks.

The Archive folder in Apple Mail is linked to the All Mail "label" in Gmail. A label is treated like an IMAP folder, but it really isn't the same thing.
In case you weren't aware, Gmail saves every email you send or receive inside the All Mail label. In Gmail, you can tag a file with multiple labels. So, a file that comes into Gmail appears in two places at once, the Inbox and All Mail. When you trash a file, the Inbox label is removed, but it still remains in All Mail.
Previously, the All Mail label was hidden from you in Mail. Apple has been trying to make Mail work with Gmail, but that hasn't been going well.
I have never had a problem, but I have both Gmail and Apple Mail set up such that any email I trash actually gets deleted and not stored on the Gmail server. I also have it set to no display the All Mail folder at all. This may not be a fix as others have similar setups, but have problems with Gmail.
This is how I set it up. I followed the original article, not the Part Deux article. However, you don't need to change the IMAP path prefixes or the label names in Gmail settings. I just have the part where I configured it to delete the emails when I trash them, and hid all the Labels I didn't care to see in IMAP.
Remember, this may not resolve your problems. I don't know of another "fix."

Which are the best practices with mail for machos and any email client for PC

I got some mac`s at the office, and I want make a best practices manual for my users, like, please open the clip to attach the file intead of drag and drop, beacuse the pc users see the photo embedded into the message body.
could someone helpme?

Why not print out Mail's Help files?

Best Practices For Household IOS's/Apple IDs

Greetings:
I've been searching support for best practices for sharing primarily apps, music and video among multple iOS's/Apple IDs. If there is a specific article please point me to it.
Here is my situation:
We currently have 3 iPads (2-kids, 1-dad) in the household and one iTunes account on a win computer. I previously had all iPads on single Apple ID/credit card and controlled the kids' downloads thru the Apple ID password that I kept secret. As the kids have grown older, I found myself constantly entering my password as the kids increased there interest in music/apps/video. I like this approach because all content was shared...I dislike because I was constantly asked to input password for all downloads.
So, I recently set up an individual account for them with the allowance feature at iTunes that allows them to download content on their own (I set restrictions on their iPads). Now I have 3 Apple IDs under one household.
My questions:
With the 3 Apple IDs, what is the best way to share apps,music, videos among myself and the kids? Is it multiple accounts on the computer and some sort of sharing?
Thanks in advance...

Hi Bonesaw1962,
We've had our staff and students run iOS updates OTA via Settings -> Software Update. In the past, we put a DNS block on Apple's update servers to prevent users from updating iOS (like last fall when iOS 7 was first released). By blocking mesu.apple com, the iPads weren't able to check for or install any iOS software updates. We waited until iOS 7.0.3 was released before we removed the block to mesu.apple.com at which point we told users if they wanted to update to iOS 7 they could do so OTA. We used our MDM to run reports periodically to see how many people updated to iOS 7 and how many stayed on iOS 6. As time went on, just about everyone updated on their own.
If you go this route (depending on the number of devices you have), you may want to take a look at Caching Server 2 to help with the network load https://www.apple.com/osx/server/features/#caching-server . From Apple's website, "When a user on your network downloads new software from Apple, a copy is automatically stored on your server. So the next time other users on your network update or download that same software, they actually access it from inside the network."
I wish there was a way for MDMs to manage iOS updates, but unfortunately Apple hasn't made this feature available to MDM providers. I've given this feedback to our Apple SE, but haven't heard if it is being considered or not. Keeping fingers crossed.
Hope this helps. Let us know what you decide on and keep us posted on the progress. Good luck!!
~Joe

Best practice for keeping a mail session open in web application?

Hello,
We have a webmail like application where users login with their IMAP credentials, then are taken to an authenticated area of the site where they can manage different things about their email account.
Right now the application is opening and closing a mail store connection (via a new javax.mail.Session) for each page load based on the current logged in user credentials. To me this seems like it would be a bad practice to keep opening and closing a connection each page load.
Are there any best practices for this situation? It would be nice to be able to open the connection to the mail server on login, then keep that connection open until the person logs out, session expires, etc.
I can probably put the javax.mail.Session into the HTTP session, but that seems like it would break any clustering functionality of tomcat. This would be fine if the machine the user is on didn't fail, but id assume if they failed over to another the mail session would be gone. Maybe keeping the mail session in the http session, checking for a connection, then first attempting to reconnect with the logged in credentials before giving up would be a possiblity?
Any pointers would be appreciated

If you keep the connection open across pages, you're going to need to deal with
timeouts - from the http session and from the mail server.
If you don't keep the connection open, you're going to need to "resynchronize"
your view of the store/folder with each operation, in case the folder is modified
by another session.
The former is easier in the common cases, especially if you don't care how gracefully
you handle failures. The latter is more difficult in the common cases, but handles
failure better, and in particular handles clustering better. You'll need to measure it to
see if it meets your performance and scalability requirements. You may need to mix
the two approaches to get acceptable performance.

Apple Mail Archive - Best Practices

Similar Messages

Maybe you are looking for