Apple Mail - Gmail IMAP (Running out of space!)

Hello,
I currently use Apple Mail as my email client. I have my Gmail account set up as an IMAP on Apple Mail. It is a business email account so I have a 25 GB limit. I'm a Graphic Designer and get too many large attachments from clients. Over the last several years these emails have managed to fill up my quota. I need to clear space quick. I don't want to randomly delete emails as you never know in this business when you are going to have to refer to an old email. I'd like to find a way to back-up my email and then go into Gmail and delete a large chunk of my mail.
This was my line of thought. I'm hoping there is someone out there who can verify if this is a good idea or if it just won't work.
I was thinking of going into my user library. There I see my Mail folder. It is very large (64GB) which indicates that all my mail and attachments are there. I have also confirmed that the "Keep copies of messages for offline viewing" is selected in Apple Mail. So it looks like I found them on my Mac. I'd like to make a copy of that folder, compress it and put it on a drive for safe keeping just in case I have one of those moments where I have to find that one email from 3 years ago. If this does happen I thought perhaps I could use a spare Mac Mini I have sitting around, copy this file into the correct location on that computer, start up mail and access all these old emails. (I wouldn't connect it to the internet, just in case it somehow tries to connect with Gmail online).
So does that sound reasonable? Or am I just dreaming that it can be this easy?
Thank you in advance.

Good call. Thanks for your comment.
Along the lines of your suggestion, there is a dialog with instructions and comments taking place here:
http://luciddesign.co.nz/2008/7/21/how-to-set-up-apple-mail-for-better-gmail-ima p-support
I have just tried the suggestions and – and while it's a little early to be sure about this – they seem to work.
This approach seems to clean up the Apple Mail interface and make it act a little more 'Apple like'. And it appears to solve the problem with duplicate files scattered here and there.

Similar Messages

Apple Mail & Gmail IMAP: Any tips for success?

Hello all.
Is anyone having a lot of success with using Apple Mail with Gmail IMAP? I've followed all the directions, and things work pretty well for a while ... but inevitably, after a few days, Mail seems to stop working entirely.
I can delete Gmail account on Mail and start over again ... but, if I have to keep doing that, what's the point?
The problems usually begin when I ask Apple Mail to open the Gmail All Mail folder. It starts opening the mail -- and never stops. I have to do a lot of force quitting.
What have other people been experiencing? What tips can people share? I'd like to get everything working properly.

I think GMail's IMAP support is just extremely slow. For now I'm still using POP on my computers and IMAP for phone access only. Hopefully it will speed up soon enough.
But the problems you're experiencing aren't unique to you. I'm not sure there's anything you can do, and I don't know that it's a Mac specific problem?

MacBook Pro with Retina Running Out of Space

Hi there.
I have a MacBook Pro with retina running OS X mavericks. Recently I have taken a look into "about this Mac" and found that I am running out of space (Picture Bellow). I found that most of my space is in Apps and I am trying to find where they are on my Mac HD. By going to the Macintosh HD the fallowing had this much space taken up "Applications (9.69GB), Library (4.74GB), System (5.7GB), User INFO (49 bytes), and Users (71.89GB) “. I found that Users (71.89GB)-> Pictures(58.91GB) is taking up most of the space but that accounts for Movies (46.91GB) and Photos (12.12GB) but not Apps. Where else should I look for the 90GB Apps or is it just the OS taking up this space?
Thank you

If the Storage display seems to be inaccurate, try rebuilding the Spotlight index.
Empty the Trash if you haven't already done so. If you use iPhoto, empty its internal Trash first:
iPhoto ▹ Empty Trash
Do the same in other applications, such as Aperture, that have an internal Trash feature.
According to Apple documentation, you need at least 9 GB of available space on the startup volume (as shown in the Finder Info window) for normal operation. You're in no danger of running out.
See this support article for some simple ways to free up storage space.
You can more effectively use a tool such as OmniDiskSweeper (ODS) or GrandPerspective (GP) to explore the volume and find out what's taking up the space. You can also delete files with it, but don't do that unless you're sure that you know what you're deleting and that all data is safely backed up. That means you have multiple backups, not just one. Note that ODS only works with OS X 10.8 or later. If you're running an older OS version, use GP.
Deleting files inside an iPhoto or Aperture library will corrupt the library. Any changes to a photo library must be made from within the application that created it. The same goes for Mail files.
Proceed further only if the problem isn't solved by the above steps.
ODS or GP can't see the whole filesystem when you run it just by double-clicking; it only sees files that you have permission to read. To see everything, you have to run it as root.
Back up all data now.
If you have more than one user account, make sure you're logged in as an administrator. The administrator account is the one that was created automatically when you first set up the computer.
Install the app you downloaded in the Applications folder as usual. Quit it if it's running.
Triple-click anywhere in the corresponding line of text below on this page to select it, then copy the selected text to the Clipboard by pressing the key combination command-C:
sudo /Applications/OmniDiskSweeper.app/Contents/MacOS/OmniDiskSweeper
sudo /Applications/GrandPerspective.app/Contents/MacOS/GrandPerspective
Launch the built-in Terminal application in any of the following ways:
☞ Enter the first few letters of its name into a Spotlight search. Select it in the results (it should be at the top.)
☞ In the Finder, select Go ▹ Utilities from the menu bar, or press the key combination shift-command-U. The application is in the folder that opens.
☞ Open LaunchPad. Click Utilities, then Terminal in the icon grid.
Paste into the Terminal window by pressing command-V. You'll be prompted for your login password, which won't be displayed when you type it. Type carefully and then press return. You may get a one-time warning to be careful. If you see a message that your username "is not in the sudoers file," then you're not logged in as an administrator. Ignore any other messages that appear in the Terminal window.
The application window will open, eventually showing all files in all folders, sorted by size. It may take a few minutes for the app to finish scanning.
I don't recommend that you make a habit of doing this. Don't delete anything as root. If something needs to be deleted, make sure you know what it is and how it got there, and then delete it by other, safer, means. When in doubt, leave it alone or ask for guidance.
When you're done with the app, quit it and also quit Terminal.

I want to know how to backup my library to a fixed backup drive rather than to a CD or DVD. I mostly have audiobooks in the library and my computer is running out of space. There are so many that copying them to a CD or DVD would be a horrendous waste of

I want to know how to backup my library to a fixed backup drive rather than to a CD or DVD. I mostly have audiobooks in the library and my computer is running out of space. There are so many that copying them to a CD or DVD would be a horrendous waste of time and resources. Can you please help me?

msscott69 wrote:
I want to know how to backup my library to a fixed backup drive
Copy your ENTIRE iTunes FOLDER to an External Drive...
Full Details Here > http://support.apple.com/kb/HT1751
Also... Have a look at these 2 Videos...
http://macmost.com/moving-your-itunes-library.html
http://macmost.com/moving-your-itunes-media-to-an-external-drive.html

HT204264 IOS devices running out of space

I'm testing the new Photos iCloud system described above. I signed up for the Beta. It works well but now my IOS devices have run out of space. This is because I've uploaded 100gigs worth of photos to the library by migrating my iPhoto's librbry. The IOS devices are set to Optimize mode but have still run out of space. I realise this is a beta but surely Apple are aware of the limitations and should have published this? I own 200gigs worth of iCloud storage which I pay for so my iCloud is not even running at 50% capacity. Isn't this new iCloud photos system suppose to final,y get rid of photo storage issues? Thanks.

RakD,
Changing (or designating) the 'iTunes Music folder' location in the Preferences does not instruct iTunes where to look for existing songs it currently knows about, but where to store any new songs it Imports, or 'Adds' and copies to its Library organization (if that attribute is selected). This is an important distinction.
If at all possible, move the songs back to where they were originally, allow iTunes to see them, then use iTunes to 'Consolidate' the songs to the new location on the other partition. See this link for instructions: http://discussions.apple.com/click.jspa?searchID=319008&messageID=1222994

TWO Itunes accounts Running out of space on each laptop. Moving one accont fully to NEW machine wit 3tb drive NAS. Can i move second mdeia libary to nas drive ?? Ie tow itunes libraries on NAS drive working independantly

Two I-Tunes libaries (Mine & My Wifes) Both Machines running out of space.
My FIX Moving All itunes account Libary etc to new PC with NAS 2tb drive (IOMEGA)or Seagate or LaCie or etc......
Can i copy the Bulky Library files ITUNEs from My Wifes laptop to the NAS drive ?
Is this easy to do ?
ALSO She will still have itunes on her laptop just none of the Bulky Library !
As the ITUNES program will be Pointed to her files (Library on NAS drive ) ?
If someone has done a walkthrough of something like this id really appreciate it?
LASTLY I did hear with itunes new Updates that it stops NAS Drives Streaming Media ? (SO is a NAS drive No use if apple are no allwing the streaming for itunes Server)

By default, the ITL is always on the C: drive.
SO it seems you moved yours to the exHD. Just moving it doesn't do anything, though...did you ever do a shift-start of itunes and use it as your library?
Pressing AND HOLDING the shift key until you get a prompt from ituens to choose a library ITL file.
I would do that now before you go any further, to make sure of which library files you want to use.
I would assume the one with the most recent date is the one you want.
iTunes uses the last library opened. You don't always have to do a shift-start, in other words.
However if at any point you start itunes without the exHD connected, it automatically goes back to the C: drive.
In that case, you WOULD need to do another shift-start to use the ITL on the exHD>
It's option-start on a Mac, BTW.
You can move the whole folder over to your new MBP and do an option-start.
Clear as mud?

Is there a problem with Apple Mail using IMAP

Is there a problem with Apple Mail using IMAP? Having a problem syncing to our mail server: doesn't sync properly when multiple devices use same mail acct. Spoken w/ mail hosting provider who says Apple Mail doesn't follow IMAP protocol properly leaving Apple Mail users to experience a variety of problems when connecting to IMAP accounts. Among them:
- Improper syncing
- Proliferation of drafts during composition of an email.
- Connections on the mail host do not close automatically and proliferate over time until the host rejects further connection requests.
Hosting provider goes on to suggest turning off IDLE command. In my experience turning this feature off did not improve the situation. In fact, it created a few.
Question: Is the hosting provider correct in faulting Apple Mail?
Been fielding the question with a number of people. I'm aware of three people who are experiencing similar problems, each using different mail hosts. Tech reps at inmotionhosting.com and nexcess.com point the finger at a Apple Mail, along with an IT specialist in Los Angeles, CA, and a tech support rep at an Apple Store in Arizona who said that Apple and Google mail are aware of and coordinating to resolve the problem.
Anyone out there have any insights into this?

Is there a problem with Apple Mail using IMAP? Having a problem syncing to our mail server: doesn't sync properly when multiple devices use same mail acct. Spoken w/ mail hosting provider who says Apple Mail doesn't follow IMAP protocol properly leaving Apple Mail users to experience a variety of problems when connecting to IMAP accounts. Among them:
- Improper syncing
- Proliferation of drafts during composition of an email.
- Connections on the mail host do not close automatically and proliferate over time until the host rejects further connection requests.
Hosting provider goes on to suggest turning off IDLE command. In my experience turning this feature off did not improve the situation. In fact, it created a few.
Question: Is the hosting provider correct in faulting Apple Mail?
Been fielding the question with a number of people. I'm aware of three people who are experiencing similar problems, each using different mail hosts. Tech reps at inmotionhosting.com and nexcess.com point the finger at a Apple Mail, along with an IT specialist in Los Angeles, CA, and a tech support rep at an Apple Store in Arizona who said that Apple and Google mail are aware of and coordinating to resolve the problem.
Anyone out there have any insights into this?

IPod Classic 160GB almost running out of space

Hi,
I am starting to redo my whole CD collection in Apple Lossless Audio Codec, I am running out of space when I sync. The reason why I am doing this is because my Mp3 and AAC files sound bad when you hook up the iPod to headphone amps and high end Headphones.
Are there any options (iPod, iPod Touch) with capacities greater than 160GB? At my pace I think I'll need around 600GB.
Is there any non Apple product that support those capacities?
DT

There is not. The largest capacity music player/drive I have ever seen or heard of is the 250 GB replacement drives for iPod Classics.
B-rock

I want to save my old emails as I've run out of space on my service providers server for my email.

I want to save my old emails as I've run out of space on my service providers server for my email.
I can't Archive as that takes space alos on the server.
What is the best way to do this and still access/read the old emails on my iMac, 10.8.4?

You can just drag the emails to "On My Mac" which will save them locally. Or you can use a third-party archive utility. If you're using Mail, you might look into MailSteward which will archive all your mail, including attachments, into a database:
http://www.mailsteward.com
I've used it for years and have been quite satisfied with it.
Regards.
Disclaimer: any product suggestion and link given is strictly for reference and represents my opinion only. No warranties express or implied. I get no personal benefit from the sale of any product I may recommend in any of my posts in the Communities. Your mileage may vary. Void where prohibited. You must be this tall to ride. Objects in mirror may be closer than they appear. Preservatives added to improve freshness. Contestants have been briefed on some questions before the show. No animals were harmed in the making of this post.

Old xserve running out of space.

Our roughly two and a half year old 2x2 Ghz DualCore intel xenon xserve came with 3 x 750 GB disks.
Two of them are mirrored, for system and files, and the third contains retrospect backup. It was the largest disks available when we got the server.
We are running out of space, and need to do something with the matter in the near future.
I am wondering if newer and larger disks are compatible with the server ( 1TB ore larger ), or should we go for an external "box" of some kind.
Any advices? We have limited resources at the moment.
Kind regards
hoa

I'd look to go external via SAS or SATA interconnect if feasible and if you've got the requisite PCI-X or PCIe slot open; per the [Xserve disk support document (HT1219)|http://support.apple.com/kb/HT1219], you're not going to get a big boost replacing the internal drive modules (ADMs) from 750 GB to 1 TB.
I'd probably toss the "other" stuff onto an external (hardware RAID) disk array (disk shelf), and leave the system pieces in the box.

Why does my Hard Drive run out of Space?

So, my Mac's HDD keeps running out of space. Here's the Specs
OS X Lion (10.7.5)
2.4 Ghz Intel Core 2 Duo
8 GB Memory (2x 4GB PC3-8500)
60GB HDD
Okay, so i know its a 60GB HDD, but this thing is used for only internet surfing and General OS functions. 28GB of the 60GB is used via installed OS X, Apps, and Music. 32GB is available on start-up, but the HDD hit 0MB available after a while and the Mac's Virtual Memory caps out and I must force quit an application to continue, but Google Chrome is the only App open other than finder.
I am Computer Savy, but UNIX systems aren't my strong points. I don't know why this OS needs 32GB of VM nor why it doesn't pre-allocate it like Windows does. Is there away to Pre-Allocate Pagefile and restrict it to 12GB? I hate having to restart my computer in the middle of a task just to use it. Thank You in Advance.

Ah, so I ran that and came back with the following. The two bolded items were part of my VM machines.
Verifying volume “Macintosh HD”
Checking file systemPerforming live verification.
Checking Journaled HFS Plus volume.
Checking extents overflow file.
Checking catalog file.
Incorrect block count for file Windows_7_IE8.part03.rar
(It should be 10094 instead of 179200)
Incorrect block count for file Ubuntu Linux-0.hdd.0.{5fbaabe3-6958-40ff-92a7-860e329aab41}.hds
(It should be 247424 instead of 1030976)
Checking multi-linked files.
Checking catalog hierarchy.
Checking extended attributes file.
Checking volume bitmap.
Volume bitmap needs minor repair for orphaned blocks
Checking volume information.
Invalid volume free block count
(It should be 55433475 instead of 54446025)
The volume Macintosh HD was found corrupt and needs to be repaired.
Error: This disk needs to be repaired using the Recovery HD. Restart your computer, holding down the Command key and the R key until you see the Apple logo. When the OS X Utilities window appears, choose Disk Utility.
I'm guessing that I should be okay when it repairs these?

Help! I'm running out of space for my operating system.

I keep getting a message that my operating system is running out of space. I have 1.05 GB free. I'm not a novice with Mac, but do know Windows better. I would be happy to clean up my disk, but am not sure how to do it or if I can find a way to expand my memory.....
Any help?

louisak,
Welcome to the Apple Discussions!
A startup hard drive showing 1 GB free on an computer running a flavor of Unix (which OS X is) can indeed be effectively running out of room. Unix makes heavy use of scratch and swap files on the hard drive; the amount of needed swap space varies depending on how much real RAM you have and how manu programs you run concurently, but 256 to 512 MB swap spac eon disk is common (this Mac currently shows 256 MB for 3 swap files in /private/var/vm even through only 72 MB of that is in use). In addition, if you burn -R or -RW optical discs, you'll need at least as much free space as the size of the dissc to allow creation of the temporary image file used in the burning, about 700 MB for CD-R and 4.7 GB for DVD-R. As a ballpark rule-of-thumb, minimum free hard drive space should be at least 1 GB (no optical disc burning), 2 GB (CD-R burning), or 5 GB (DVD-R burning), so the warning message you're seeing is expected.
It's critical that you free up space on the hard drive as soon as possible. In the interim, close out any programs you're not immediately using and try yo run no more than one program at a time. If a Unix computer does run out of hard drive space, it can be blocked from normal startup and leave you looking at booting into single-user mode to manually clear enough files to start up again.
There are a number of ways to free up hard drive space, depending on your comfort level rooting around the OS X System, how valuable your files are, and your budget. There are several utilities that can help you ID unneeded large files, but I'd be hesitant to download anything onto your computer until you free up at least 2 GB to work with. Start by going through your user data and trashing files you don't really need.
If you use Firefox, check the ~/Users/ [username]/ Library/ Application Support/ Firefox/ Profiles/ [text].default/ folder for excess backup bookmarks files (bookmarks-##.html); thise can take up about 1 MB each and you don't really need more than the latest backup (when I last checked my work Mac, there were about 200 backup bookmarks files, so that's a fair chunck of drive space).
Continue with the tips at The X-Lab's Freeing space on your Mac OS X startup disk. The easiest way by far to free up space on the startup drive is to add an external Firewire drive and move your iTunes / iPhoto libraries and other user date to that drive, then delete the originals from the startup hard drive. See How to move the iPhoto Library Folder to a new location and Moving your iTunes Music folder. The localization tips in the X-Lab link can also free up a significant amount of space, but pay heed to the warnings about not deleting things unless you know what it is you're deleteing, especially when it comes to System-level items.
If you've ever experienced a crash, especially while tring to burn a CD-R or DVD-R, there may be normally temporary files left behind on the hard drive. You can use a utility like OnyX and use it to clear temporary files, logs and caches and (especially) core files. (In Unix, a core file is a snapshot of the system at the time of a crash and is useful for code debugging, but unless you have a debugger installed the core files just take up space.)
Another useful utility is Whatsize, which lets you check file sizes. Use this to look for files ending in .tmp and the like. If you ID files you suspect can be trashed but aren't sure, post back witht he file's name and check in the Discussions for anyone who can say "sure, that's safe to trash" or "no, leave it alone". when trashing files, you can move things to the Trash but hold off emptying the Trash for a while to check that the computer operates normally.

Running out of space on Startup Disk

I keep getting a message that I'm running out of space on my Startup Disk every time I try to do certain things with software on my Macbook Pro. it's a year old and shouldn't really be having this problem. Why might this be happening? What do I have to delete to keep it from happening again?

You may be better served by reposting in the MacBook Pro forums. You are in the one for older PowerBook G4s.
If you have the original MBP (Silver keys), the forum is here:
http://discussions.apple.com/category.jspa?categoryID=250
If you have the "Unibody" (aka "Late 2008/early 2009") MBP, the forum is here:
http://discussions.apple.com/category.jspa?categoryID=251

Running out of space for my library

Hi - I have a 160gb iPod classic - about a year old - and I've loved the fact that it can hold my entire music library. However, I'm quickly running out of space and don't want to lose the ability to be able to sync my whole library.
I have heard there are hard drive upgrades available - has anyone experience of these and if so is it really a DIY job?
Or, does anyone think there will be higher capacity iPod's arriving soon?

Upgrading the hard drive actually means replacing the hard drive. I believe there are companies that do it, but it's certainly not a DIY job, even if you understand electronics. As for speculating about future Apple products, the "Apple Discussions Use Agreement" forbids such speculation, so that's the end of that particular thought. (http://discussions.apple.com/help.jspa#terms section 2.1.1)
Perhaps you need to check what bit rate you're using for the content of your iPod, because 160Gb can hold an awful lot of music. I have 12000+ songs on my 160GB iPod - and Podcasts, videos (which take up a lot of storage) and pictures, but I still have 50Gb of free space.
Some of my music is encoded at 256Kbps, but most is at 128Kbps. If you're using 256kbps, try adding one of those songs at 128Kbps as well and see if you can hear the difference. If you can't, perhaps 256Kbps is an unecessary use of space.
Phil

Running out of space on the external HD to back my Powerbook up

Hi,
My HD died and thankfully managed to restore it from a previous back-up with a new HD.
Now I am trying to back it up again, I seem to have run out of space on my external HD. I assumed that a 320 gb external HD had sufficient volume for a harddrive space of 218.9gb. I have since read that you need at least twice the size. Is there no way round it other than to buy a larger HD? I assumed that Time Machine would just automatically delete older back up's and replace with the most recent?
Any advice gratefully received.
Cheers
Jez

JeremyDade wrote:
Hi,
Hi, and welcome to the forums.
My HD died and thankfully managed to restore it from a previous back-up with a new HD.
Now I am trying to back it up again, I seem to have run out of space on my external HD. I assumed that a 320 gb external HD had sufficient volume for a harddrive space of 218.9gb. I have since read that you need at least twice the size.
That's usually best, but sometimes you can get by with less.
I assumed that Time Machine would just automatically delete older back up's and replace with the most recent?
Yes, it does. The problem here is that after a full restore, Time Machine does a full backup: http://support.apple.com/kb/TS1338
Since Time Machine will never delete the last remaining backup, it can't make room for another full one.
Short term, your only option is to erase the TM disk and let it start fresh.
Long term, get a larger drive. They've gotten much less expensive in the last couple of years.
Then use the current one for a "bootable clone" secondary backup, via CarbonCopyCloner or SuperDuper. That gives you the best of both types of backup, and protects you from either app or hard drive failing. Many of us do exactly that.

Apple Mail - Gmail IMAP (Running out of space!)

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