Apple Mail is using Wrong default Email

Apple Mail is now displaying the wrong default email address in my inbox and I have my correct business email selected as my default. I can't figure out how to correct it or why it is happening. For example the mail in this inbox is sent to my petersonsales.net email, but it is displaying as if sent to an alternate address used for ministry:
It appears my ID is set to my company, and I'm not sure I did this either... just things are a little wonky with Yosemite...

I don't think you understand... The outgoing servers are set correctly, and even the ID appears correct when you click on the incoming mail name, but it is appearing as a different email address in the list TO field. See attached

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Apple Mail Repeatedly Using Wrong Outgoing SMTP Server

Hi
SInce upgrading to Mavericks my Apple Mail is extremely confused. It is trying to send emails using SMTP servers to other accounts.
For example, one of my Gmail accounts will send using a outgoing server from my university email. The sender name works out correctly, but it is tedious to sort through finding which outgoing server will work and provide the right user name.
My me mail keeps asking which outgoing server to use.
Is there a one and done solution to this? I'm already trying to get used to Outlook and Thunderbird, but frankly did used to like Mail.

I solved this with the following steps:
Change the "Outgoing Mail Server" to "None"
Compose a new email
Click the send button
A window will come up that allows you to select the outgoing mail server (this is the same window that appeared when Mail was originally having connection issues to the mail server)
Select the outgoing server you want to use (in my case, my company's exchange server) and send the email
You should now find that the "Outgoing Mail Server" has been set back to the one it should be, and all your mail is actually being sent via this server.

How to force apple mail to use my default address

Hi,
I have three email addresses set up in Mail.
I want to switch to only one, and to continue to receive emails from the others.
So I would like to be able to send all my emails from ONE address, without having the choice.
Is there a way to set it up ?
Thx

I don't see any way to do this when replying to a message. The preference setting is only for composing new emails. I hadn't seen a preference to set for replying to messages.
You may be able to do this by changing the outgoing server setting for the other accounts to use only the outgoing server for the account you want to send from. It depends on your provider whether it will work or not. If all your accounts are from the same provider, it probably won't work. But if they are different, the server may change and show the address from the account as the server is listed as, even though you didn't send from that account.
I know when I would use my gmail server to send a message from my ATT account, the sender would receive it as showing sent from gmail instead of ATT.

Is there any way to have Mail automatically use our default "Sent" folder?

We are a small college, with a fair number of users who use Macs and iOS devices, and we run an IMAP mail server. By default, our accounts are configured with Sent, Trash, Drafts, and Junk folders. Apple's Mail.app insists on "Sent Messages" and "Deleted Messages" rather than "Sent" and "Trash".
We instruct our users to use the menu command Mailbox > Use This Mailbox For > commands to select our server's folders on their desktops, and on iOS to use the Settings > Mail > Account > Advanced, but this is tedious and annoying. Most users get it about half right, so that some devices use our default "Sent", and some use "Sent Messages". (This happens with Trash as well, but most users are not concerned if their Trash differs device to device.)
Is there any server setting that can hint to Mail.app that it should use "Sent" rather than "Sent Messages"?
Apple has a support document about this issue, "Mountain Lion Mail: If messages aren't stored where expected on the server" ( http://support.apple.com/kb/PH11810 ).
However, that doc (and the similar one for Snow Leopard) merely says, "When Mail stores messages on the server, it looks for specific mailboxes, by name, in which to put the messages. If Mail doesn’t find those mailboxes on the server, it tries to create them on the server or, failing that, on your Mac."
The document does not specify what the "specific mailboxes" are, and certainly does not suggest that there is any way to have it cooperate better with our server, but perhaps there is a way?
(If I was trying to be a good IMAP client, I might look for any of "Sent", "Sent Messages", or "Sent Items", and use what I found before going to the next step of creating my own folder. Hard to imagine that any IMAP account would be initially configured without some "Sent" folder, so why not try to discover what the user has before pig-headly making your own.)

Unfortunately, I have not found a consise way to explain this to the general user, just a huge wall of text to work around something that Apple got wrong the first time they created an IMAP client, and has stubbornly persited with. Here's our documentation for this silly problem:
Special Folders on IMAP
The basic idea is that all IMAP mail programs keep all your mail on our server, so that, e.g. when you read or reply to a message, all of your devices can then show that message as read and replied to.
By convention, each IMAP program treats a few folders on the server as "Special", such as a "Trash" folder, that deleted messages get moved to, and a "Sent" folder, where each message you send gets copied. When they all pick the same special folders, all of your devices will show the same view of your mail. However, if different devices use different server folders for their "special" Sent folder, then the mail from these two devices will wind up in two different places, and be harder to find.
Unfortunately, Apple's Mail programs are particularly obscure and obtuse in the way they treat these folders: They show their special Sent and Trash folders on screen with the obvious names "Sent" and "Trash", but secretly, under the covers, they insist on using folders named, "Sent Messages" and "Deleted Messages" instead. Even if the server already has perfectly usable "Sent" and "Trash" folders, Apple clients will ignore them and create their own special case "special" folders.
If you only ever use Apple devices to look at your IMAP mail, you might never even notice their deception. But, if you sometimes use another mail client, such as webmail, you will encounter the confusing truth: When we created your account for the very first time, we add a "Sent" folder (actually named "Sent") and a Trash folder, named "Trash", and this is what everything except Apple's mail will use by default, because those folders are already their the first time the client connects to your account. However, even though Apple shows your special sent folder at the top of the list, with a paper-airplane icon, and labels it "Sent", in fact they ignore the existing "Sent" folder and make and use their own "Sent Messages."
SO, if you send some mail from webmail, it will be in your actual "Sent" folder, whereas if you send it from an Apple mail program, it will be put into your "Sent Messages" folder. If you look into either "Sent" special folder, you'll only find part of your previously sent mail.
Similarly for Trash, though most users find it more problematic to have two different Sent collections than to have multiple trash buckets.
To unify things, you can either set your non-Apple mail programs to use "Sent Messages" and "Deleted Items"; OR, you can set all of your Apple devices to use "Sent" and "Trash". Doesn't really matter which way you go, though if a majority of your devices are doing it a particular way, you should change the non-matching devices to agree with the majority.
(All clear so far? Why did Apple make this so hard? It would have been utterly simple for them to check for an existing "Sent" folder, and to use one if there is one, rather than to always stubbornly create and use a new "Sent Messages" folder. Then, they add to the problem by pretending that their new "Sent Messages" folder is really just named "Sent". Stupidity all the way down.)
Anyways, to find out what the majority of your devices are doing, check them each to see which of the "sent" folders shows up in the "normal" list of folders rather than in the "special" location, that is, what folder name is in the list at the bottom of the folder area, rather than up at the special "Sent" icon, (because the special one will always be labeled "Sent", not matter what the actual folder name is).
For example, say that on all-but-one of your mail setups, you see a "Sent Messages" folder down in the normal list, and on the other device, you see "Sent" down in the normal list.
In that case, you'd want to set the "different" device to make the folder named "Sent" be the special one, instead of the "Sent Messages" that it was currently using.
Conversely, if all but one showed "Sent" down in the regular folder area, and only one showed "Sent Messages", then you'd want to make "Sent Messages" the special folder on the odd device.
Once you have decided, see the specific sections below for the procedure to set the "special" folders for Apple's Mail.app on a Mac, Apple's Mail on an iPhone/Pad/Pod, or for RoundCube webmail, or for Thunderbird.
Once you have every device using the same sent folder, then you can move any messages from the "extra" version of the folder into your special folder, and then you can delete the extra folder. (If you delete this extra folder and it later re-appears, then it means one of your mail programs is still using it as its "special" folder, and recreating it.)
Similarly for Trash, though probably you could delete the extra trash folder without moving the files, because they are trash.
Here are the details for changing the Special Mail Folders on the systems we use:
A) iPhone, iPad, iPod:
As a first step, use Settings > Mail to set your device to read your email account, then open the Mail program so that it will read the list of all of your folders from the mail server. After that, go back to Settings > Mail to make sure it is using the desired special mailboxes on the server.
Select your IMAP account in the settings tool, and then press the button for "Advanced" settings, and find the list of special mailboxes, e.g. Sent, Trash, Drafts. For each, scroll through the list of folders on the server to choose the folder you wish to use for that function.
Note: iPhones/Pads/Pods also can be set to keep sent mail locally on the device. This is a spectacularly stupid choice for normal IMAP, as none of your other devices will be able to see the messages you send from your phone.
B) Mail.app on Mac desktops and laptops:
Set up mail so that it reads your messages and folders from the mail server.
Select the "Sent" folder that you wish to use in the list of folders at the lower left of the mail window. (On newer Macs, the folders may be hidden by default. Use the "View > Show Folder List" menu command to display them if necessary.)
Use the menu command "Mailbox > Use This Mailbox For > Sent" to specify that the selected mail box is the special folder for sent mail, and similarly for your Trash, Junk, or Drafts folders.
C) RoundCube Webmail (with the standard skin):
Login to your webmail site , and select the "Settings" icon in the upper right of the window, which has a "Gear" icon. This will display a "Settings" panel with buttons for "Preferences", "Folders", and "Identities" settings. When you first open the Settings panel, the "Section" panel shows a row of buttons for different Preferences.
Click "Special Folders" in the "Section" list to open a list of "Drafts", "Sent", "Junk", and "Trash". Each special folder is followed by a menu of all your server folders. Select the server folder to use for each special folder.
D): Thunderbird:
After you have set up your connection to your IMAP account, click "Get Mail" to fetch your existing mail and list of folders on the server.
Next, select the menu command "Options > Account Settings…" (Note that on current versions of Thunderbird, the default menu drops down from an icon of three horizontal bars, in the upper right corner of the mail window. You can use the Options command in this menu to display a menu bar at the top of the Thunderbird window if you wish. With the full menu, the menu command to access the special folders settings is "Tools > Account Settings…"
Select "Copies and Folders" in the list at the left of the Account Settings window. This panel has a section for Sent mail, Archives, Drafts, and Templates. Select "Junk Settings" in the list at left to specify the location of the Junk special folder.
For each special folder, the default choice is the the folder on the server with the "typical" name, e.g. "Sent" for sent, and "Trash" for trash. To use a different name, select the "Other:" option for the folder, and then choose the desired folder from the list of folders on the server.
Oof! That's a lot of explaining for a issue that Apple should have gotten right in the first place, or at least should have fixed in their next several tries. It would not break any existing functionality if they merely used whatever folder the server had created, and only made their own if there was none.

TS3899 I have Apple mail. When I delete emails on my Mac, they still appear on my iPad and iphone. Any suggestions.

I have Apple mail. When I delete emails on my Mac, they still appear on my iPad and iPhone. Any suggestions?

Kelley ...
If you delete email on your desktop using iCloud, they will be automatically deleted on the iPhone and iPad.
Help here > Apple - iCloud - Learn how to set up iCloud on all your devices.

Apple Mail 3.2, Leopard Defaults to SSL on Outgoing SMTP

I have just confirmed that when you go through the initial setup of a POP account in Apple Mail in Leopard it defaults to SSL turned ON in the SMTP (Outgoing) settings. In my case where my ISP doesn't use SSL for outgoing, this results in failure of Mail's test connection. Then you need to go into Mail -> Preferences -> Accounts -> Account Information -> Edit Server List (SMTP) and uncheck SSL and then put in the proper SMTP port number (usually 25).
Is there away to change this default behavior in Leopard Mail?
Thanks,
Eric

Same problem. The following information is from Symantec:
To disable SSL\TLS
Open Apple Mail.
Click the Mail menu and select Preferences.
Select your mail account on the left under Accounts, then click the Advanced tab.
Confirm the check box labeled "use SSL" is not checked next to ports. If necessary remove the checkmark.
Click the Account Information tab and select Edit Server list from the drop down next to Outgoing Mail Server.
Click the Advanced tab and confirm there is not a checkmark next to Use Secure Socket Layer(SSL).
Click OK and close the accounts. Window and choose to save.
Click Save to update your settings.
Restart Apple Mail.
This does work for a while but eventually Mail reverts to enabling Use SSL and disabling Allow Insecure Authentication but only one some of my addresses but not all. Some accounts POP logs-in but not SMTP.

Can i create additional apple id's using the same email address for using multiple products with iCloud?

can i create additional apple id's using the same email address for using multiple products with iCloud?

Hi Anne,
I'm pretty sure different eMail addies are needed for different Apple IDs.

Can i restrict apple mail client from downloading all emails...and allow it to pick a start date for gmail mail to sync? i am flooded with old emails, thousands on them ...eating hard drive space of my macbook pro and un necessary overhead

can i restrict apple mail client from downloading all emails...and allow it to pick a start date for gmail mail to sync? i am flooded with old emails, thousands on them ...eating hard drive space of my macbook pro and un necessary overhead

The genius bar technicians can check your MBP for possible hardware problems and specific software issues that you may have. The diagnosis will be free. Any extensive repairs will not be free.
If you have minor software problems, you essentially will have to deal with them yourself. Examine these two comprehensive documents for possible problem definition and solutions. If you encounter problems that you are unable to cope with, start a new discussion and there will be persons willing to assist you in solving them.
https://discussions.apple.com/docs/DOC-3521
https://discussions.apple.com/docs/DOC-3353
Ciao.

I changed my Apple ID that using an invalid email address to a new one and I am trying to update iCloud account on iPhone5 with iOS 7.1.2, and I am not able to delete iCloud account without the old password.

I changed my Apple ID that using an invalid email address and I am trying to update iCloud account with my new Apple ID on iPhone 5 with iOS 7.1.2. I am not able to delete iCloud account without the old password. Is there a way to update the Apple ID of my iCloud account?

Many people are having probalems with this right now. The only solution I've seen that seems to consistently work is the one posted by Brackers28 here: https://discussions.apple.com/message/23020591#23020591. This only works if you still have access to your old email account. If you don't, you'll have to have Apple help you reset the password for your old account so you can turn off Find My iPhone and sign into your account with your correct ID.

Hello! I have a macbook air and my apple ID is using my old email that I don't remember the password to. I want to switch it to my most recent email. How can I do this?

Hello! I have a macbook air and my apple ID is using my old email that I don't remember the password to. I want to switch it to my most recent email. How can I do this?

Change your old Apple ID using this link:
https://appleid.apple.com/
Click the blue Manage your Apple ID button.
Its password is unrelated to the password you use for the email associated with it.
If you don't remember the Apple ID password, click the Reset your password link.
I already have a new apply id that is set on my phone and ipad. I just want to switch it to that one...
You cannot change your Apple ID to another one that is already in use - in this case, the one you created for your iPnone and iPad. Decide which Apple ID you want to keep. If you need to change it, change it - don't create a new one.

ICal not using the default email application?!??

Hello,
I use Thunderbird as my default (and only) email application. In the preferences of Apple's Mail application, I selected Thunderbird as the default email reader.
However, when sending email from iCal, it attempts to use Mail, not Thunderbird?!? This happens both when emailing an event and when sending an invite for a published calendar.
How do I make iCal use Thunderbird for sending mail?
Tried searching the forum and Apple Support site, but failed to find an answer.
Thanks,

I am also now having this issue. I didn't have this problem previously. Other apps (e.g. AddressBook) are using my default mail program, but iCal strongly prefers Mail.app? I am seeing this on my laptop that I don't use as often, but will confirm on my desktop machine tomorrow ...

New Apple Mail - When replying to an email, it doesn't maintain the same account that the email was sent to

I just upgraded to Mountain Lion. I have 5 different pop accounts in Apple Mail. It used to be that when I replied to a message that was sent to account 4, it would default the reply-from to be account 4. Now, whenever I hit reply, the default sender is account 1... the one that is chosen in preferences under Composing > Send new messages from:...
How do I get it to always reply from the account to which the email was sent?

At time I am not going to try to answer for two reasons. The latest version of Mountain Lion is 10.8.2 and that will update your Apple Mail to Version 6.1 (1498). I hope this is very helpful for you?

Apple Mail sending multiple copies of email. What's the cure?, Apple Mail sending multiple copies of email. What's the cure?, Apple Mail sending multiple copies of email. What's the cure?

Recently, my Apple Mail has been sending from two to six copies of email, timed to the same minute. I've taken to using Thunderbied (which I don't prefer) to avoid it. My theory is that if I can reload Lion it might cure it, but since Lion only comes as a download, I don't know how.
I've had MacKeeper in place since before the problem, but updating it became impossible. I emailed that program and was advised to trash it, do a cold reboot and then download it again. I did, and it hasn't helped.
Any suggestions?

MacKeeper is so bad, it has earnt the distinction of a User Tip of it's own
https://discussions.apple.com/docs/DOC-3036
After dragging the app to the trash, you will need to clean up using something like AppTrap, AppZapper, AppCleaner etc. The official MacKeeper uninistaller leaves advert popups still appearing on your computer.
http://freemacsoft.net/appcleaner/

Is there a way to force href="mailto: to use the default email client

I would like to use the href="mailto:" in my website to automatically open an email but the end user gets the message "There is no email program associated to perform the requested action..."
Is there a way to force to the mailto to use the and user's default email client?
Thank you for your help

Hi James -
That is the default behavior of browsers when handling the mailto link.
Please keep in mind that nearly half of website visitors do not have an email client as they are using mobile devices or public computers or web-based email like Gmail, MSN mail etc.
Please don't feed the spambots. Best practice is to use an HTML "form" in conjunction with a server-side forms processing script. Ask your hosting provider if they provide one for you.

Apple Mail didn't automatically get eMails when server changed

Our company (primarily PC and using Outlet for eMail) changed from the internal server of webmail.abc.com to webmail.xyz.com (not the actual ones of course) -- and my 1400 INBOX eMails and 735 SEND eMails were gone-- only the most recent ones were there.
OK so I had a copy on the Mac's HD - I imported them as Apple MAIL folders-- it took a while but NOW I SEE THAT the SEND mailbox has all the imported eMails dated with today's date, December 2, 2013. (The sidebar shows the correct date and if I forward them the date is correct, but not when I open them).
IS THERE A BETTER WAY to import (reimport?) these SEND messages?
ANOTHER PROBLEM just discovered: When I go to the OUTLOOK (by using "VIEW" on the Mac to open Windows 7 Professional on my Mac) - most of the INBOX messages and all of the SEND messages that I imported are now DUPLICATED THERE!! What a mess.
How to do this "correctly"
Any messages from today are not duplicated of course, and they have the correct date on them, so this is not a critical-critical problem, but sure is ridiculus to have duplicate messages from 1 Sept 2013 until 25 Nov 2013… And if they should change things again, I'd like to know how to import things cleanly, not like this mess…
Thanks for any comments!
Still not easy being a MacUser in a Windows world…
Steve
Monday 2 December 2013

NOTE: A typo: That should be OUTLOOK for eMail (not Outlet… I must be thinking about cyber-Monday…
Steve

Apple Mail is using Wrong default Email

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