Apple Mail Repeatedly Using Wrong Outgoing SMTP Server

Hi
SInce upgrading to Mavericks my Apple Mail is extremely confused. It is trying to send emails using SMTP servers to other accounts.
For example, one of my Gmail accounts will send using a outgoing server from my university email. The sender name works out correctly, but it is tedious to sort through finding which outgoing server will work and provide the right user name.
My me mail keeps asking which outgoing server to use.
Is there a one and done solution to this? I'm already trying to get used to Outlook and Thunderbird, but frankly did used to like Mail.

I solved this with the following steps:
Change the "Outgoing Mail Server" to "None"
Compose a new email
Click the send button
A window will come up that allows you to select the outgoing mail server (this is the same window that appeared when Mail was originally having connection issues to the mail server)
Select the outgoing server you want to use (in my case, my company's exchange server) and send the email
You should now find that the "Outgoing Mail Server" has been set back to the one it should be, and all your mail is actually being sent via this server.

Similar Messages

Is there a way to bypass having to use an outgoing SMTP server?

Hi all,
I'm always mailing from different places with my MacBook, and it's a drag that I have to figure out the outgoing SMTP server the whole time.
You don't have to fill in outgoing SMTP servers if you're using Thunderbird or Entourage, but I prefer working with mail because of it's Address Book & iCal integration.
Is there a way NOT to have to fill in a local SMTP server, without transferring to a paid .mac account etc?

Sounds like you've got it solved, but just for future reference, Google Mail (Gmail) allows you to use their outgoing mail servers for any email anywhere. I've got a Mac email, so I use the MobileMe Mail Server for that.
But I've also got another email that's non-Mac that I use for a vacation rental property. It uses a domain I bought. Then all I did was create a Gmail email account and then I can use Gmail's outgoing mail server (smtp.gmail.com) for this other email that's neither a Gmail or Mac account. You need to create a Gmail account to make this work cuz it uses authentication (Gmail email and password) to allow access to Gmail's outgoing mail server. But you don't need to use the Gmail email at all.
Hopefully this isn't too confusing. The bottom line to all this is I can use Gmail's outgoing mail server for any email address I have from anywhere in the world. I never have to change it.

Can I use an outgoing SMTP server (other than .me)

Can I set up my Mail account to use an out going SMTP server other than .me? I want to use my .me (iCloud) account for incoming mail but want another server for my out going mail. (The reason is a need to keep an existing From: address rather than be required to use "[email protected]".)

I think some networks restrict what smtp people use, I know that is true for my school. I think the answer this person is looking for is how is a quick way to choose the smtp. I think if the orinial poster selects new message, there is a littel black down arrow to the left of the subject line. If you press this down arrow and select customize, you could put a check box in the outgoing smtp field. Then you can select your out going mail server. But as for chaning your incoming mail server for all incoming email... well no... you can not determine what incoming email server you use for each account.
@rpeskin The Apple Mail program, does a good job or seperating email accounts. Look for a "show" button on the top menu (somewhere under the red close dot.)
rpeskinwrote:
Mar 2, 2012 5:15 PM
Can I set up my Mail account to use an out going SMTP server other than .me? I want to use my .me (iCloud) account for incoming mail but want another server for my out going mail. (The reason is a need to keep an existing From: address rather than be required to use "[email protected]".)
or you can change your default email in the mail preferences.
Message was edited by: Carlo TD

Apple Mail is using Wrong default Email

Apple Mail is now displaying the wrong default email address in my inbox and I have my correct business email selected as my default. I can't figure out how to correct it or why it is happening. For example the mail in this inbox is sent to my petersonsales.net email, but it is displaying as if sent to an alternate address used for ministry:
It appears my ID is set to my company, and I'm not sure I did this either... just things are a little wonky with Yosemite...

I don't think you understand... The outgoing servers are set correctly, and even the ID appears correct when you click on the incoming mail name, but it is appearing as a different email address in the list TO field. See attached

How can I configure Mac Mail to use the correct SMTP server?

I have successfully set up Mac Mail to use a new e-mail account. Inbound and outbound mail is working just fine. However, I am seeing something odd when I create a new message or reply to an existing message. The outbound account that shows is not that which has been configured for the account. I can manually select the correct outbound account.
What are my troubleshooting steps?

One of the first things to check in Mail Preferences, Composing:

Mail is using wrong outgoing server

We just changed hosts for our company email and website. I set up a new account with the new info for incoming and outgoing servers. When I try to send Mail tries to send using the old outgoing server, despite the fact that I entered the new server info when I set up the new account in Mail.
When it bounces back I get a pull down menu where I can choose the right server and then it works. I don't want to delete the old account as I'd loose the emails in it. Is there a place where the computer stores a list of servers where I could delete the old server name?

Mail tries to send using the old outgoing server, despite the fact that I entered the new server info when I set up the new account in Mail.
Because you didn't make the new account the primary one, so Mail chooses the current primary account and it's mail server settings. You'll need to go to Preferences > Composing and select your new account from the pop-down list as the "Send new email from:" account.
Is there a place where the computer stores a list of servers where I could delete the old server name?
Yes. Preferences > Accounts > Outgoing Mail Server (SMTP):. Click on the pop-down menu and select Edit Server List… to remove servers.
Mulder

I have multiple accounts using the same smtp server, I can only reply with one as the settings wont allow me 2 servers

I have tried to set my email to reply from my iphone 5 both of which use the same SMTP server. I can't change the settings on the others as it will only allow one mail account. Can I add multiple with the same smtp?

I Am not using gmail I use seperate company for my mails both use the same smtp server. The problem is when I set my first account it them uses these details and passwords when I create the second account saying that the smtp server is already in use by the primary account. I therefor can't set the password.

How does Mail decide which outgoing SMTP server to use?

I have Mail setup with two accounts - one for home use and one for work. Each has its own outgoing SMTP server. My question: how does mail decide which outgoing server to use? I don't want to mix work and home stuff.
Specifically, what happens in these three scenarios?
1) I compose a new mail. Does it always use the first account's outgoing SMTP server or does Mail look at the recipient's domain and base its decision on that?
2) I reply to a work email. Is Mail smart enough to look at my domain or the sender's to know to use the work outgoing SMTP server?
3) I reply to home email. Is Mail smart enough to look at my domain or the sender's to know to use the home outgoing SMTP server?
Any information is much appreciated.
Tom

Hi Juergen,
Thanks for the suggestion - I had to "Customize" the viewable header to include the "From:" ("Von:") line to see who I was sending as. As far as the "use this SMTP only" checkbox is concerned - they're checked on both my accounts - so I'm not sure how much of an impact that has. To be honest, I thought this checkbox was meant to limit your outgoing mail (for that account) to this mail server only. I thought that if it was not checked, Mail will try to send the mail via another SMTP server if the one for this account is not reachable.....after all, why else would Apple allow you to check both servers' "use this SMTP only" checkbox?
But this is good enough for me - now I can see who i'ms ending as.
Thanks,
tom

Mail.app: Select outgoing (SMTP) server per message?

Dear community members,
I'm looking for a solution to the following problem:
I do have multiple e-mail accounts which are configured in the following way: One of them is the master account (let's say [email protected]) added to Mail.app as a POP account. The other ones (let's call them [email protected] and [email protected]) are on different servers and are configured to forward all incoming mail to [email protected] They are, however, not added to Mail.app as additional accounts. That is because it's not necessary for receiving mail with these addresses, since all incoming mail is forwarded to [email protected], anyway, and therefore immediately available in Mail.app.
The problem arises when sending e-mails within Mail.app. I can easily add all three addresses in the "Mail" > "Settings" > "Accounts" settings window by entering them in the e-mail-address-field separated by comma (e.g. "[email protected], [email protected], [email protected]“). This allows me to select the desired outgoing address on a per-message basis in the compose window.
There is, however, a problem with this: This setting means that mail from all three addresses is being sent using the same SMTP server. This can cause problems for domains that do have SPF-records, for example. Therefore, I'd very much prefer to not only select the outgoing mail address on a per-message-basis, but also the SMTP-server I'd like to use. Since Mail.app allows me to add multiple SMTP servers in the account's settings window, I believe there has to be a way to select which one to use on a per-message-basis? Whenever there's a problem with an SMTP-server, a window opens up asking me which of the alternative SMTP servers I'd like to use, instead. This indicates that this function exists – it's just far from obvious for me where to find it in a normal usage scenario.
Does anyone have an idea? Any hint is welcome!
Thanks
Nick

That has nothing to do with it. I ended up working around the problem by changing the account name.
But I still think this is a bug, so I won't mark the topic as answered (a workaround is not the solution).

Cannot edit outgoing SMTP server list in mail.app

Did a fresh install of Snow Leopard on a new 13" Macbook Pro unibody and was trying to add an IMAP email account. After failing to connect, I was trying to specify the outgoing port and realized that I could not edit the outgoing SMTP server list.
Steps to reproduce error:
1. Open mail.app
2. Go to Mail > Preferences
3. Select "Accounts" tab and select any mail account
4. Select "Account Information" tab and click Outgoing Mail Server (SMTP) drop down menu
5. Select "Edit SMTP Server List..."
After that point the instead of opening the list of servers with their settings, it simply returns to the "Account Information" screen. I'm a bit confused because I've never had this happen before in any other version of mail app. I cannot edit or delete any outgoing mail server accounts because of this. Any help will be much appreciated. Thank you for your time and consideration.

This should not happen. Had you migrated back to the fresh install the Mail folder in User-Library? Or is this a clean setup? I would go to User-Library-Preferences, and drag the com.apple.mail.plist to the trash, then open Mail and try again.

HT4864 can I use the icloud smtp server as the outgoing server for all my other imap accounts?

I have several imap accounts. I want to send all my messages using the icloud server. I put the icloud server as the smtp server for each account but mail is not able to send the messages. The configuration is correct for the smtp iclous server, I checked.
Is there anything I'm missing?
Fausto

The only thing you're missing is that you can't do that. You have to use the correct smtp server for the mail accounts. Email providers generally don't like sending some other company's mail. If you want to send from the icloud servers, use your icloud account when composing.

Outgoing SMTP server says "offline" can't send e-mails

Set up new iCloud e-mail. Incoming mail works. Outgoing SMTP server says "offline." Can't send e-mails from this account. Need info on how to set it up. Thanks.
M

You might want to try signing out of your iCloud account, then back in. Go to System Preferences>iCloud, click Sign Out, choose Delete at all of the prompts, restart your Mac, then sign back in.
This deletes the account and your iCloud data from your Mac, but not from iCloud. It will reappear on your Mac when you sign back in, after a brief delay as it redownloads.

The mailbox I set up has suddenly change the outgoing SMTP server to offline. Whatever I do I cannot edit it to become online

the mailbox I set up has suddenly change the outgoing SMTP server to offline. Whatever I do I cannot edit it to become online

Hello Jeba1969
Use Connection Doctor to see what is causing it to be offline, like a incorrect password or a different setting for authentication. Check out the article below to get a start on troubleshooting your issues with sending mail.
OS X Mail: Troubleshooting sending and receiving email messages
http://support.apple.com/kb/ts3276
Mail Setup Assistant
http://www.apple.com/support/macosx/mailassistant/
Regards,
-Norm G.

Outgoing SMTP server cannot connect

I am adding a new email from a new ISP.
The server I am instructed to use is [email protected]
I have followed the instructions that qwest had given me to the letter and triple checked all settings and keystrokes but I cannot SEND mail. I can RECEIVE mail.
The Mail version I am using is 2.1.1.
What is the most current version that will run under 10.4?
What might I do to solve this? The server I am instructed to use is [email protected]

If the SMTP server does not belong to the internet provider, you need to add a port and a username and password to your outgoing mail server setting. The username typically is the e-mail address itself. The SMTP server itself does not have an @ symbol. It usually is the same as the POP3 or IMAP server, though sometimes is smtp.server.com. The port typically is 587, though sometimes is 2626, or 2662.

TS3276 I cannot get my outgoing SMTP server togo "On-Line" and cannot send out emails.

I cannot get my outgoing SMTP server togo "On-Line" and cannot send out emails.

I had this problem too but I fixed it today.
Go to the mail menu preferences.
Click on account in question.
Select the outgoing SMTP mail server (the one offline), this has a drop down list, click on the edit server list.
Click on the advanced button.
Make sure use default port is checked.
Make sure SSL is unchecked (unless your provider requires it, mine does not work with it checked).
Have authentication set to password.
User name should be your email address for that account.
Make sure correct password is entered (for some strange reason my password box was blank on this account).
Push the ok button.
For me the SSL box was checked and the password was missing. This is strange to me considering I have unchecked the SSL Box on the mail preference advance page. Also, I went through the complete set up account when I first created the account, why was my outgoing server password box empty?
I hope this helps.
Here is a link to some visual aids with the steps from my ISP
http://support.knology.net/content/smtpauth/smtpredirect.cfm

Apple Mail Repeatedly Using Wrong Outgoing SMTP Server

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