Applicant actions

i was unable to see all my applicant actions available initially.
how to get those actions back and where to assign applicant actions to applicant status
reply plz
almost its urgent
regards

Hi,
You can check the Tcode PBA1, PBA2, PBA3, PBA4
For applicant statistics PBAC.
Thanks and Regards,
Revathi.
Edited by: Revathi on May 12, 2008 2:31 PM
Edited by: Revathi on May 12, 2008 2:32 PM

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Query on Applicant Actions

We are implementing both Recruitment & PA modules for the customer. In the Recruitment module, the customer wishes to enter the applicant data into the system only after the initial shortlisting. What are the typical infotypes that are included in the infogroup for Applicant action? As far as I see, Persoal Data, Addresses, Qualification, Previous Employment are the important ones. Are there any more?
Also, when the applicant is converted to an employee (thru Hiring action), these infotypes should not appear in PA40. How is this integration acheived? Through which integration switch?
-Shambvi

May be, I did not explain my query properly. The customer wishes to enter some basic information about the applicant in the Recruitment module. The information typically available at the stage of recruitment are Personal Data (name, address, DOB), Previous Employment Details (like earlier companies, where he worked, along with the duration & designation etc.). Also, when the customer wishes to "Offer" the job to the applicant (if he is selected), they can enter the organizational Assignment data like, position, personnel area/subarea & employee group/subgroup. My first query is, how is this data entered into the system? Which transaction code? Also, how do we set up the Action (infogroup etc.)? Is it through Applicant Actions?
Now, if the "Offered" applicant joins the company, then the available applicant info should be transferred to the PA module, so that he becomes "Hired" now. During this process, the applicant, who becomes an employee now, should be assigned a personnel number (internally or externally, depending on the configuration). Also, the user provides the Joining Date. How is this transfer done?
Once "Applicant to Employee" transfer is done, should I use PA30 to update the remaining infotypes configured in the Hiring Action?
Hope I am more clear with my query now.
-Shambvi

Recruitment-Applicant Actions- Applicant 00000001 already exists

Dear Gurus
hope u'll b doin well.
I am facing a problem while processing applicant data. My Hiring action from PB40 --> Initial data entry is working well.
Now I want to insert additional data for applicant. I have configured "additional data entry actions as follow
Recruitment>app selection>applicant actions
Info group
97                 01     MOD     4001            Applications
97                 02     INS     0022            Education
97                 03     INS     0023            Other/Previous Employers
97                 04     INS     0024            Qualifications
97                 05     INS     4002            Vacancy Assignment
97                 06     INS     4005            Applicant's Personnel Number
I also tried first line on above infogroup in following ways aswell
97 01 COP 4001 Applications
97 01 COP 4000 Applications
I opened transaction PB40.
Insert applicant number. enter date. select this action from list. and execute.
System is giving me following msg.
Applicant 00000001 already exists (initial entry action not allowed)
Message no. PA128
================
Kindly guide me how to resolve this issue.
regards,
Edited by: Ragunath on May 27, 2011 3:25 PM

Hi
For additional data action also you have configured it as initial hiring ... so it is throwing the error
R K

FM /BAPI for applicant actions Tx code PB40 in sap hr

Hello all..
Could you pls let me know the FM/BAPI for applicant actions (Transaction Code PB40) in SAP HR ABAP
Thanks in advance..
Cheers,
sami.
Moderator message: if it exists, you can find it yourself by doing some research.
Edited by: Thomas Zloch on Mar 15, 2011 2:02 PM

Hi,
There are no BAPIs/RFCs to create Infotypes directly. You have to create a custom wrapper RFC around the std function module HR_INFOTYPE_OPERATION to meet your requirements. This function module enables you to maintain master data for employees and applicants. You can transfer one data record ie one infotype record per employee at a time. In your case it would be 3 function calls per each employee. All validation checks take place that would take place in the individual maintenance screens in the dialog. If necessary, the module returns an error message. The error messages are the same as the error messages in the dialog, that is, the individual maintenance screen error messages are transferred rather than interpreted by this module.
Regards,
Suresh Datti

PB40 Applicant Actions Menu

Hi All,
I would like to know that besides configuring Menu 40 - Applicant Actions to display actions according to defined user groups, is it possible to create a new menu ie, Menu 41 instead to display the new actions for different users. I am able to create Menu 41, but in SPRO, it doesn't seem possible to redefine the Action Menu to it.
Thanks.

Hi,
Try this
SPRO -> Personnel Management -> Recruitment -> Dialog Controls -> Change Action Menu
You can customize the action menu here, if your customized actions are not being displayed in PB40.
you can also create different action menus here to be assigned to different users through SU01.
Hope it helps !!
Regards,
Bhavna

Applicant Actions-VERY URGENT PLEASE

Hi,
Every body,
In the Transaction Code PB40 ( Where the applicant actions are maintained) How would we be able to have the customer specific actions displayed please. Our client wants the Actions Like Visa Approval and Visa rejection for the applicant. Please Help. VERY VERY URGENT. Please
Thanks in anticipation
parvathi

Hi Parvathi,
In IMG go to Personnel Management --> Recruitment --> Applicant Selection --> Applicant actions. and through configuration, create customer specific actions.
Hope This helps

Two Applicant Actions on same date ?!!!

HI Gurus,
Scenario: An applicant has been interviewd, contract offered, and Joined on same day.
Please let me know can we map this ? Please guide
...Sadhu

Hi,
Perform the all action in the same day through the PB40 t.code.
Then maintain applican activities completed in the PB60 t.code, don't complete the Joined action.
This action will have to do the PBA7.
Good luck
Devi

Applicant Actions-pb40

Hi,
I have a issue in pb40.
In pb40 Apllicant actions i have a action Prepare for Hiring.After i execute I need to get '06' as default in Status reason field.
Kindly give suggestions.
Regards,
Geetha

You mean to say that when you choose prepare for hiring action and run automatically you want to see 06 in status reason field.
is it true?
If yes you have two option
1) Dynamic action
2) User exit
you can go either way.
Regards

Automatic creation of applicant activities

Dear Experts,
I have created application status and applicant activity type and also configured for automatic creation of applicant activity. But after performing applicant action automatic applicant activity is not reflecting.
Did I miss any step.
Help me to solve this issue.
Regards,
Goldy

have u maintained the feature PACTV???

Error while using pa40 for hiring an applicant

Hi
I am trying to hire an applicant using pa40 transaction code
But it gives me an error "NO ACTIVITIES FOUND". ( The applicant has overall status as "to be hired" and action type as "cleared interview" which is created)
However, when I go to Transaction code PB30 and change the applicant action type ( with overall status as" to be hired"), it works
Can someone explain to me why this is so?
Is there some connection between applicant action type and overall status and pa40?
Regards
Jean

Hi Jean,
Try the same thing through t code PBA7 and check what the exact error you are geting, but make sure that b4 running this tcode your applicant action status shud be 2 (to be hired).
If your are trying to do the same through tcode PA40 then make sure that in table T529A go through sm30 for the same action Function character should be 7.
Hope this helps you.
Regards,
Prashantkumar Tata

Employee and applicant infotype

HI all,
I need to know the concept of employee and applicant master data.
Also, the difference between employee and applicant infotype?.
Regards,
Shanthi

Hi,
Find below characteristics of few applicant infotypes.
1. IT4000(Applicant action):-The Applicant Actions infotype (4000) serves as a record of all applicant actions carried out for an applicant. These applicant actions can be:
Data entry procedures (e.g. Initial entry of basic data, Enter additional data )
Procedures that change the overall status of the applicant (e.g. Reject applicant, Put applicant on hold)
The time constraint for this infotype is 1.
2. IT4001(Applications):- The Applications infotype (4001) is used to store information on whether an application was made in response to an advertisement, or is an unsolicited application.
The time constraint for this infotype is 3.
3. IT4002 (Vacancy Assignment):-You can assign the applicant to a vacancy. The applicant will then be included in the selection procedure for this vacancy. The applicantu2019s vacancy assignment status shows where the applicant is in the selection procedure.
The time constraint for this infotype is 2.
4. IT4003 (Applicant Activities):- Applicant activities are administrative stages through which an applicant passes during the course of the application procedure. Correspondence with applicants is also handled by means of applicant activities.
The time constraint for this infotype is 3.
5. IT4004 (Status of Applicant Activity):-The Status of Applicant Activity (4004) infotype is a technical infotype that stores the status of the activities you have performed for the applicant.
6. IT4005 (Applicantu2019s Personnel Number):-The system enters this number automatically in the corresponding Applicantu2019s Personnel Number infotype (4005) for all internal applicants. This means that it contains a data record for each internal applicant.
The time constraint for this infotype is B.
7. IT0139 (Employeeu2019s Applicant Number):- This infotype can be used for following purposes.
An external applicant enters the company as an employee.
The internal applicant who is already a company employee occupies the vacant position
I think it will help you.
Regards,
Purnima

Pass by Screens during Transfer the Applicant to Employee

Dear Gurus;
While transferring the Applicant's master data from the applicant's database to the employee's one the Icons "Next" or "Previous" are dimmed is there a way to make them appear?
Thanks in advance.
Best Regards;
Lobna

In PB40 run the action prepare for hiring... Only applicants with overall status 2(To be hired) can be transferd to PA.
Use the hire applicant action in PA40.

Applicant data

Hi All,
I have created a appointment letter using So10 and i can take print out by using PB50 tc. In that i inserted some dynamic fields by using insert program symbols.
up to this its working. But in my req. i have to print some fields from IT0502.
But it is not avaliable in print program(SAPMPAP3) .
How can i use the fields from IT0502.
If anyone know plz Reply me.
Thanx in advance.
Regards,
Ashwin

Hi Hari,
I need information regarding your issue.
1. In configuration, Hiring- Personnel Action has been done by you or others ?
2. You have given as applicant data not transferred to PA. that means u r able to maintain all applicant actions and data perfectly ?
give details for this. So that i can give the correct answer where the prb is coming.
Regards,
Samaritan

Applicant activity 'interview invitatation' is not getting created

Dear Friends,
I have created one Applicant Action ' Applicant Called for Interview' . The problem is Applicant Activity ' Interview Invitation' is not getting created.
Samriddhi

Hi,
Visit this page, you will get your answer.
http://help.sap.com/saphelp_erp60_sp/helpdata/en/5a/d35bcc544811d1895e0000e8323c4f/frameset.htm
Award with points, if it resolves your querie.
All the best,
Santosh

Applicant Activity ' interview invitation'

Dear Friends,
I have created one Applicant Action ' Applicant Called for Interview' . The problem is Applicant Activity ' Interview Invitation' is not getting created.
Samriddhi

This is my Configuration
APSTA
        7 INVITE
           MASSN Applicant Action Type
                     24 Applicant called for Interview
                            INDIC S
                            APACT 005
                            REQRD X
                            APACT 004
                            PLDAT 2
                            RECTK X
                            REFID   X
                            WW-INVITATION
Is it correct. But this is not working

Applicant actions

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