Applying A/P Credit memo

2007A PL49
Have a GRPO in system. Have not created an A/P invoice yet for the material. Also have a vendor credit that has not been created in SAP either.
How, if I can, apply the credit memo to the A/P invoice? Do i create a service A/P invoice so as to not disturb inventory (but leaves GRPO open)? Or create item A/P invoice (as normal) and create service A/P credit memo?
Thanks,
Rich

discovered a solution to my own question and i will share regardless, with the SDN community:
1.     Create the A/P invoice as normal (item a/p invoice tied to GRPO)
2.     Create the A/P credit memo as a service memo (service memos do not disturb inventory qtys.)
3.     Reconcile the A/P invoice under business partners > int. recon
a.     Enter the vendor code, choose manual
b.     Checkmark the Credit memo and the invoice to be paid
c.     Enter the amount of the invoice in the u201Camount to reconcileu201D field for credit memo (if CM has more cash than invoice, vice versa)
4.     Click Reconcile

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Credit Memo via MIRO applying cash discounts.

All,
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In A/R Credit Memo (ORIN), how do we find out what 'Applied Amount' consists of? Is it all open A/R invoices?
I compared that number to the BP open A/R invoices but the number doesn't add up.

Hi,
Applied amount is the amount which has reduced the balance due for the open document.
When the Credit Memo is based on the Invoice, the applied amount for the Invoice and the Credit Memo is same and is based on that balance.
When the Credit Memo is independent and is partially applied to Invoice, then the partial amount is updated to the Invoice and the Credit Memo.
So the reconciliation of the balance due for the Credit Memo is base for the Applied amount.
The Applied amount can be updated with the Invoice balance due, Reconciliation of the Invoice together with Payment and Journal Entry and Journal Entry only as well.
So, checking just the Invoice amount will not bring the true picture.
Kind Regards,
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SAP Business One Forum Team

URGENT!!! - Applying existing credit memo to existing invoice

Hi All,
I have found a package (not a public API) which can be used to applying existing CM to existing INV, package is 'ARP_PROCESS_APPLICATION.CM_APPLICATION'. There are many input parameters that need to go in but I am just listing out the ones identified in package documentation:
p_cm_ps_id - PS Id of the Credit Memo
p_invoice_ps_id - PS Id of the transaction p_amount_applied - TO amount
p_apply_date - Application date
p_gl_date - GL Date
p_ussgl_transaction_code - USSGL transaction code p_customer_trx_line_id - Line of the transaction applied
p_module_name - Name of the module that called this procedure p_module_version - Version of the module that called this procedure
while testing locally, I did set up the org context, initialized the application and provided values for all the variables but sent
--> null for p_ussgl_transaction_code
--> null for p_customer_trx_line_id
--> 'ARREREVB' for p_module_name (this is actually not the module calling this program but gave a random value since the input is not being validated by the package)
-->'1.0' for p_module_version (random value since it is not being validated)
After setting up all these values the API is still erroring out on execution. Should I pass any other values to this private API? Did anyone successfully execute this private API ? if yes can you please guide me,thanks.
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Hi
In the Invoice window Enter Debit or Credit Memo, Form the Match Button ,Select "Invoice"
Select Match
In find Invoice Match window Enter Search Creteria for Invoice
If you want to see a invoice matched to purchase order enter the purchase order mumber
Then Match
And while making Payment you have to select that Debit or Credit memo then only it is removed form the Supplier
Thanks
Sunil

Apply credit memo to invoice using API

Dear All ,
my question is how to apply a credit memo to invoice .
I want to make a credit memo then apply invoice to this credit memo , you can check this in the transaction form by creating a credit memo then check application from action menu then apply the invoice.
So i want to simulate this process using API.
i searche and f ound there is API called Ar_cm_application_pub.activity_application but it is not clear to me .
So if anyone know this API and how to use it and any example for it .
thanx in advance .

No Answer??!!!!

AP credit memo for AP invoice but applied amount zero

Hi all!
I have problem when i use function AP credit memo for AP invoice. IN AP invoice, i have status closed and Applied equal total value of AP invoice.
In AP credit memo, i still have Status is Closed but applied amount is zero and open Balance is equal total value of AP invoice.
I don't understand how why system show this.
Please tell me advice.
My figure: [http://i720.photobucket.com/albums/ww201/tiencruise/tien.jpg]
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Hi,
Please check whether the AP Invoice and the Credit Memo is appearing in the Business Partner Internal Reconciliation window.
Check the Note : 1258628 and check whether the detect query returns any result for the same.
Please make sure that you perform the following in the COPY of the database in TEST ENVIORMENT :
If you have the COPY of the database available, you can test by reconciling the documents in the Internal Reconciliation window and then run the detect query in the Note 1258628 and see whether now the documents appear or not.
Kind Regards,
Jitin
SAP Business One Forum Team

Can I apply credit memo against a Deposit through Autoinvoice

We have a requirement to credit back the amount from deposit which has balance > 0. I'm planning to use the Autoinvoice Program. I'm populating the REFERENCE_LINE_ID as the CUSTOMER_TRX_LINE_ID of the Deposit Line from CUSTOMER_TRX_LINES_ALL. I'm getting the below error.
Errors: 1) Your credit memo transaction can only credit an invoice or a debit memo line (1018863)
My Question is - Can we apply the Credit Memo towards a deposit through Autoinvoice Program ? If yes, please let me know the columns that we need to populate in interface table.
Thanks
Vasu
Edited by: Vasu on Jul 22, 2011 3:05 PM

Errors: 1) Your credit memo transaction can only credit an invoice or a debit memo line (1018863)
My Question is - Can we apply the Credit Memo towards a deposit through Autoinvoice Program ? If yes, please let me know the columns that we need to populate in interface table.Please see these docs.
Listing of AutoInvoice Error Messages and Troubleshooting Tips to Resolve each Error [ID 1138254.1]
Credit Memo Errors During Autoinvoice Process - Invalid reference line attribute value (REFERENCE_LINE_ATTRIBUTE1-15) [ID 405445.1]
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Hussein

Accounts Reveivable-Applying Credit Memo to and Outstanding invoice

I have a remote client that can't apply a credit memo to an outstanding invoice in AR. They are on 12.1.3. This seems simple enough. Am I missing something.
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Rob

Hi Rob,
can you check with your client ...
1) Whether this is happening for this particular customer or for every other customer ..
2) Whether this is happening for this particular Invoice and credit memo combination or for all invoice and credit memo combinations ....
3) Has it been working fine previously, is this the first time they are encountering this issue ...?
4) Also did they receive any error message, whenn trying to apply credit memo to the Invoice ....
5) How was the credit memo created in the Receivables module, was it interfaced from any third party source ..?
The above would help us narrow down to the cause of the issue .....
References:
Transaction Workbench Error: Credit Memos cannot be Applied to Invoices Having Customer Names Exceeding 50 Characters [ID 1374662.1]
Regards,
Ivruksha

API to Apply Credit Memo to a Deposit

We have a requirement to apply the Credit Memo to an outstanding Deposit in Oracle Financials through a program. Can someone provide me
1. An API to Create a Credit Memo
2. An API to apply the Credit Memo to a Deposit
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Vasu

Errors: 1) Your credit memo transaction can only credit an invoice or a debit memo line (1018863)
My Question is - Can we apply the Credit Memo towards a deposit through Autoinvoice Program ? If yes, please let me know the columns that we need to populate in interface table.Please see these docs.
Listing of AutoInvoice Error Messages and Troubleshooting Tips to Resolve each Error [ID 1138254.1]
Credit Memo Errors During Autoinvoice Process - Invalid reference line attribute value (REFERENCE_LINE_ATTRIBUTE1-15) [ID 405445.1]
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Hussein

Applying an USD invoice to an EURO Credit Memo; for receipt applications

Hello,
When trying to apply a USD invoice to a credit memo which is in EUROs it does not allow. If I have the credit memo and invoice in the same currency it works fine. Could anyone help me on this?
Navigation: AR Manager responsibility;
Transaction screen(Credit Memo)->Action(Menu)->Application(Option)
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Siva

Hi Nagesh,
.1.) Is it possible for an AR Invoice to have more than one AR Credit Memo?
The credit memo is the clearing document for the invoice and for the returns. If the goods were delivered to the customer and an invoice has already been created, you can partially or completely reverse the transaction by creating a credit memo
*When I partially reversed an amount (and not the inventory), it also reversed the inventory. What I need is to reduced only the amount of the AR invoice. At some point in time, another AR Credit Memo is needed again for the same AR Invoice to further reduce its amount. Is this possible?
Using the AR Credit Memo by Service is definitely not what my client is looking for because they need the actual price per item for the AR invoice.*
2.) Is it possible for a "PAID" AR Invoice to still have a AR Credit Memo?
I dont think you can do this. Simply because payment aginst the Invoice has been made. An A/P invoice needs to be raised again.
I need to think of a workaround to do this because my client usually accepts expiring items after a few years an item was sold and paid. Any suggestion?
3.) Lastly, is it possible for an AR Invoice to reduce its amount "PER ITEM" by AR Credit Memo?
Yes because partial settlement is possible
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Manualy applied Credit Memo

I am not sure if this is the correct form for this question, but I will start bey asking it here.
I am creating a statement using the SDK/VB.net. I am trying to show Open Invoices with partial payments
or Credit memos applied againstthe Invoice. I understand how to join the tables (ORIN & RIN1) for a Credit Memo
that the system applied to and Invoice(s) but Credit Memos that are applied using the Internal Reconcilation are joined differently.
Could some one point me in the direction of what tables are updated to Join a Credit Memo to an Invoice if Internal Reconcilation is used to Apply a Credit Memo to an Invoice? And is there any documentation to explain the relationship?
And if this is not the correct forum, please point me to th ecoprrect forum or this question!
Thanks in advance!!
Dana

Dana,
Sound like you are doing SDK. If that is the case, post is on SDK forum. In general, it would better to do this reconciliation in UI.
Thanks,
Gordon

Manually applied Credit Memo

I am not sure if this is the correct form for this question, but I will start bey asking it here.
I am creating a statement using the SDK/VB.net. I am trying to show Open Invoices with partial payments
or Credit memos applied againstthe Invoice. I understand how to join the tables (ORIN & RIN1) for a Credit Memo
that the system applied to and Invoice(s) but Credit Memos that are applied using the Internal Reconcilation are joined differently.
Could some one point me in the direction of what tables are updated to Join a Credit Memo to an Invoice if Internal Reconcilation is used to Apply a Credit Memo to an Invoice? And is there any documentation to explain the relationship?
And if this is not the correct forum, please point me to the correct forum or this question!
Thanks in advance!!
Dana

Hi Dana,
What version of SBO are you using? The reconciliation process has changed significantly between versions 2005 and 2007 so the query requirements are quite different.
For 2007A, the ITR1 table contains details on any matching that's been done. The SrcObjType column holds the transaction type (13 for an AR invoice and 14 for a AR Credit Note) and SrcObjAbs holds the DocEntry.
I had to write a statement in Crystal for a client who had multi-currency business partners and who used down-payment invoices. It was impossible to use a single query to generate the data so I ended up writing a stored procedure to collate the data. This used the JDT1 table to get a list of transactions on the BP's account and then used the ITR1 table to work out how much of each document was still outstanding.
Kind Regards,
Owen
P.S. There will be people on this forum who can help you. The most suitable forum for this type of question is the reporting forum:
Reporting and Printing

Creation Of Credit Memos and Applying to Invoices Using API in Payables

Hi Guys,
I have a requirment that when ever I create an AP invoice with VAT . I need to create a credit memo with the vat amount aganist that invoice Line and supplier.I adopted the process to create an alert and i will write a interface for this this.I will call the interface procedure inthe alert.Here the problem is i am able to create credit memo but the amount is not applying to invoice.i.e., amount of the main invoice is not reducing. If U guys have any Idea regarding the credit memo applying to invoice using interface,please let me know.
Thanks In Advance,
Naresh
Edited by: Naresh on Sep 23, 2010 5:58 AM
Edited by: Naresh on Sep 23, 2010 6:01 AM

we have to link the CM thru PARENT_INVOICE_ID (Parent Invoice).

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I would like to be able to create an invoice and apply cash and a credit memo to it which equals the total of the invoice. This will close out the invoice.
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For those of you who are wondering, here is an example:
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Hi,
Does anyone know if it's possible to apply a credit memo to an invoice header, as opposed to an invoice line using autoinvoice? I know how to apply on account and at invoice line level, but can't get it to apply at the invoice header. I don't even know if it's possible.
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Hi,
Does anyone know if it's possible to apply a credit memo to an invoice header, as opposed to an invoice line using autoinvoice? I know how to apply on account and at invoice line level, but can't get it to apply at the invoice header. I don't even know if it's possible.
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