Appraisal Template Release but in Approve Planning status?

Hello friends,
I am facing problem that when i change all VA VB VC objects status to active using RE_RHAKTI00 then it makes appraisal template un released. Vice versa when i released template, it makes objects planning status to reset to approved from active. This is why i am not been able to find template in prepare or appcreate transactions. We need to keep objects active and template released to be able to make it usable in prepare or create. How to keep template released and VA VB VC elements in active state.
Please guide us.
Regards,
Vinod.
Edited by: vinod naik on Jun 14, 2009 10:21 PM

Closed

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Appraisal Objects created in 'Approved' Planning status

Good day,
When creating Appraisal Template objects, they are created in 'Approved' Planning Status. We want them created in 'Active' Planning Status. We suspect this is the reason why we can't configure/define the process configuration for our template under IMG path: Personnel Management > Personnel Development > Objective Setting and Appraisals > Define Tabs and Process Configuration for Template. The system gives the following error message: "No process defined for form <template name>"
We've tried using program RHAKTI00 to make these objects (VA VB VC) active but are facing a further issue that it makes appraisal template unreleased. Vice versa when i released the template, it makes objects planning status to reset to approved from active. A similar issue has been posted in the below thread but an answer was not provided.
Objects created in 'Approved' Planning status
Kindly assist.
Best regards
Hardus

>
Chris Thomas wrote:
> Michael - thanks as always for your insight and willingness to help out.
>
> Let me explain further. Duke currently has a third party performance management system that allows the users to manage their Expected Job Results (EJR) in a catalog (translate to Qualifications catalog in R3). In a separate step, the manager can select a single EJR and on the other side of the screen select all , or a subset of their employees to assign the EJR to.
>
> Extrapolate this to SAP PM. We have created a Criteria group in our template and have experimented with adding qualifications via the BADI and this works fine EXCEPT that the manager would have to do this in each employee's appraisal, individually. We are developing the tool to build and maintain the qualification catalog and assign to the employee via Manager Self Service, we are hoping to be able to facilitate the assignment of the EJR/Qualification into the employee's appraisal template. The EJR's (Q objects) will be associated to a quadrant in their catalog: QK's - Clinical Quality, Customer Service, Finance and Work Culture
>
> The criteria group, Expected Job Results, has for criteria groups nested under it: VB objects for four quadrants, Clinical Quality, Customer Service, Finance and Work Culture. SO, we get to the crux of the matter. Since we know the employee, we can get to the appraisal document and associated data in the tables. The decision of which VB to go to is what we are trying to facilitate. The textual names will be the same for the quadrants in the QK's and VB's BUT thats a bad way to try to make a decision, thus the thought to create a relationship between the QK and the associated, logically equivalent VB.
>
> The issue comes up with some of our managers who have large (60+) direct reports so the thought of creating qualifications from the appraisal side, individually per employee does not work. This is why we are thrashing around with trying to start outside and work our way in. Make sense ?
>
> Chris Thomas
Hi Chris,
This is what I was trying to explain between free vs fixed enhancement.
Free enhancement - user selects from a list to add something to the template
Fixed ehahcement - preloads data into the template
If your application that you build in MSS assigns the qualifications to the employees, you have a number of options to make this work as fixed enhancement.
First use the following fixed enhancement as your basis:
HRHAP00_ENHANCE_FIX1 - Fixed Enhancement - Add Position Requirements
Now in your MSS application if you assigned the qualifications to the position and wanted all qualifications to show up in 1 criteria group, you can use this enhancement with no development.
qualifications assigned to positions or jobs are called requirements
qualifications assigned to employees are called qualifications
if you have like 10 qualifications assigned to the position and 4 need to go to clinical quality VB, 3 need to go to finance vb criteria groups, you will create a BADI for each one of those, each criteria group wiill have its own unique badi. in the badi you will apply the filter after all "requirements are selected from position" so that only the 4 belonging to the qualification block for finance are loaded into that VB.
if your mss application MUST assign it the employee for business reason, you use the same logic except swap out position lookup with employee lookup.
are we closer?

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Hi Friends,
I have created a appraisal template. But I am not able to see it in either MSS or in ESS.
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Thanks
Vimal

Hi Vimal,
If you are using EHP1 to EHP3 then for appraisals we dont have a standard iView available in ESS MSS. From EHP4 SAP has provided a standard iView for appraisal.
EHP1- EHP4- Supports BSP applications and EHP4 is on Webdynpro applications
For EHP-EHP3, you can access the appraisal docuemnt on portal by:
Goto SE80-> Select BSP Application-> Select HAP_DOCUMENT -> Right Click and Click on Test.
You will get a window showing list of BSP applications available for appraisal template/ Document to be viewd on portal.
For Employee use: received_open3.htm
For MAnager use: todo.htm
for Further participants use: where_participated.htm
For EHP4, appraisal templates will be available in the stadrad iView
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I am using SRM 4.0 SP 13. There is a purchase order which shows that no approval is required in the approval tab, but the overall status is 'awaiting approval'. Please can you advise if this is a Support pack issue? I have checked the workflow WS14000075 which is active.
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You would need to check if the workflow has been able to release the PO properly. Only after successful release completion by workflow, PO status gets changed to ordered from awaiting approval. Check the workflow log to see if there are any errors. Use txn-SWI1 or SWI6 to go into workflow log. Also reactive your workflow WS14000075 using txn swdd and try creating new PO.
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Thanks for the answer but I actually would like to see it in a database table. In the per_perf_mgmt_plans table there is no mention of the appraisal template. Is there a table or view I can find this link between the plan and the appraisal template? Thanks

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Hi All
Please suggest for the following.....
I created an Appraisal Template in PHAP_CATALOG.
Then I released it & created some Appraisal Documents. Now I want to make some changes in the Template but for that I have to cancel the Release first.
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Hi Garry
Yes, you are absolutely correct even though there are no appraisal documents existing for an appraisal template at times system gives this error message, i think there is some problem with the standard SAP itself. I have also faced this issue and for testing purpose i have used a custom deletion program which would delete the documents from the database directly (RHHAP_DISPLAY_DB), I was not bothered to create an OSS message since this scenario is not a PRD scenario.
Try creating a OSS msg for this issue.
BR
Reddy

Creation of Performance appraisal template.

hello seniors,
right now i am configuring Performance appraisal, 75% configuration complete (i.e., appraisal scales, qualification groups, qualifications) but i dont know how to create Template & how to release.
thank you,
praneeth kumar

Hi,
You can use the below T-codes for creating the template & appraisal process...Just explore few on your own you will come to know more
T-Code     Description
APPCHANGE                          Reporting Options for Appraisals
APPCREATE                          Create Appraisal
APPDELETE                          Delete Appraisal
APPDISPLAY     Display Appraisal
APPSEARCH                          Reporting Options for Appraisals
APPTAKEBACK     Reset Appraisal Status to 'Active'
PHAP_ADMIN     Administrator - Appraisal Document
PHAP_ADMIN_PA     PA: Administrator - Appr. Document
PHAP_ANON                          Appraisal Documents - Anonymous
PHAP_CATALOG     Appraisal Template Catalog
PHAP_CATALOG_PA     PA: Catalog for Appraisal Templates
PHAP_CHANGE     Change Appraisal Document
PHAP_CHANGE_PA     PA: Change Appraisal Document
PHAP_CORP_GOALS     Co. Goals & Core Value Maintenance
PHAP_CREATE     Create Appraisal
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PHAP_PMP_OVERVIEW     Start PMP Process Overview
PHAP_PMP_TIMELINE     Maintain Process Timeline
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PHAP_PREPARE_PA     PA: Prepare Appraisal Documents
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PHAP_SEARCH_PA     PA: Evaluate Appraisal Document
PHAP_START_BSP     Generate Internet Addresses
PHAP_TEAM_GOALS     Maintaining Team Goals
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find the screen shots:

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Q1. Is it recommended to change the template after it is being used.
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Edited by: Nalin Jain on Aug 5, 2009 7:41 AM

Hi Suresh,
We are on ECC 6.0 and SP 43.
We need to put some extra fields / Notes to the targets and extra sub statuses to correctly identify the condition.
But already appraisal process started and documents are created. Now we cannot either create the same documents in new template or postpone the appraisal template change to next year.
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Download and upload will create a new template which will not be useful for our case.
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Kamal.

Technical Link b/w Employee and Appraisal Template

Hi,
Can anybody please help me in finding the technical link b/w an Employee and an Appraisal Template? In other words, I need to know the table name(s) in which data is stored while appraisal processed is going on. I can view the appraisal form in IT0024 and IT0025 in PA. I can also see the objects VA, VB & VC in PP01, but where are these entries stored in the table.
We are on SAP R/3 4.7 (Enterprise) and using new Objective Setting and Appraisal Component.
Thanks
Vikas Bhatia

Hi there,
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plvar = Active plan version
otype = VA or VB or VC
objid = appraisal template id
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HRHAP_T
HRHAP
HRHAP_APPER
HRHAP_APPEE
Hope this helps you out. Any questions, let me know.
If this works, please award the points for this advice.
Cheers
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Adding a box in Portal for Performance appraisal template

Dear Experts,
We have already released a performance appraisal template and its in production use for a while now.
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I know there is a note to make changes to released appraisal template but as its risky I dont want to use it.
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you cant make changes to released template, if you do also, new changes wont be shown
Please refer the note 888650
and do the steps as indicated in order to cancel already released one

Push buttons doesn't show up in Appraisal template-(ESS,MSS)

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I have substatus created in In-Planning.
I'm not using In-planning status but using sub-status. Here is how I have mapped
Status flow at template level:
Outbout status - "In-PLanning"
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Person Authorized - Aprraises
Target status : In- PLanning
Target substus - Manager Review

Hi
I think u are trying to go to previous status from sub status. From In Preparation you can come to In planning or the sub status of in planning.
Thanks & regards,
Vikas

Problem in getting appraisal template

Hi All,
I am facing a problem in template configuration.
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I checked in spro but couldn't get any breakthrough.
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Thanks & regards,
Ravikiran

Hi
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BAdI Definition Name Description
BBP_PGRP_ASSIGN_BADI EBP Purchasing Documents: Assign Purchasing Group(s)
BBP_PGRP_FIND Shopping Cart: Determine Responsible Purchasing Group(s)
BBP_DOC_CHANGE_BADI
BAdI for Changing EBP Purchasing Documents
Please read the Standard documetation available with them using SE18 transaction in SRM system.
Which SRM version you are using ?
Hope this will help.
Please reward suitable points.
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How to restrict maximum 5 part appraisers in the Appraisal template

Dear All
Our requirement is to allow maximum 5 part appraisers in the Appraisal template. Currently the System is calculating & restricting to only 2 part appraisers (as the total columns used is 16).
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Also the link http://help.sap.com/saphelp_rc10/helpdata/en/ae/ec6f01d143e141992f22fcf31a7aaa/content.htm says - "In the case of an approval process for a 360° degree feedback, you do not need to restrict the number of part appraisers. In all other part appraisal processes, the system restricts the maximum number of part appraisers". But even in 360° degree template, on selecting 16 columns the system is calculating & defaulting 2 part appraisers.
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Get Maximum Number of Part Appraisers
Functionality
The method determines the calculated number of part apparaisers.
Result
The number of desired part appraisers is returned.
Notes
The calculated number of part appraisers must always be greater than the desired number of part appraisers. If this is not the case, the system outputs an error message and resets the desired value.
Parameters
FLT_VAL (Import) Parameter FLT_VAL of Method MAXIMUM_NUMBER_GET
CALCULATED_NUMBER (Import) Calculated Number of Part Appraisers
MAXIMUM_NUMBER (Export) Number of Part Appraisers (set by implementation)
see the note 530913 that ie no of appraisers are stuck at 17
ELSE.
no_of_part_appraisers = ( c_column_max_number - l_total_columns )
DIV l_part_columns.
ENDIF.

Appraisal Template Release but in Approve Planning status?

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