Approval flow

Hi
I have an issue about workflow, I have created the automatic workflow customizing in SWU3.
But when we receive a bid from our supplier the bid is not approved automatic, I have activated following workflows
WS 79000002
WS 79000010
when I look into TC SWI2_FREQ the error description is
No Agent Available
so how did I get my agent automatic, because we did not want any approval flow.
Jakob

Hi Deepti
This might be right, but it is funny that the configuartion Guide tells us to activate both of them
furthermore i see this issue in our production and not in D or Q.
her is the words from the configuartion guide
You must set up the workflows WS79000010 and WS79000002 in any case, even if you do not intend to use approval steps in your process. These workflows control the system behavior after accepting a bid.
so did you have an answer why this is not happen in D/Q but only in production?
Best Regards
Jakob Bang

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Table design for approval flow

Hi,
For our application,we have to create an approval flow in Java.
We have to maintain the structure in the database.We are using Oracle 10g and we don't have any DBA access.
The brief structure is as follows:
there will be an activity which after being created is allocated some cost.
After allocating the cost,it goes through a first level approval.
If approved then it has to go through a second level approval and then the activity becomes approved.
The full flow needs to be tracked in a table structure whether the activity is created/rejected/approved first level/approved second level.
In a separate table structure we also need to maintain the hierarchy of user,approval 1 and approval 2.
Could you please suggest me way outs to maintain the hierarchy as well as the full historical data related to the activity after it is created.

In the workflow system,One request is created by Specific user who belongs to particular role. Approver are dynamic currently 5 approvers are available but in future the approver may be 'N' numbers. Each stage the status is different. Approver may
reject or reopen or query the request.. Based on these status the flow will status again from the requester or approver .suppose 4th approver made any query it should go to 3 approver or 1st requester.
I need to design the table for the above requirements .please advise with schema.
The basic table structure should look like as,
REQUESTOR
REQUESTOR_ID INT
REQUESTOR_FNAME VARCHAR(100)
REQUESTOR_LNAME VARCHAR(100)
REQUESTOR_EMAIL VARCHAR(100)
REQUESTOR_ROLEID INT
REQUESTOR_ROLE
ROLE_ID INT (PK)
ROLE_NAME VARCHAR(100)
ROLE_DESC VARCHAR(300)
APPROVER
APPROVER_ID INT (PK)
APPROVER_FNAME VARCHAR(100)
APPROVER_LNAME VARCHAR(100)
APPROVER_EMAIL VARCHAR(100)
APPROVER_CAT VARCHAR(50) -- IN CASE IF YOU HAVE ANY SUBSYSTEM THEN APPROVER CAN BE CATEGORISED.
STAGE
STAGE_ID INT (PK)
STAGE_NAME VARCHAR(100)
STAGE_PRIORITY INT -- IF REQUIRED, I.E IF THERE IS ANY STATUS PRIORITY ONE AFTER ANOTHER.
REQUEST_MASTER
REQUESTLOG_ID INT (PK)
REQUESTOR_ID INT (FK) REFER REQUESTOR_ID IN REQUESTOR table
REQUEST_DESCRIPTION VARCHAR(MAX)
REQUEST_DATE DATETIME
APPROVER_CAT VARCHAR(50) (FK) REFER APPROVER_CAT IN APPROVER table -- Email to be send to all approvers under this category.
REQUEST_STATUS INT FK REFER STAGE_ID IN STAGE ENTITY -- SET A STAGE AS DEFAULT STATUS INITIALLY(SAY NEW). UPDATE this field whenever the history information is updated in REQUEST_HISTORY table.
REQUEST_HISTORY
HISTORY_ID INT (PK)
REQUESTLOG_ID INT (FK) REFER REQUESTLOG_ID IN REQUEST_MASTER TABLE
APPROVER_UPDATED_BY INT (FK) REFER APPROVER_ID IN APPROVER TABLE
REQUESTOR_UPDATED_BY INT (FK) REFER REQUESTOR_ID IN REQUESTOR TABLE
UPDATED_DATE DATETIME
STAGE_STATUS_ID INT (FK) REFER STAGE_ID IN STAGE TABLE
Regards, RSingh

Firing an approval flow - 11G Release2

Hi,
I have custom scheduled task for trusted source reconciliation. Depending on the parameters get from the trusted source I must disable user and fire an approval flow. I have no problem with disabling the user, I do it in a PostProcessEventHandler. To fire a approval flow, I should do it inside my Post Process Event handler calling webservizes or I can achieve that with a Approval Policy? Pleace can guide me?Any help is strongly appreciated..
BR,
Aliye

Hi Rajiv,
The requirement is as follow;
1. There is a filed in the HR wich tells me if the user is deleted from the trusted source.
2. In the post process event handler in bulkExecute method I check this field, if it tells me that the user is deleted from the trusted source I disable the user in OIM.
3. After disabling the user I must fire an approval flow. This flow is not for disable but for deletion the user. In this flow when the approval is done I will delete the user from OIM.
In my case I don know from where to trigger this flow, I need help on that point...
Thank you in advance for your help and guide..
BR
Aliye

SRM 7.0 Approval Flow in Graphical view

Hi experts,
I'm upgrading from SAP SRM 4.0 to 7.0.
In SRM 4.0 I was able to view, in a shopping cart, for example, the approval structure in graphical view and in a table view.
In SRM 7.0 I can only see the approval flow in a table view. How can I see the approval flow in a grapical view?
Thank you,
R Silva

Hi Silva
srm 7.0 - Only Table is only AVAILABLE. no more graphical overview in SRM 7.0 on wards.
SRM 4.0 /5.0 - Table as well as Graphical over view are available.
graphical overview was not supported in SRM 7.0 on wards as per standard.
Muthu

Fix authorizations for the budget approval flow (internal orders)

Hi,
I need to fix the authorizations for the budget approval flow.
What do I need to take into account?
Thank you.
Kind regards,
Linda

(1) Each appropriation request should be attached to an investment program (leaf) position. To update the approved budget on the investment program from time to time, you should
    - make a plan rollup from the appropriation requests to the program positions via IM34 (use an appropriate status selection profile on the initial screen of IM34 and select appropriation requests only to make sure that
       > only appropriation requests
       > with status 'Approved' are taken into account),
    - To budget the investment program via IM32, set view 'Planned total' (Menu: 'Views -> Planned total') and copy this view, which contains the latest approved budget amounts, to the "real" budget (Menu: 'Edit -> Select -> Select all' and then 'Edit -> Copy view').
(2) You can even generate an order from the appropriation request that enherits the appropriation requests plan value. For details see SAP Library (Menu: 'Help -> SAP Library'), path 'Financials -> IM Investment Management -> Appropriation Requests -> Replacement by a measure for implementation'. Analogously to step (1), you can also take over the orders 'Planned total' view into the orders budget via txn IM52.
If you strictly limit the authorisations to execute IM34, IM32 and IM52 as pointed out in steps (1) and (2) to a handful of people who execute these functions as pointed out above (withoud adding or removing budget arbitrarily, of course), the budgeting process
really focusses on planning/approving appropriation requests which is fully accompanied by the approval workflow.
Hope above helps you.
Regards
Siva

Approval Flow problem for the newly created user

Dear friends.
We have a new user .
The approval flow is not starting for her shopping carts.
I have checked YAM to see the cost centre but it is correct.
What could be the problem and how do i check the workflow.
I am not much into the technical side of SRM.

Hi,
You can use Tx BBP_PD with Shopping cart number, Alo you can view the workflow logs in swi1 or swi2_freq. Then you can check starting conditions
BR
Reward if helpful

SSHR Approval flow

Dear all,
we've implemented SSHR in our environment ..am stucked with the following scenarios :
1) approval flow for all the department is like :
for any employee :
1) immediate supervisor
2) HR manager
3) CEO
where immediate supervisor is the manager of the employee's department
what happens if the department manager resigns his/her job.. how we can change temporarly to only HR and CEO. is this a bug related to 4552553.. any idea ?
2) what could be the chance that the leave admin is not getting the final approval from a manager ?
Thanks and Please guide
Kai

1) This question depends somewhat on how you are modelling the 'immediate supervisor'. You mention that the immediate supervisor is 'the manager of the employee's department'. So - you must either be i) manually assigning the department manager as the employee's supervisor, using the Supervisor LOV on the assignment form or ii) somehow linking an employee to an organization and deriving the 'immediate supervisor' by looking at the org on the employee's assignment and cross referencing to the 'Organization Manager'.
In case 1), if the supervisor is terminated, it 'breaks' the supervisor hierarchy and, I believe, default AME behaviour is simply to throw an error and give an empty approver list
In case 2), you must have implemented that through an AME rule and therefore it is really down to how that has been coded.
I suspect you are using case i) and then have modelled the HR Dept and CEO approvals using a post-approval rule in AME.
The 'bug' you mentioned (4552553) is relevant but unfortunately, is not a bug, it is an Enhancement Request and so you shouldn't pin any hopes on it. Instead, I recommend you override the default supervisor approver functionality by writing your own AME rule to retrieve an employee's supervisor, returning an empty list if you find that supervisor to be terminated.
2) I don't understand the question, can you clarify?

Display approval flow

Hi All,
I want to get idea on which componenet to use to display approval flow i.e. list of approvers. I also have to have functionality to add approvers. so for example I need to show flow as
person 1 -> person 2 -> person 3
Thanks,
Dipal

Bread crumb?
af:iterator with the details of each person in each section?

Email id attached in another user in approval flow ?

Hi,
We have a strange situation in SRM 7.0 approval workflow.
Suppose we have a user ID AAAA and his mail id is AAAA@adb and the same is maintained in SU01D.
another user id is BBBB and his mail id is BBBB@abc and the same is maintained in SU01D.
When CCCC is creating a shopping cart, AAAA triggered as an approver as per the org structure.
AAAA userid can be seen BBP_PD under approval flow and also in protal.
But when i click on the name AAAA , it is showing mail of BBBB@abc and approval mail has been triggered to that guy.
Could any one came across this situation.
Please let me know.
Regards
Venkatesh P

Hi,
We can maintain different email ids against the same user under settings
01. User Account
02. Under Position tab
I hope BBBB@abc has been maintained against Position.
Kindly check.
I hope the above is clear to get points from you.
Thanks
Rajesh K

Sending email notifications in oim 11g approval flow dynamically

Hi,
I have 4 level approval workflow in oim 11g and developed custom composite to get all the approver ids and and assigning these ids into 4 variables.
And used these variables in my custom 4 level sequential workflow. This workflow is working fine. Now I need to update this composite to send email notifications to the approver. So updated code to retrieve email ids and to store them in 4 more vairables. I cannot send all emails at a time thru the code. I need to send email only to the corresponding approver only when the flow reaches to that particular level.
Subject and body will be same but the email address will vary.
Can you please let me know the step by step process to implement notifications to these many levels.
If you think, this is not correct approach (storing all email ids in variables and then sending notifications), please let me know correct approach.
Thanks,
Mary

The way to do it would be to put your human task inside a while loop. This while loop would set a variable to the approver's userid and would continue till all the four approve it. In your human task you need just one approver and that would be the variable which the while loop sets.
If you do it this way, then you can use the OOTB notification tab in the .task and select the 'Assignee' as the email notification receiver and you won't have to worry about getting the email ids as well.
As for the current approach which you have, that is of using the sequential approvers in the human task, I haven't tried it, but just try setting the notification tab in the .task to 'Assignee' and event 'On Assignment'. That should do it as well.
-Bikash

Changing Release Stratergy will affect the current PO approval flow

Hi Friends,
I have set the release Stratergy for PO and now I have to change the release stratergy, in this case will I face any issue for the previous PO which is the flow of approval.
Thanks.
Dhan

Go through: SPRO-Material ManagementPurchase OrderRelease procedure for PODefine release procedure for PORelease Indicator.
In this you will have changeability field, here you have different strategy for changes in release strategy for mapping of the new strategy,value change, etc...
Please also check the Release Strategies where in, which final release ID is mapped.
This will gives you idea about what will be possibility for mapping of new release strategy..
Hope it will help you.
Regards
Vikrant

Microsoft Orchestrator approval flow without the help of ticketing tool

Hi,
Hope you are doing good..
Greetings:
I am new to Microsoft Orchestrator, I was reading the blogs of Orchestrator... I am very glad to know that lots of them are esteemed contributor for tech blogs in Orchestrator ..
I have a small query:
I need to bring in Application Approval WorkFlow in Orchestrator without help of any ticketing tool.
We have a separate custom application portal for logging a request as a Application Catalog, so in backend I need to incorporate/build a custom workflow for Approval process, in such a way that it should ask for manager’s approval, once manager
approves the installation of the application should carry on..
A mail has to be triggered for the manager for approval workflow, once the manager approves the flow should take on and an end user should be notified after the flow completion with an application installed state.
NOTE: I do not want to integrate any ticketing tool for the same.
Can I achieve the same via AD or any scripts, or via SCCM database where the users managers will be mapped ...??
Request you to share your opinion on the same.. (Best PLAN OF ACTION) in order to suffice the requirement would be helpful.
Please suggest any alternatives in order to achieve the same.....
Regards,
Vinay.
Vinay

Coretech Application E-Mail Approval Tool

Sales Order Approval flow

I wish to know if there is any standard procedure for the below in SD.
"Sales Order Approval. There is a need from business to align on confirmation control.
User requests to change the sales order flow to include SO confirmation step."
rgds,
Pri

hi
U will follow this steps:
1.First create the status profile.
2.In this status profile,u have create the Approval and Non-Approval and Double click to the Processing Process.
3.Then assign to the Sales document header or Item Level.
IMG - Sales and Distribution - Sales - Sales Documents -Define And Assign Status Profile

Sales Order process using approval flow

Dear All,
I need to make a sort of workflow approval in Sales Order (SO) document. This flow aims to guard the SO document to be released/processed to Accounting only after all data is completed and verified and approved by authorized superior.
How could it possible to do that in SAP system?
Thanks n regards,
Renatha

Hi,
Based on ur So number to write report program and get details for worklow approvel.
Regads:
Prabu

E-Recruitment - Issue in Requisition Approval, flow to Recruiter

Hi All,
Im using standard WF 45600028 for requisition approval.
The request when created by Manager is going for approval to his supervisor and Supervisor in turn is able to approve the request, but the its not reaching recruiter.
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Approval flow

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