Approval for Journal Entries
Hello Experts,
Is it possible to apply approval templates for a journal entry??If yes how??
Hi Divya..........
Its not possible to have approval procedure for JEs
For that you have to use journal vouchers where in you can save the JEs and get it approve from the authorised person.
Regards,
Rahul
Similar Messages
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Hi Experts,
Can we have Approval for Journal Entries?
Thanks and Regards
Ajith GYa
One way u can block that is SP_transaction procedure object type 18.
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Thanks
Kevin
Edited by: Kevin Shah on Nov 2, 2009 5:08 PM -
Approval Process For Journal Entries
We are increasingly being asked to configure approval process for Journal Entries, especially from our larger customers. A move in the right direction was the addition of Stock. However no such addition was mode for journals. Has anyone developed such a solution or can Development give some indication as to where or if this requirement is on the consideration list.
Responses would be appreciated.
EarlNo replies to closed.
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Creating a file to be used by report ROIUH_LOAD_JEINTF for journal entry
Hello everyone,
My doubt is related to the PRA module -
I have to create a file to be used by program ROiUH_LOAD_JEINTF for journal entry creation. There are other programs also creating a similar file to what I am expected to create.
When I observe the existing programs, they have not used OPEN DATASET statement, instead directly used the TRANSFER dataset and then CLOSE DATASET.
What that does is it creates a file on the app server in a different format with only 1 line even if there may be like 10 lines of journal entry. The file mainly contains # which seems like some internal coding by the system.
When I tried using the OPEN DATASET statement, it wrote all the lines to the app server that were there in my internal table.
However, when I do not use the OPEN DATASET statement, it creates a file with just one line and maily # instead of the actual data from internal table.
Can any one explain what difference does it make to the system when we do not use the OPEN DATASET statement.
You help would be highly appreciated.
Thanks and Regards,
Shipra.Hello Satish,
Thank you for your response.
I think I was not clear enough about my doubt. I do not have any confusion about what OPEN DATASET would do.
In my case, there is a file being written to the app server without using an OPEN DATASET for OUTPUT statement. The Z program directly calls a TRANSFER statement.
The file that is created on the app server looks like:
7042008-11-01 000200100840 ######RD##################203 #### #####10012888 #####RI01 MC3
This file is used by the program ROIUH_LOAD_JEINTF. There are several lines in the internal table for Journal Entry creation but only 1 line shows in the file. However, when you debug the program ROIUH_LOAD_JEINTF with the above filename, you would see that it takes up all the JE lines that were passed from the previous program (the Z program) which created this file.
However, when I changed the Z program to have an OPEN DATASET statement, it had all the lines displayed in the file, the file was very readable.
I just wanted to know how does the system write to app server when no OPEN DATASET statement is written in the program.
Hope I am clear this time. Thanks again.
Regards,
Shipra. -
Series not defined for journal entry
Hello Sir
I have defined two series namely "SCPL" and "New1"
Start No Last No
SCPL 10001 3000
New1 3001 30000
Now i have made "SCPL" series as default for A/R Invoices and "New1" series as default for rest of the documents like A/R Credit memo,Journal Entry etc...
Now when I try to add an A/R Invoice , it gives me error message "Series not defined for journal entry"..?? But i have defined New1 series as default for Journal EntryHi,
In the series defined for journal entry,set document series as default for which default journal entries will be posted automatically.
Ex.For delivey,return,invoice journal entry will be generated automatically,so if you a series like JESYS08 indicating system automated journal entry.This series should be set as default.
If you have further issue let me know. -
DTW - Series not deifned for Journal Entry
2007B
Importing AP invoices thru DTW.
using Document Series
The document series assigned for AP Invoice is "APINV" and the same document series is selected for JE also.
The code for APINV is "7"
The field in DTW to define the document series is "Series" and the series code is given (eg : "7")
DTW gives error "series not defined for Journal Entry Application defined or object defined.."
where as when tried to create an AP Invoice manually, it was successful.
what could be the issue?
vijayI managed to find the issue.
IN the DTW template,
the field, "handwritten' was tYES, which I changed to tNO as we follow document series and numbering series.
nothing is entered in the 'docnum' field.
now I get the error " to generate this document, first define document series'
vijay -
Approval Procedures for Journal Entry
Hi all,
My client requirement is that they want to have Approval procedures of Journal Entry. As i know we dont have approval procedures for JE so is there any work around for that. Please let me know waiting for your reply.
Thanks & Regards,
Murtuza Ahmed.hi murtaza,
Apply Full Authorization to Journal Vouchers,
Apply No Authorization to Journal entry for non super users.
Journal Vouchers can be approved/posted by Super Users.
Jeyakanthan -
Add-On connection for Journal Entry - Failed to Connect to SBO Common
We have a customer (SAPBO 2005A SP01 PL29) with some specific requirements that required an add-on running in the background to monitor the addition of Goods Receipt PO's to the system. When the GRPO is successfully added, the Add-On will (behind the scenes) create an appropriate Journal Entry through the SAP DI. One of the issues that we encountered during the development of this functionality was that when it was tested by users, they weren't authorized to access the Financials module or the Journal Entry screen. What we ended up doing was creating a secondary connection (vCompany) in the DL pulling the information from the encrypted user information from SAP the Add-On used to connect, but utilizing a management level user ID and password. Once that connection has been made, the Journal Entry is added through the DI and that secondary connection is disconnected.
The problem that we're encountering is this. When the users are logged into SAP Client with an regular user, and the GRPO adds, the secondary connection fails and returns a message of "Failed to Connect to SBO-Common". However, if the user is logged into SAP as an adminitrative level user and the GRPO is added, the secondary connection is successful and the Journal Entry is created. The secondary connection is strictly used for the JE. Here's the code (VS.Net 2005) for the secondary connection:
vCompany = New SAPbobsCOM.Company
vCompany.UseTrusted = True
vCompany.language = SAPbobsCOM.BoSuppLangs.ln_English
vCompany.CompanyDB = oCompany.CompanyDB
vCompany.UserName = "XXXXX"
vCompany.Password = "YYYYY"
vCompany.Server = oCompany.Server
vCompany.DbServerType = SAPbobsCOM.BoDataServerTypes.dst_MSSQL2005
lRetConnect = vCompany.Connect()
Where "XXXXX" would be the appropriate management level SAP User Name and "YYYYY" would be that users password.
Has anyone else had this kind of issue where you needed a secondary connection with management level access behind the scenes to accomplish something in SAP and had problems getting it to connect? Any thoughts or ideas would be greatly appreciated.Hi Dennis,
what you can try is to make a untrusted connection
oCompany.UseTrusted = False
and set the DBUser and Pwd
oCompany.DbUserName = "sa"
oCompany.DbPassword = "insertpwd"
lg David -
Manual Document Number for Journal Entry
I tried to upload invoices via DTW. I used manual doc. series for those invoices. SAP automatically creates a journal entry for every invoice but with it's auto numbering series. How can I use manual number for journal created by system? Thank's a lot.
Hi,
as far as I know, there is no manual option series like in document e.g. sales order.
you could create new series and it is intended to manual operation of journal entry. By using this way, we can manage and differentiate the journal entry document numbering. Which one is for document accounting transaction journal and memorial journal (manual journal).
Rgds,
(http://tech.groups.yahoo.com/group/SBO_Knowledge_Village/ ) -
Is there a CI for journal entry?
Looking to see if there is a prebuilt CI for creating journal entries. If not, what would be the best component to create a CI from?
Thanks, I downloaded an older version of it, but at least now I can see my journal.
R -
How to update Ref fields in JDT1 for Journal Entries update
Hi Forum,
I am this situation:
While Creating Journal Entries using DTW:
==================================
I can create Ref1 and Ref2 data at JE Header level using OJDT DTW template.
I can not update Ref1 and Ref2 (different from Ref1 and Ref2 data at header level) at line level using JDT1 template. No error in DTW, all successful, however, the Ref1 and Ref2 data at line level is copied from header level.
While updating using JDT1 DTW Template:
===================================
I thought may be DTW can update since the entries are present. It does not even do that. That is DTW does not update Ref1 and Ref2 data on JDT1 line level even with update DTW. Just to ensure I am using right template etc. I tried to update the due date and it seems to work.
Note: While entering manual Journal Entires directly on SAP B1, I could put different Ref1 and Ref2 at header and line levels.
Thanks for you help.hi
u may use the follwing fields to do it
RecordKey LineNum AccountCode ContraAccount CostingCode Credit Debit DueDate LineMemo ShortName
RecordKey LineNum AccountCode ContraAccount CostingCode Credit Debit DueDate LineMemo ShortName
1 0 3274426 20110430 Basic 520010
1 1 1344031 20110430 Hra 520020
1 2 229251 20110430 Convey 520030
1 3 631301 20110430 Bonus 525020
1 4 2128839 20110430 Spl All 520040
1 5 44003 20110430 CCA/Outlocation 520050
Regards
Manish -
Query for Journal Entry as Incoming/Outgoing Payment
Hi all,
I need a query that returns all journal entries that are incoming/outgoing payments.
I have not found anything in the journal entries tables that marks it as a payment.
thanks,
Lucas.Hi Lucas,
I am afraid 2 queries could be more meaningful. That might be more convenient:
Incoming:
SELECT T0.TransId as [Journal Entry#],
T0.RefDate as [Posting Date],
T0.BaseRef as [Incoming Payment #],
Isnull(T1.AcctName,T0.ShortName) as [GL Account Name/Vendor Code],
T0.Credit
from JDT1 T0
Left JOIN OACT T1 ON T1.AcctCode= T0.ShortName
where T0.TransType=24 AND
T0.Credit > 0
Order By T0.RefDate
Outgoing:
SELECT T0.TransId as [Journal Entry#],
T0.RefDate as [Posting Date],
T0.BaseRef as [Outgoing Payment #],
Isnull(T1.AcctName,T0.ShortName) as [GL Account Name/Vendor Code],
T0.debit
from JDT1 T0
Left JOIN OACT T1 ON T1.AcctCode= T0.ShortName
where T0.TransType=46 AND
T0.debit > 0
Order By T0.RefDate
Thanks,
Gordon -
Workflow - Force Document Attachment for Journal Entries
Is there a way to use workflow to force a user to attach a document prior to posting to the GL? If this posting should be in another forum any guidance would be appreciated as well.
Hi,
ARC Archive object (image)
BIN Binary document
OBJ Business object
URL Link to Internet/Intranet
RAW SAP editor document
SCR SAPscript document
bmp mspaint.exe
doc winword.exe
hlp winhlp32.exe
Edited by: raghunath shyamala on Jul 30, 2008 8:18 AM -
I would like to know how to go about configuring the SAP journal entry approval process and the business scenarii in which it makes sense to use this functionality. If you could explain a business scenario for which you have used this functionality, that would be very helpful.
Your requirement fulfills as below:
Only Journal entry park and post options are available.
As per my Knowledge there is no seperate process for journal entry approval. One user can park the document and approval user can post the document. -
How to get Data from SAP B1 through Journal Entries objects (Excel VBA)
Hi Genius
i had try to login SAB B1 thorugh MS Excel VBA code and it worked well. but i need some questions regards getting the data from after login. that means i want the Posting date, Transaction No, account code, debit and credit amount from Journal entries posted in a particular day through MS excel VBA into excel sheets 1 cell A1:E1
how i get it if any possible ways to do that
here my code to login
Public Sub login()
Sheets("Login").Select 'access the login tab
Worksheets("Login").Range("B1").Activate 'put focus on cell B1 (manager)
B1UserID = Trim(ActiveCell.Value2) 'set Businsss One user
ActiveCell.Offset(1, 0).Activate
B1Password = Trim(ActiveCell.Value2) 'set Business One password
ActiveCell.Offset(1, 0).Activate
sqluser = Trim(ActiveCell.Value2) 'set SQL user
ActiveCell.Offset(1, 0).Activate
sqlpass = Trim(ActiveCell.Value2) 'set SQL password
ActiveCell.Offset(1, 0).Activate
Db = Trim(ActiveCell.Value2) 'set Database name
ActiveCell.Offset(1, 0).Activate
Server = Trim(ActiveCell.Value2) 'set Server name
Set company1 = New SAPbobsCOM.Company 'initialate DI company object
company1.DbServerType = dst_MSSQL2005
company1.Server = Server
company1.DbUserName = sqluser
company1.DbPassword = sqlpass
company1.CompanyDB = Db
company1.UserName = B1UserID
company1.Password = B1Password
'connect to the database
lRetCode = company1.Connect
If lRetCode <> 0 Then
sErrMsg = company1.GetLastErrorDescription
MsgBox (sErrMsg)
Else
MsgBox ("Connected to: " & company1.CompanyName)
End If
End Sub
pls help me
advance thanks to solversGordons way is the easiest - just query the OJDT table for journal entry headers and JDT1 for journal entry lines if needed.
But if you want to work with the business objects:
'Journal entry
Dim oJE As SAPbobsCOM.JournalEntries
Set oJE = company1.GetBusinessObject(oJournalEntries)
oJE.GetByKey(1234)
Dim postingDate as String
postingDate = oJE.DueDate
'etc etc
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