Approval for Vendor Bid
Hi All,
I have activated "WS79000010"- No approval required for vendor bid and maintained the required start conditions for this workflow, but when the vendor submits the bids the system throws an error that " No approval workflow found. Inform system administrator".
We are using SRM 5.0 with SP09
Any inputs on this issue are highly appreciated.
Hi,
Please check your starting conditions.There seems to be some problem with that as the system is unable to identify the workflow to be triggered.
Also see teh foll note and related threads for more pointers;
Note 865269 - Bid: Incorrect workflows, incorrect approval preview
Re: Err "No workflow found" while creating bid
Re: URGENT : Workflow for Vendor Bid
Re: Urgent: Quotation Workflow: Message Approval WF is ambiguou
BR,
Disha.
<b>Pls reward points for useful answers.</b>
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Hi all,
Hope everyone is doin fine out there..
We are having a workflow issue for the Vendor Bid...
We have activated the event linkage for the Vendor Bid..
WS79000010 (No approval required) and deleted all the start conditions for this bus. obj (BUS2202)..
The vendor as a bidder is able to submit his bid.. and once this bid is accepted the status is alwayz awaiting approval...
is there any way we can inactivate the awaiting approval...bcoz in BBP_PD i see for this vendor bid the awaiting approval is not marked inactive....
or do we have to maintain anything in the org structure..
Thankz in advance
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SRM_SERVER 500 0008 SAPKIBKS08
we are in testing now.. we did not run into such problems on the dev system..
and in my inbox we get an error..
Workflow WS79000010 not activated
Not activated due to:
9999999999 E Workflow definition '' not in version ''
Further results of syntax check:
9999999999 I The container element Initiator is written, but not read or exported
0000000104 W Data may be lost in assignment between type 'CHAR255' and 'WFSYST-ACT_AGENT'
Correct the error either here in the local system or in source system
and then transport it again
appreciate someone looking into this..
not sure if this is a config issue..
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Hi all,
We are trying to simplify the screens for the vendor bids..
and change some of the Name tabs on the web screens....
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Thru screen variants...
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Message was edited by: sunny devilSunny,
sometimes we can change text elements in HTRC files from ITS service (double clic on theme 99).
This method is not really easy (you have to connect in each translated language).
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I am trying to define a process for vendor approval for an external operation. We have service operations on our production orders and we are not using the 04 but only the 03 inspection type. Since the service operation is for account assignment F (production order) and does not have a material as a line item, how do I prevent the 101 goods receipt for the production order in case of an unapproved vendor was sent the service operation. Usually businesses do this as they have a vendor who is approved for other processes and hence the assumption is that he will eventually be approved and is good enough for an additional process. So they purchase at risk. If we had a 04 inspection type I could have given a one time skip MIC for the vendor approval and controlled it there. But since we dont have 04 inspeciton type how do I control this.
I am pretty sure this is a common scenario and someone on this forum might have had implemented this.
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You can use scheduling agreement for your vendor approval process. For approved vendor you can set your rules and grouped all approved vendors in scheduling agreement. based on that system will take only those vendors from that grp and depend upon terms and contracts w.r.t scheduling line system will allow for PO.
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Secondly for vendor approval you have any process like testing of its product or service or any document verification etc. ?
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Abhijeet PanseHi
Please check for <b>BBP_WFL_APPROV_BADI</b> using SE18 transaction for relevant Code as well and standard SAP documentation.
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http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/content.htm
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
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Do let me know.
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- Atul -
The layout of approval for bid
hi guru,
Could u give me a screen snap about the approval for bid? I just want to know if the approver can compare the prices from different bidders. How the screen looks like.
Thank you in advance.if i click on display all recording it fetching 40 records when i give the page limit 20 records if click on next page records it showing the error
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Hi all,
Does SAP Support Open tendering process for Vendor Selection.
I men in my clients scenario. For vendor selection process for any material starts with advertisement of tender in newspaper. Vendor replies back with his quotation. After receiving technical and commercial quotation, the organization go for technical bidding and those who qualify in technical bidding they contest for commercial bidding. After commercial bidding, comparative statement is prepared and then purchase committee approves the vendor. The problem is that any no. of vendors from any where can give their reply to the tender as it is a government organization. So, how to map this process in SAP as we are not directly sending RFQ to the vendor, instead he reply back with quotation directly once he sees the advertisement in newspaper.
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Thanks for your response. My problem is that the organization advertise its tender in newspaper of all india circulation and seeing that tender vendor reply back with quotation. They don't identify who all are the vendors to whom RFQ is send. only when reply of vendor comes with quotation client comes to know about the vendors submitting quotation. Normally one vendor is selected for one material and 20 to 25 vendors give their quotation. Is it feasible to bring those 25 vendors in SAP if only one will be selected. Because in any way, for any processing we need to create vendor in SAP. So do we need to create 25 vendors, though we know we require only one finally. Can you please clarify this issue. If you want I can mail you the whole process map.
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Asking for vendor login while opening Attached docs for Vendor
Hi,
We are using SRM 4.0 classic scenario.
Having two issues regarding Vendor Bid..
1.
When the Bid invitation is submitted we would like the system to send the Extranet alias URL to the vendor for logging in rather than the original ITS URL for vendor login.
So do we have to control this using the Smarform 'IV_URL' parameter
or
i tried to add this extranet alias URL as the EXT_ITS attribute in the Org structure and this shows up in the vendor e-mail. But does not work. Are there any other settings to be taken care of to make this work.
2.
The external vendor logs into the Webgui using the Single sign on setup.
Now when the vendor tries to open the attachements sent in by the Purchaser it asks them for a SAP login which the vendors will not be aware of.
Any ideas on how to avoid this step as we dont give our vendors the SAP user id and password.
Regards
Manoj A.Hi,
We are using SRM 4.0 classic scenario.
Having two issues regarding Vendor Bid..
1.
When the Bid invitation is submitted we would like the system to send the Extranet alias URL to the vendor for logging in rather than the original ITS URL for vendor login.
So do we have to control this using the Smarform 'IV_URL' parameter
or
i tried to add this extranet alias URL as the EXT_ITS attribute in the Org structure and this shows up in the vendor e-mail. But does not work. Are there any other settings to be taken care of to make this work.
2.
The external vendor logs into the Webgui using the Single sign on setup.
Now when the vendor tries to open the attachements sent in by the Purchaser it asks them for a SAP login which the vendors will not be aware of.
Any ideas on how to avoid this step as we dont give our vendors the SAP user id and password.
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Manoj A. -
Contact Person for Vendor in SRM/CUA
Hello SRM Expert,
We are using Central user administration (CUA and like other system SRM is connected to CUA. I am getting the error 'Central system not accessible' while creating the employee (manage business partner) for business partner (Vendor). When we remove CUA then the error disappear.
Could you please let us know would be our approach for creating employee for vendors (for bidding, auction etc..).
Steps for Reconstruction
1. Login to SRM
2. Click on Manage business partner (BBPMAININT)
3. Look for Employee for Business Partner 'Create' option and create a employee for one of the vendors.
4. You will get the message Central 'System not accessible' .
I know one approach where I can create a SU01 in advance from CUA and then in manage business partner use this user but this is very long approach looking at the number of vendors we have. Is there a simpler way ?
Thanks,Pradeep
Sorry yes it is not specifically about external users. You should review the note again, particularly scenario 2.
Essentially the note explains that, in a CUA environment, to create a user for an external contact person you need to create the following entry in table "BBP_CUST":
Key = "EBP_CUA_SCENARIO"; Value = "ACTIVE".
If you do not want to user table maintenance you can create the entry via the following IMG menu path:
Supplier Relationship Management > SRM Server > Technical Basic Settings >
Deactivate User Access to Solution Manager.
(Ignore the transaction title this transaction is essenatially maintenance of table "BBP_CUST").
Then you must ensure that the user specified on the RFC Definition for the CUA client has authorisations to create users IN THE CUA CLIENT, (it already has authorisations to create in the SRM client). This lack of authorisation is probably the reason for your error message.
Mike -
hi
I have scenario with vendor master creation and maintaining purchasing , accounting and bank details ..etc
Purchasing data will be maintained by purchasing department user .
Accounts department user will maintain accounting details of vendor.
After maintaining the accounting details, he will release the vendor for usage. Then we can use the vendor for procurement purpose, we can create PO ..etc
But my requirement is , whether there is any functionallity like maintianing the accounting details should be one person and releasing the vednor should be different person.
After these approval, system should allow me to use the vendor.. even though i manitian few details it should not allow me to use the vendor untill unless vendor has been released by different person.
The above things how we can acheive in standard SAP system.
Thanks
SAP-MM
Edited by: MM group on May 10, 2011 2:16 PMhii
Thanks for all your suggestions.
But still problem exist with me ..
If i give authorization t.code wise., for eg first purchasing department has created vendor (123456) with genaral and purchasing data.
Here now the vendor is ready to use, system will allow to create PO with vendor (123456).- i should control this.
Then may be after couple of days , account dept they will update accounting data.
So, after updating the data from purchasing and accounting department, finally 3 rd person should approve this vendor (123456) for usage.
Before maintaining complete details of vendor, system should not allow to create
How this can be achieved , any possiblities in standard SAP system or how we can do it using custom program without workflow?
Hope clear about my query.. any clarification ..?
Thanks -
Approval for cheque while payment
hi
I require the approval for cheque while payment to vendor. guide me how to do that. before every check printing we need approval from the higher authority.
Thankshi all,
i started this project again after so long break....,
my steps to complete this task-
i copied the program / report- sapf110o to z* and started building the whole scenario. and will try to assign the workflow as well which is related to miro , ws20000397(but still not sure).
logic:
only for invoice payment.
only date as selection my program will show all the proposal on that date. in second screen vendor level approval is available and in third level detailed level approval is available.and in third screen you can cross check accounting document or display miro.
it has three level approval, will update table and this will trigger workflow(while running f110) so need to do some enhancement on f110 as well to trigger workflow.
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Ahmed, -
We have implemented the BBP_WFL_SECUR_BADI for SC creators to allow them to change a rejected SC. Now, we would like similar functionality for POs (We are implementing an extended classic scenario), Bids, and Contracts.
The Docu on this BADI does not indicate whether the BADI is called when an approver (for example) goes in to Process PO... In this case we would want to set their security to None (1).
The Docu also makes no mention of it being called at all for Bids or contracts.
Has anyone had any luck with this BADI on the above objects ? And if so, was it able to allow/prevent changes both from within the workflow inbox, and from the Process PO, Process Bid, Process Contract transactions ?
Many thanks,
SueHi,
I think this BADI should work for PO also.Pls read the doc again and there you can see the scenario for PO is also covered wherein the BAdI is called each time the shopping cart screen is opened and whenever a purchase order is ordered and held.
For more information, also see the SAP Note 502952.
But this will not work for BIDS/AUCTIONS.
BR,
Disha.
Pls reward points for helpful answers. -
Hi experts
i'd like to know what are the standard role for vendor evaluation and vendor qualify in SRM EBP 7.0.
Regards
AndreaThe vendor evaluation questionnaire is always triggred when a the user posts a confirmation RIGHT?
/SAPSRM/RECIPIENT -SAP SRM Server Role
com.sap.pct.srm.ro_goodsrecipient-Portal Role
Supplier Evaluation
You can use Supplier Evaluation in SAP Supplier Relationship Management (SAP SRM) to evaluate your suppliers by means of Web-based surveys. You can tailor individual surveys and questionnaires, and select the criteria to evaluate. You can then transfer the data that you gather from the questionnaires and surveys to SAP NetWeaver Business Intelligence (SAP BI). You can use this information to help you select suppliers and negotiate conditions.
For more information on reporting in SAP BI, see the SAP NetWeaver documentation on SAP Help Portal at http://help.sap.com SAP NetWeaver SAP NetWeaver <release> Library SAP Library SAP NetWeaver Library BI Content Supplier Relationship Management Supplier Evaluation .
Prerequisites
You need to compile questionnaires using the WebSurvey Cockpit. For more information, see the SAP NetWeaver documentation on SAP Help Portal at http://help.sap.com SAP NetWeaver SAP NetWeaver <release> Library SAP Library SAP NetWeaver Library SAP NetWeaver by Key Capability Application Platform by Key Capability Business Services Web Survey .
When you use the Supplier Survey Cockpit (see below), you can access the WebSurvey Cockpit from the SAP NetWeaver Portal. To compile a questionnaire, in this case, click on the Supplier Evaluation tab strip. Then click on Create Questionnaire.
Features
There are two different methods to collect data to evaluate supplier performance:
Event-driven evaluation. For example, when saving an invoice, a questionnaire is presented to the user
Ad-hoc evaluation through surveys managed with the Supplier Survey Cockpit
Event-Driven Evaluation
SAP Supplier Relationship Management (SAP SRM) supports event-driven questionnaires for two specific occasions:
Saving of a confirmation
Saving of an invoice
Note
The event-driven evaluation and the ad-hoc evaluation use separate InfoProviders in SAP NetWeaver BI. The InfoProvider that is used for event-driven evaluation is also used for evaluation triggered from out of the Advanced Supplier List.
End of the note.
These events trigger a questionnaire, which pops up on the screen or enable a button to open the questionnaire. To carry out event-driven evaluation, you first have to specify in Customizing when and under which circumstances you want the evaluation to take place. For example, you can define that the evaluation is to occur for certain product categories, or suppliers, or purchasing organizations. You can also define the frequency (for example, every invoice/confirmation, or every second invoice/confirmation, and so on). For more information, see Customizing: Integration with Other SAP Components Data Transfer to the SAP Business Information Warehouse Settings for Application-Specific DataSources (SRM) Define Events for Supplier Evaluation in SRM
Process
Supplier Evaluation is used in the Confirmation and Invoice applications to evaluate day-to-day activities on the basis of operational documents. It can also be used from the Approved Supplier List.
Supplier Evaluation Examples Application
Possible Questionnaire
Possible Criteria
Confirmation
Evaluation of goods
Delivery on time?
Condition of packaging?
Confirmation
Evaluation of services*
Was the service performed in a timely fashion?
Quality of service performed?
Invoice
Evaluation of invoice
Invoice quantity = confirmed quantity?
Was the invoice clearly presented?
Approved Supplier List
Evaluation of supplier
Reliability of supplier?
Price transparency of supplier?
Note
*Note the data protection regulations that apply when evaluating services.
End of the note.
For more information about SAP NetWeaver BI Reporting, see SAP Help Portal at http://help.sap.com SAP NetWeaver BI Content Supplier Relationship Management Supplier Evaluation
Ad-Hoc Evaluation: Supplier Survey Cockpit
The Supplier Survey Cockpit is an application with which you can manage surveys to gain information about your suppliers. After completion of a survey, the survey data is transferred to SAP NetWeaver Business Intelligence (SAP NetWeaver BI) for reporting. Analyzing the survey outcomes in SAP NetWeaver BI helps you to always be up on your suppliers' performance regarding, for example, reliability, quality, and service.
The Supplier Survey Cockpit enables you to gather information independently of a certain purchasing event. With the Supplier Survey Cockpit, you can do the following:
Set up a survey
Assign a questionnaire to the survey
Distribute the questionnaire via e-mail and
Monitor the responses
Features
To access the Supplier Survey Cockpit, choose Supplier Evaluation and then Survey Management under Detailed Navigation.
By default, you find three queries: A survey query, a survey package query, and a survey monitor query. Depending on the query you choose, the table below the queries displays different information.
To manage surveys, choose the survey query. Click on Create to create a new survey. Select a survey from the table and click on Display, Edit, or Delete to display, change, or delete a survey.
To manage survey packages, choose the survey package query and click on the corresponding buttons.
To download the table contents in MS Excel format, click on Export.
For more information on the queries, which serve to monitor surveys, see Survey Monitoring.
BR
MUTHU
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