Approval in Collaboration Rooms

We have a collaboration room and have approval process enabled in the folders.  Once the document is approved we would like to move to a folder called archived.  If we do that we lose the approval process and it appears you need to start again. We would like to be able to move the document to the archive folder and retain the approval process for audit purposed.  I have approval and versioning turned on.  Does anyone know how to do that or if it can be done?
Christine

Hi,
Does the Archive folder have approval enabled?
Try enabling approval in the archive folder.
Pls reward points for useful answers.
Best Regards,
Vidhya

Similar Messages

  • Enabling approval in collaboration rooms

    Hi All,
    I want to enable approval workflow for documents created inside a collaboration room.
    If I go to documents and links in the room ->folder details, I do  not find the approval option. Subscription option is there. But Approval is not there.
    Can someone let me know what I must do to get this option?
    Best Regards,
    Vidhya

    HI
    refer to this thread to know your room document are found
    https://www.sdn.sap.com/irj/sdn/thread?threadID=964940&messageID=5801831#5801831
    once if u can able to find the folder then u can enable approval process to the room documents using details -
    > settings for the folder.
    Regards,
    Vijay.

  • Approval Process in Collaboration Room

    Hi Everyone,
         I have created collaboration room using room creation iView under Public Scope.I have assigned three users for this room are Manager, Employee1, Employee2.
    Here, Manager is approver. If Employee1 uploads or creates a file in the room, Manager should approve this file. After getting the approval, Employee2 can view that file. If is it possible ?
    If Possible means, pls give me some idea about that.
    Thanks in Advance
    Prakash..

    HI,
    this should be possible if you maintain the permissions right and set up the approval process the right way.
    Regards,
    Sascha

  • Approval-process for publishing documents in Collaboration-Room

    Hi @ all,
    is it possible to use a approval-process for publishing documents form the private document store of a collaboration room to the public one? I it is, how I have to do it, I have no idea?!?
    Or is there a way to give specific users the right to publish a document.
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    Best regards
    Kai

    Kai -
    I'm not sure about publishing from private to public.  However, you can set-up folders in the Collaboration rooms to enable State Management.  To do this, you'll need to use a system principal to alter the permissions on the specific Collaboration room document folder.
    Regards,
    Kyle

  • Webex Sending Two emails when launched from collaboration room

    Hello,
    I have a collaboration room set up to use Webex as an online tool.  When I click the START button it actually asks me Twice about whether or not I want to launch webex and then it sends me TWO emails: one in ENGLISH and the second in GERMAN.
    Here is the contents of the GERMAN email:
    Klicken Sie hier um zu diesem Meeting zuzusagen und daran teilzunehmen: Beginnen Sie dieses Meeting
    Diese E-Mail wurde automatisch generiert. Bitte nicht antworten.
    Does any one have any ideas on what I need to do for either issue?
    Thanks
    Angie.
    Edited by: Angie Radjen on Sep 8, 2009 3:37 PM

    Hi Kumar,
    This is really a **** to do an trial and error method because it consumes lot of time.
    so here is something for u
    A step is assigned to multiple users and has a minimum threshold of approvals assigned (that is, assignees are user 1, user 2, and user 3, and two of the three are required to approve before this step can be completed). In this case,
    u25CF     two of the three users must approve before the step is considered approved
    u25CF     if two of the three users reject it, the step is rejected, and consequently will either return the task to the last Action Item assignees or, if no previous Action Item exists, will conclude the task, with the history reflecting the rejection.
    in my trial i had only two user connected to a group so sometimes second step is recieved by user 1 or user 2 . if one of them approves then document is getting approved and goes to next step
    it is same in the case of rejection too.
    i hope now everything would be clear
    have a look at this [Link|http://help.sap.com/saphelp_nw70/helpdata/EN/a1/eb3f54ab7c4ce39408f38d9eb52f65/frameset.htm]
    Regards,
    vijay.

  • How can i call a collaboration room from a iview ?

    hi all,
    i have a little problem: i want to call a collaboration room from a iview - but i can't find the way to do this.
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    thanks
    and regards
    martin

    click on the  context menu of the collaboration room  >   send room link and you should receive the link in your inbox if your email is configured in Portal..
    hope it helps

  • Problem when creating a collaboration room

    Hi there,
    I'm trying to create a room using the room creation wizard but got a Portal Runtime error. We are runing SP12 and it's our first time creating a room after installation.
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    The followings are errors we found in defaultTrace.trc.
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    iView : pcd:portal_content/administrator/super_admin/super_admin_role/com.sap.portal.content_administration/com.sap.netweaver.coll.colcontent/com.sap.netweaver.coll.RoomCreation/com.sap.netweaver.coll.RoomCreationWizard
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    The exception was logged. Inform your system administrator..
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    See the details for the exception ID in the log file
    ZHANG     | GROUP.MODIFY     | GROUP = GRUP.PRIVATE_DATASOURCE.un:ROOM_a095da07-12c7-2710-1abc-882ecb2adb02_MAIN     |      | ADD_VALUES: PRINCIPAL_RELATION_MEMBER_ATTRIBUTE=[USER.R3_DATASOURCE.JZHANG]
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         at com.sap.ip.collaboration.room.impl.RoomsKMService.createRoom(RoomsKMService.java:107)
         at com.sap.ip.collaboration.roomui.api.rcwizard.model.RoomCreationController.createRoom(RoomCreationController.java:192)
         at com.sap.ip.collaboration.roomui.api.rcwizard.ui.RcWizardUIBaseControl.onFinish(RcWizardUIBaseControl.java:68)
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         at com.sapportals.htmlb.page.DynPage.doProcessCompositeEvent(DynPage.java:204)
         at com.sapportals.htmlb.page.DynPage.doProcessCurrentEvent(DynPage.java:142)
         at com.sapportals.htmlb.page.PageProcessor.handleRequest(PageProcessor.java:115)
         at com.sapportals.portal.htmlb.page.PageProcessorComponent.doContent(PageProcessorComponent.java:134)
         at com.sapportals.portal.prt.component.AbstractPortalComponent.serviceDeprecated(AbstractPortalComponent.java:209)
         at com.sapportals.portal.prt.component.AbstractPortalComponent.service(AbstractPortalComponent.java:114)
         at com.sapportals.portal.prt.core.PortalRequestManager.callPortalComponent(PortalRequestManager.java:328)
         at com.sapportals.portal.prt.core.PortalRequestManager.dispatchRequest(PortalRequestManager.java:136)
         at com.sapportals.portal.prt.core.async.AsyncIncludeRunnable$1$DoDispatchRequest.run(AsyncIncludeRunnable.java:377)
         at java.security.AccessController.doPrivileged(Native Method)
         at com.sapportals.portal.prt.core.async.AsyncIncludeRunnable.run(AsyncIncludeRunnable.java:390)
         at com.sapportals.portal.prt.core.async.ThreadContextRunnable.run(ThreadContextRunnable.java:164)
         at EDU.oswego.cs.dl.util.concurrent.PooledExecutor$Worker.run(PooledExecutor.java:729)
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    Hi there,
    After following the basic configuration steps for collaboration, we do not see the error:
    com.sap.netweaver.coll.room.api.util.RoomResourceException: Cannot get resource /room_extensions/cm_stores/TEMPLATES/MeetingRoom/Links: Cannot get resource /room_extensions/cm_stores/TEMPLATES/MeetingRoom/Links
    but this error is still there and the room creation wizard failed again:
    Property type is not multi-valued com.sapportals.wcm.repository.ResourceException: Property type is not multi-valued
    any help is much appreciated...
    Thanks.

  • Accessing Collaboration Room with Room Link (URL) doesn't work

    hi all
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    if you have any ideas, how the problem could be solved, please let me know!
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    greetings
    flo

    hi ingo
    thank you for the input. i have now solved the problem, perhaps my solution fits for you too. here it is:
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    https://www.sportal.ch:443/irj/index.html?NavigationTarget=CollaborationConnector://portal_content/com.sap.ip.collaboration/Rooms/9020275c-8348-2810-28a6-a8c1ae60e192/workset&NavTargetAsRoot=true
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  • How to get the list of collaboration rooms for a particular user??

    Hello Experts,
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    Regards,
    Raghu.

    Hi,
    the below is the code that I have used to get the list of rooms. But I'm getting into the NullPointerException .
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    public void onActiongetRooms(com.sap.tc.webdynpro.progmodel.api.IWDCustomEvent wdEvent )
        //@@begin onActiongetRooms(ServerEvent)
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              String roomID = "00bd6231-fdca-2c10-919c-97bf74054b7d";
              IRoom room = roomsAPI.getRoom(roomID);
              String roomname = room.getName();
              msgMgr.reportSuccess(roomname);
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