Approval of Payment Batches

Hello I have a customer running R12.0.4 who wants to do an approval step within the Payment Process. So that when a payment batch is started it can be floated through a workflow for approval (or maybe some non-workflow approval).
I was thinking perhaps we could lock down a particular concurrent request to prevent the ACH/Wire file from being transmitted except by certain users. Any ideas on how to setup the segregation of duties/approval would be great help for us!
Thanks,
Stephen

I believe there is no such workflow, have to come out with a mix of personalization and function security/concurrent request security mechanism.
While creating a payment process request , have to control that the payment instructions etc are not submitted automatically but have to be scheduled.
Scheduling ensures such processes can only be done by a set of users/responsibility.

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Payment batch failed to pick up invoices

I have about 9 records in my invoices table which belong to 2 vendors. When I run the payment batch, it is picking up only the records related to 1 of the vendords for payment. Is there a way to find out why it is excluding the other vendor related records?
Thanks,
Chiru

Why should the pay group be different for two vendors? In my case, the invoices are brought in from an external system into the ap_invioces_interface. So, both the vendors have the same paygroup.
The due date on the invoice is 29-MAY-09 and pay through date is 30-JUL-09.
How do I approve the invoices? Doesn't the payment batch process validate and approve at the same time?
Thanks,
Chiru
Edited by: Megastar_Chiru on Jul 1, 2009 1:38 PM

Payment Batch Custom Workflow

Hi,
IHAC who wants each Payment Batch to go through an Approval Process. I know that this will be a customization since there are no standard workflows for payment batches.
I would like to know if any one worked on something similar. Any Pointers will be highly appreciated.
Thanks & Regards
Ramdas

Hi Ylee,
Three clarifications from my side in response to your process -
1) Through IMG ---> Material Management ---> Logistics Invoice Verification ---> Incoming Invoice ---> Define Mail to Purchasing When Price Variance Occur, you can be able to set up the message determination so that the related message will be automatically sent to the buyer's inbox as soon as there is any variance between PO price and invoiced amount;
2) Secondly, it is true that once change is made in the PO, the blocked invoice shall also be released through another transaction MRBR.
3) You can also technically define the small difference transaction/event key DIF for automatic posting in case of small difference.
Given your pre-defined process, I would believe that any workflow, once being activated, shall consist of three main steps -
1) The e-mail notification shall be triggered and sent to buyer as soon as there is any variance;
2) Once change is made in PO via ME22N transaction, the workflow will be then forwarded to A/P clerk (invoice creator) so as to either run MRBR transaction or manually remove the payment block indicator;
3) Once this is completed, the e-mail notification will be sent to the buyer (and other related parties, if any) confirming the successful invoice posting.
Regards
Sridhar

Oralce AP :check order to be ordered by amount in payment batch?

Is it possible to set the check order to be ordered by amount in payment batch?
The only options available now are supplier name, supplier number, or postal code(Document Order) but I want to print by batch amount.
Please advise.
Lak

Hi
There are options for first due date, last due date, terms etc, but matching with highest available invoice number is not an option as far as I know.
Never tried but as an idea if I had this question...I could try this...
1. Create receipts by automatic receipts creation....
2. Run a custom program to re-arrange applications and amounts (use ar_receipt_api_pub for adjustments)
3. Then Approve/Confirm etc.
Emphasizing again, never tried such thing.
Regards
Bilal SARIOZ

AP payment batch is running very slow

Dear All,
We have an issue with AP payment batch, wherein the batch is unning very very slow.
The DB is currently on 11gR2 with application on CU2.
After having a close look into it we have seen an SQL ID dq3nnqyx0u7ht.
Please help us if any patch is available against the said SQL ID.
Regards
Abhinov

You need to tell what is the sql for that sql_id dq3nnqyx0u7ht.
Get it from v$sql and post the sql.
By
Vamsi

AP Payment Batch Sets?

All experts,
Can I use "AP Payment Bactch Sets" to made all those invoice payment with the payment method ='Clearing' for every month, so that use don't have make those invoice payment just simply click the button like Recurring GL?
Anyone knows? Please help.
Best Regards,
Amy

Batch Sets are more like templates for making your Payment Batches...you should be able to use them for your case.

AP Payment Batch form

As per my understanding AP Payment Batch form generates a file with formated check layouts.This file is sent to the server.
I am supposed to store this file in the database.
Was going through the seeded APXPAWKB form couldn't find the code which generates this file.
Will it be possible for someone to throw some light here.
Do let me know incase more information is required.
Eagerly waiting to hear.
TIA,
Neelam

Thank you very much for your help.
I did find the reports which run from the payment batch form.
And i also gathered a custom program which transfers the file from the standard out directory to the customized one.
But there has been some change in the requirements and instead of inserting the file into the database i am picking the data from ap_selected_invoice_checks_all and ap_selected_invoices_all and inserting into a staging table from where web-methods is going to pick data and send it across to other vendor for more processing.
I know that web-methods can spool the data from the staging table every few minutes but i was searching for some way to start the web-methods procedure from oracle. I know the communicating from web-methods to oracle is possible but i am not sure how to do it other way round that is from oracle to web-methods.
TIA,
Neelam

AP Payment Batch & DFF data Questions

Hi,
I have few issues faced by one of our clients.
1- After a payment batch is selected and build, In ‘Actions’ the ‘Print Preliminary Register’ and ‘Confirm Payment Batch’ is enabled and processed by clicking ‘OK’.
But due to some error the program was terminated . But output file with ‘0’ bytes is still created.
How to avoid creating a '0' bytes output file whenever error occurs..?
2- . DFF customized to capture ‘Message to Beneficiary ‘ in the payment batch window DFF. This DFF can capture 140 alpha numeric characters. But in output this seems to be truncated and not showing full values.
Would it be because of the font size..? How to extend the data format of this field and what is the maximum we can set..?
3- If the Remittance amount havng more decimal point like 555.555 gets truncated to 555.55 in the out file send to bank.
Why truncated , can we set the rounding option to up/down..?where is it set..?
Can anybody throw some light..?
Thanks,
Jayasree

Use the reference columns i.e REFERENCE_1 to REFERENCE_10 of gl_je_lines table to join the AP, AR tables with the GL tables like the below query.
SELECT gjl.reference_1,
gjl.reference_2,
gjl.reference_4,
gjl.reference_5,
                    gjl.reference_10,
aia.doc_sequence_value,
aia.invoice_type_lookup_code,
aia.description invoice_description,
ada.prepay_distribution_id,
gjl.description,
aca.doc_sequence_value payment_doc_seq_number,
                    ada.invoice_id,
aia.doc_sequence_value
FROM gl.gl_je_headers gjh,
          gl.gl_je_lines gjl,
ap.ap_checks_all aca,
ap.ap_invoices_all aia,
ap.ap_invoice_distributions_all ada
WHERE gjl.je_header_id = gjh.je_header_id
AND aia.invoice_id(+) = gjl.reference_2
AND ada.invoice_id(+) = gjl.reference_2
AND ada.invoice_id(+) = gjl.reference_3
AND aca.check_id(+) = gjl.reference_3;
Thanks,
Lokesh.

AP Supplier Checks are not printing in Payment Batch EBS 11i

Hello Gurus,
We have a list of suppliers about 15, and having inovices for that suppliers . when we do a payment in batch , that specific supplier invoices are not getting printed in the payment batch, the other invoices which of other suppliers[other than that 15 suppliers], those invoices are correctly printing in the checks.
We have checked the terms date also.
Please let us know how can we trace the cause for it.

Hi,
for the Invoices of 15 suppliers, the invoices are getting selected in the payment batch and payment is made. Only it is not getting printed on the reportss ? OR the invoices for those 15 suppliers is not getting selected at all .....
What is the status of those invoices in Invoice workbench after the payment batch is confirmed ?
Regards,
Ivruksha

Error when create a Payment Batch

When I create a payment batch, I fill batch name as LIPPO_X123. then I entry bank account name "LIPPO Branch JKT1". But when I want to choose "Document" by clicking the list combo appear message "FRM40502:Oracle error : unable to read list of value"
When I click "Details..." this message appears :
FRM-40502: ORACLE error: unable to read list of values.
ORA-01422: exact fetch returns more than requested number of rows
ORA-06512: at "APPS.AP_AUTO_PAYMENT_PKG", line 679
"

Check Note: 234846.1 - APXPAWKB Errors With ORA-01422 ORA-06512 FRM-40502 When Creating A New Batch After Navigating To The Document Field
https://metalink.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=234846.1

Table/field/report showing approver of payment run in F110

After reviewing the payment proposal in F110, supervisor approves the Payment Run by clicking u201CStart immediatelyu201D in Schedule Payment pop-up.
For audit purposes, we need to view who approved specified payment runs. Anyone knows the table, field, or report would contain that information?
Appreciate any help.

They're a document that records when things get changed. "Things" includes pretty much anything from material master to sales orders, hence "general".
But It isn't enabled by default for all tables, mainly for performance reasons. Is it enabled for the relevant REG.... table(s) in the data dictionary? You might need to check with a basis guy or abapper.
I'd say enabling it is simpler than modding the standard programs and tables, like by adding fields to REGUV.

Payment Batch AP is not working

Hi all,
out of 802 payments which have
equal Due Date, Pay Group, Payment Method ( at header and payment schedule level) bank ( all bank related information) every thing match in this 802 invoices.
where in 800 got paid and 2 were left out.
can you please tell me what is the reason might be for these 2 not getiing picked up inspite of having all necessary data for payment batch to process.
Thank you.

Can't really tell without you posting more details. Here are a few pointers:
Don't use relative paths such as CD X86. Use absolute paths instead:
CD F:\X86.
There is no process called "iexplorer.exe". It should be "iexplore.exe".
What is the point of spawning an extra command processor to remove a folder?
Why do you try to delete the Java folder twice?
Did you invoke the batch file from a Console so that you can see the messages it generates?
What were these messages?
Did you run the batch file under elevated admin privileges?
Try this version:
@ECHO OFF
echo *** This will kill Browsers and Java Processes ***
taskkill /F /IM iexplore.exe
taskkill /F /IM firefox.exe
taskkill /F /IM chrome.exe
taskkill /F /IM jusched.exe
taskkill /F /IM jp2launcher.exe
taskkill /F /IM java.exe
taskkill /F /IM javaw.exe
taskkill /F /IM jqs.exe
cd /d "F:\x64"
msiexec.exe /i jre1.7.0_51.msi /qn AUTOUPDATECHECK=0 JAVAUPDATE=0 JU=0 EULA=1 /NORESTART /log c:\java_7_51_x64_install.log
rmdir "%PROGRAMDATA%\Microsoft\Windows\Start Menu\Programs\Java" /S/q
cd /d "F:\x86"
msiexec.exe /i jre1.7.0_51.msi /qn AUTOUPDATECHECK=0 JAVAUPDATE=0 JU=0 EULA=1 /NORESTART /log c:\java_7_51_x86_install.log
rem ??? rmdir "%PROGRAMDATA%\Microsoft\Windows\Start Menu\Programs\Java" /S/q

Payment through payment batch table update

Hi all ,
my user mistakenly choose whole invoices as he was creating payment through batches in oracle
payables payment batches. Now when we choose any supplier to payment, it did not select the invoices.
I search some table like
ap_checks, ap_inovice_payments_all,
I did not found any invoices against that supplier.
Kindly tell me more table which it update during selected phase in batching, so that i may check if it select my
supplier.
Kindly response me urgent as my payment process is hold.
Thanks

Dear Octavie,
My batch was not completed sucessfuly. However I delete it from backend.
Now I also find no invoice against abs supplier in ap_invoice_payments_all,
but again when I create payment i did not find any invoice.
Please guide, how to sort out it.

Payment batch cancel

hi
we want to cancel one of our payment batches,which contains somany payments,is it possible to cancel it without selecting all payments in that?

You may have already found this answer but the Icon to Void All Payments within a single batch is only available if you insert the function into the AP menu. Note 856131.1 explains in detail but here is the navigation for the fix. Navigate: System Administrator>Application>Menu. Query menu AP_NAVIGATE_GUI12. Scroll to end of list and insert new record #105. Select Void All Payments in Payment Instruction Page in the Function column. Save.
Deb

Payment Batch Not Working..

Hi all,
out of 802 payments which have
equal Due Date, Pay Group, Payment Method ( at header and payment schedule level) bank ( all bank related information) every thing match in this 802 invoices.
where in 800 got paid and 2 were left out.
can you please tell me what is the reason might be for these 2 not getiing picked up inspite of having all necessary data for payment batch to process.
Thank you.

1. Please check if the currency is same as remaining invoices.
2. Check if there are any scheduled payment holds
3. Check for normal holds on the invoices
Hope this helps.
Regards,
Krishanu
http://krishanu.blogspot.com/

Approval of Payment Batches

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