(approver) for PO approval workflow ?

Hi everybody,
Quick question:
The WF guy told me that the PO approval workflow (1 step) works by default with the immediate manager (the manager is the approver).
Im confused with this.. Is this true ? If yes, What is then the purpose of Assign Agents ?
Thanks for your help ! =)
Diego

Hi Diego,
This is my understanding...but do check what the 'Gurus' have to say.
It is not just assign agents. It is "assign agents to tasks".Meaning,to approve the shopping cart--you need to assign an agent in the form of a role,user etc.
By defualt,it'll go to your managers inbox--default because the task of approving your shopping cart has already been assigned(assign tasks to agents) to your manager.Does it make sense?
On the same lines--i have two questions:
-Can we assign more than one task to the agent??Say in Diego's case(i-step approval),how many and which tasks can we assign to the agent?
-Some tasks are defined general and some tasks are background and the remaining tasks have nothing defined.Why?What is the difference between general and background tasks?
Diego,hope you do not mind me asking related questions...hope my above explanation makes sense.
Thanks
Priya

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Add reviewer/add approver for n-level workflow not working...

Hi, We are using SRM 3.0/EBP 4.0 system and are using the "N-level approval of shopping cart" workflow. We recently upgraded to support pack 11. Before the upgrade we were able to add approvers and reviewers. However after implementing the support pack , when we are trying to add a approver or a reviewer , we are getting the error " NO POSSIBLE PROCESSOR FOUND FOR APPROVAL TASK. INFORM SYSTEM ADMIN"
Please help me figure this out .
Sincerely,
Isaac

Hello,
Check this post : Re: SRM 5.0 Approval WF fragment has no user assignment
It applies to another release but problem is similar.
Rgds,
Pierre

Reg : To maintain subustution approver for all the workflow related mails

Hi
I what to know how to maintain a substution for some days for the following req.
As our CTO kyle whitehill is our present approver is going on a christmas & new year leave would like to Delegate his PO approval authority to R Unnikrishnan . new approver for some days AVP u2013 Network Commercial
So i want to configure that all the workflow related mail should go to the new person.
Pls help me on this,
Regards
Suresh.

Hi,
You can create substitution using the function module SAP_WAPI_SUBSTITUTE_MAINTAIN or using the transaction RMPS_SET_SUBSTITUTE.
Here you have to enter the username of the person for whom you want to maintain substitute, username of the substitute start date and end date of substitution.
This will do the job.
Note : Substitution allows only workitem sharing and not mail sharing.
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Need multi level approval for Leave request workflow in ESS

Hi All,
Our requirement is for 5 levels of approvals for the leave request raised in ESS means After employee raises leave request ,it has to be approved by 5 managers one after the other. In standard system only 1 level of workflow and approval is available so please anybody suggest the solution . Thanks in advance.

in addition to the above content your workflow consultatn have to create this ask him to
refer this document
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
for multiple level of aproving the leave reqest and and orgstructure have to be well formed
ravindra

WITEM GOIN TWICE TO THE FIRST APPROVER for SC APPROVAL

Hello All,
I have implemented the N-level Workflow WS14000133 through the BBP_WFL_APPROV_BADI for SC appropval...now my pro is that teh Witem goes to the first approver twice.....Has anybody come across this????
Currently i have hardcoded the value for Approvers .
Regards,
Disha.

Hi Disha,
I am having the same issue. Can you please let me know if you have resolved it.
Workitem status shows as approved, but it adds the same approver again.
Regards,
Ram.

How to send a mail to the approver for leave approval(infotype 2001)

Hi
In my client place, The requirement is that
While an employee is trying to maintaining its Absence i.e 2001 infotype then an email by default has been sent to the concern person who is going to approve that leave. Can I configure the scenario with out ESS MSS. Please guide me.

Hello Santosh,
Easier than that is to use SAP Standard report to trigger those
emails.
The report is RPTARQEMAIL.
You can use the Approver field which will receive an e-mail when requests submitted by his or her employees have to be approved or (for types of leave not requiring approval) have been posted without approval.
Please check it's documentation.
The customizing of the mail format is made on SE61.
This should solve your requirement.
Cheers,
Bentow.

WORFLOW PROBLEM FOR SC APPROVAL

Hello All,
    I am facing a wierd problem...Im implementing the BADI BBP_WFL_APPROV_BADI for header levell shopping cart approval based on the Cost centre and Product Category.We have mainntained 3 tables for the approvers based on the values for Cost center and Prod category values.
    These values for the approvers are passed through the BADI.Curently I have hardcoded the values for the approvers.
     I have activated the WF 14000133. Initially the problem was that the Witem was goin to al the Users i.e. the Approver list from the BADI was not getting copied to teh Actual agents container in the Workflow.
    So we applied the note 898768.after the application of the note,the IWtem was goin to the first approver for approval,but after he apporves the SC,the status is updated to "AWAITING APPROVAL" but the Witem again goes to the first approver for second approval.i.e. the second approver is not being taken by the WF..everytime the actual approval index is 1.
The coding is as follows:
clear approval_table.
      refresh approval_table.
     case actual_approval_index.
        when 0.
         ls_approver-approval_index = 1.
          ls_approver-approval_agent = 'USDOLAM'.
          ls_approver-name = 'Dola Mukherjee'.
          ls_approver-approval_description = 'First approval step'.
          append ls_approver to approval_table.
          ls_approver-approval_index = 2.
          ls_approver-approval_agent = 'USNIRMALN'.
          ls_approver-name = 'Nirmal'.
          ls_approver-approval_description = 'Second approval step'.
          append ls_approver to approval_table.
*1st level approval
        when 1.
          ls_approver-approval_index = 1.
          ls_approver-approval_agent = 'USDOLAM'.
          ls_approver-name = 'Dola Mukherjee'.
          ls_approver-approval_description = 'First approval step'.
          append ls_approver to approval_table.
          ls_approver-approval_index = 2.
          ls_approver-approval_agent = 'USNIRMALN'.
          ls_approver-name = 'Nirmal'.
          ls_approver-approval_description = 'Second approval step'.
          append ls_approver to approval_table.
2 step approval
        when 2.
          ls_approver-approval_index = 2.
          ls_approver-approval_agent = 'USNIRMALN'.
          ls_approver-name = 'Nirmal'.
          ls_approver-approval_description = 'Second approval step'.
          append ls_approver to approval_table.
        when others .
          no_further_approval_needed = 'X'.
      endcase .
    Also i dont understand why do we also consider actual_approval_index as 0?Please ca anyone tell me whether I need to pass any additionla data through the BADI for teh Actual Approval Index????
We are on support package SP08.
Regards,
Disha.

Hi Pierre,
no program termination..in the step detremine next approver ,actual agents im gettng 1 entry which is the same as the first apporver,approval index is 2,approver list is 2 entries(whcih r set in the BADI),nofurther approval needed variable is blank.
what i can see is after the first approval,the actual approval index value is remaining 1.
I have found one oss note 923463 but not sure whether this will solve the problem.
Regards,
Disha.

In which table can i get all the SC for an approver.

Hello, i need to get a list of all SCs that an approver X has in his inbox.How can i do this(table preferably)?
thx in advance

Hi,
You can do the following :
Run FM SAP_WAPI_CREATE_WORKLIST by giving the User Id as Input. This will return all the workitems WIS[] for the user irrespective of the Business Objects.
Use this result and filter by reading the records from table sww_contob. you can give the object type to this as 'BUS2121' . and lv_cont_obj_name ='REQREQ' and map the work id with WIS[].
This would give you all the records meant for approval for an approver.
Best Regards,
Sapna

Email Notifications through workflow for all Approved and Rejected Orders

hi,
i have to send Email Notifications through workflow for all Approved and Rejected Orders to the user who have submitted the order for approval.how could it be done.please send ur solutions.
regards
yesukannan

Hi,
An option would be use Oracle Alert. Create an event based alert on the table where you have order approvals or rejections. This alert will be raised after inserting or updating this table. Create an action linked to this alert, and choose message as action type.
This setup can be done under Alert Manager Responsibility.
Regards,
Ketter Ohnes

Process Controlled Workflow - 1-step approval for shopping cart approval

Hi,
I have configured a one-level approval for SC (Process Controlled Workflow):
Object Type: BUS2121
Additional 1 level under schema: 3C_SC_600_000 (the last level is the automatic approval)
Level Type: Approval with completion
Eval ID: 0EV_SC_SL1
RR Name: RR_SPENDING_LIMIT_APPROVER
RR Param: USTONY.Y (I hardcoded it using my user ID, for the moment)
Task ID: 40007953 (I have checked, it's generalized as well)
Decision Type: Item-based decision for entire document
For PPOMA_BBP:
Under my org unit (Position):
Approval Limit: 1000
Output Limit: 1000
I didn't do any BADI implementations yet.
During creation of SC by other user, before "Order" the SC, the approval preview can show correctly that the Processor is as indicated in the config.
Once the SC is ordered, the whole step is gone and the event linkage becoming delinked (because there is error, and according to the config in SWEQADM).
However, I cannot find the workitem (no workitem generated) and SLG1 does not give any clue whatsoever.
I tried debugging method APPROVAL_LIMIT, and it seems fine as well.
Please help, what did I do wrong here?
Thanks,
Tony Y

Hi Sahil,
I even changed to first process level to:
Level Type: Approval
Eval ID: 0EV000
RR Name: RR_MANAGER
RR Param: (Blank)
Task ID: 40007953 (I have checked, it's generalized as well)
Decision Type: Decision for entire document
Under PPOMA_BBP:
I made myself as a head of the org unit with the role manager.
The requester is "Exclude" the role manager.
The agent can be determined now.
But the workitem ID is still cannot be generated. It's always no workitem generated.
Please everyone, any help?
Thanks in advance,
Tony

Workflow for Document Approval

Hi all,
I'm a newbie to SolMan and is trying to figure out how to implement a workflow for document approval. A similar question has probably been posted in the past, but I can't find a definite solution, only some hints.
Basically, what we're trying to achieve is the following:
When a document is uploaded using SOLAR02, and the creator of the document changes the status to ready for sign-off, we would like to trigger a workflow which will send an email to a couple of persons who are responsible to approve the document. We already implement the digital signature, we just want to add an automatic email notification to be sent to the approvers.
Based on my research, it seems that this is not supported by SolMan and hence we have to do a custom development.
There's an object key called SOLMANDOC and we should raise an event (something like SIGNATURE_PROCESS_START) to send an email notification to the approvers. Can somebody confirm whether my understanding is right ? Does anybody know the name of the BADI that we can modify to achieve our goal ?
FYI, we're using SolMan Rel 7.01 SP 19.
Thanks in advance
Lara

Hi Phil,
I'm facing with problems with creating a simple 2 steps release strategy.
the problem is I cant approve the last step of the release.
This is what I did:
In spro Digital Signature->Signature strategy:
in "Define Authorization groups" I create this entries:
1. EING
2. VERIF
in "Define Individual Signatures" I create this entries:
1. S1   EING
2. S2   VERIF
in "Define Individual Strategies: I create this entries:
SigStrat: ZSIGSTR
Signature Method: R
Display comment: X Required
Display Remark: X
Display document: X
Verification: not checked
in "Assign individual signatures"
CtrIn Indiv.SIG.      AGrpDIG
1          S1               EING
2          S2               VERIF
Display Predecessor for Ctrln is 2 is 1
for "Display release statuses" an entry with one line with the value 1
and in "Display individual signatures there 2 entries 1 and 2.
in spro "Define Document status schemes"
stat scheme "ZSIGSTR"
4 status:
Status                 init status      Sequence    Low     High       lock         Signature schma End status         Cancel status
COPY_EDITING       X                  10           10       20          -
REVIEW                                     20           10        40        X                    ZSIGSTR         RELEASED    DECLINED
RELEASED                                30           10        40        X
DECLINED                                  40           10        20
I created two roles with object c_sign_bpr one with the value "EING"   and the other with the value "VERIF"
I assign this status scheme to a document type in my project.
I tried to release a document the first step was the author of the document move the status to "REVIEW" and I got a window that i need to enter my password and it worked ok.
The problem is in the second step that I need to release the document (now is in a REVIEW status) When I press on the icon in order to release I didn't get the option to release only to cancel there is no "V" option in the small window.
Can you please tell me if I did a correct customization? also can you tell me if my problem is maybe missing authorization? Can you direct me to reading material or to an example?
Best regards
Lior Grinberg
Edited by: Lior Grinberg on Nov 28, 2011 6:22 PM

N level-Approval for contract workflow (WS14000148) in SRM

Hi SDN'rs
I want to activate N level-Approval for contract workflow (WS14000148) in SRM
When I am creating the contract in SRM I can see the approvers in the approval preview.
But when I release the contract and look at the approval privew there are no approvers
and the status of the contract is released.
We are on SRM Server 5.5 and SP 07.
Here what I did
1. I implemented the BADI 'BBP_WFL_APPROV_BADI' using the sample implementation and populated the approvers.
2. I activated events SAVED,CHANGEVERSIONSAVED for WS14000148 in OOCU transaction.
3. I see event linkages for WS14000148 for both events SAVED,CHANGEVERSIONSAVED in SWE2 transaction.
4. I assigned role SAP_EC_BBP_PURCHASER to for subworkflow N step for contract WS14000147.
( User who is creating contract has this role)
5. Consistency check for WS14000148 is green and WS14000147 is yellow in SWUD
6. Event simulation for BUS2000113 and events SAVED,CHANGEVERSIONSAVED shows WS14000148 successfully started.
I see dump in ST22 with errors TSV_TNEW_PAGE_ALLOC_FAILED and SYSTEM_NO_SHM_MEMORY with WF-BATCH is this any thing to do with that?
If any one know what are the steps I am missing please let me know.
Thanks
A S

Hi
Please refer to these OSS notes which might help.
Refer to following OSS Notes ->
Note 735026 - Memory problems at BBP_GETLIST_INDEX_FILL
Note 932836 - BBP_GETLIST_INDEX_FILL: Activation not possible
879528 WS14000148: Send mail to initiator incorrect
901200 WS14000148 dia wrk item despite NO_FURTHER_APPROVAL_NEEDED=X
879873 BUS2000113: The Object_ID attribute may be empty
903015 BAdI Workflows: Events and parallel steps
901068 BAdI Workflows: Enhancement of Note 896556
769458 Dynamic workflows: No adjustment after document change
972757 Occurence of the SYSTEM_NO_SHM_MEMORY runtime error
741864 FinBasis: Termination TSV_TNEW_PAGE_ALLOC_FAILED
864473 Deactivating the shared memory when searching by prefix
928642 Container factory: Shared memory dump update
Refer to these links.
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm

Also raise an OSS message with SAP as well.
Regards
- Atul

Workflow-status is awaiting approval for rejected item

Hello,
I am working on SRM 5.5. Extended classic scenario.
I have implemented the workflow WS1400133 for 3-step SC approval ( using the corresponding BADI) .
I have an issue , where, if the shopping cart is rejected by one of the approvers, then the approval overview shows result : REJECTED , however, the approval status in the ( approval transaction) , shows the workflow status as 'AWATING APPROVAL'.
So, the user cannot modify the shopping cart to resubmit for approval.
Any inputs as to why this is happening and any solution to this ?
Thanks in advance,
Aravind Nair.

Hi Arvind,
When the SC is rejected ,the total value fo the SC becomes 0.Have you set the parameter "no_further_approval_needed" for this condition(for rej items)?
ALso refer the note 790027.Hope this helps.
Regards,
Disha.
PLs reward points for helpful answers

Some users continue to get overdue notices for an approval workflow.

Some users continue to get overdue notices for an approval workflow that has already completed and approved. How to stop the overdue notices. And there are no tasks running in the task list.
Thanks
Ramanjjilu Naidu

Rama,
Usually these happen from restored/QA env which give us false impression.
Check similar thread -
SharePoint
Approval workflow Overdue emails after workflow completion
Overdue
task reminder even after task /library deleted
Task
overdue emails even after deleting all tasks
Workflow
Task overdue notifications
Please 'propose as answer' if it helped you, also 'vote helpful' if you like this reply.

Workflow Approval for CTS+ for NON ABAP Transport

Hi
We have a NW Portal system currently using CTS+ for transport.
We would like to incorporate a workflow approval for transport across the different landscape (DEV -> TEST -> QA -> PRD) with CTS+. The workflow approval would work in such a way that when someone approves a transport request from DEV->TEST, the Basis Admin will then perform the import to TEST. So this approval will also be needed from TEST -> QA and QA -> PRD.
Does Solution Manager provide such workflow approval for NON ABAP transport?
I do hope anyone has such experience to share.
Thanks.
Regards
mike

Hi Mike
Yes solution Manager CHARMS or Change request managment functionality uses CTS+ to move the Non ABAP requests
it uses IBASE as identifier for systems and for more can search sdn
check this link too
http://www.sdn.sap.com/irj/sdn/alm-change-management
Hope it helps
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Prakhar

(approver) for PO approval workflow ?

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