APPROVING MULTIPLE INVOICES

Hello
How can I approve multiple invoices in my Workflow worklist?
It is so time consuming in opening an invoice and approving them individually.
Need your help on this
thank a lot
emgee

We just had same requirement from the user, but it was not acceptable.
Each invoice comes up with approval notification and the person has to review it before approval. We told them, go to worklist, select all --> Open and use continue button or after approval it brings up the next notification. We have customized APINV workflow to show more details in OAF Page format to include accounting string etc and there is no point in mass approval without checking those details.

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Generate Multiple Invoices in One PDF

Hi,
I have requirement whereby I need to generate multiple invoices in one PDF file. I am using Oracle BI Publisher with Oracle APEX 4.0.2
If there is only one invoice that needs to be generated in one PDF file then I already have the solution whereby I print the APEX page item session state values on Invoice Header and get the invoice line items from a SQL Query in my RTF template.
However how to the do the same when multiple invoice needs to be generated in one single PDF file ?
Any pointers will highly appreciated.
Thanks & Regards,
Ashish

asagarwal wrote:
However how to the do the same when multiple invoice needs to be generated in one single PDF file ?It should be pretty straight forward.
Once you've got the query returning multiple rows, then just add a repeating group to your report (if an existing report, just select the section of the document that will repeat -> add-ins menu -> insert repeating group...; or right click selection -> BI Publisher -> Create group...), wherein the column values exist. You can even specify a page break at the end.
By the way, this question is probably more suited for the {forum:id=245} forum.
Ta,
Trent

How to generat multiple invoices based on per employee/contractor/services?

Hello Experts / Dina,
I am in situation where customer is in business of body shopping and charges to his final customer based on individual invoice / per employee /contracor & customer services. This was happening in legacy system but after the implementation of Oracle Project costing and Oracle Project billing, customer is not able to generate invoices per employee services. Rather consolidated invoices are getting generated.
How to achieve this functionality in oracle project billing?
Lets take example - On Project P1 for customer ABC, 3 below employees are working on different task for 3 months.
Now after one month employees have been billed as shown below.
Emp 1 - 1000 USD - for 100 Hrs
Emp 2 - 2000 USD - for 200 Hrs
Emp 3 - 1000 USD - for 50 hrs
Now @ end of the month when invoice is getting generated is 1 invoice including 3 lines of amount total 4000 USD. There is problem; customer wants that there should be 3 different invoices per employee shoud generated based on above mentiond 3 diff lines for customer ABC.
I guess with oracle projects billing - You can split the invoice based on Accrue through date ( which is not possible in this case ) and agreement ( which is also not possible in this case ) and different currency ( which is again not possible in this case) - I may be wrong when saying it is not possible. plz correct me if I am wrong.
even I guess billing extension wont work. So is there any way to achive this?
Right now only option i am thinking is let single invoice of 4000 USD with 3 different lines should pass to AR and while priniting the invoice customer can create 3 diff prints which includes individual lines. and while applying receipts on the single invoice in the system, customer can apply the receipts to indivual lines.
but I am not sure about AUDIT issues.. Can some one think about any AUDIT issues comes to this approch or issues with TAX rounding amount issues ?
Infact I would like to solve this issue with the help of Oracle Projects billing and not with custom invoice print program. I guess someone from you experts can figure it out to generate muiltple invoice based on employees / suppliers / contractors / materials etc.
A suggestion on Extension / customization / seeded functionality of Oracle Project billing on thi issue would be gr8 help.
Please help.
Thanks
Edited by: oracle_samba on Jan 7, 2013 1:06 AM
Edited by: oracle_samba on Jan 7, 2013 1:07 AM

Hi Dina,
First of all thanks for your update :-) Your solution looks much promising.
I thought of using billing extension but rejected on the ground that I would end up in generating events based on employee for their corsponding billig amounts so finally generating a consolidated invoice only in One GDI run. But what i was missing was pre-processing extension and running the extention in loop based on employee count.
I am fully sure business would not have any issues of auto approving and releasing invoice upon generation. But my question is "is it possible to just approve the invoice & not release it using auto approve and release extension?" The reason is I think when GDI runs it only deletes Unapproved invoice & spare Approve invoices. - So please suggest.
Also please validate my understanding about your solution with an existing example -
As with the current example, there are 3 EMP presents so need to run GDI 3 times and develop pre-processing ext in a such a way that at each time it will put on hold on all the billable items except EMP1, and EMP2 and EMP3 on each consecutive run respectivly. And ensure that Auto Approve and release extension should be used in order to avoid overriding previously generated invoice? Am I right ?
Many Many thanks for solution !!!
Regards,
:-)

Multiple Invoices for a Invoice Document Number

Hi BW Gurus I need your help and quick hint, I have a purchasing cube that recieve the data from 2lis_02_itm and fiap line item ofi_gl_4 which is document item purchasing and account payable, problem is report is showing the PO number and Invoice number and amount, but amount is total of multiple invoice but report only display the invoice number of least invoice amount instead of showing all the invoice numbers so I built the RRI but now problem is how ill the user know that Invoice number in display has multiple invoices and its not the all invoice numbers so he need to use rri, please tell if there is any counter field or any way we can identify the that the invoice number has multiple invoices
please help
Soniya

Hi,
Did you find any answers for this.
Thanks & Regards

Multiple Invoice Batches

How do I create multiple invoice batches with
a single submission of Payables open interface import.

Hi Chris,
standard functionality of oracle does not allow you to do that ....
You either validate Invoice batches one by one .... or you execute the Invoice Validation program for all Invoice Batches ....
However i can suggest an workaround if your are not making use of the Pay Group feature ...
Pay group is a value that we configure in advance and assign it to the Invoices or the Invoice Batches ....you can see this value as one of the parameter in the Invoice Validation program .....
This is how the workaround works ...
1) You create a dummy value for a Paygroup ..
2) You assign this dummy value to the Invoice Batches that you want to validate ...
3) Run the Invoice Validation program leaving the Invoice batch name parameter value blank and select the dummy value in the Paygroup field .....
4) Verify the results ....
Regards,
Ivruksha

Excise Invoice Print problem for multiple Invoices

HI All,
I Have developed a Zprint prog and zsmartform and attached it to standard tcode J1IP .
when we execute J1IP outputtype J1I10 we get multiple invoices . if we select one check box and execute and press print preview/ print we get the print correctly . But if we check multiple check boxes and press print/preview then we have to press print button multiple times/come back for every invoice .
My requirement is when we execute J1iP for multiple invoices it should not come multiple times pop up window ..ie in one print request we need to send multiple invoices . How to achieve this functionality.

Hi,
use NO_OPEN and NO_CLOSE fields of CONTROL_PARAMETERS structure
in Your call to smart form function module.
Currently You print every invoice in separate spool request.
You should print all invoices in one big spool requests.
Set NO_CLOSE = X to all, except last one, and NO_OPEN = X to all, except first one.
Regards,
Przemysław

Excise invoice Print for multiple invoices

Hi All ,
i have developed a z smartform and attached to standard tcode J1IP o/p type J1I0 . The o/p is comming fine when i select one excise no after excecuting tcode J1IP But if selected multiple invoices by checking the checkbox and press print preview or print
button each time it is giving print preview/print diaog. i.e i need to execute print for first invoice and again i have to come back and again it will ask print prview/print dialog for second like wise n times for n no of selected documents .
my requirement is like when i execute tcode J1Ip and when i select multiple invoice i should get only one print preview or print dialog for all documents . how to achieve this

HI friend,
Its simple.
Put all the invoices in a single loop. I think you will be calling the smartform function module for each and every invoice. Don't do like that. Just collect all the invoices in the final table first and after that display the invoices.
I think you can understand what i am saying.
Please try and let me know if you have any queries i will help you.
Thanks,
Sri Hari

Single Credit Note for Multiple Invoices

Hi,
For multiple invoice of a specific customer only one credit note to be issued.
Pls guide.
Regards
Vijay.

Create credit memo request with reference to first invoice (the pop-up screen will take only one).
Once all the items are copied to the credit memo request use menu path Sales document -> create with Reference , enter the second reference invoice. This will copy all the line items in the second invoice.
Repeat the second step to copy all the invoices of the customer to the credit memo request.
Do invoicing to generate a single credit memo. The credit memo request may split at the time of invoicing (some times) but you can prevent it.

Single Supplimentary Invoice for Multiple Invoices

Hi
We are having Standardmanufacturing sales Process
Ex: We did the sales of 1000 quantity of goods over the period of time for Price 100 Rs/ and we had created invoices also in the system .After 3 months with the customer on mutual undersating we have decided to hike the price 110 Rs on excisting sales, Now i want to create Single Supplimentary invoice for multiple Invoices for the hiked amount 10,000 Rs( 1000 *10=10,000) along with Excise duties.
Please help me out to map this senario in sap
Thanks
Mujubur
09967919351
Edited by: mujubur shaik on Nov 9, 2009 8:06 AM

Dear Mujubur,
It is generic feature of a business that price is changed for various reasons. So excise accounting is adjusted corresponding it.
What you do, please create a debit memo request which is a sale order type document by VA01 with reference of all commercial inovices against which you want to create the single supplementory invoice. Then create a debit memo which is a bimming document by VF01 with reference of that debit memo reuest and do the release to accounting.
Then part A/C will be debited and all other corresponding accounts with Excise provision A/C will be creadited. Now create a billing type as proforma invoice (Bill category U) in configuration and mainatin the copy control from debit memo document type.
It is better to do the configuration first. Then create the proforma invoice with reference of that debit memo. It will be like a image document of the debit memo. Then create excise invoice by J1IIN with refernce of that proforma invoice with different number series if you want tom maintain. Then excise account will take place - Ex provision Dr , ED payable Cr. That Excise document is your desired supplementory excise invoice. It will also come in the scope of excise utilisation in J2IUN. The proforma invoice is to be created other wise excise document with transaction type DLFC will not vecreated as it creates only from proforma inovice , not from any other type of billing document.
Don't go for Excise JV. Apparemntly it is seemed that will be easier but your accounting will be wrong and there will be no track of data which will lead a problem for long run.
Please do it. If more help required then inform. I have implemedted the same process.
Hope this will serve your purpose.
Regards
Indranil

Retro Billing for Multiple invoices (in case of supplementary billing)

Dear Sirs,
Can you pl suggest me step by step usage of Retro Billing. I would like to use it for supplementary billing for the 1 customers with multiple invoices.
For one invoice, I used invoices correction request. But for multiple invoices, I guess, retro-billing can be used. Pl suggests me the steps on this.
regards,
sagar

Dear sagar
While I have absolultely no objection in awarding points to anybody, but b4 awarding, please go through the details. If you see this thread, you have awarded full points to the one who have asked the same question you also asked. Again I wish to submit that I have no enmity over Mr.Rahul, but what I would request is that please go through the details of suggestions and award as per your wish.
I apologise Mr.Rahul if this hurts you but I just wanted to correct someone who is doing mistake unknowingly. Thats it. Hope you will also take this in right spirit.
thanks
G. Lakshmipathi

Multiple Invoice Creation

Hi All,
I want to create Multiple Invoice Creation through BAPI or FM. For this invoice PO is the Reference.
As per requirement i have multiple PO in container, at one shot i want to create invoice realted PO as the reference.
Thanks
Amit

hi,
I am trying in another way - creating one proforma invoice for multiple deliveries. and with that proforma invoice trying to create excise invoice.
But i am facing problem in creating proforma with multiple deliveries because of DIFFERENT NUMBER RANGE IN HEADER (delivery)AT FOREIGN TRADE --- UNDER ORGANIZATION --- NUMBER OF FOREIGN TRADE DATA - ( which is internally assigned by the system)
If i can get where this number is assign my problem is solved
K.S.Rao

Tolerance Limits: Multiple Invoices for single POs, Single Invoices for Multiple POs

Hi,
I'm currently looking at tolerance limit configurations, primarily the DQ (Quantity) and PP (Price) tolerance keys and had a couple of questions where you have the scenario of multiple invoices or multiple POs.
1. If I had multiple invoices for a single PO, collectively they match the quantity and price on the PO; When I enter the first invoice into SAP it will be well below the lower price and quantity limit of the PO as it is one of multiple invoices to be entered. My question is what happens to the invoices in SAP, do you still post them despite the error message and they are just blocked until collectively the invoices match the quantity/price of the PO?
2. If I had an invoice that related to multiple POs, when entering the invoice can I link this to multiple POs?

You don't use user exits or enhancements for this. Use a data transfer routine and assign it to your item level copy control config. Spilt keys are controlled by setting the value of VBRK-ZUKRI. Otherwise, you can use multiple payers or addresses to control it.

Return order on the basis of multiple invoice

Greetings to All
The scenario is that the return order is to be created with reference to multiple invoice. When i am doing the same by taking the reference twice, i.e I goto Sales Document tab and click Create with Reference twice and in the second time i give different document no. which copies the line item of the 2nd invoice document. But the reference document remains the first invoice in the return process. Is it possible to do the return order with reference to multiple invoice and the reference document getting reflected in the return process.
Regards
Parul

I think you need to look for the reference at the item level. I guess you are currently looking at it at the header level. I am not sure if i am right.Please check if this works.
Regards,
Mani

Multiple invoices for single qty in PO

Hi
We have created the purchase order for 1 qty and cost is : 500000 Rs . The Account Assignment category is F ( Order ) of the purchase order. Becuase we are settling the total cost from order to AUC.
Unfortunally we have received the multiple invoices from vendor of amount : 240000 aganist the same PO. Now we want to do the single MIGO for 240000 Rs and then we can do the multiple ( Number 1 to 4 in below ) MIRO for same amount . Finally we can settle the amount 240000 to AUC in this month.
We have tried with percentage opition in MIGO but it is not working for us becuase our system is allowing upto 3 number of digists for decimal of percentage.
Eample : PO details :   qty - 1 & cost - 500000
*Reived Invoice from vendor : Number 1 - 60000*
                                                Number 2 - 70000
                                                Number 3 - 80000
                                                Number 4 - 30000
Please note : yet to not received the invoice amount : 260000 Rs for same PO
Please let me know the process to complete the above requirement.
Thanks
Risha

Hi,
while doing MIRO we have to give proportionate quantity for the given invoice value..
Quantities to be updated for four Invoice are as follows:
Invoice Value : 60000     70000     80000     30000
Quantity:          0.12     0.14     0.16     0.06
Thanks and Regards,
Padmaja

3rd party billing - Invoice referenced to multiple invoices/ orders

Hey there SD gurus,
This is a sales process from Argentina, and SHOULD work as follows:
My company should be able to sell to our customers on behalf of a 3rd party, which will create many invoices "on behalf of XXX company".
Then, like once a month we need to do a "liquidation" of all invoices created. It is pretty much like an invoice, but should belong TO a time period, and should be referenced to, either multiple 3rd party invoices, or to the 3rd party orders which already have an invoice created.
I found a way to reference an invoice to an invoice, but that will create one invoice for each one of the referencing invoices, I need only ONE invoice (a liquidation, actually) from multiple invoices.
OR... I need to know a way to create one single invoice (a liquidation actually), from multiple sales orders, and maybe add a Z validation so I make sure they are not still pending to be billed.
The first option will be better, as the liquidation should contain the information of all invoices it was created from, like the invoice number, material information, individual price, etc. and shuold totalize it into the liquidation.
JFYI liquidation is another legal invoice, not for charging our 3rd party partner, but for taxes and stuff.
Your help on this will be highly appreciated!
Regards, Lionel

So document flow will be as follows:
Day to day process:
3rd party Sales order ---> 3rd party delivery (we own the material) ---> "on behalf of 3rd party" invoice.
Once a month we create a "liquitation" of all current mont's 3rd party sales.
This liquidation is an invoice referenced to all mont's invoices.
Thank you!

APPROVING MULTIPLE INVOICES

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