Approving travel expenses problem

Hello all,
We have a travel request which, although already approved, still stands in the user's buisness worklflow INBOX.
If we try to go into this trip to u201Capproveu201D it again, we get a message that the "work item has already been deleted or ended, unable to execute again".
Does anyone have an idea how to handle this problem?
Thanks in advance for your help,
Soumaya

Hi Soumaya,
maybe you can try this, just delete the workflow if you sure that is already approve.
1. you can check your flow of workflow in tcode SWIA.
2. get the number of work item ID (about user decision/approval that still appear in inbox)
3. go to SWWL, choose type and status with "*" and put the date of creation date of workflow
4. choose work ID
5. delete
hope it helps

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Approve Travel Expenses FIORI Application

Hi,
I have a problem in Approve Travel Expenses FIORI Application. The application was configured and implemented as shown in the SAP documentation platform :
http://help.sap.com/fiori_bs2013/helpdata/en/be/2c66528841745fe10000000a441470/content.htm
My problem is the application doesn't import any travel expenses that was created in PR05 TCODE. I can approve any expenses in SAP. The Odata message service returned OK code in /IWFND/MAINT_SERVICE. The Employee Master Record Creation was assigned to my s-user. I Have all roles and Manager Statut.
Should I maintain both tables :
SRA008_T_CONFIG
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if i won't want to use a specific work-flow ?
Should i use a work-flow ?
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Any SAP Tcode to create / Approve travel expenses ?
All packages are updated.
I thank you in advance.
Tags edited by: Michael Appleby

Hi Majbar,
Your issue is in HR workflow configuration. If workitem is in inbox, Fiori app can read it.
For SAP Business Workflow troubleshooting, you should look at event trace and workflow log.
SAP Note 1098805 Troubleshooting Tips & Tricks for workflow issues
SAP Note 547601 FAQ workflow, runtime environment and troubleshooting
SAP Business Workflow FAQ
Regards, Masa
SAP Customer Experience Group - CEG

Fiori Approve Travel Expenses Accept / Reject error

Hello,
I have installed the Approve Travel Expenses app and it looks to be working okay appart from the approve / reject buttons.
I have setup the scenarios using transaction SIMGH.
These are the only configuration changes i could find i need to make. In the guide for approve travel expenses it mentions to make sure tables SRA008_T_CONFIG and SRA008_T_TASKTYP are maintained and that the Travel Management module is installed and configured.
I cant find the paths in IMG to check the tables and also don't know how to check that the Travel Management module is installed and configured correctly. I will mention though that the client uses a custom workflow for travel expense approvals which is why I have defined the approval workflow task as TS90100025.
The error I get in the Fiori app is:
"{\"error\":{\"code\":\"SY/530\",\"message\":{\"lang\":\"en\",\"value\":\"Decision 0003 cannot be perfomed on workitem 000011503389.\"},\"innererror\":{\"transactionid\":\"1D25B0E3BE78F1EF8561005056B07C8E\",\"timestamp\":\"\",\"Error_Resolution\":{\"SAP_Transaction\":\"\",\"SAP_Note\":\"\"},\"errordetails\":[{\"code\":\"/IWBEP/CX_MGW_BUSI_EXCEPTION\",\"message\":\"Decision 0003 cannot be perfomed on workitem 000011503389.\",\"propertyref\":\"\",\"severity\":\"error\"}]}}}"
Any help will be greatly appreciated.
Kind Regards
Jared

Hi Masa,
My colleague pointed out that the task needs a user decision for the app to run and the approve/reject task is set as an activity.
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Kind Regards
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Configuration of Fiori app Approve Travel Expenses

Hi gurus,
I'm new on SAPUI5 technology, I need to do a simple configuration on standard Fiori app Travel expenses Approval (bsp ui5_fi_trex_apv).
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jQuery.sap.declare
jQuery.sap.require
My Code :
Another question: after custom implementation, how can I test it ?
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Tags edited by: Michael Appleby

Hi Massimo,
Please use UI extension points.
App Implementation: Approve Travel Expenses - SAP Fiori for SAP ERP 1.0 - SAP Library
Please use new SAP Fiori Launchpad
Extensibility
Regards,
Masa
SAP Customer Experience Group - CEG

Self approving travel expense on ESS/MSS

Hi ,
I am implementing travel expense module. We are also implementing ESS and MSS for TE. Workflows are being used to send aprovel request to managers.
I want to know if some one has implemented a check for self approval. i.e do any one know how to check and restrict self approval?
If a manager creates a expense claim and it comes on his universal work list because of some wrong work flow or substitution then how can we restrict him from approving?
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Regards,
Amit.

You can handle this thing in two ways.....................
1> We can always check that if the employee and approver are same then ...workflow should not allow person to approve travel expenses.We can use the exculded agents function while specfying our agent in workflow task.
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test01
and employee who creates trip is also
test01
.Then above functionality won't allow person to approve his own trip.
2. In case of substitutions we have to use badi to restrict this stuff.
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Fiori Approve travel expense with POWL?

Hello - and a special hello and thanks to Masayuki Sekihara which helps us daily with our Fiori questions.
One customer wants to implement the approve travel expense application and told us he uses an POWL for that - is that possible?
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Hello Masa,
our customer uses "POWL" to approve the travel expenses. I think they use the approve FITV_POWL_APPROVER for that.
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MSS: approve travel expenses of managers

Hello Experts,
could you please give me advices for standard-process within MSS (on NWBC for html; using POWL - no WF) for managers who shall be allowed to approve their own travel expenses. I was thinking of following opportunities:
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2. Save travel expense in unapproved status -> daily report sets those in approved status
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Best regards
Raphael

You can use this to get the approval by managers running. http://wiki.scn.sap.com/wiki/display/ERPHCM/Workflow+Customizings+in+Travel+Management http://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=235799439
FPB_MAINTAIN_PERS_M Personalization Dialog DIA_CO_CCA_TR User Name Update Input Data only checked Hit 'execute' On the next screen enter P for Selection by field If you choose 'P' (Selection Using List of Personnel Numbers), then you also need to select the Personnel Numbers. - Hit button 'Multiple Selection for Personnel Number' - Hit button 'Multiple Selection' - Use wildcards in 'Last Name' (eg: a*) to get a list of Personnel numbers. - Use the button 'Select all' and then hit the green tick to confirm - Hit F8 to copy the selection to the pers. dialog - Save the personalization dialog.

Fiori - Approval Travel Expenses Workflow Reject

Hi Guru,
we have configured the Approval Travel Exepense into SAP Fiori. We have a question regarding the reject of travel expenses report.
When the user reject, a pop up appear and the user write the reason of reject and click to reject:
So, now the standard Workflow (WS20000040) restart with the decison task reject. All work fine.
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Thanks in advance.
Regards.
Lorenzo

The comments that are saved while REJECT should be saved in the workflow container under a container element named "ACTION_COMMENTS". can you check the workflow log in swi1 Or swi2 and inspect the workflow log?
>>>>>Can I intercept this? the question is what do u want to do with this and what and where do u want to intercept?
if your objective is to show these comments next time on the same work item when it comes to the user's inbox in Fiori then yes you can do it but you would have to enhance the oData service for Travel Expense Approval and then check the workflow container for these user comments. it can be done but depends on what u want to do. technically things are possible
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Problem in opening Travel expense form

Hi All,
We are using standard workflow (task ID : TS20000118 )for Approve Trip,Approve Travel Request and
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When user click on Travel request task, the travel request PDF form is open correctly, but when user click on travel expense task , the travel expense PDF form have to open but here also travel request PDF form is open.
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Time, Travel Expense in cProjects 4.0 TRANSFER

Working on cProjects 4.0, I have a few issues with regard to Time and Travel Expense in CATS:
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3. Can approved expenses per resource be viewed in cProjects front end?
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Thanks.

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Fiori Approve Travel Enpense Custom Workflow

Dear experts,
Regarding Fiori wave 1 application: Approve Travel Expenses, customer is using a custom workflow.
The SAP standard workflow step for this app is a task decision type step.
But the custom workflow step is an activity type step.
Can we also map the workflow step outcome with user decision?(I think by implementing BADI)
Is there any affect on the Fiori app implementation?
Masayuki Sekihara
Thanks and regards,
Chloe

Hi Masayuki Sekihara and experts,
I'm facing a similar scenario with PO approval.
The client uses Portal UWL to read their inbox and wants to replace SAPGUI PO approval UI with Fiori PO approval UI.
What would I have to change in the workflows' task in order to make it fit for Fiori?
I'm trying to put all pieces together but I can't make it work.
I changed the WF and task (replace the task that calls BOR BUS2012 by a dummy task type activity that calls a redefinition of BOR, ZBUS2012, with an extra dummy method and events for Approve and Reject actions.
Implemented Badi for enh.spot /IWWRK/ES_WF_WI_BEFORE_UP_IB method before_update to send data back from fiori to backend WF.
I assume I have to change some config for Fiori PO approval app to map it to my new task and do the same in Portal 7.4 for UWL configuration?
But, where or how do you set the text that will be displayed in UWL for this Fiori task?
I'm executing the custom WF in the backend and get stuck trying to determine the agent (it comes empty). In the step in Control tab under Agents section I'm using a custom rule that calls a FM that pastes a custom value in EKKO then in the task in tab Default Rules I'm calling the standard rule 'Agent (default Rule)' = 20000027 biding PurchaseOrder and ReleaseCode.
And I don't get to see the workitem in the approver's inbox (SBWP tcode) after creating the PO either. As far as I know this is something that should always occur (seeing the workitem in the approver's inbox regardless of what we use in the end: UWL and/or Fiori).
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Laura

Problem in travel Expense Report

Hi,
I configured ESS.
I'am able to do all functionalities.
In Travel Management when i create expense report i'am able to see the expense report in pdf format.
After applying it goes for approval.
The user who is gng to approve it will get that travel expense request report in UWL.
When the approvers click on attachment to see the expense report it is giveing an error message.
"Portal Runtime Error
An exception occurred while processing your request
Exception id: 10:42_14/06/09_0009_2030550
See the details for the exception ID in the log file."
But the person whos is applying it able to see the expense report but the problem is with approver.
Can anybody please guide me with a solution.
With Regards,
Pradeep.B

hi
check your log file. also make sure that the Approver should have proper authorization.

Attachments in Travel Expense approval not displayed in UWL

Hi guys,
We here have implemented the travel expense workflow WS20000040. According to the current std functionality, when the requestor creates a travel expense request, he is able to attach any attachments along with the request. But when the request moves to the approver in his UWL, he is not able to see the attachments. (except a default one which on clicking, opens the PR05 txn)
Is there any config or note which needs to be applied for these attachments to be visible under the UWL's attachments?
Please help.
Regards,
Pranita
Please refer attached screenshots of requestor's and approver's screens..

Hi Pranita,
as far as I know, there is no standard functionality that implements the GOS-Links into the UWL. I've had the same problem as you and implemented a workaround that works as follows:
I wrote a class that implements the Interface IF_SWF_IFS_WORKITEM_EXIT and within the only method it contains I read the GOS-Documents which I then attach as normal workflow attachments to the Workflow API. The Class is used within the programming exit of my Workflow's decision task (it's then, by definition, automatically executed). This approach has one major disadvantage: The attachments are only passed to the WF upon sending the TRIP for approval, i.e. only when the workflow is executed, naturally. This means if the TRIP is sent for approval and then the employee creates attachments afterwards (which is possible even if the trip itself can not be changed due to authorization etc.), the manager will not receive these retroactively attached documents.
Beforehand: I'll not share the coding for this because I based it on the coding of an external colleague; but the description above should give you a design-technical idea of how to achieve your requirement.
One more thing. To get rid of that nasty process object that links to the PR05, you can use SWFVISU. I didn't know how to do this myself until 4 months ago or so. Ibrahim Ansari explained me how to do it in one of my threads over here: Hide/Remove process Object from Workitem that is shown as attachment in UWL possible?
Hope it helps.
Cheers, Lukas

Approve own travel expenses

Hi expert,
I have an issue about authorizations in Travel Management.
A user can approve his own travel expenses, although he does not have the role of the manager.
In the HR master data (transaction PRMD) I have entered in the System user name in the communication TAB.
I thought that this would prevent users to approve their own travel expenses (because a check is made).
I have tested it with my own user and I get the message "users cannot approve their own expenses".
Do you have any experience with this matter?
Thank you.
Kind regards,
Linda

This is probably controlled via authorizations. You can have your authorization person do an authorization check on your user, which is prohibited from approving your own trips. This should display the authorizations being checked for your user. Then see if the problem user has this authorization setup correctly.

Problem with the Travel Expenses PDF Form

Hi Experts,
We are facing a strange issue in our production system that the Travel Expenses PDF form is coming as a blank pop up when users raise a Travel Expenses request or try to see the form in 'My trips and Expenses'.
The strange thing is that it is happning for only 3 users in Production system only.We have confirmed that it is not a Desktop issue. We did not come across this earlier while 3500 users are using it for 9 months now.
The same problem is not repeated in Dev, Qua or even in Production for any other user.
The SAP Security team has also confirmed that all relevent authorisations have been given to effected users like other users for whom the same is working
Kindly help me with the same if you have encountered the same problem or can suggest something that may rectify the problem.
Help will be appreciated << Please do not offer points >>
Regards,
-Amol Gupta
Edited by: Rob Burbank on Sep 21, 2010 2:38 PM

Hi Siddharth,
Thanks for the reply.
We have checked that it is not a Desktop issue.
Also SAP Security team says that the effected users have been given the regular authorisations as given to other users using the same functionality.
As i mentioned it is not a problem with ADS as the same functionality is working fine for 3500 users for 9 months.
Regards,
-Amol Gupta

Approving travel expenses problem

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