AR Down payment Invoice US version 2005A

I see many posts regarding down payment invoices, yet I do not see this feature in the US version. Does anyone know of a method to do a down payment in US version 2005A.
We obtain large payment in advance and want to post this to a liability account and then as we ship and invoice reverse the transaction from liability and hit sales account.
transaction for down payment would be Business partner and liability account.
Later transaction would be liability account and the sales accounts for the items on the delivery and ar invoice.
What is the solution for this

Keith Taylor
You are right this feature is only available in Version 2007A. There account posting happen purely due to the pay SAP has been designed and the configuration of GL Accounts.
To make fundametal change to the core product is very difficult if you explain me your business process exactly as you do, I could think of alternatives.
Please let know.
Suda

Similar Messages

A/R Invoice with freight Linked to A/R Down Payment invoice

Hi All,
scenario:
SAPBO 2007 SP1 PL 12
A/R Down Paymenti invoice 100 + tax20 = 120 (it is paid)
A/R Invoice :
80 + 20(freight) + 20(tax) = 120
When I linked the a/r down payment invoice the system returns this error:
"Total amount of this payment must be less than amount of invoice"
because It compares 100 with 80 not considering the freight of 20.
I tried in SBO 8.8 SP0 PL 14 and it works correctly!!!
Any idea???
Simona.

Hi Simona,
New version has changed certain process based on users request. If 8.8 is working for you, upgrade 2007 version soon.
Thanks,
Gordon

AR Down Payment Invoice Does Not Reflect in BP Master Data...

We have placed a sales order for a BP.
We select payment means and accept the payment
In the background a AP Down Payment Invoice is created
When we view the BP master data - the account ballance window does NOT reflect this "down payment"
If we select the golden arrow at account ballance, uncheck "reconciled transactions" you can see the payment and AP down payment and they clear each other out.
The problem is that when the final invoice is created it is not obvious that a down payment has been received. Even if you are simply working at the BP master data window, it is not obvious that a down payment has been received. I belive our process is correct because If you click the TDP box, the payment is listed and will be applied to the final invoice.
It simply does not alert the user that a payment had been received.
What are we doing wrong?????\
Thank you!
Edited by: Andrew Bleier on Feb 4, 2009 1:27 AM

Keith Taylor
You are right this feature is only available in Version 2007A. There account posting happen purely due to the pay SAP has been designed and the configuration of GL Accounts.
To make fundametal change to the core product is very difficult if you explain me your business process exactly as you do, I could think of alternatives.
Please let know.
Suda

Down Payment Invoice

Scenario :
The company is collecting Advance from the customer for a sale. The sale includes freight.
The Customer gives 50 % of the sales order which includes freight.
In SBO :
1. 'AR Down Payment Invoice' is raised for advance.
Issue
1. The AR Down Payment does not consider freight.
How to include freight in the down payment..?

Hi,
As the requirement is currently not available in the standard software
version of SAP Business One, we would like to ask you post your
requirement in our SAP Business One Product Development Collaboration
forum. You can find the forum in this link:
/community [original link is broken]
The forum is being moderated by members of the Solution Management team
specialized in certain areas, according to the business you are in.
Partners can impact the design of specific features by posting
suggestions and feedback at this forum.
Regards
Vikas
SAP Business One Forums Team

A/R Down Payment Invoice with Discount

Hi,
I have a design question about the "A/R Down Payment Invoice" functionality in SAP B1 (version 8.81 PL09). Consider the following example:
I have a sales order with "total before discount" of 1000 euro. Customer gets 10% discount on this order, so order total is 900 euro.
I ask the customer to pay 300 euro of these 900 euro in advance (= down payment). I create a A/R Down Payment Invoice, I copy the sales order into the invoice. Then, I see the following on my screen: Total before discount = 1000 euro (which is correct), Down Payment = 90% = 900 euro. This is not correct, because 90% down payment would be 810 euro.
I go further and give 300 euro in as "down payment" and I ignore the wrong "down payment percentage". When I create my lay-out for my "down payment invoice", it is not possible to get the discount (of 10% = 100 euro in this example) printed. I only find the following information in the database table (ODPI): Total before discount = 1000 euro (correct), Discount percentage = 70% (NOT correct, should be 10%), Down Payment percentage = 30% (NOT correct, should be 33,33%).
This looks like a huge mistake in the design of a "down payment invoice" in SAP B1. How can I fetch the following data from the database:
1) Total before discount = 1000 euro
2) Discount 10% = -100 euro
3) Total after discount = 900 euro
4) Down payment = 300 euro
I can do line 1 and 4, but cannot find a way to retrieve line 2 and 3.
Regards,
Pieter

Hi Pieter,
Where did you set the discount? Is it on document level?
Have you tried on line level?
Thanks,
Gordon

How do you report Net Balance of A/R Down Payment Invoice?

We have recently installed SAP B1 Version 8.8 at a new client site. The client wants to accept A/R down payments from customers, issue invoices and draw the amount of the invoice from the down payment. I can see the net amount in an open items list report called A/R Down Payments - Not Yet Fully Applied. I need to report that net amount on each invoice that draws from the down payment. I would like to create a Crystal Report or update the existing PLD Invoice to show the amount. Do you know the link between an A/R invoice and the drawn A/R down payment invoice?

Hi,
Try this query it also show the corresponding outgoing payment information.
SELECT
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum + T3.DiscSum AS DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum as DocCheck,
T5.DocDueDate as DateCheck,
T6.CheckNum
FROM
dbo.ODPI T0
INNER JOIN dbo.DPI1 T1 ON (T0.DocEntry = T1.DocEntry)
LEFT OUTER JOIN dbo.INV9 T2 ON (T1.DocEntry = T2.BaseAbs)
LEFT OUTER JOIN dbo.OINV T3 ON (T2.DocEntry = T3.DocEntry)
LEFT OUTER JOIN dbo.INV1 T4 ON (T3.DocEntry = T4.DocEntry)
LEFT OUTER JOIN dbo.OVPM T5 ON (T3.ReceiptNum = T5.DocNum)
LEFT OUTER JOIN dbo.VPM1 T6 ON (T5.DocNum = T6.DocNum)
WHERE
T0.CardName = [%0] AND
T0.DocDueDate BETWEEN [%1] AND [%2] AND
(T4.TargetType = -1 OR T4.TargetType IS NULL) AND T1.TargetType <> 19
GROUP BY
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum,
T5.DocDueDate,
T6.CheckNum,
T3.DiscSum
ORDER BY
T0.DocNum,
T3.DocEntry
This for A/R Downpayment Monitoring.
regards,
Clint

Down Payment Invoice & Incoming Payment docs print with Sales Order

Hi,
When print a Sales Order that has a Down Payment linked to it, the Down Payment Invoice & Incoming Payment also prints.
How do I turn this off?
Thanks,
Ron

Hi Ron,
What is your B1 version and PL?
Thanks,
Gordon

Down payment invoice tax

Hi All,
We have a customer in the US where an issue has come up regarding the down payment functionality. A message was logged with SAP support and they advised us to post a requirement for missing functionality in US localisation here. The scenario is as follows:
Create DP invoice of say $10000. They recieve the full $10000 via incoming payments. They now create some invoices and want to pay them off with the down payment recieved. The problem they've come across is that the system does not allow the full clearing of the invoice as when you change the amount to draw to the full amount of the invoice (VAT inclusive), you get the system message "Total amount of down payments must be less than amount of Invoice". So when you apply the down payment you are always left with the VAT part as the balance due on the invoice. This creates a problem as the system now says they still owe us money on that invoice even though they paid more than enough already?? Now they have to ask their customer for another payment as there is still a balance due this invoice and of course this is what they don't want.
So basically the requirement here is to have an invoice with tax fully paid off by the down payment invoice.
Hope you can help.
Many Thanks,
Matt

Hello Matt,
based on my understanding of your scenario I think, it should be covered in SAP Business One version 8.8. I think there should be on the SAP portal preview version available for testing so you can test your particular scenario on the system.
Best Regards,
Martin Slavik
SAP Business One Solution Manager

Down Payment Invoices - Is there any date restrictions?

Hi All,
I created a down payment invoice (A/P or A/R) and draw the down payment invoice from the invoice.
The thing is that the down payment invoice can be drawn only on certain posting date of the invoice.
For example, when the date of the down payment invoice is 02 Jan, the invoice can only be between 02-05 Jan, cannot be later than that date.
For some cases it can even only be drawn on the same date as the down payment invoice is issued.
Could be any settings in the database related to this? Because when I tried on different database (with same version) there is no problem.
Thank you.
Regards,
Marini

Hi All,
It's solved already. It was because the exchange rate of System Currency on the date the down payment invoice was issued was different from the exchange rate on the date it was drawn to invoice.
So I run the Conversion Differences first and then create the invoice again.
Cheers,
Marini

A/R Down Payment Invoice requires payment in full

My client is testing SAP B1 Version 8.8, SP:0, PL:2. When an A/R Down Payment Invoice is entered and you click the Add button, the Payment Means form opens and an error message appears which states: "Invoice & receipt must be paid exactly", message ID 10000102. I cannot duplicate it in a demo database or in version 2007 A. I am expecting the form to save so that the A/R Down Payment Invoice can be printed and forwarded to the customer. Is there a setting that would cause this to happen?

If you cannot duplicate it in a demo database, chances are: the data from your client might be the reason (is this db upgraded from 2007?). You need to use client db in the test environment to find what is wrong. If no reason could be found, report to SAP support.
Thanks,
Gordon

Down Payment Invoice Object

Dear all,
I have not found the down payment invoice object in the SDK 2005 SP1.
Is it still not in the SDK 2005 SP1?
Will it be in the 2007?
Kind Regards

Hi Bart,
The DownPaymets object is available in 2007 version.
You can already download the preview version and have a look at the Preview Program at:
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/105cbf3c-2d82-2910-6e9d-b3c774cd5985
Regards
Trinidad.

Creation of A/R Down Payment Invoice based on Sales Order not logical

When creating a A/R Down Payment Invoice based on a Sales Order you
have the option to create multible ones. Which by itself could be
usefull to create one of 50 % for a certain day and decide they need to
pay another 25 % at a later date.
But SBO does not track what already have been posted. Therefore you can
create a sum more then a 100% without warning or blockage.
Tested this in SBO 2007 A SP:00 PL:00
Scenario:
Sales - AR>Sales Order
Create and post a Sales Order
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 40%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 100%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 70%
Post the A/R Down Payment
Making the total for the Sales Order 210% worth of Down Payment
Invoices without warning/blocking. I would expected that you would only
be able to set the rest sum %. For instance first scenario I entered
60% therefore setting the second Down Payment Invoice to a max of 40%
Untill you have used up the 100% and you cannot select the Sales Order
in question..
If multible users do the same work, SBO doesn't show that it has
already been done. Same if you forgot you already created it you can
still create one. Plus sometimes it will happenyou create the Down
Payment Invoice and not paying attention you create the first one with
a 100% and later with the intended percentage..

Hello Petronella,
you are right that B1 is not checking the total value of DP created from the Sales Order.
The logic and checking procedure here is only between Sales Order -> Delivery/Invoice.
DP Invoice is considered as transaction related to document the receipt of the money (parallel to the sales process). Between the moment of basing of DP to Sales Order it is still possibility to adjust Sales Order as there is no posting behind Sales Order.
The question is what would be a checking procedure in case that on Sales Order there is based Delivery and DP? What would be the system priority to take into a consideration?
Regards,
Martin Slavik
Regional Solution Manager

Customer Down Payment invoice (from delivery) not automatically assigned

If I create a Down payment invoice from Sales Order (and I paied it) on the final invoice the sistem automatically assigne the down payment invoice on the final invoice for the order.
If I do the same think but crerating the Down payment invoice from the delivery (and I paid it) when I create the final invoice I need to assigned it manually.
SBO 8.81 PL 06
I haven't found any set up for this, so I think is an error the sistem must work on the same way if the document is copied from the Sales order or delivey.
Someone know if there is some set up? or I need to open an error message to SAP?
Thanks

My question is:
If I make a sales order.
I create a down payment invoice using copy from SO.
I make the incomuing payment for the down payment invoice.
I create the delivery from the SO
I create the invoice from the delivery
The system apply automaticaly the down payment invoice to the invoice (because I select a delivery that is linked to the so that I used to create the down payment invoice).
If I make a sales order.
I create the delivery from the SO
I create a down payment invoice using copy from delivey.
I make the incomuing payment for the down payment invoice.
I create the invoice from the delivery
The system DO NOT apply automaticaly the down payment invoice to the invoice (even if also this document is linked to the delivery that I use to create the down payment invoice).
I know that I can select it manually. But I can select it manually also if I use the SO to create the down payment instead of the
delivery. Why if the situation is the same in the firs case the system do it automatil^cally and in the second case I need to do it manually?
Of course if I create a Down Payment invoice without selecting any document (SO, delivery..) the system don't know if you want to apply the payment to the final invoice.
But If I select the delivey to create the down payment (the same if I select the SO): I want to apply the down payment to the final invoice of this delivery and not to another delivery.

SQL-Query - AR Invoice and related AR Down Payment Invoices

Hello everybody,
I want to show all AR Down Payment Invoices related to a given AR Invoice, i.e. a query approximately in this form:
SELECT
T0.DocNum AS 'Invoice',
T0.DocDate AS 'Invoice Date',
T0.DocTotal AS 'Open Amount',
T1.<<DocNum>> AS 'Down Payment Invoice',
T1.<<DocDate>> AS 'Down Payment Invoice Date',
T1.<<Amount>> AS 'Down Payment Invoice Amount'
FROM
OINV T0 INNER JOIN <<Down Payment Invoices>> T1
ON T0.DocEntry = T1.<<DocEntry>>
WHERE
T0.DocNum = xxxxx
I want to know if such a table <<Down Payment Invoices>> exists and what its name is.
Thanks for your help!
Regards,
Frank Romeni

Thanks for the INV11 - but this table seems to be empty even for invoices we have related down payments, e.g.
SELECT
T0.DocNum, T0.DocTotal, T1.<<whatever you want>>
FROM
OINV T0 LEFT OUTER JOIN INV11 T1
ON T0.DocEntry = T1.DocEntry
WHERE
T0.DocNum = xxxxx
That INV11 is always empty I could see with SELECT * FROM INV11
Regards
Frank Romeni
P.S.: I only post questions to this forum when I analysed my problems and only if I couldn't find any further information in the helpfiles. With regard to your first hint to ODPI there is no reference to INV11 in the helpfiles.
With regard to your comments I feel impelled to to say that if my question is confusing you, then it seems that nobody has ever taught you that meaning can be taken from the context. Regarding the "street", you asked me to find something: Do not waste your time with talking precociously ...
If you should feel annoyed by my comments, we'd better stop this conversation. Otherwise let us fall back to a strictly factual exchange of information, OK? I am not willing to discuss this any further!
F.R.

A/R Down Payment Invoice and A/R Invoice

Dear Experts,
I have thousands of A/R Down Payment Invoices (Not Yet Fully Applied) that were suppose to be applied to the correct A/R Invoice through an integration that didn't work. Is there an easy way or any way to apply the down payments to the correct invoice now in batch. There are so many now that trying to use the Total Down Payment Button "..." crash the system.

Dear Gordon,
We get about 400 to 500 A/R Invoices a day. And right now we have 13,000 down payments we need to match. Oh by the way we are on SAP B1 8.8 Patch 15

AR Down payment Invoice US version 2005A

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