Archivability check?

I am trying to use SARA to archive Vendor (FI_ACCPAYB) and customer (FI_ACCRECV) master data and I want to know what checks the system uses to determine if a record is archivable. For example does it check that there are no transactions in the system (both open and historical), or does it only validate that there are no open transactions. How can I find this type of information?
Thanks for your help!

Hi Page,
From SAP - Help,
Customer Master archiving Prerequisites:
The master record of a customer account cannot be archived immediately. The system first has to check whether the following requirements have been met:
The account must not contain any transaction figures in the system. Transaction figures from previous years that have not been archived will also prevent the system from deleting the account master record.
The account must be marked for deletion in its master record.
You should block an account for posting before you mark it for deletion. The only effect this deletion flag has is to cause a warning to be issued every time you subsequently try to post to this account.
You can delete the test data before going live with your system. For more information, see the Delete Customer Master Data activity in the Implementation Guide (IMG) for Accounts Receivable and Accounts Payable.
Help Links,
<a href="http://help.sap.com/saphelp_47x200/helpdata/en/01/a9b3a6455711d182b40000e829fbfe/frameset.htm">Archiving & Deleting Customer Master</a>
<a href="http://help.sap.com/saphelp_47x200/helpdata/en/01/a9b3a6455711d182b40000e829fbfe/frameset.htm">Archiving & Deleting Vendor Master Records</a>
Hope this helps....Reward your points if so,
Regards,
Prasobh

Similar Messages

I am new to sap. i wanted to know the how to include archiving checks at end of the partner in sp09

hi this is Priti
This requirement is in place to enable the customer to perform the Archiving checks along with the EOP check during the blocking run of Business partner. There are few application which already have archiving check defines for the business partner. So this feature would give the customer an option to have one extra level of check along with the EOP check.
The archiving check would be considered during the blocking run of the Business partner.
If any application’s Archiving checks module deny the blocking then the business partner blocking would not take place.
If the BP is passed back through the ET_NOT_ARCHIVABLE then the blocking of the respective BP would be stopped.
The archive check modules would be called in the report BUPA_PREPARE_EOP and in the FM BUPA_CHECK_EOP_REMOTE. If the BP is passed back through the ET_ARCHIVABLE then we would go ahead with the standard blocking process.
how should i check this ET_NOT_ARCHIVABLE partners. i need functionlity and at the same time i need to handle those errors also.

Why don't you Google it at yourself.
Just type "What is SAP?" then read various post from various website.
For more help you can visit the website help.sap.com

Void Archived Check

Hi Gurus,
I have an situation where in the check issued around 2 years back has to be voided, but the doucment has been archived.
Is there any way we can void the archived check?
Do we have to upload the archived document to void the chek?
Thanks in advance for your time.
regards,
Raj

Hi Raj,
Once data has been archive you cannot modify it. In case you want to modify a particular record then you will have to reload it back to the database. Check the link on procedure to reload checks from archive
<a href="http://help.sap.com/erp2005_ehp_01/helpdata/en/8d/3e51e5462a11d189000000e8323d3a/frameset.htm">Reloading Archived Checks</a>
Reloading of archived data in general should not be carried out since it can lead to data inconsistencies. Since your checks were archived 2 years back you should carefully consider the reloading option.
Hope this helps
Cheers!
Samanjay

Archive Check Writer missing header

Thanks ahead for your help in advance.
I made some tiny customization for Archive Check Writer report PAYUSCDA.rdf (just simple format change), in one instance it works fine. When I moved to another instance it print out with no header. There is a parameter called P_HIDE_HEADING in report PAYUSCDA.rdf, if it is set to ‘Y’, there will be heading in the checks. I think the value is passed from the Spawned program “PYUGEN” but I have no idea how it pass the value and why I get 'Y' in one instance but 'N' in another. Could anyone help?
-Bill

Found out why, did not read the note carefully:
Note: If you would like to view the output of the archive version of
this report without needing pre-printed stationery, try the following in
a test instance:
disable the trigger pay_action_parameters_ari
insert a row in pay_action_parameters with the following value -
name=PRINT_REPORT_LABELS
value=PAYUSCDA
enable the trigger pay_action_parameters_ari
Run the report. This will print the labels and make it easier to check
the report without needing pre-printed stationery.

Archiving - Check CO documents

Hello,
does anybody know if there are some standard checks when you want to archive a CO document if the related FI document has already been archived or not ?
If it is not foreseen in standard, is it logic to be allowed to archive a CO document if the FI one can not be (if it still contains an open item for example) ?
Thx

Hello Lindsay
it would be useful to know which archiving object you re making use of, to be accurate
As far as I know such a control do not exist. And anyway you can simply archive or "archive and delete.
You can check info SAP note 85708, " Archiving CO-OM: Questions and answers"
Also in txn AOBJ you can see detailed characteristic of each archiving object (and documentation)
br, Guido

Archive Check Criteria for Balanket Purchase Order (PO with Limit Order)

Hi,
My company is going to archive the blanket purchase order. I can use the guidelines SAP provided on what criteria is checked as describe in http://help.sap.com/saphelp_srm50/helpdata/en/89/a2fb3b699bde74e10000000a114084/frameset.htm
I couldn't find any guidelines to some extent and appreciate if you can help me in clarifying my doubts and share with me on archivng blanket PO, my doubts are: --
1) Are these check criteria can be applied to SUS Purchase Order?
2) Also, does SUS documents also handle PO with limits?
Truly Appreciate for your helps.
Best Regards
Kim

Hi
Please use the following useful links to refer in this case.
Re: Puchase order created and archived.
Re: Archiving PO
Re: Deleting Purchase Orders
http://help.sap.com/saphelp_srm50/helpdata/en/15/c9df3b6ac34b44e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/b7/8b0d41f0faef23e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5a/a2fb3b699bde74e10000000a114084/frameset.htm
SAP OSS note
Note 775513 - Archived PRs & blanket Pos w/o service
Incase this does not help, please raise an OSS message with SAP as well.
Incase you need any assistance, let me know.
Hope this will help.
Regards
- Atul

Vendor master Archiving

Hi Experts,
 I am trying to Archive the vendor master.The process i am following is like:
1.In XK06 - Deletion flag for the vendor.
2.Then went to T-code-F58A.Then in that i maintained the Variant name as vendor_del.After that i click on maintain & give the required vendor to be Archived.
3.After that when i am trying to come out of that screen the error msg is coming as
Links stored incompletely:
Message no. FG166
Diagnosis
Customer/vendor links are to be taken into consideration when archiving or deleting customers or vendors. To do this, link data from the database is required which in this case has not yet been put together.
System Response
Neither archiving nor deletion was carried out.
Procedure
Run program SAPF047 in the background at a time when no customer/vendor changes are being made. This program puts together the link information in table KLPA so that links (for example, specification of an alternative payee or dunning recipient) can be taken into consideration during deletion or archiving. You can find more information in the documentation for SAPF047.
This is the MSG i am getting in Help
4.After that i tryed to link that table KLPA.But not able.
So pls guide me the exact process to do the same.
Thanks,
Das

Please read the documentation of the program SAPF058V :
Program SAPF058V allows you to automatically set archivable vendor master data for archiving. The same checks are carried out as with archiving.
Firstly a proposal list is issued. You can set and save the archive flag in this list.
If the program is started in the background, the archive flag is set automatically for all archivable data.
Archiving itself is only permitted for master records where the archiving flag is set. If a proposed archivable data record is to actually be archived, the archiving flag must be set.
You can restrict the quantity of master records to be checked by selecting
o Vendor numbers
o Minimum number of days in the system
o Company codes, if FI data is to be considered
o Purchasing organization, if MM data is to be considered
o System criteria (see below)
Requirements
 Program modes
The program can be run in three different modes:
1. Only general data is set for archiving (A segments)
2. Only application-specific data is set for archiving (B segments)
3. General and application-specific data is set for archiving
Check whether data can be archived
Mode 1: The A segments selected must be set for archiving, and no dependencies to B segments may exist. For example, no company code data may exist for a vendor if the general data is to be archived.
Mode 2: The application-specific data must satisfy the relevant application criteria:
FI: Company code data is archivable if no special G/L figures or transaction figures and no open or cleared items exist. In addition, the archive flag must be set at company code level.
MM: Purchasing organization data is archivable if the archive flag is set at this level.
Mode 3: The A or B segments selected must be set for archiving. The A and B segments of a record are deleted if the archive flag is set in the A segment. The B segment only of a record is deleted if the archive flag is set in the B segment (in this case, the A segment is only copied to the archive). In addition, the application-specific data must also satisfy the criteria from mode 2.
The A segments are archived if all of the dependent B segments are archived and the vendor is not referred to anywhere else. If this is not the case, the A segments are copied into the archive.
For all modes: Vendors cannot be archived if they are referred to on a general/company code level from other vendors (for example, financial address or alternative payee). This check can be deselected however (use the field "FI link validation off") if you know that all the vendors that refer to the first vendor are to be archived in this or a following run.

BP archiving-issue

Hi Friends,
i have followed the whole process and made necessary settings for BP archiving.
1.set the archive flag in BP's status tab.
2.created Logical path and file name and physical file and path name.
3.created variant(Bp-archive) for CRM_BUPA_DA_SELECTIONS and activated
4.I have created a variant for the program CRM_BUPA_DA_SELECTIONS and activated it.
5.Activited the infostructure CA_BUPA_ALL.
After selecting CA_BUPA in transaction SARA, i have clicked check and delete.
after clicking on check ,i could not get the variant i have created from F4.If i enter manually and click on execute it is displaying that the variant is not created for ARCDEL_VERIFY_PARA.
where i have to select the variant and execute archiving.Pls help

Hi,
while archiving (check and delete) through SARA transaction, you need to mention the BP number (or range) in the Check/Delete selection screen and save as variant and execute. Once the Check is done then those BP(s) are ready for deletion. Then you need to run the Deletion job.
If you need info further plz let me know.
Regards,
Kishore K Vemula

How to enable automatic archiving?

Hi!
This is about Oracle 10.2.0.4 on Solaris.
First the most important information.
SQL>archive log list
Database log mode Archive Mode
Automatic archival Enabled
Archive destination ?/dbs/arch
Oldest online log sequence 12
Next log sequence to archive 12
Current log sequence 17
SQL> show parameter recov
NAME TYPE VALUE
db_recovery_file_dest string /data/MVS_P0/reco01
db_recovery_file_dest_size big integer 98G
recovery_parallelism integer 0
SQL> show parameter archive
NAME TYPE VALUE
archive_lag_target integer 0
log_archive_config string
log_archive_dest string
log_archive_dest_1 string
log_archive_dest_10 string
log_archive_dest_2 string
log_archive_dest_3 string
log_archive_dest_4 string
log_archive_dest_5 string
log_archive_dest_6 string
log_archive_dest_7 string
NAME TYPE VALUE
log_archive_dest_8 string
log_archive_dest_9 string
log_archive_dest_state_1 string enable
log_archive_dest_state_10 string enable
log_archive_dest_state_2 string enable
log_archive_dest_state_3 string enable
log_archive_dest_state_4 string enable
log_archive_dest_state_5 string enable
log_archive_dest_state_6 string enable
log_archive_dest_state_7 string enable
log_archive_dest_state_8 string enable
NAME TYPE VALUE
log_archive_dest_state_9 string enable
log_archive_duplex_dest string
log_archive_format string %t_%s_%r.dbf
log_archive_local_first boolean TRUE
log_archive_max_processes integer 2
log_archive_min_succeed_dest integer 1
log_archive_start boolean FALSE
log_archive_trace integer 0
remote_archive_enable string true
standby_archive_dest string ?/dbs/arch
The problem
When I do a 'alter system log switch' the lines below are shown in the alertlog:
Errors in file /data/MVS_P0/admin/bdump/mvs_r1_arc0_12115.trc:
ORA-16014: Message 16014 not found; No message file for product=RDBMS, facility=ORA; arguments: [6] [12]
ORA-00312: Message 312 not found; No message file for product=RDBMS, facility=ORA; arguments: [6] [1] [data/MVS_P0/redo01/log06.rdo]
SQL> select recid, completion_time, name from v$archived_log
RECID COMPLETIO NAME
1 23-JUL-08 /data/MVS_P0/reco01/MVS_P0/archivelog/2008_07_23/o1_mf_1_1_48gf98jq_.arc
2 23-JUL-08 /data/MVS_P0/reco01/MVS_P0/archivelog/2008_07_23/o1_mf_1_2_48gfjvq1_.arc
3 28-JUL-08 /data/MVS_P0/reco01/MVS_P0/archivelog/2008_07_28/o1_mf_1_3_48vf0cns_.arc
4 02-AUG-08 /data/MVS_P0/reco01/MVS_P0/archivelog/2008_08_02/o1_mf_1_4_497pys3n_.arc
5 06-AUG-08 /data/MVS_P0/reco01/MVS_P0/archivelog/2008_08_06/o1_mf_1_5_49mfqbrb_.arc
6 11-AUG-08 /data/MVS_P0/reco01/MVS_P0/archivelog/2008_08_11/o1_mf_1_6_4b16ml0y_.arc
7 17-AUG-08 /data/MVS_P0/reco01/MVS_P0/archivelog/2008_08_17/o1_mf_1_7_4bhd48pc_.arc
8 21-AUG-08 /data/MVS_P0/reco01/MVS_P0/archivelog/2008_08_21/o1_mf_1_8_4bvlck3b_.arc
9 22-AUG-08 /data/MVS_P0/reco01/arch/1_9_660770425.dbf
10 22-AUG-08 /data/MVS_P0/reco01/arch/1_10_660770425.dbf
11 22-AUG-08 /data/MVS_P0/reco01/arch/1_11_660770425.dbf
11 rows selected.
It looks like the archives are not written, or I can not find them. I check $ORACLE_HOME/dbs/arch and /data/MVS_P0/reco01 but it is not there. It worked before, but the person who configured it is on holiday. I know that I did 'something' that created archives (check the last three lines above), but that is somehow not working anymore.
Can someone help me by finding the archives?
(I need to make a online copy to create a standby-database, that is quite hard without archives. ;-))

The query above does not show errors:
DESTINATION STATUS FAIL_DATE VALID_NOW ERROR
INACTIVE UNKNOWN
INACTIVE UNKNOWN
INACTIVE UNKNOWN
INACTIVE UNKNOWN
INACTIVE UNKNOWN
INACTIVE UNKNOWN
INACTIVE UNKNOWN
INACTIVE UNKNOWN
INACTIVE UNKNOWN
9 rows selected.
I have set the log_archive_dest_1 to location=/data/MVS_P0/reco01/arch reopen=5
When I archive manually, the archives are written to /data/MVS_P0/reco01/arch

Archiving in BW 7.0 links and litterature

Hi Guys 'n' Girls
I was wondering if you have any nice links, documents, presentations, book recommendations etc. about archiving in BW 7.0?
Thanks a lot in advance.
Kind regards,
Torben
(torben.r.p {a-t} gmail com)

Hi
Chk these...
http://help.sap.com/saphelp_nw04/helpdata/en/8d/3e4d15462a11d189000000e8323d3a/frameset.htm
http://help.sap.com/saphelp_nw04/helpdata/en/8d/3e4d15462a11d189000000e8323d3a/frameset.htm
also these threads,
Archiving
Re: archiving
check the following How-to-guides available in SDN
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/b32837f2-0c01-0010-68a3-c45f8443f01d
http://www.thespot4sap.com/articles/SAP_Data_Archiving_Overview.asp
thanks.

FTPAdapter - logical directory name - file not moved to archive directory

I created a simple ftp service to read the file from remote inbound directory and archive it to an "archive" directory using logical directories. I supplied the input and archive directories. The process reads the file from the input directory, but doesnt move it to archive directory. In the opmn logs i see the following message
File Adapter::Outbound> Since file could not be copied to specified archive directory, file : CUST__20081113002951.xml is being copied to a default archive directory :/apps/oracle/product/10.1.3.1/OracleAS_1/j2ee/home/fileftp/defaultArchive/
I checked the a) directory permission - this is the ftp users home directory , so it has all the bits set rwxrxrx- I even tried rwxrwxrwx, but same issue
b) there is enough space on the box
c) I can manually move the files around as the same user.
Secondly, the files under the default archive directories are being created as root. Not sure why. Our server is running as "oracle" user.
We are on 10.1.3.4
any idea how to troubleshoot this ?
Edited by: user9514124 on Nov 13, 2008 5:27 PM

Just a thought. You are trying to archive to an FTP user's home directory. I assume that you want to archive remotely (on the source server)? If so you need to specify UseRemoteArchive="true" in the WSDL file for the adapter. If you forget that the adapter archives locallly on the SOA Suite server and perhaps there the directories are indeed missing or have the wrong rights?
If you are using remote archiving and it doesn't work, have you tried to login with an FTP client and upload a file to the archive folder with FTP (as the FTP adapter user)? That is what the FTP adapter will do.
If you are using local archiving, check all the parent directories and make sure that they are fine as well as the target directory. Also look into the file ownership issue, the files should not be created as root if everything really runs as oracle! Perhaps someone has accidentally started something as root?
Good luck!

FTP Sender Adapter, Empty Archive Files

Hi,
When I retrieve files using a FTP sender Communication Channel and I checked the Archive check box (including an existing directory), the file is archived but it does not have any content. It is completely empty.
The original file contains data and is processed correctly. The original file is a csv and I use FCC to convert it to XML.
Anybody any suggestions?
Ron

Hi,
The scenario is FTP --> IDOC scenario.
The config is as follows: (not mentioned = not used)
Source:
Source Directory: /Out
Filename    File*.csv
FTP Connection:
Server: a.b.nl
Port: 21
Dataconnection: Passive
Connection Security: None
Username: user
Password: pass
Connect mode: Per File Transfer
Transfer mode: Binary
Processing:
Quality of Service: Exactly once
Poll Interval: 60 secs
Processing Mode: Archive
Add Timestamp: checked
Archive directory : /usr/sap/Interfaces/
File Type: Text
FCC:
Documentname: File
Recordset Name: Lines
Recordset Structure: Line,*
Recordset Sequence: Ascending
Key field type: String (Case sensitive)
Line.fieldSeparator     ;
Line.endSeparator     nl
Line.fieldNames         VBELN, POSNR, RREL
Best regards
Ron

Retriving archived material doc in MB51

Hi All,
I have archived few material documents, I am able to retrive them using the T.code MB51, here there are 3 check boxes at the bottom of the screen.
1. Data base
2. short documents
3. Reread short docs in Archive.
1.can any one let me know from where(from which table) the system will fetch the data and display when we select the check box. "short documents" alone and execute?
2. what is the defference between the "short docs" check box and "reread short docs in archive" check box?
Thanks
Mahendra

Dear Jurgen,
I have one doubt, if i am opening any archived material document number using MB51 using "reread short docs in Archive". we are able to see the correctly. And if we are clicking on output field Material Document then its opening t code MB03.
but if we are trying directly to open in MB03 using fiscal year and material document we are getting error message" Document xxxxxxxxxx does not exist in calendar year xxxx".
Any solution to solve the above issue.
Thanks
Regards
Ashutosh

Archiving of FI Documents

Hi All,
We are trying to archive Jan 2006 documents while doing the archive check through transaction FB99 we are getting the following error -
Account Type Life Not Reached (T071)
However the Life for all the account types related to all company codes have been maitianed as 490 days and secondary index as 761 days. So we believe it meets this criteria, but still the error occurs when we do a check with key date as 18.09.2008.
Kindly help us in resolving this issue. Waiting for your reply.
Thanks & Regards
Akrati Saxena

Hi Guru
I have the same problem you had, with FI_DOCUMNT, and set the days of Life Document / Account which exceeds the limit of days to archive, when I run the archive process sends me an error that life has not been reached, any ideas?
The year archiving is 2006.
Document Life 80
Life Account 80
release 4.7
What was the solution to run for this error?
Regards

Data source for deposit advice xml and check writer xml

Could someone please tell me where I can find the data source for the Deposit Advice XML and Check Writer XML programs. Since these executables are now a spawned process (PYUGEN), I don't know how to get to the data source. I was able before to look at the queries in PAYUSPST.rdf and PAYUSCHK.rdf. Where are these queries located now? Any help is appreaciated.

Hi All,
I applyied the patch 6399100 and i got the seeded Check Writer (XML) and Deposit Advice (XML) programs.Im able to run the Check Writer (XML) with Parameter (Check Style :Seeded Archive Check Writer Template ) but where as the im unable to run the Deposit Advice (XML) due to Error msg: "No enties found for list of vales"for the 'Check Style' Parameter.
And for the above (only for Deposit Advice) i am not able to ecexute the SQL script given in the Doc ID : 459306.1 due to the error msg : cannot insert NULL into ("HR"."PAY_REPORT_CATEGORIES"."REPORT_GROUP_ID") if i see query the select * from apps.pay_report_categories where short_name like 'ARCHIVE%' there is no record exixts for ARCHIVE_DEPOSIT....
for this we required any other patch/setups.
And is the "Third Pary Check" will support XML Publisher ??
Any respose will be greatly appriciated.
Thanks,
Madhu
Message was edited by:
user589951

Archivability check?

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