Archival into content server - Which is a right forum??

All,
We are planning to use forms output to be archived into SAP Content Server running on MaxDB. Does anybody have any experience to share or point me to the right forum
> Can it perform well with 6-10 TB of potential data in the next 4-5 years
> Can documents be attached to the content (archive an invoice output and then scan a document and attach to the same invoice)
Thanks!!!
M

Similar Messages

Store document into Content Server

Dear All;
l have the following requirement for Content Server;
- Generate the PR/PO form via print program.
-Approver's signature will be display accordingly by the approval level.               EG: 1st level approver 'A' have been approved. Signature of approver 'A' will be display on the generated PR/PO form.                                        - Convert the generated form into PDF format.                         -To attach the supporting document via Generic Object Services (GOS).               -To store the PDF form & attached documents into Archived Link content server with URL address returned.
-An notification mail will send to respective approver based on release strategy configuration.
Basically it is Workflow integrate with Content Server. There are few thing for me to do here:
1. Store the PO/PR document into Content Server
2. Run the workflow and view the attachement and add new attachement to Content Server from the Workflow process.
3. Return the URL address to the user for the document that saved into Content Server
l'm trying to do the first requirement now.
The user will create the PR in tcode ME52N and PO in tcode ME22N, they can create the attachement and view the attachement, and the attachement are stored in the ECC6 database.
l have installed the Content Server 6.40 with Filesystem (not the MaxDB) cause user do not want to buy the MaxDB license.
The Content server 6.4 installation is completed, l can configure the CSDMIN in ECC6,
In OAC0, l have created the Content Repository=ZA,
Document Area = ARCHIVELINK
Storage type = 04 HTTP Content server
Version=0046
Http Server = 10.120.0.10
Port Number = 1090
HTTP Script= ContentServer/ContentServer.dll
Transfer drctry =
10.100.0.10\cm\exdir   /# \cm\exdir is a directory in Content Server. #/
the physical directory created in the Content Server as
10.120.0.10\cm\za
In OAC2, l have created a new Document type=ZCS, the document class=PDF
In OAC3, l have created the following:
Object Type= BUS2012, Document Type= ZCS, Link=X, Cont.Rep.ID=ZA, Link=TOA01, Rentention=99
Object Type= BUS2105, Document Type= ZCS, Link=X, Cont.Rep.ID=ZA, Link=TOA01, Rentention=99
(Honestly, l'm not quite sure the BUS2012 will work, it created by functional team, which l'm sure it actually represent the business object for PO and PR)
With these, l think the linkage between business object and logical archive is established, but when l saved the attachement in ME22N and ME52N, the document still save into ECC6 Database, not the Content Server, because in the /cm/za directory in the Content server still empty.
Anyone please advise any documentation/steps do store the document in Content Server from PO/PR and with returned URL to the users.
Please help..
Many thanks
Jordan

Dear all;
Thanks for the information, l manage to store document actually.
l used the OAAD to test to stored, once it is working, then l can use the option 'Store business document" ME23N and ME52N transaction code.
One question here l would like to check:
The WorkFlow team said that the Generic Object Service (GOS) - "Create Attachement" option in ME23N can actually store the document to Content Server instead of store into R3 Database. He claimed some Basis have done it before, can anyone clarify if it is true?
In OAC0, l have ZB Content Repository, set the "Storage Type = 04 HTTP Content Server" in order to save the document to Content Server. The Document Area=Archive Link.
With these setting l can only use the "Store Business Document" option to store the document to Content Server, not the "Create Attachement".
l try to change the Document Area with different option like DMS, BDS etc but l can't get the Content Rep ID for ZB in OAC3 to link the Object Type?
Anyone can help?
Many thanks.
Jordan Tan

How Portal Metadata moves into Content Server

Hi Experts,
Does anybody have an idea on how portal Metadata in KM can be moved to Content server ?
What configuration steps to be done both from KM and Content server?
And once metadata is moved to content server how the documents can be accessed in KM from this migrated metadata(Documents,content) In content server?
Could somebody help on this.....
Regards
RS

Hi, Supraja Koganti
Can you provide me step by step procedure for transferring data into content server. Basically this scenarios which you have provided me its not gives me clear picture. So please do the needful as earliest as possible.
Regards
RS

Moving metadata into content server

Hi Everybody,
     Does anybody have an idea on how the Metadata in KM can be moved to Content server ?
    What configuration steps to be done both from KM and Content server?
     And once metadata is moved to content server how the documents can be accessed in KM from this migrated metadata(Documents,content) In content server?
Could somebody help on this.....
Thanks & Regards
Sireesha.

Dear Vasudeva,
Please refer to SAPNote "900571".
There is no specific way to move metadata into content server all CM Modes DBFS, FSDB metadata is always stored into Portal DB and I don't have much Idea for DB Mode....
If you want to store KM files into content server than its possible using DBFS & FSDB Mode but not possible to migrate metadata into content server
Reg, Tushar Dave

Lauch archiver for content server not working

Hello All,
we have running content server 11gr1 on one box and need to migrate all its strunture and content to newly installed box. (same db + app version is installed here)
for 'meta data migration" I have done it through 'Content Migration Utility’.
Now I have to 'migrate content using archiver'
when I logged into console
Go to ‘Administration ->Admin Applets’. Then click on ‘Archiver’
getting below error:
basic: Exception: java.lang.ClassNotFoundException: IntradocApp.class
network: Cache entry not found [url: http://test.oracle.net:16200/cs/common/IntradocApp.class, version: null]
network: Connecting http://test.oracle.net:16200/cs/common/IntradocApp.class with proxy=DIRECT
network: Cache entry not found [url: http://test.oracle.net:16200/cs/common/IntradocApp/class.class, version: null]
network: Connecting http://test.oracle.net:16200/cs/common/IntradocApp/class.class with proxy=DIRECT
load: class IntradocApp.class not found.
java.lang.ClassNotFoundException: IntradocApp.class
    at sun.applet.AppletClassLoader.findClass(Unknown Source)
    at java.lang.ClassLoader.loadClass(Unknown Source)
    at sun.applet.AppletClassLoader.loadClass(Unknown Source)
    at java.lang.ClassLoader.loadClass(Unknown Source)
    at sun.applet.AppletClassLoader.loadCode(Unknown Source)
    at sun.applet.AppletPanel.createApplet(Unknown Source)
    at sun.plugin.AppletViewer.createApplet(Unknown Source)
    at sun.applet.AppletPanel.runLoader(Unknown Source)
    at sun.applet.AppletPanel.run(Unknown Source)
    at java.lang.Thread.run(Unknown Source)
basic: Exception: java.lang.ClassNotFoundException: IntradocApp.class
Please suggest for the same.
Thanks in ADV.

Are you really in the domain home ??
With the bin directory (under cs), you shoud see custom, classes, config, etc. directories.
......APPLS\MW\user_projects\domains\YOUR_DOMAIN\ucm\cs
You need to export your data on the source server and then do the import on the target server.
You could have a look on the documentation : http://docs.oracle.com/cd/E21764_01/doc.1111/e10792/c06_migration.htm
Romain.

Archive Repository - Content Server or Root File System?

Hi All,
We are in the process of evaluating a storage solution for archiving and I would like to hear your experiences and recommendations. I've ruled out 3rd-party solutions such as IXOS as over kill for our requirement. That leaves us with the i5/OS root file system or the SAP Content Server in either a Linux partition or on a Windows server. Has anyone done archiving with a similar setup? What issues did you face? I don't plan to replicate archive objects via MIMIX.
Is anyone running the SAP Content Server in a Linux partition? I'd like to know your experience with this even if you don't use the Content Server for archiving. We use the Content Server (currently on Windows) for attaching files to SAP documents (e.g., Sales Documents) via Generic Object Services (GOS). While I lean towards running separate instances of the Content Server for Archiving and GOS, I would like to run them both in the same Linux LPAR.
TIA,
Stan

Hi Stanley,
If you choose to store your data archive files at the file system level, is that a secure enough environment? A third party certified storage solution provides a secure system where the archive files cannot be altered and also provides a way to manage the files over the years until they have met their retention limit.
Another thing to consider, just because the end users may not need access to the archived data, your company might need to be able to access the data easily due to an audit or law suit situation.
I am a SAP customer whose job function is the technical lead for my company's SAP data archiving projects, not a 3rd party storage solution provider , and I highly recommend a certified storage solution for compliance reasons.
Also, here is some information from the SAP Data Archiving web pages concerning using SAP Content Server for data archive files:
10. Is the SAP Content Server suitable for data archiving?
Up to and including SAP Content Server 6.20 the SAP CS is not designed to handle large files, which are common in data archiving. The new SAP CS 6.30 is designed to also handle large files and can therefore technically be used to store archive files. SAP CS does not support optical media. It is especially important to regularly run backups on the existing data!
Recommendation for using SAP CS for data archiving:
      Store the files on SAP CS in a decompressed format (make settings at the repository)
       Install SAP CS and SAP DB on one server
       Use SAP CS for Unix (runtime tests to see how SAP CS for Windows behaves with large files still have to be carried out)
Best Regards,
Karin Tillotson

Connection Server : Launch Archiver for Content Server not working

Hi All,
I have configured the Outbound adapter on the connection server.
Now when i try to create an offer with Content Server as content source and go to the next page and try clicking the Launch Archiver it gives an error saying the Applet cannot be initialized.
Please help.
Thanks-
Sahil Gupta

Hi all,
The machine where we have installed the Content Server and the Connection Server has a jdk1.5 version and when I try accessing the the Connection Server Administration page from a different machine with jdk 1.6 version installed i am getting an java.lang.ClassNotFoundException: IntradocApp.class exception.
Please help
Noel

Content Server - Which SQL statements are running?

Hi sap lovers! Does anyone aware of which sql statements being run on the maxDB part when, e.g saving a document (or retrieving a document) (on the ABAP part) within our DMS landscape?
And at the whole, Is It possible to monitor sqls running on MAXDB, like we can see in ST04
-> Oracle Session
Regards,
Vladimir

You can find that out doing the following:
- on any ABAP system start DB59
- enter the data to connec to the content server database
- doubleclick on the made entry so you get in "DB50 for remote databases"
- switch on the command monitor
- then use the task manager and press on "running commands"
Markus

Delete and Copy archives into SAP server

Hi!!
I have E:\usr\sap\DIS\zin and inside ZIN I have XML archives, but I need delete it archives and copy in E:\usr\sap\DIS\zin\zback.
can help me with some examples program abap?
Thanks, regards

Hai,
For copying from source to target place in Appl.server:
REPORT ytest_copy.
**********If you are using target filename which is exists already, it is overwritten by the new one***********
DATA: v_ucomm(1000) TYPE c.
PARAMETERS: p_aname TYPE salfile-longname DEFAULT 'E:\usr\sap\DIS\zin\file1.xml',
p_fname TYPE salfile-longname DEFAULT 'E:\usr\sap\DIS\zin\zback\file1xml'.
v_ucomm = 'COPY'.
CONCATENATE v_ucomm p_aname p_fname INTO v_ucomm SEPARATED BY space.
Execute the move command.
CALL 'SYSTEM' ID 'COMMAND' FIELD v_ucomm.
For deleting file from Appl.Server:
REPORT ytest_delete.
DATA: v_ucomm(1000) TYPE c.
PARAMETERS: p_aname TYPE salfile-longname DEFAULT 'E:\usr\sap\DIS\zin\file1.xml'.
v_ucomm = 'DEL'.
CONCATENATE v_ucomm p_fname INTO v_ucomm SEPARATED BY space.
Execute the move command.
CALL 'SYSTEM' ID 'COMMAND' FIELD v_ucomm.

Content Server for Archiving

Hello,
I wanted to confirm if we can use the content server which is used to store the originals of a DIR, to store the scanned documents using Archivelink? Whats are the pros and cons?
Thanks,
Paddy

Dear Athol Hill,
Thanks fore the quick reply,
let me with other DMS community cleary understand the Pros and Cons of Going for the content server storing of original files,
i belive SAP recommends to go for the SAP Content server installation for storing of original files for DMS? please explain in your own words.
so if we use same content server for storing original directly and also Archiving, do you mean to say that the original files stored in Archiving portion of the content server be copied to CDs and DVDs,
if this is the case can there be tranfer of the Original files from one repository of the content server (acting as DMS storage ) to another Repository (acting as Archive Storage)
so if this transfer is made then any original files can be copied to Optical drives,
one basic question i have is all this original storage device like this Content server, Archive and Vault do only act as Secure storage system? or is that only the feature of Content server?
if so then even if we copy the Archived files in to CDs and DVDs. they cannot be viewed directly with out the Help of SAP Logon transaction. is my understanding right?
is there any Storage System that is Supported by SAP which allows Data be stored other than Secure storage Area,and making it available outside SAP transaction for later use.
Thanks and regards
Shanti

Read only rights in a content server

Hello, we have a content server which we can access from 2 different SAP systems.
Now we want to secure the content server that read/write access is only possible from SAP system A, and from SAP system B we would like only to have read access.
Working with certificates did not give till now any solution.
From the moment we submit a certificate from server B, we can do read/write towards the content server
Removing the certificate in CSADMIN on SAP system B will prevent reading of the content server.
We run Contentserver 6.40 in a AIX5.3 /MaxDB 7.6 environment with adminsecurity in cs.conf set to 1
Regards, Danny

Yes this has been tried.
When you have updated with system B and content looks like
contRep-ZSTR057
DefaultDocProt=r
If you then go to system A and look into CSADMIN, you see also
contRep-ZSTR057
DefaultDocProt=r
You could change this to for example on SYSTEM A to
contRep-ZSTR057
DefaultDocProt=ruc
If you then go to system B in CSADMIN you wil also see
contRep-ZSTR057
DefaultDocProt=ruc
the CSADMIN settings are stored in the file on the contentserver (Apache part) and not in SAP
We were hoping that with the certificates we could do something.
But as what I can tell after all test we have done is that a content server is standing on its own, and only link it has to identify systems is via a certificate.
I have a user who says he has done this kind of a test on an other environment we have and there he was successfull, but we can not repeat the test, nor does the user know how he had set it up.
That is why I am asking how this could be done.

Archiving without a content server

Hie Gurus
I'm currently using sap dms and storing document in the SAP database. I would like to know if it is possible to Archive documents without having to use a content server. if this is possible how do i go about it. The second thing is that if i want to use t code SARA are there any configurations that i have to do before i use it. pliz help

Hello,
Refer the below forum threads, i guess they would help in solving your problem.
Re: SAP archiving data - content server
Archiving
Regards,
Keerthika

Store archiving IDoc's to an HTTp content server

Hi Guru's,
I want to store the archived IDoc's to an HTTP content server.
i have created an content server on OAC2 and i dont know how to link the archived IDocs to an HTTp content server.
I searched many forums, but i cant get the exact solution for this.
Could anyone help me on this.. pls...
Thanks in advance,
murugan..

Hello,
I will take a final call on this - As i understand all the configuration is correct but not updating in link tables.
I also understand system Id is ok as PO and IDoC are working.
In Content repository creation for PO & IDoC you will be taking document area as Data Archiving but for Printlist content repo you have to select ArchiveLink.
If you have done above then check connectivity and send the certificate
In your Archive server (IXOS, EASY, DOCUMENTUM or so on ) Check same content repository is properly configured.. if possible refresh it. Check for certification from SAP.
You are facing connectivity issue so cross check carefull all archive server level.
Lastly check oss note
Let us hope for the best.
-Thanks,
Ajay.

Content server for Document attachment through "services for object" Icon.

Guys,
I have typical problem in installation of Content server for storing external documents.
We all know that we can attach the document in SAP using the icon SERVICES FOR OBJECT. By this we can attach the document to the specific object we want.
-Since my client wants only document attachment method not to completely implement SAP DMS, I proposed this method of attaching documents through services for object method.
-If documents are stored though services for object ,The attached document will directly get stored in sap database(correct me if I am wrong) while in DMS it ask you to select the storage location while u check in for any document
-By storing the doc thru "services for object " For long run when we store the documents in sap database our system will drastically get slow down.
-In this regard I have a plan to incorporate external storage server.
-Now I should know that how I should customize content server configuration so that the attachment through services for object will store into this content server I need to know how to define Client, Content Category, Content Repository, Document Area, Physical Machine, IP Address, Port. (OACT & OAC0)
I appreciate for immediate solution and Points will be rewarded for sure.
Regards,
Murali.S

Hi Murali,
Don't Worry, its possible,
All attachments can be stored in SAP Content Server also, but through archiving process.
Set up a database storage system.
Preparation
Make sure that the HTTP plugin is active.
Transaction SMICM, "Display Services" function key (shift F1)). The list of services must contain a port other than 0 for HTTP.If not, you must adjust the relevant profile parameter.
Typical entry:
icm/server_port_0 PROT=HTTP, PORT=1080, TIMEOUT=900
Make sure that the /sap/bc/contentserver service is active.
If no user is defined, then use transaction SU01 to create a new user. Use the "System" user type.Assign
the SAP_ALL and SAP_NEW profiles to the user. (Eg: HRUSER/PLMUSER/PPUSER etc)
Transaction SICF, select: default_host - sap - bc -contentserver. Select the function to display/change the service. Make sure that a user is defined.
Using the relevant data from the newly created user, maintain the anonymous logon data for the
/default_host/sap/bc/ service and save & activate the changes in transaction SICF. Double click on content server and give the user name which has been created (HRUSER/PLMUSER/PPUSER/MMUSER etc)
Check the system PSE.
Start transaction STRUST. Expand the system PSE. The system PSE must be "green" for each application
server.
Determine a suitable exchange directory.
The exchange directory must be accessible from each application server. If all application servers are running on the same platform (for example, Windows), one network directory that is accessible on all application server (for example,
server\share) is sufficient. You can generally use the global directory
(profile parameter DIR_GLOBAL).You can use the RSPARAM report to determine the profile parameters.
Setting up the storage
Create a table for storing the data. Using transaction SE11, create a copy of the SDOKCONT1
table. If you want to create the repository database, you can name the table ZCONT_DB, for example. Save the
table as a local object. Activate the table.
Create a repository.
Use transaction OAC0 to create a new repository.
Use the following parameters:
Repository Max. two characters, for example, Z1
DocArea: ARCHLINK
Storage type: R/3 database
Storage subtype: normal
Version no. : 0046
Contents table <table name> for example: ZCONT_DB
Exchange directory <directory name> for example:
server\share\
Make sure that the exchange list ends with a \ (or /on Unix).If you are using a variety of platforms, you must use transaction FILE to define a suitable logical file name and use this name. Save the settings.
1. Maintain view table TOAAR_C, via SM31
 Cross client table displayed as information, forget it
2. In field 'StSytm' you must entered 'Z1' as your system need, or anything that you need but you must configure HR Archive link too.
3. In field 'Arch.path' (direct above Spoolpath), entered path in your system, this real path in your operating system. May be you should confirm to your Basis consultant where exactly you could store picture files. So if you enter '/', your file exists at root directory at your UNIX system.
4. Choose 'File store' radio button
5. Save.
First
1. You have to create a number range for SAP ArchiveLink.
 IMG: Basis Components-> Basis Services -> SAP ArchiveLink -> Basic Settings-> Maintain number ranges
 (Trxn OANR). Create number range 01 from 0000000001 to 9999999999 without the external number flag.
2. Document type HRICOLFOTO must exist with document class JPG.
 IMG: Basis Components->Basis Services->SAP ArchiveLink->System Settings->Maintain document types
 (Table TOAVE, Trxn OAC2).
3. Document type HRICOLFOTO must be linked to object type PREL and Infotype PA0002.
 IMG: Personnel Management->Personnel Administration->Tools->Optical archiving->Set up Optical Archiving
 in HR. (View V_T585O, no Trxn). In the first two columns there are minuses, the third (Date) has
 a plus - don't put a flag in the check box.
4. Check which content repository (Archive) is linked to document type HRICOLFOTO and object type
 PREL. IMG: Basis Components->Basis Services->SAP ArchiveLink->Basic Settings->Maintain Links (Table
 TOAOM_C, Trxn).
Test
Test the repository.
Use transaction SE38 to start the RSCMSTH0 report. Specify your repository (i.e. Z1) and start the test.
The report must run without errors. If no problems occurred, you can use the new repository with Archive Link after you carry out the Archive Link Customizing. If problems do occur, check whether one of the related
notes helps.
For More Details :
http://service.sap.com/archivelink.

NOTE:- Screen Shots are missing, i was not able to paste here, One more thing is we did this for uploading a PHOTOS into Content Server, Similarly you have to create a REPOSITORY and Z-TABLE to bring all the Attachments from all the selected Objects and then route them to the CONTENT REPOSITORY.
Your Senior ABAP guy would help you in this, if not i may try to help you more by monday.
Regards
Rehman
Reward Your Points if Satisfied.

Migrate the document from database to Content Server

Dear All;
There is a ECC6 using for 5 years and I am setting up a External Content Server which link to this ECC6 server, from now on the new incoming documents like scanned document, email etc will save to Content Server.
However, for the past 5 years those old incoming documents that save in the ECC database, how can l migrate it to Content Server? In the past the document mostly save with GOS (generic object service) option.
Please advise.
Thanks
Jordan

Hi Jordan,
from DMS point of view I would recommend you to see the reports DMS_KPRO_CONVERT and DMS_KPRO_CONVERT2 which can be used to transfer original files from older storage to KPRO storage logic.
If you want to move the originals from an archive or vault to a Content
Server, please use the DMS_KPRO_CONVERT and DMS_KPRO_CONVERT2 report I
would kindly ask you to see teh documentation on DMS_KPRO_CONVERT report
in transaction SE38, which explains the whole process and gives
necessary information.
This conversion program offers two possibilites:
- Complete migration:
The meta data of the document info record and the checked-in original
application files are migrated together. The checked-in original
application files are transported into the storage catgories.
- Step-by-step migration:
In the first step meta data is migrated. The original application files
remain in the old storage data. The migration of original application
files starts after you have processed the files with the integrated
viewer and checked them into a secure storage area.
I hope this information could be useful for you. Further I would
really recommend you to get in touch with your local consulting
organisation because this is a very critical and individual process.
To grant that the whole migration is done correctly I can only advise
you to contact your local consulting organisation.
Best regards,
Christoph

Archival into content server - Which is a right forum??

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