Archive Access with CO line item reports

Experts,
A warning message is presented each time I try to access data archived through archive object CO_ITEM that states "Report XXXX is not planned for archiving object CO_ITEM". I have tried this for reports KSB1 KSBP KKCS KOB1 CPB1 KVBI KSB5 KABP.
After clicking through the warning message I select the archive sessions. This is done through each transaction menu item Extras=>Data Source. The result is that no data is found, however, via the Archive Explorer I can view these records so I feel pretty sure my selction critereia is correct.
Please advise.
Kind Regards,
David Carr

Hi,
Please, check note 521604 and see if you act in compliance.
Regards,
Eli

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The report in FI which contains Quantity field with every line item

Hi Gurus,
What are the reports in Finance which contains Qty field with every Line Item reports & reports that contains user name & System Id in it along with other informations e.g. G/L, Ar, AP
Thanks & Regds,
Santosh Rothe

Hi
Using the line item display report you can get the required details by changing layout in the output:
FBL1N: Vendor line item
FBL3N: G/L line item
FBL5N: Customer line item
VVR

Line item report with Customer number

Hi all,
I am facing the following issue:
I need a line item report to analyze an accrual account by customer.
Since the customer is not captured on the accrual account itself, but on the recon. account (which is not defined as line item display), I did not find a way to present the customer and the accrual on the same line.
I can always go to BSEG and vlookup and match by document number the accrual account and the customers from the customer recon. account, but I thought maybe someone has a better idea.
Thanks,
Yoel.

If the recon account line items have al lthe info needed I'd suggest using a query (SQ01).
1. Create an Infoset in SQ02 with logical database "BRM". Choose the fields from BSEG that you need
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Report for Vendor line item with GL line item text

Hello SDN,
We need to add the GL Line item text to a vendor line item report. I don't think adding a GL field is available option in the FBL1N report. Is there a way to display the Vendor name, Vendor number, Open amount and the GL line item text in a report without ABAP invovlement?
I would really appreciate your help. Thank you.
Edited by: nsap_fico on Aug 10, 2011 6:29 PM

Some alternative is in KSB1 (Cost center line item report) - you can change the layout and include offsetting account and its text.
But, in vendor line item report, if you want vendor number, vendor number, GL account number (offsetting) account and its text, then you should go with abap development.
Have a look at the following note, if really serves your purpose.
Note 1504612 - Line items: Offsetting account info (BAdI FI_ITEMS_CH_DATA)

Customer line item report with GL account display

Hi
Please guide some customer reports for the following
Client need a Customer Line item reports with Customer number and repective gl account for each line items.
for ex: Product A/c xxxxxx
          To Sales A/c xxxxxx(recon A/c)
Thanks in advance

Hi
1.FBL5N - Customer Line item Display (Customer Line item reports with Customer number )
2.FBL1N - Vendor Line item Display
3.FBL3N - General Ledger Line item Display
The sales entry will be
     DR Customer - to view this entry FBL5N
           CR Sales - to view this entry FBL3N
Hope this will be usefull

User Exit with access to all line items in sales order

Hi,
Is there any user exit/BADI, where we have access to all line items at the same time?
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Kamal

In the Transaction is VA01/2/3 u can use program MV45AFZZ.
this is user exit for SO.
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Current Header Rows Not Appearing on FBL1N - A/P Detailed Line Item Report

Our A/P staff somehow turned off the header rows at the top of the FBL1N report.    The rows contain the various variables related to the report such as vendor name, vendor address, city, state etc.
Does anyone know how I can change the report so that these variables once again appear on the report?
Thanks,

Michael,
Do you mean that you can not access via the following link?
http://service.sap.com/notes
Well, if this is your case, I will copy note 181592 here since there is only text information and not code correction. I am sorry but the format is not good, but I think this note will help you to insert header again.
If this note does not help you, let me know and I will check the other notes that I have provided.
Please kindly check the note text below:
Best Regards,
Vanessa Barth.
==============================================================
SAP Note No. 181592                          20.01.2009           Page 1
Number              181592
Version             6 from 03.03.2000
Status              Released for Customer
Set on              02.03.2000
Language            EN
Master language     DE
Short text          Line item: Setting-up the headers
Responsible         Christian Auth
Component           FI-GL-GL-D
                     Reporting/Analysis/Display
Long text
Symptom
You want to display information in the headers or change information
preset in the headers for the following: line item display for vendors,
G/L accounts customers or customer information on an account.
Additional key words
Program RFITEMAP, RFITEMGL, RFITEMAR, Transactions FBL1N, FBL3N, FBL5N,
layout variants, layout headers
Cause and prerequisites
You are not familiar with the option of individually setting header
information or how to use maintenance transactions.
Solution
1. Overview
     In the line item report you can display information in the header of
     the list (given that this information is equal for all items
     displayed).
     For example, a customer accounts clerk wants to display the
     following data in the header: account number and name of the
     customer, name and telephone number of the responsible accounting
     clerk for the customer, current date.
     You can use information taken from the account master data. General
     variables like the time and date are also available.
     The following describes how you can set up the layout of header
     information yourself. A header layout is always assigned to the
     particular display variant of the list which you set on the bottom
     of the selection screen or which you can choose using CTRL+F9 on the
     display ('Choose' button). You can therefore personalize the header
     layout as well as the remaining display layout.
     The header layout is output if the account number group is changed,
     if the list has been sorted according to the 'Account' field, and if
     a page break has been set for this field. You can maintain these
                                                                   Page 2
        settings under the menu option Edit -> Subtotal (Ctrl+F1).
     2. Setting up the headers
         Choose from the menu
         Settings -> Display Variant -> Current header rows
         You now see rows in which you can arrange variables. Using the
         pushbuttons in the function bar, you can create or delete rows.
         When you position the cursor at the start position and choose
         function "Gen. variables" (Shift+F5) or "Characteristics..."
         (Shift+F8) a new variable is positioned in the header area. From the
         following dialog box, you can choose the variable (also called
         characteristic) from an inventory.
         Under "Text type", you determine whether the label for the variable
         (for example, the label 'Customer') or if the value itself should be
         used (that is, the appropriate customer number for the items
         displayed in each case). You can display pairs as follows:
         <Label>: <Value>
         for example,
         Customer: 47110815
         If the value is a key for a short or long text (either a name or a
         description), you can also select this under "Text type".
         After selecting and positioning the characteristics, save and return
         to the list. The headers are displayed immediately with correct
         values so that you can check your results right away.
     3. Save the list variant
         Choose "Save" (Ctrl+F12) in the list. In the following dialog box,
         you can enter a name and a label for the list variant that will be
         stored together with your header layout.
         Note that general variants visible to every user have a name
                                                                       Page 3
       starting with the character '/'. User-specific variants on the other
       hand must begin with a letter and are only visible to you.
       Standard variants delivered by SAP in general start with a number
       and have preconfigured headers. You cannot change the SAP variants,
       but you can use them as template for your own enhancements, which
       you can store under another variant name.
   Valid releases
   Software Component                        Release
                                             from            to
   SAP_APPL
        SAP Application
                                             46C          - 46C
                                             46A          - 46B          X
   Further components
   FI-AP-AP-D
    Reporting/Analysis/Display
   FI-AR-AR-D
    Reporting/Display/Credit Management
   Reference to related Notes
   Number    Short text
   306225    Line item: page break when printing lists
   213144    Line item: Header information disappears
   181697    Line item: Header information is missing

**URGENT** - Vendor Line Item Reporting

Dear Gurus,
Need some URGENT help with regards to Vendor Reporting?
Our business has requested for a Vendor Line Item / header Report, which will display ALL Vendor Items NET (before tax).
At the moment our business it manually taking out Tax in FBL1n (Vendor Line Item Report).
Please could you kindly let me know if there is ANY report in SAP which displays the Vendor Items NET & GROSS??
Thanks Very Much
RICK
Edited by: Rick Desilva on Apr 22, 2008 4:00 PM

Hi Shridhar,
All I want is a "net column" - Which will display the vendor invocie amount - BEFORE VAT (Tax).
So on FBL1N or Another SAP-Vendor Report what I need is a
Net Amount column and a Gross Amount Column.
I hope this makes sense and someone can assist....
Thanks & Regards
RICK
Edited by: Rick Desilva on Apr 23, 2008 9:36 AM

WBS Element on AR/AP Line Item Report

Hi All
When I run the FBL1n report for a vendor who has a PO which has a WBS element - I dont see the WBS element coming up on the line item report(s).
Although the field is there on the layout - it is not picking the WBS Element into the report - can anyone please tell me why this is and how I can get this field to fill with values...
Thank you
Rukshana

hi,
If you had activated Project Cash Management, you can try report CJIA which can substitute the report line item wise list for a particular project or for a Particular Vendor.
Why the standard system is not showing WBS because, a single Vendor line can be posted against multiple expense so system cannot determine which WBS to be shown in the report so it is left blank in reports, this will be applicable for Purchase order no, Cost Centers, WBS etc.
As suggested by Suresh you can use the BTE 1650, but it will keep one WBS in the line even you have multiple WBS elements used for the document posting.
For Ex
Expense 1 Dr 1000- WBS 1
Expense 2 Dr 1000- WBS 2
Expense 3 Dr 1000- WBS 3
Vendor A Cr 3000
Against Vendor line item A - it will show WBS 1 alone.As there is no standard solution you can use BTE if your are satisfied with the above example or you have to activate Project Cash management to find the exact reporting but in different reporting structure.
Thanks and regards
Praveen.J

Line item report on secondary cost element (cat - 21)

Hi Gurus,
Secondary cost element with category 21 is used for internat settlement from order to wbs or wbs to cost center. But can we see line item report on this cost element. Or we cannot see any line item report on this cost element. it is just used for internal settlement purpose.
Please clear this doubt. thank you

Hi Mohit,
I hope you can have line item report @ order and WBS element stright away...
for orders use: KOB1 transaction code for actual line items, where you have the facility of entering CE or CE group to find the vaues related to particular cost elements in the order. If you are flexible with CEs related to 21, give there otherwise create a CE group specific to 21 category and enter the group and find the results you want.
same way for WBS elements/projects: we have transaction code CJI3 for actual line items, here also we can enter CE or CE groups
Not only for actual line items, we have the option of viewing plan line items, budget line items, and commitment line items @ both order and WBS level with different transaction codes other than mentioned above, like KOB2, KOB3, CJI4, CJI2 etc
I hope it helps a lot if I understand your query right
Regards..
Jose

Vendor line item report in New GL

Hi
We have activated New GL. We need vendor line item report based on GL view. FBL1n provides report based on entry view. But we need simillar to FBL1n based on GL view. There is a standard report S_AC0_52000888 which provides vendor line item doucment wise with New GL characteristics such as profit center. However, this report does not provide additional information such as posting date, due date et.c which is available in FBL1n. Hence, we are unable to monitor vendor accounts at profit center level.
Can anyone suggest how to add additional fields in the above report or any other report available for the same.
Thanks
S.Radhakrishnan

hI
Thanks for the reply.
As per your suggestion, we need to bring GL view parameters from FAGL* tables. I need clarification here:
1. In our case, single line item in BSIK may correspond to multiple profit centers and hence multiple line items in FAGL* tables.
2. Users run the report for multiple vendors ( beig range) with their profit centers as selection criteria.
3. In the above case, we need to select all the line items for that vendor and go to FAGLFLEXA and select all line items and delete all line items not pertaining to the profit center entered as selection.
4. The above process would be time consuming since all the open items will be selected and then delete all those items which are not required.
5. Else, can we select the items from FAGLFLEXA directly for the profit centers entered and bring additional information from BSIK table. Since vendor accounts are not there in FAGLFLEXA, it would be cumbersome and time consuming.
6. Which of the above approach would you recommend.
7. Is it possible to modify the ACO report so that we can add additional information such as posting date, due date etc.
Regards
S.Radhakrishnan

Vendor line item reports

In vendor line item reports I want plant field.
How can I add this field to my report screen. In my dynamic selections it is not available.
thanks and regards

Hi,
If a field in FBL1N is not filled it might be because the field has to be created as a special field.
In the Line item Display list in FBL1N follow this menu path: Settings -> Special fields, and add the fields you want from relevant table.
The fields are later available for display,and you can choose them from the Line item Display list following this menu: Settings -> Display variant -> Current. From the hidden list you can now choose the fields you want to have shown. If the technical name is shown for the fields, the special fields are all starting with '1-U_'. It's important, that you add the Special field, if the field also exist as Standard field.
The Special fields are shown in the buttom of the Hiddden list.
Please also read the solution part of note 215798 for some very import- ant steps to be aware of.
But, for having a field shown in the vendor Line Item Display (FBL1N) the field has to exist in the vendor Line Item. If this is not the case, you will evt. be able to see the field in FBL1N by using Offsetting account info.
Check if field WERKS is in the structures RFPOS and RFPOSX. If not, then you need to add the field to the structures RFPOS and RFPOSX. When the structures have been extended with the field then you need to run the reports RFPOSXEXTEND and BALVBUFDEL (in the same way as seen in the solution part in note 215798).
Please assign points if it useful
Regards
Ravinagh Boni

Runtime error - FBL1N - vendor balance with customer line item

Hi gurus,
One scenario where i have assign vendor as customer & customer as vendor in vendor & customer data. also make tick mark for both clearing with vendor & customer.
when i see the customer report with vendor item it shows me the customer & vendor dues but when i tried to see the vendor balance with customer line item it gives dump error.
Runtime Errors         PERFORM_NOT_FOUND
Exception              CX_SY_DYN_CALL_ILLEGAL_FORM
Error analysis
    An exception occurred that is explained in detail below.
    The exception, which is assigned to class 'CX_SY_DYN_CALL_ILLEGAL_FORM', was
     not caught in
    procedure "%_LDB_CALLBACK" "(FORM)", nor was it propagated by a RAISING clause.
    Since the caller of the procedure could not have anticipated that the
    exception would occur, the current program is terminated.
    The reason for the exception is:
    The program "RSDBRUNT" is meant to execute an external PERFORM,
    namely the routine "CB_DDF_GET_KNA1 " of the program "RFITEMAP ", but
    this routine does not exist.
    This may be due to any of the following reasons:
    1. One of the programs "RSDBRUNT" or "RFITEMAP " is currently being developed.
    The name "CB_DDF_GET_KNA1 " of the called routine may be incorrect, or
    the routine "CB_DDF_GET_KNA1 " is not yet implemented in the program "RFITEMAP
    2. If the program SAPMSSY1 is involved in the runtime error, one of
    the function modules called via RFC is not flagged as remote-capable.
    (see Transaction SE37 Goto -> Administration -> RFC flag)
    3. There is an inconsistency in the system. The versions of the
    programs "RSDBRUNT" and "RFITEMAP " do not match.
Warm regards,
Dhananjay R.

Hi martin
still problem was not solved. actually i am working on ECC 6.0 & not required to implement the sap note on development. i had done the configuration in vendor master & customer master for clearing.
please suggest me.....what to do ?
Than'x
Dhananjay R

Profit center line item report

Hello All,
A sales order is created with reference to a service order, now when I see Profit center line items, the function area available in Service order is differ from the function area displaying with sales document number in profit center line item report. Can anyone please tell me where could be the problem.
Full points will be awarded for the answer.
Thanks & Regards
Srini

Hi,
what SAP release do you have ?
Normally the derivation of the functional area is made with the following logic:
1) manually entered
2) FI-Substitution (calling point 5 or 6 since ERP2004)
3) cost center
4) cost element
Please see also SAP note 106180 of how to correct wrong functional areas in PCA.
Best regards,
Andreas

Creation of po with mutiple line items using BDC

Hi Gurus,
      Can any body hav notes for creating po's using BDC with multiple line items in transaction ME21. I hav created po for single line item but if i tried to create multiple line items, it ll create multiple po's...
thanks in advance
arun

See the Below Logic for me22 and it is also same for me21
report zpochange.
data : i_error like bdcmsgcoll occurs 0 with header line.
data : i_bdcdata like bdcdata occurs 0 with header line.
tables : ekko, ekpo.
data :c1(10) value 'ME22',
      c2(1) value ',',c3(10).
data : var1(20). " LIKE EKKO-EBELN.
data : var2 like ekko-ebeln.
data : begin of i_ekko occurs 0,
          header(2),
          ebeln like ekko-ebeln,
          end of i_ekko.
data : begin of i_ekpo occurs 0,
item(2),
        ebeln like ekpo-ebeln,
        ebelp like ekpo-ebelp,
        menge(10), " LIKE EKPO-MENGE,
       end of i_ekpo.
data : v like ekpo-ebelp.
data: begin of itab occurs 0,
         text(300),
        end of itab.
parameters: p_file like ibipparms-path.
*PARAMETERS: PONUMBER LIKE EKPO-EBELN.
at selection-screen on value-request for p_file.
call function 'F4_FILENAME'
exporting
    program_name        = syst-cprog
    dynpro_number       = syst-dynnr
   FIELD_NAME          = ' '
importing
    file_name           = p_file
start-of-selection.
*SELECT EBELN FROM EKKO INTO TABLE I_EKKO WHERE EBELN = PONUMBER.
      SELECT EBELN EBELP MENGE FROM EKPO INTO TABLE I_EKPO WHERE EBELN
*= PONUMBER.
perform get_data.
*LOOP AT ITAB.
WRITE :/ ITAB.
ENDLOOP.
loop at itab.
var1 = itab-text+0(1).
if var1 = 'H'.
*I_EKKO-EBELN = ITAB-TEXT.
split itab at c2 into i_ekko-header
                       i_ekko-ebeln.
SPLIT ITAB AT ',' INTO I_EKKO-EBELN.
                    " I_EKPO-EBELP
                    " I_EKPO-MENGE
                    " var1.
append i_ekko.
else.
split itab at c2 into i_ekpo-item
                        i_ekpo-ebeln
                        i_ekpo-ebelp
                        i_ekpo-menge.
append i_ekpo.
endif.
*var2 = i_ekpo-ebeln.
MOVE VAR1 TO I_EKPO-EBELN.
MOVE VAR1 TO I_EKKO-EBELN.
APPEND: I_EKPO.
*if not var1 is initial.
    split var1 at ',' into i_ekpo-ebelp
                           i_ekpo-menge.
i_ekpo-ebeln = var2.
append i_ekpo.
*endif.
endloop.
loop at i_ekpo.
write :/ i_ekpo.
endloop.
loop at i_ekko.
perform fill_data. " TABLES I_EKPO.
endloop.
LOOP AT I_EKPO.
WRITE :/ I_EKPO.
ENDLOOP.
*&      Form GET_DATA
      text
--> p1        text
<-- p2        text
*LOOP AT I_ERROR.
WRITE :/ I_ERROR.
ENDLOOP.
form get_data.
call function 'WS_UPLOAD'
exporting
   codepage                      = ' '
   filename                      = p_file
   filetype                      = 'ASC'
   headlen                       = ' '
   line_exit                     = ' '
   trunclen                      = ' '
   user_form                     = ' '
   user_prog                     = ' '
   dat_d_format                  = ' '
IMPORTING
FILELENGTH                    =
tables
    data_tab                      = itab
exceptions
   conversion_error              = 1
   file_open_error               = 2
   file_read_error               = 3
   invalid_type                  = 4
   no_batch                      = 5
   unknown_error                 = 6
   invalid_table_width           = 7
   gui_refuse_filetransfer       = 8
   customer_error                = 9
   others                        = 10
if sy-subrc <> 0.
message id sy-msgid type sy-msgty number sy-msgno
         with sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
endif.
endform.                    " GET_DATA
*&      Form FILL_DATA
      text
     -->P_I_EKPO text
form fill_data. " tables   i_ekpo .
perform bdcscreen using 'SAPMM06E' '0105'.
perform bdcfield using 'RM06E-BSTNR' i_ekko-ebeln.
perform bdcfield using 'BDC_OKCODE' '/00'.
loop at i_ekpo where ebeln = i_ekko-ebeln.
V = I_EKPO-EBELP.
perform bdcscreen using 'SAPMM06E' 0120.
perform bdcfield using 'BDC_CURSOR' 'RM06E-EBELP'.
perform bdcfield using 'RM06E-EBELP' i_ekpo-ebelp.
perform bdcfield using 'BDC_OKCODE' '/00'.
perform bdcscreen using 'SAPMM06E' 0120.
perform bdcfield using 'BDC_CURSOR' 'EKPO-MENGE(01)'.
perform bdcfield using 'RM06E-EBELP' i_ekpo-ebelp.
perform bdcfield using 'EKPO-MENGE(01)' i_ekpo-menge.
perform bdcfield using 'BDC_OKCODE' '/00'.
*PERFORM BDCSCREEN USING 'SAPMM06E' 0120.
*PERFORM BDCFIELD USING 'BDC_CURSOR' 'RMO6E-EBELP'.
*CLEAR V.
endloop.
perform bdcfield using 'BDC_OKCODE' '=BU'.
call transaction c1 using i_bdcdata mode 'A'
                                   messages into i_error.
refresh i_bdcdata.
endform.                    " FILL_DATA
*&      Form BDCSCREEN
      text
     -->P_0140   text
     -->P_0120   text
form bdcscreen using    p_program p_screen.
i_bdcdata-program = p_program.
i_bdcdata-dynpro = p_screen.
i_bdcdata-dynbegin = 'X'.
append i_bdcdata.
clear i_bdcdata.
endform.                    " BDCSCREEN
*&      Form BDCFIELD
      text
     -->P_0145   text
     -->P_I_EKPO_EBELN text
form bdcfield using    fnam fval.
i_bdcdata-fnam = fnam.
i_bdcdata-fval = fval.
append i_bdcdata.
clear i_bdcdata.
endform.                    " BDCFIELD
Reward Points if it is helpful
Thanks
Seshu

Archive Access with CO line item reports

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