Archive Purchase Order in SRM 5.0@ extended classic senario

Dear SRM Guru,
I use SRM 5.0 in extended classic senario, how can i archive purchase order with limit order using standard SAP?
Thanks.
Regards,
Kim

Hi Kim,
your question is a quite open one. So I try to answer with different flavours - hope there a right one for you.
In case you'd like to archive over system boundaries, i.e. since to ECC PO is a copy of a leading PO in SRM, you might expect that you somehow can archive both at once. This is not happening - i.e. you have to archive both separately.
When you look up notes 726509 SRM archiving: Archiving of R/3 documents with SRM, 723685 SRM: History after the archiving of R/3 documents you might figure out more.
There was an issue in archiving that the workitems were not archived with reference to the SRM document - but this is resolved via note as well. Search for related notes with 'Archiving' + 'SRM' in the service portal.
When you want to figure out more regarding the archiving dependencies you can look up the archiving trx. SARA resp. the archiving programs in SE38: BBP_DP_ARCH_* (CHECK, DELETE, WRITE, SET_STATUS).
Regards,
Richard

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Archive Purchase Order on SRM

Hi experts,
I'm working on the SRM archive process. I'm in extended classic scenario so my purchase order is created on SRM and duplicated on ECC. I only want to archive purchase order on SRM and not on ECC.
When the user is looking for the purchase order on ECC how does he know that the order is archived on SRM ?
Thank you for your help.
Regards,
Mikaël.

Hi Peter,
Thank you for your answer.
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Returns item from purchase order in SRM

Hi,
Is it possible to return item from a purchase order in SRM?
meaning : to return goods to an external vendor.
in ECC i know its possible. but i want to know if its possible in SRM.
if yes, how?
(i dont want to return by confirmation)
we are using SRM550.
regards,
vered
Edited by: Vered Madar on Aug 2, 2010 1:28 PM

Hi,
In SRM POs, GR based invoice indicator for Goods item is ticked based on the Vendor Master. If the vendor master has the tick, then PO will have the tick for GR based invoice. However for a service PO/limit PO, GR based invoice comes as default in PO and cannot be undone.
Regards,
Sanjeev

Archiving Purchase Orders.

Hi Friends,
I am trying to Archive Purchase order using archiving object mm_ekko.
I get the following errors.
1. Could not delete some subitems
2. Delivery costs have not been balanced
3. GR qty is smaller than ordered qty minus underdelivery tolerance
4. GR qty not the same as delivered quantity
5. GR qty not the same as GI qty
6. Invoiced quantity is smaller than ordered quantity
7. Item is blocked
8. Posting date of delivery costs within retention period
I just want to ingnore / correct them and move ahead.
Any solutions ??
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Hi Kanica,
If you think to implement same solution in production system then problems are,
1. Payment - Payment posting to vendor will happen and updated to FI accounting documents aganist to that vendor
2. You may land up with audit related issues.
If this seems to be ok with your client then you can proceed with that.
Otherwise you can think of the option of setting deletion flag for the line item and archive it. Once you do this nothing will be changed apart from deletion flag settings for this line item.
Hope this will help for your issue.
-Thanks,
Ajay

Display archived purchase orders in Lists (e.g. ME2L)

Hi everybody,
Last week we upgraded our system to SP13 (ECC 6.0). Since then we have problems with our archived purchase orders.
Usually all purchase orders (independent from where they are saved (archive or database)) are displayed in standard reports like the ME2L. Since the upgrade we cannot access the archived POs when we start the ME2L.
When I use SARA (e.g.: RM06ER30) to read the archive it works. When I start the ME24N and pic a archived purchase order it works fine too.
I have two questions now:
1.) I'm not 100% sure if the old behavior was standard or if some modification has been carried out in our system some time ago. Can anybody tell me if archived POs are displayed in MM-lists like the ME2L in SAP-standard?
2.) Does anybody has a solution how I can fix that?
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Hi,
I was over looked! Please check below tables
Please check the arciving procedure from SAP help
SAP Library - Materials Management (MM)
VARCHIVEKEY find in table ADMI_FILES ( *MM_EKKO)
Below FM's
MM_EKKO_AS_SHOW
MM_EKKO_02_DISPLAY_DATA

Archiving purchase orders of a specific order-type

hello,
does anyone have a simple-doc or plan for archiving purchase orders. archiving for dummy's as I have never done this?
points to be taken into consideration:
- order of a specific type (ZRL0)
- order must be older then 10 days
thanks,

Hi,
In order to archive PO's , there are a number of considerations that must be taken into account.
The archiving program SARA -> MM_EKKO , Write , does a large number of checks before archiving can be done.
The first step is to go to SARA -> MM_EKKO , customizing. In here , you can specifiy what kind of documents you want to archive and specify the retention period (document life) for each type of document.
For example :
Go to C MM-PUR : Reorganization PO
You will find several type of PO Doc types
DB     Dummy purchase order           Standard
NB     Standard PO           Standard
NB     Standard PO     K     Consignment
NB     Standard PO     L     Subcontracting
NB     Standard PO     S     Third-party
NB     Standard PO     D     Service
UB     Stock transport ord.     U     Stock transfer
Suppose you want to archive Standard PO's , go into the customizing option and then set the residence time 1 and residence time 2.
Res time 1 is the number of days which must elapse after which a deletion indicator can be set for the document. The elapsed days are calculated from the last change date of the document record in EKKO table.
Res time 2 is the number of days which must elapse after which a document with a deletion indicator can be actually deleted out of the EKKO table.
Once the customizing is finished , then you should run the SARA Preprocessing job (which sets the deletion indicators for the selected set of documents) , then the write job (which will write the DLT status documents to an archive file) and then the delete step (which will remove documents from the EKKO and other related Purchasing tables. TO get a trailer of what gets archived and deleted , run the archive write job in "Test" Mode , rather than "Production" mode.
Hope this helps.
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Reload archived Purchasing orders or reference archived PO's in MIRO

Hi Colleagues
Is there a way to
Reference an archived Purchase order in a MIRO posting?
or alternatively reload archived purchase orders? I hjave reviewed SAP note 456129 and this states that RM06ER30 can be amended by SAP as remote consulting
Any thoughts?
Thanks
Steve

I would not do this, as it can cause inconsitencies.
And I would only consider it:
when I archived much more than it should be because of wrong selection
AND if this has happened right now and no new POs where created.
I would not even think about such option just because of an unexpected late invoice.
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Hello All,
Please help me with transaction to retrieve the archived Purchase order.
Regards
Kalyani.

In transaction AOBJ, object MM_EKKO has no entry for a retrieval program.
In help.sap.com the document for MM_EKKO states:
There is no provision for the retrieval of previously archived data.
details: http://help.sap.com/saphelp_erp2005/helpdata/en/8d/3e5be0462a11d189000000e8323d3a/frameset.htm

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Hi all,
What is the role in SRM 7.0.1 which will give me menu for the "OUTPUT CONTROL PURCHASE ORDER" in portal?
Thanks.

Hi CG,
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Thanks and regards,
Ranjan

How to extract TEXT for archived Purchase Orders ?

Hi Friends,
Can any one tell me how to extract TEXT for archived Purchase Orders ?
I have used READ_TEXT but that is not fetching texts for archived PO's. Whenever I am trying to fetch data from STXH against archived PO, no value is coming and resulting SY_SUBRC <> 0.
Any demo code will be highly appreciated.
Thanks in advance..
Sivaji

Hi,
You can see that table STXH is linked to archiving object MM_EKKO (you can see it in tcode DB15).
My suggest is that you must get the data. See the demo object BC_SBOOK in tcode AOBJ. You can see the report to reload data. The object is get the data in an internal table. So for report SBOOKR you can see this function module:
*   get data records from the data container
*   SBOOK
    CALL FUNCTION 'ARCHIVE_GET_TABLE'
      EXPORTING
        archive_handle        = lv_handle
        record_structure      = 'SBOOK'
        all_records_of_object = 'X'
      TABLES
        table                 = lt_sbook_tmp
      EXCEPTIONS
        end_of_object         = 0.         "not entries of this type
*   check lt_sbook_tmp entries against selections. Delete not
*   requested entries
    LOOP AT lt_sbook_tmp ASSIGNING <ls_sbook>
                         WHERE carrid IN s_carrid
                           AND connid IN s_connid
                           AND fldate IN s_fldate.
      APPEND <ls_sbook> TO lt_sbook.
    ENDLOOP.
    REFRESH lt_sbook_tmp.
The idea is that you get the same data that you handle in READ_TEXT (because you don't have the data in database) and recovery the text.
I hope this helps you
REgards
Eduardo

Service base IV flag need to be set for SRM PO u2013 SRM 7.0 Extended classic

Hello
We are on SRM 7.0 Extended classic scenario - business have following requirement with Service PO
Invoice need to be posted with reference to conformation (SES) u2013 While creating a service PO when user maintain GR required flag , u201CConfirmation-Based Invoice Verificationu201D flag get automatically set but when PO replicated in ECC, it has only GR base IV flag ticked and not the Service base IV which is required from Invoicing perspective
On SRM PO unlike ECC PO there is only provision to maintained GR base IV and not SR base IV. So how can we achieve this
Can we do it via BBP_DOC_CHANGE_BADI.
Note : SR base IV flag cannot be maintained in Vendor master in ECC because of business constrain so it has to be pass from SRM PO only

Hello,
Make some tests using R/3 BAdI BBP_PO_INBOUND_BADI.
Nevertheless, only BBP_MAP_BEFORE_BAPI method has field SRV_BASED_IV in changing parameter BAPI_POITEM.
Regards.
Laurent.

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Could sometime tell me if we can implement Procurement Card functionality when you have SAP SRM 7.0 Extended Classic with PPS enabled. Appreciate any help in this regard. Thanks, Alisetty

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Hi ,
In extended classic senario PO will create at enterprise buyer only.
Then how these PO wil transfer to backend system. That PO numbers are same or create with new numbers??
And also i have very small doubt in which situations PR will create ? at what situations PO will create??
what is the exact difference???

Hi Viswanath,
In case of Extended Classic scenario P.O is created in SRM and that is transferred to SRM through RFC and can be displayed in R/3.
Leading P.O means the P.O that can be changeable. That means in Extended classic scenario P.O is changeable only in SRM where as in Classic scenario P.O is changeable only in R/3.
Since P.O is a legal document which will be sent to external parties (suppliers / vendors) the number should be same whether you create in SRM or R/3.Thats why we mainatin same number range for P.Os in both SRM & R/3.
P.Rs are only created in R/3 when you are using the Classic scenario once the shopping cart gets approved in SRM.
The creation of P.R or P.O in R/3 depends on the setting in SPRO in SRM.
SPRO > IMG > SRM > SRM Server > Cross Application Basic Settings > Define objects in backend system
There depending upon the setting for the concerned category I.D & P.Group either a P.O or a P.R will be created in backend R/3.
Hope this makes you more clear in understanding the issue. Clarifications are welcome.
Award points for helpful answers.
Rgds,
Teja

Extended classic senario with central invoice function

Could we use central invoice function in Extended classic senario, anybody could give us some advice?

Hi. Central invoice lets you enter an invoice against any PO on the system, and normal invoice (desktop user) only allows you to enter an invoice against your own POs.
Both should work in extended classic, I have never heard anything different.
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Dave.

Purchase Order in SRM Error in process

Hello ,
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Then why the status of the PO is not 'ordered' ? How can I do to change this status to 'ordered' ?
Please let me know how to find out the root cause of the issue as well as how to resolve the same .
Regards,
Saurav

HI,
Could you please tell me, how did you solve this issue. I'm having the same type of issue.
Creation of shoppingcart thro'MDM catalog. It is approved. Local Purchase order is not getting
created because of the following error and it is not replicated to the ECC 6.0.
in Application monitor in SRM 7.0 Portal screen.
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Anjan

Archive Purchase Order in SRM 5.0@ extended classic senario

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