Archive Purchase Order on SRM

Hi experts,
I'm working on the SRM archive process. I'm in extended classic scenario so my purchase order is created on SRM and duplicated on ECC. I only want to archive purchase order on SRM and not on ECC.
When the user is looking for the purchase order on ECC how does he know that the order is archived on SRM ?
Thank you for your help.
Regards,
Mikaël.

Hi Peter,
Thank you for your answer.
I will used a cutomer field on the ECC purchase order and create a specific program to update this customer field from SRM data and tables ZARIX...
Thanks,
Mikaël.

Similar Messages

  • Archive Purchase Order in SRM 5.0@ extended classic senario

    Dear SRM Guru,
    I use SRM 5.0 in extended classic senario, how can i archive purchase order with limit order using standard SAP?
    Thanks.
    Regards,
    Kim

    Hi Kim,
    your question is a quite open one. So I try to answer with different flavours - hope there a right one for you.
    In case you'd like to archive over system boundaries, i.e. since to ECC PO is a copy of a leading PO in SRM, you might expect that you somehow can archive both at once. This is not happening - i.e. you have to archive both separately.
    When you look up notes 726509 SRM archiving: Archiving of R/3 documents with SRM, 723685 SRM: History after the archiving of R/3 documents you might figure out more.
    There was an issue in archiving that the workitems were not archived with reference to the SRM document - but this is resolved via note as well. Search for related notes with 'Archiving' + 'SRM' in the service portal.
    When you want to figure out more regarding the archiving dependencies you can look up the archiving trx. SARA resp. the archiving programs in SE38:   BBP_DP_ARCH_* (CHECK, DELETE, WRITE, SET_STATUS).
    Regards,
    Richard

  • Returns item from purchase order in SRM

    Hi,
    Is it possible to return item from a purchase order in SRM?
    meaning : to return goods to an external vendor.
    in ECC i know its possible. but i want to know if its possible in SRM.
    if yes, how?
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    we are using SRM550.
    regards,
    vered
    Edited by: Vered Madar on Aug 2, 2010 1:28 PM

    Hi,
    In SRM POs,  GR based invoice indicator for Goods item is ticked based on the Vendor Master. If the vendor master has the tick, then PO will have the tick for GR based invoice. However for a service PO/limit PO,  GR based invoice comes as default in PO and cannot be undone.
    Regards,
    Sanjeev

  • Archiving Purchase Orders.

    Hi Friends,
    I am trying to Archive Purchase order using archiving object mm_ekko.
    I get the following errors.
    1. Could not delete some subitems                                 
    2. Delivery costs have not been balanced                          
    3. GR qty is smaller than ordered qty minus underdelivery tolerance
    4. GR qty not the same as delivered quantity                      
    5. GR qty not the same as GI qty                                  
    6. Invoiced quantity is smaller than ordered quantity             
    7. Item is blocked                                                  
    8. Posting date of delivery costs within retention period         
    I just want to ingnore / correct them and move ahead.
    Any solutions ??
    Thanks in Advance
    Kanica

    Hi Kanica,
    If you think to implement same solution in production system then problems are,
    1. Payment - Payment posting to vendor will happen and updated to FI accounting documents aganist to that vendor
    2. You may land up with audit related issues.
    If this seems to be ok with your client then you can proceed with that.
    Otherwise you can think of the option of setting deletion flag for the line item and archive it. Once you do this nothing will be changed apart from deletion flag settings for this line item.
    Hope this will help for your issue.
    -Thanks,
    Ajay

  • Display archived purchase orders in Lists (e.g. ME2L)

    Hi everybody,
    Last week we upgraded our system to SP13 (ECC 6.0). Since then we have problems with our archived purchase orders.
    Usually all purchase orders (independent from where they are saved (archive or database)) are displayed in standard reports like the ME2L. Since the upgrade we cannot access the archived POs when we start the ME2L.
    When I use SARA (e.g.: RM06ER30) to read the archive it works. When I start the ME24N and pic a archived purchase order it works fine too.
    I have two questions now:
    1.) I'm not 100% sure if the old behavior was standard or if some modification has been carried out in our system some time ago. Can anybody tell me if archived POs are displayed in MM-lists like the ME2L in SAP-standard?
    2.) Does anybody has a solution how I can fix that?
    Thanks upfront and kind regards
    Alex

    Hi,
    I was over looked! Please check below tables
    Please check the arciving procedure from SAP help
    SAP Library - Materials Management (MM)
    VARCHIVEKEY find  in table ADMI_FILES ( *MM_EKKO)
    Below FM's
    MM_EKKO_AS_SHOW
    MM_EKKO_02_DISPLAY_DATA

  • Archiving purchase orders of a specific order-type

    hello,
    does anyone have a simple-doc or plan for archiving purchase orders. archiving for dummy's as I have never done this?
    points to be taken into consideration:
    - order of a specific type (ZRL0)
    - order must be older then 10 days
    thanks,

    Hi,
    In order to archive PO's , there are a number of considerations that must be taken into account.
    The archiving program SARA -> MM_EKKO , Write , does a large number of checks before archiving can be done.
    The first step is to go to SARA -> MM_EKKO , customizing. In here , you can specifiy what kind of documents you want to archive and specify the retention period (document life) for each type of document.
    For example :
    Go to C MM-PUR : Reorganization PO
    You will find several type of PO Doc types
    DB     Dummy purchase order           Standard
    NB     Standard PO           Standard
    NB     Standard PO     K     Consignment
    NB     Standard PO     L     Subcontracting
    NB     Standard PO     S     Third-party
    NB     Standard PO     D     Service
    UB     Stock transport ord.     U     Stock transfer
    Suppose you want to archive Standard PO's  , go into the customizing option and then set the residence time 1 and residence time 2.
    Res time 1 is the number of days which must elapse after which a deletion indicator can be set for the document. The elapsed days are calculated from the last change date of the document record in EKKO table.
    Res time 2 is the number of days which must elapse after which a document with a deletion indicator can be actually deleted out of the EKKO table.
    Once the customizing is finished , then you should run the SARA Preprocessing job (which sets the deletion indicators for the selected set of documents) , then the write job (which will write the DLT status documents to an archive file) and then the delete step (which will remove documents from the EKKO and other related Purchasing tables. TO get a trailer of what gets archived and deleted , run the archive write job in "Test" Mode , rather than "Production" mode.
    Hope this helps.
    -Chandra

  • Reload archived Purchasing orders or reference archived PO's in MIRO

    Hi Colleagues
    Is there a way to
    Reference an archived Purchase order in a MIRO posting?
    or alternatively reload archived purchase orders? I hjave reviewed SAP note 456129 and this states that RM06ER30 can be amended by SAP as remote consulting
    Any thoughts?
    Thanks
    Steve

    I would not do this, as it can cause inconsitencies.
    And I would only consider it:
    when I archived much more than it should be because of wrong selection
    AND if this has happened right now and no new POs where created.
    I would not even think about such option just because of an unexpected late invoice.
    You can post this invoice thru FI transaction FB60

  • Retrieve the Archived Purchase order

    Hello All,
    Please help me with transaction to retrieve the archived  Purchase order.
    Regards
    Kalyani.

    In transaction AOBJ, object MM_EKKO has no entry for a retrieval program.
    In help.sap.com the document for MM_EKKO states:
    There is no provision for the retrieval of previously archived data.
    details: http://help.sap.com/saphelp_erp2005/helpdata/en/8d/3e5be0462a11d189000000e8323d3a/frameset.htm

  • Role for "OUTPUT CONTROL PURCHASE ORDER" in SRM 7.0

    Hi all,
    What is the role in SRM 7.0.1 which will give me menu for the "OUTPUT CONTROL PURCHASE ORDER" in portal?
    Thanks.

    Hi CG,
    The role of operational purchaser should be sufficient to give 'OUTPUT CONTROL PURCHASE ORDER" in SRM 7.0.
    Thanks and regards,
    Ranjan

  • How to extract TEXT for archived Purchase Orders ?

    Hi Friends,
    Can any one tell me how to extract TEXT for archived Purchase Orders ?
    I have used READ_TEXT but that is not fetching texts for archived PO's. Whenever I am trying to fetch data from STXH against archived PO, no value is coming and resulting SY_SUBRC <> 0.
    Any demo code will be highly appreciated.
    Thanks in advance..
    Sivaji

    Hi,
    You can see that table STXH is linked to archiving object MM_EKKO (you can see it in tcode DB15).
    My suggest is that you must get the data. See the demo object BC_SBOOK in tcode AOBJ. You can see the report to reload data. The object is get the data in an internal table. So for report SBOOKR you can see this function module:
    *   get data records from the data container
    *   SBOOK
        CALL FUNCTION 'ARCHIVE_GET_TABLE'
          EXPORTING
            archive_handle        = lv_handle
            record_structure      = 'SBOOK'
            all_records_of_object = 'X'
          TABLES
            table                 = lt_sbook_tmp
          EXCEPTIONS
            end_of_object         = 0.         "not entries of this type
    *   check lt_sbook_tmp entries against selections. Delete not
    *   requested entries
        LOOP AT lt_sbook_tmp ASSIGNING <ls_sbook>
                             WHERE carrid IN s_carrid
                               AND connid IN s_connid
                               AND fldate IN s_fldate.
          APPEND <ls_sbook> TO lt_sbook.
        ENDLOOP.
        REFRESH lt_sbook_tmp.
    The idea is that you get the same data that you handle in READ_TEXT (because you don't have the data in database) and recovery the text.
    I hope this helps you
    REgards
    Eduardo

  • WebDynpro Error while creating a Purchase Order in SRM 7.0

    Hello Friends,
    I need help.
    We are on SRM 7.0 with support pack 8.0 and  we are getting the below error wile clicking on Shopping cart or Purchase Order link in Portal.
    Any idea on how to resolve this error.
    Thanks
    Jyothi.
    http://sapsrm.erpcx.com:8000/sap/bc/webdynpro/sapsrm/wda_l_fpm_oif/
    ASSERTION_FAILED
    The ASSERT condition was violated.
    Method: ADD_EVENT_TO_QUEUE of program CL_FPM========================CP
    Method: IF_FPM~RAISE_EVENT of program CL_FPM========================CP
    Method: SET_CREATE_BUTTON_ACTIVE of program /1BCWDY/0FJM4718F184UKVHA34J==CP
    Method: IF_COMPONENTCONTROLLER~SET_CREATE_BUTTON_ACTIVE of program /1BCWDY/0FJM4718F184UKVHA34J==CP
    Method: RESET_SCREEN of program /1BCWDY/0FJM4718F184UKVHA34J==CP
    Method: IF_V_PRSEL~RESET_SCREEN of program /1BCWDY/0FJM4718F184UKVHA34J==CP
    Method: WDDOMODIFYVIEW of program /1BCWDY/0FJM4718F184UKVHA34J==CP
    Method: IF_WDR_VIEW_DELEGATE~WD_DO_MODIFY_VIEW of program /1BCWDY/0FJM4718F184UKVHA34J==CP
    Method: DO_MODIFY_VIEW of program CL_WDR_DELEGATING_VIEW========CP
    Method: MODIFY_VIEW of program CL_WDR_VIEW===================CP

    Here is what I see:
    Error analysis                                                                                |
    The following checkpoint group was used: "No checkpoint group specified"
    If in the ASSERT statement the addition FIELDS was used, you can find
    the content of the first 8 specified fields in the following overview:
    " (not used) "
    " (not used) "
    " (not used) "
    " (not used) "
    " (not used) "
    " (not used) "
    " (not used) "
    " (not used) "
    How to correct the error
    Probably the only way to eliminate the error is to correct the program.
    If the error occures in a non-modified SAP program, you may be able to
    find an interim solution in an SAP Note.
    If you have access to SAP Notes, carry out a search with the following
    keywords:
    "ASSERTION_FAILED" " "
    "CL_FPM========================CP" or "CL_FPM========================CM004"
    "ADD_EVENT_TO_QUEUE"
    If you cannot solve the problem yourself and want to send an error
    notification to SAP, include the following information:
    1. The description of the current problem (short dump)
    To save the description, choose "System->List->Save->Local File
    (Unconverted)".
    2. Corresponding system log
    Display the system log by calling transaction SM21.
    Restrict the time interval to 10 minutes before and five minutes
    after the short dump. Then choose "System->List->Save->Local File
    (Unconverted)".
    3. If the problem occurs in a problem of your own or a modified SAP
    program: The source code of the program
    In the editor, choose "Utilities->More
    Utilities->Upload/Download->Download".
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    |

  • Cannot use create purchase order in SRM 7.01

    Hello,
    We are upgrading from SRM 5.0 to SRM 7.0.Classic scenario.  In the workset purchasing of the role operational purchasing you can use Create Documents -> purchase order. if I click on it I recieve the following message:
    The table does not contain any data
    If I then choose start I get the following message:
    Transaction type could not be determined; inform system administrator
    Can anybody explain to me if is this a purchase order which would be created in SRM ? As we are in the classic scenario we don't want that. If this is a local purchase order how can we create a purchase order in ECC using SRM 7.01
    Thanks for your help!
    Antoinette

    Hi,
    In a classic scenario, the SAP SRM system is used mainly to capture procurement requisitions from employees in the form of shopping carts. All other procurement activities take place in the backend materials management system.
    So you cannot create po in SRM it will be created in ECC.
    Regards,
    Goutam Kolluru.

  • Display Purchase Order in SRM 7.0 -workflow error

    Hi SRM Gurus,
    Hi  Masa ,
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    We are upgrading from SRM 3.0 to SRM 7.0.
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    Cannot get process info; function BBP_PDH_WFL_APPROVAL_SIMULATE throws exception Workflow Not Found
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    I have configured the Workflow as Application controlled workflow only.(client wants to use the same workflow used in SRM 3.0). I got message Business object BUS 2203 modified
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    Please give your inputs
    Regards
    G.Ganesh Kumar

    Hi Ganesh,
    I also encounter this error for purchase orders. How did you check the errors you encounter in business object BUS2201?
    Please refer to below thread.
    [SRM 7.0 Error in Display of Approval in Purchase Orders|SRM 7.0 Error in Display of Approval in Purchase Orders]
    Would really appreciate your help.
    Thank you.

  • Purchase Order  in SRM Error in process

    Hello ,
    We are using extended classic scenario . SRM 5.0 , ECC 6.0.
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    Regards,
    Saurav

    HI,
    Could you please tell me, how did you solve this issue. I'm having the same type of issue.
    Creation of shoppingcart thro'MDM catalog. It is approved. Local Purchase order is not getting
    created because of the following error and it is not replicated to the ECC 6.0.
    in Application monitor in SRM 7.0 Portal screen.
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    2. Purchase order still contain faulty items.
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    Anjan

  • Output Purchase Order from SRM / EBP as File (without XI)

    HI there,
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    Your help on this would be much appreciated.....
    Thanks
    Matt

    Hello Matt,
    I heard the Business Connector is not out of support by SAP due to many many customer request, but I didn't find a link on SAP Net.
    You can program a method to create IDocs, define an action that uses this method for POs in the output management of SRM and route the IDocs to the Business connector.
    Hope that helps,
    Karsten

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