Archive Vendor

Hello,
I have in my data base a lot of vendors, I want to archive an delete these informations from my system?
How can I do that?
Than you.
Best regards,
Bouchaib.

in general you do that in transaction SARA, object FI_ACCPAYB
docu can be foiund here:
http://help.sap.com/saphelp_470/helpdata/EN/ba/4b68b8327911d2a25c0000e8a5f24f/frameset.htm
Before you can archive a vendor you have to archvie all dependend data first, e.g. purchase orders where this vendor is used
You can see the objects that have to be archived prior to the vendor master when you click the network button in SARA after you have entered the archiving object.

Similar Messages

Archiving Vendor Payment Advices

Hi,
I'm looking for assistance in archiving vendor payment advices.
Can anyone help please?
Many Thanks,
John.

Hi Karin,
Thanks for your reply.
I am referring to the archival of the output media 'Payment Advices' which are associated with the payment documents (normally doc. type KZ). The subject is addressed in the SAP help text at: http://help.sap.com/saphelp_erp2005vp/helpdata/en/02/5bd7345a238045e10000009b38f83b/frameset.htm.
However, we are getting the following error when we try to create the Payment Media in F110: Message no. SPOC020 Invalid value for parameter ARCHDEST.
If you have experience of archiving Payment Advices I would appreciate your input.
Many Thanks,
John.

Archiving Vendor master

Hi,
I try to archive vendor master with the object FI_ACCPAYB   Vendor master data
I am able to archive the company code and the purchasing data by the series of steps I execute. As a result the entries are deleted from the database tables, LFB1 and LFM1.
However, the data from the table LFA1 is never deleted. Does archiving not delete the general data for the vendor master?
With Kind Regards
Faisal

Hello Faisal,
I believe you are missing archiving the "general data" step for vendor masters. Depending on the release you are at, you either need to make sure the "General master records" check box is selected in the prepare job (release 4.6C), or the "Data to be Archived" selection is set to "General Data" (release ECC 6.0).
Here is some additional information:
Definition
Vendor master data is archived and deleted using the archiving object FI_ACCPAYB.
Use
Vendor master data is stored in three different areas, and therefore also archived in three different areas:
●     General data
●     FI data (company code-specific)
●     MM data (purchasing organization-specific)
To be able to archive, you must set the deletion flag in the master record. You can set this flag for a complete vendor or for individual company codes or purchasing organizations.
Use
In order for the system to only archive data that is no longer needed in current business processes, this data must meet certain conditions. To make sure the data to be archived meets these conditions, the write program performs several checks.
Master data is only eligible for archiving if you have set the deletion flag in the master record in each area.
When you archive general data for vendor master records, the system automatically checks whether the following conditions have been met:
·        The deletion flag is set.
·        The vendor is not locked for deletion.
·        Dependent data of the following types no longer exists in the system:
¡        Business partner of the vendor
¡        Vendor plants
¡        Customer/Vendor links
¡        Company code-specific data (FI data)
¡        Purchasing data (MM data)
¡        Vendor partner roles
Additional checks may be implemented in your system via the BAdI FI_ACCPAYB_CHECK.
When you archive FI data for vendor master records, the system automatically checks whether the following conditions have been met:
·        The deletion flag is set.
·        The vendor is not locked for deletion.
·        Dependent data of the following types no longer exists in the system:
¡        Transaction figures
¡        Special general ledger transaction figures
¡        Open items
¡        Cleared items
¡        Store items
¡        Customer/Vendor links
¡        Parked documents
Additional checks may be implemented in your system via the BAdI FI_ACCPAYB_CHECK_FI.
When you archive MM data for vendor master records, the system automatically checks whether the following conditions have been met:
·        The deletion flag is set.
·        Dependent data of the following types no longer exists in the system:
¡        Purchasing documents
¡        Purchasing info records
¡        Vendor partner roles
Additional checks may be implemented in your system via the BAdI FI_ACCPAYB_CHECK_MM.
Hope this helps.
Regards,
Karin Tillotson

Workflow for archiving vendor invoice

Dear Gurus
my client asked me to develop workflow for massive archiving vendor invoice.
Is tbere a standard workflow?
Which are the steps to set the Archive link?
Best regards
Vanessa

Hi,
It might be that this has nothing to do with workflow? You are supposed to archive the vendor invoices with transaction SARA, or? And for this you need ArchiveLink?
If this is the case, please look help for example at the new Archiving forum:
Information Lifecycle Management
Regards,
Karri

Reverse archived Vendor Infor Record

a buyer accidently marked a vendor for deletion some time ago. Now the vendor has been archived. Today we discovered that we need that vendor. Tried to unflag deletion but received an error that the vendor was archived. We do NOT know how to unarchive it so we can remove the deletion flag. Tried to create a new vendor info record, but SAP says, vendor already exists... Any suggestions?

You cannot retrieve the vendor once archived. Completely delete the archive file and then create the new vendor.
Select the archiving object FI_ACCPAYB in transaction code SARA and chose the delete program to select the archiving file (which contains the archived vendor). Delete this file completely and create new vendor.
Hope this helps

How to clear archived vendor open items in F-44

Hello Experts
My user trying to clear the vendor open items through F-44.once he posted that document and he double clicking the document no, here he is getting error like below
Express document "Update was terminated" received from author "Ravi"
Before that he is trying to display the open item document, here he is getting error like below
System error: Routine Beleg_Nachl info '0100-1100000001-2003-001' Not in
BSEG/archive; inform systems administrator
    Message no. F5333
Diagnosis
    In program routine 'Beleg_Nachle' an error
    ('0100-1100000001-2003-001') has occurred. Processing is terminated.
Procedure
    This is caused by a program error and you should contact SAP Support.
Can anybody please tell me how I can clear those document and also is there any possibility to get back archive data and clear it.
Thanks in advance
Regards
Vamsi

Hello!
Please check if someone has activated the OpenFI/BTE 1650 in your
system.
Within this BTE you can change parts of the internal table where th
data that should get displayed is in.
Please review the BTE, or if after you deactivate it the line item
display works ok.
In other cases this message can be caused due to inconsistencies, for example if ( for some reason ) there are
entries in BKPF, BSID or BSIK or BSIS and nt in BSEG. Please run the reports below to check inconsistencies:
1) SAPF190 as per note 86067 if you have only the Classic GL active
or
2)TFC_COMPARE_VZ (tcode: FAGLF03) if they are using the NewGL.
Regards,
REnan

How to see the details of archived vendor account?

Hi,
User want to see the detail line items of a vendor account for year 2002. As it has been archived, we are able to see the balances only but not the details. Can anyone please let me know, how to see the details for an archived data.
Quick response will be appreciated.
Thanks & Regards

Hello,
Use t.code SARI for archived line items
give archiving object MM_EKKO and archiving infrostructure SAP_DRB_MM_EKKO and execute
you will get other screen and fill the necessary fileds and execute.
regards
kumar.

Vendor master Archiving

Hi Experts,
         I am trying to Archive the vendor master.The process i am following is like:
1.In XK06 - Deletion flag for the vendor.
2.Then went to T-code-F58A.Then in that i maintained the Variant name as vendor_del.After that i click on maintain & give the required vendor to be Archived.
3.After that when i am trying to come out of that screen the error msg is coming as
<b>Links stored incompletely:</b>
Message no. FG166
Diagnosis
Customer/vendor links are to be taken into consideration when archiving or deleting customers or vendors. To do this, link data from the database is required which in this case has not yet been put together.
System Response
Neither archiving nor deletion was carried out.
Procedure
Run program SAPF047 in the background at a time when no customer/vendor changes are being made. This program puts together the link information in table KLPA so that links (for example, specification of an alternative payee or dunning recipient) can be taken into consideration during deletion or archiving. You can find more information in the documentation for SAPF047.
This is the MSG i am getting in Help
4.After that i tryed to link that table KLPA.But not able.
So pls guide me the exact process to do the same.
Thanks,
Das

Please read the documentation of the program SAPF058V :
Program SAPF058V allows you to automatically set archivable vendor master data for archiving. The same checks are carried out as with archiving.
Firstly a proposal list is issued. You can set and save the archive flag in this list.
If the program is started in the background, the archive flag is set automatically for all archivable data.
Archiving itself is only permitted for master records where the archiving flag is set. If a proposed archivable data record is to actually be archived, the archiving flag must be set.
You can restrict the quantity of master records to be checked by selecting
o   Vendor numbers
o   Minimum number of days in the system
o   Company codes, if FI data is to be considered
o   Purchasing organization, if MM data is to be considered
o   System criteria (see below)
Requirements
   Program modes
The program can be run in three different modes:
1. Only general data is set for archiving (A segments)
2. Only application-specific data is set for archiving (B segments)
3. General and application-specific data is set for archiving
Check whether data can be archived
Mode 1: The A segments selected must be set for archiving, and no dependencies to B segments may exist. For example, no company code data may exist for a vendor if the general data is to be archived.
Mode 2: The application-specific data must satisfy the relevant application criteria:
FI: Company code data is archivable if no special G/L figures or transaction figures and no open or cleared items exist. In addition, the archive flag must be set at company code level.
MM: Purchasing organization data is archivable if the archive flag is set at this level.
Mode 3: The A or B segments selected must be set for archiving. The A and B segments of a record are deleted if the archive flag is set in the A segment. The B segment only of a record is deleted if the archive flag is set in the B segment (in this case, the A segment is only copied to the archive). In addition, the application-specific data must also satisfy the criteria from mode 2.
The A segments are archived if all of the dependent B segments are archived and the vendor is not referred to anywhere else. If this is not the case, the A segments are copied into the archive.
For all modes: Vendors cannot be archived if they are referred to on a general/company code level from other vendors (for example, financial address or alternative payee). This check can be deselected however (use the field "FI link validation off") if you know that all the vendors that refer to the first vendor are to be archived in this or a following run.

Vendor Master Data Archiving

Hi,
I wanted to archive vendor master data. I got program - SAPF058V which gives FI,Vendor Master Data Archiving: Proposal list.
This program checks whether and which Vendor Master data can be archived or not. I am getting error message after running this program with selection of one of the Vendor saying that "Links stored incompletely". Can someone pls help on this
Thanks...Narendra

Hi,
Check if you have an entry in table FRUN for PRGID 'SAPF047'. Other option is set the parameter 'FI link validation off'' with the flag on (ie: value 'x'). Check the help for this flag, surely this vendor have a code of customer. Perhaps you must try to delete this link in customer and vendor master before.
I hope this helps you,
Regards,
Eduardo

Customer and vendor archive

Hi,
how to carry out archiving of vedor and customer master and how to retrieve them.the database is oracle.
Regards
Anil

Hi Anil,
Archiving Vendor Master Data with archiving Object FI_ACCPAYB.
Archiving Customer Master Data with archiving Object FI_ACCRECV.
Vendor Master Data -- FI_ACCPAYB:
1. It is dependent archiving object. First you have to archive dependent archiving object such as MM_EINA, FI_DOCUMNT, FI_MONTHLY and MM_EKKO.
2. Vendor Master Data should be flagged for deletion, and there should be no open items for VMD.
3. There are 3 areas in Vendor master data i.e. General data, Company Code data and MM data.
4. You cannot archive company code data and MM data at a time, however you can archive general data and company code data in one archive run and similarly general data and MM data in another archive run.
5. You cannot delete the General data but you can delete the company code data and MM data.
Step to Archive:
SARA > Preprocessing variant > Indicate Vendor that you want to archive > schedule the job.
Create Write Variant --- Enter VMD >Attributes --- Enter the text and SAVE >
> Schedule the Job.
Note: Deletion and Store job is dependent on how you configure the setting in the Archiving object specific customizing- Technical setting.
FI_ACCRECV - Customer Master Data (CMD)
General guidelines are similar to that of Vendor master data but dependent archiving objects are FI_MONTHLY, SD_VBAK, FI_DOCUMNT, SD_VBAK, MM_EBAN, SD_VBRK, MM_EKKO, RV_LIKP, SD_VTTK, SD_VFKK, MM_MATBEL, PPBKFLUSH. You have to archive these archiving object first and then archive customer master data.
Retrieve archived master data:
You can display the archived customer and vendor master data through Archive Information system.
There are SAP Standard Info-Structure. Activate these infostructure, after archiving build the structure then master data will be displayed.
-Thanks,
Ajay

How to archive data from bsak - vendor cleared items

We are using ECC6 and I want to archive vendor transaction data from bsak table using the transactin SARA.
What archiving object should I choose?
After doing the archiving how can I retreive the data?
Best regards,
Odelia.

Dear Odelia,
This is a BASIS procedure. Please ask for correct support before excute it.
Look the link bellow to clarify your doubts
http://help.sap.com/saphelp_srm30/helpdata/en/15/c9df3b6ac34b44e10000000a114084/content.htm
Regards

VENDORS to be archived in SRM

Hi all,
SRM 5.0 ECS.
We need to archive inactive vendors in ECC.How to replicate the changes for these inactive vendors to SRM???Do I need to run any batch job???How is the status for these vendors in SRM updated as...ARCHIVED??/CLOSEd???DELETED???
Any helpful links for std process or archiving vendors in SRM would be helpful!
Please advise.
Thanks.

Hi Abap_1000,
You can use BBP_VENDOR_SYNC and schedule it as a job.
To do so go through the following link on how to use BBP_VENDOR_SYNC.
Link : http://help.sap.com/saphelp_srm40/helpdata/en/56/54f137a5e6740ae10000009b38f8cf/frameset.htm
Regards,
Nikhil

Archiving of Vendor Master Data,

Hi All,
I want to Archive Vendor Master data .
For this purpose , I used two Archiving Objects - FI_DOCUMNT and FI_ACCPAYB so that I can archive data from tables LFA1 and LFB1.
After archiving using FI_DOCUMNT , I tried archiving(write) using FI_ACCPAYB.The job did not pick up even a single record with an eror - transaction figures exist.
Hence to remove transaction figure I used Archiving Object FI_MONTHLY. After Archiving using FI_MONTHLY,
when I again tried archiving FI_ACCPAYB,I faced another error - "cleared items still exist".
I found out 3 tables related to cleared Items.
BSE_CLR
BSAK
BSAS
I got cleared Items cleared form BSE_CLR through FI_DOCUMNT,but those cleared items still exist in rest two tables.For all these three tables archiving object is same i.e. FI_DOCUMNT. I don't know why it did not delete data from rest two tables.
Please clear my following doubts-
1. what is the proper data dependency and archiving Object to archive Vendor master data.
2. In DB15 -When we search tables for a particular archiving Object, does it mean that that particular Archiving object will archive data from all tables listed for that OBJECT.

Hi Deepti,
Archiving object FI_ACCPAYB is dependent on various other archiving objects such as FI_DOCUMNT, MM_EKKO and so on which means that before archiving FI_ACCPAYB, first we have to archive dependent AO if we want to keep track on all the transaction data for this Vendor.
You can directly archive VMR with FI_ACCPAYB with out considering dependent archiving object also, Prerequisites for this are:
1. There should be no open items for this vendor
2. It should be marked for archiving at company code level and Purchase organization level.
3. Deletion indicator should be marked through Preprocessing program
If a VMR have all the above criteria then you can archive the vendor.
2 Question:
When we archive then write program picks up the data from the table that is mentioned in the DB15 transaction under the particular archiving objects.
Reward if it is benifits.
-Thanks,
Ajay

How to archive Open items

Hi All,
I am using FI_DOUMNT to archive Vendor/Customer Open Items. If i run the Object for open items saying that
1 of the 1 company codes selected still have open periods.
How can i archive Open items, Any alternatives.
thanks,
sriram

You need to establish clearing criteria and clear the items first, then they have to pass the residency criteria in order to be archived. As Rob indicated, you can not archive open items - that does not make sense. Your open items directly affect the balance of the A/P or A/R account...

Archivability check?

I am trying to use SARA to archive Vendor (FI_ACCPAYB) and customer (FI_ACCRECV) master data and I want to know what checks the system uses to determine if a record is archivable. For example does it check that there are no transactions in the system (both open and historical), or does it only validate that there are no open transactions. How can I find this type of information?
Thanks for your help!

Hi Page,
From SAP - Help,
<b>Customer Master archiving Prerequisites:</b>
The master record of a customer account cannot be archived immediately. The system first has to check whether the following requirements have been met:
The account must not contain any transaction figures in the system. Transaction figures from previous years that have not been archived will also prevent the system from deleting the account master record.
The account must be marked for deletion in its master record.
You should block an account for posting before you mark it for deletion. The only effect this deletion flag has is to cause a warning to be issued every time you subsequently try to post to this account.
You can delete the test data before going live with your system. For more information, see the Delete Customer Master Data activity in the Implementation Guide (IMG) for Accounts Receivable and Accounts Payable.
Help Links,
<a href="http://help.sap.com/saphelp_47x200/helpdata/en/01/a9b3a6455711d182b40000e829fbfe/frameset.htm">Archiving & Deleting Customer Master</a>
<a href="http://help.sap.com/saphelp_47x200/helpdata/en/01/a9b3a6455711d182b40000e829fbfe/frameset.htm">Archiving & Deleting Vendor Master Records</a>
Hope this helps....Reward your points if so,
Regards,
Prasobh

Archive Vendor

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