Archiving and different Retention period by specific interface

We want to specify different Retention period for different interfaces (audit reasons)... and based on search in SDN, it does not seem like this is supported by SAP...
Do any of you know if SAP intends to support this in future? Any ideas for overcoming this gap? or is this limitation deliberate (and has been kept in place for a reason)?

Hi Krish,
Actually I don't think we have this option of setting the retention period for specific interfaces,
but for the global interfaces in the system.
If you want to increase the time for Audit Log messages you need to change parameter 'messaging.auditLog.memoryCache' to false in order to persist the audit logs in PI 7.1 system. Take a look at note #1314974 for more details.
And notice that after changing the parameter to false, audit logs are persisted till the corresponding messages are deleted. The default retention period of messages on AE is 30 days, keep in mind that it could have a little impact on the data volume.
To increase the retention time in AFW, go to:
Services -> XPI Adapter: XI:
"xiadapter.outbound.persistDuration.default"
"xiadapter.inbound.persistDuration.default"
For the Integration Engine, it's under SXMB_ADM -> Integration Engine Configuration and Configuration.
Regards,
Caio Cagnani

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Hi,
Thanks for your reply please.
But while making changes to the retention period i am getting following message:
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A retention period has been entered for a profile value category, that
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This is an invalid entry, because you cannot archive profile values
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The system does not permit you to save the retention period combination.
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Correct the retention period for the profile value category or the
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Hi All,
I have a scenario in which i have to maintain different archiving and retention peroids for different interfaces in PI 7.0.
But i can see that there is only place to in SXMB_ADM to maintain retention periods and we can just add our interface names to the list marked for archiving and deletion.
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Hi sivasakthi danasekaran
It's NOT possible to have interface specific retention period and you noticed there are only 3 types possible a. for Asynchronous, b. for Synchronous c. History entries
And it make sense that if you maitain some standards across the evironment.
You may go through my Wiki on the same concept
http://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=147266890
Regards
Sekhar
Edited by: sekhar on Dec 16, 2009 4:52 AM

Opening and closing Posting Periods in New GL

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Dear All,
I just want to get confirm on my understanding regarding AAE archiving and deletion.
We have 98% interfaces using only AAE in our landscape.
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Is my understanding correct?
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Hello, any know what did they do to delete the files from the file system after 100 days?
We have the same problem, when we deleted manualy some messages from SO AIX but they still appear from the RWB, and when we clic over them we get an error: ...... java.lang.Exception: XML DAS GET command failed with ErrorCode: 598; ErrorText: 598 GET: Error while accessing resource; response from archive store: 598 I/O Error java.io.FileNotFoundException: /usr/sap/PID/javaarch/archive/usr/sap/pid/x
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Re: Retention Period, Residence time and Archiving Cycle

Hello Experts,
1.Could someone help me where we maintain the retention period, residence time and archiving cycle for an archiving object.
2.How to schedule a background job for archiving???
Regards
RR

Hello RR,
Residence period: Most of the archiving object residence period is maintained in customizing > Application specific customizing in Archive development tool access through transaction SARA.
Note: There are some archiving object for which you can't maintain residence period however these archiving object residence period should be manually controlled in write variant.
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Total retention time = Online Residence period + Offline Retention period.
2. You can schedule archiving jobs by SARA transaction. This transaction will help in scheduling the job background. Or By using Background user id, one can schedule the archiving jobs by background.
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Retention periods same for the deletion and for archiving then deletion

Hi,
Is Retention periods same for the deletion and for archiving then deletion.
Can we delete canceled messages directly in XI wihtout archiving them ?
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I want to delete them. No archiving is required.
Check Udo's reply in this thread on how to perform just deletion: Re: How to delete the error message in the Web page Message Monitoring
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Archive RETENTION Periods Configuration..

Hi All,
I am trying to do the Archiving for my XI system and I got configured my system in this way below.
I just want to know my configuration is correct or not. I am not sure about the retention period given is correct or not. Configuration is not good can you correct me.
Category     Parameters                                      Subparameters Current Value Default Value
ARCHIVE        PERSIST_DURATION                 ASYNC     1     1
DELETION     PERSIST_DURATION                 ASYNC     1     1
DELETION     PERSIST_DURATION                 HISTORY     60     30
DELETION     PERSIST_DURATION                 SYNC        1     0
DELETION     PERSIST_DURATION_ERROR                 SYNC                 1     1
Retention period
Retention Period for Asynchronous XML message in the Database
XML Messages Without Errors Awaiting Deletion      1
XML Messages Without Errors Awaiting Archiving     1
Retention Period for Synchronous XML message in the Database
XML Messages with Errors Awaiting Deletion         1
XML Messages Without Errors Awaiting Deletion      1
Retention Period for History Entries in the Database
History Entries for Deleted XML Messages          60
This is my situation to keep and run my Archive job and Deleted jobs:
I want to keep my XML messages in the SXMB_MONI for 60 days and I need to delete the XML message is older then 60 days need to archive and delete.
For example current date is 02/26/2008 to 12/29/2007 is the 60 days and earlier need to be deleted.
Everyday I need to Archive job and everyday I need to delete the archived messages more then 60 days.
1.     Schedule Archiving job
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2.     Schedule Delete job
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                 2.     Schedule Delete job for History message
                      (SAP_BC_XMB_HIST_DELETE_111) I gave it to execute everyday 5:00AM.
Once I execute this archive jobs I can see this and it was executed perfectly and I see all my messages got deleted and I can see only todays message in SXMB_MONI.
Help to resolve this issue with keeping all the 60 days message in my sxmb_moni.
Different issue: In my SXMSPMAST table I can see some of the XML messages are marked as DEL in the field ITFACTION. How I can change this DEL to ARCH.
Thanks,
Jane

Dear Jane,
I had a look at the configurational settings and the desired behavior of the Integration Server. Most likely there is a misunderstanding of one parameter which leads to the untimely deletion that you have observed.
You state that you set the retention period for history entries to 60 days and you want to keep the messages in technical monitor (SXMB_MONI) for 60 days, too.
Please note that 'history entry' does not denote a complete XML message. The history entry is kind of a fingerprint of a message that is used for duplicate detection. Keeping the fingerprints does not mean keeping the messages!
If you want to see XML messages in technical monitor for 60 days we have to distinguish between messages flagged for deletion and messages flagged for archiving:
- deletion: the only way here is to set the retention period to 60(DELETION PERSIST_DURATION ASYNC=60). This is the only possibility to ensure these messages are visible in technical monitor for this period of time.
- archiving: here it is important to know that archiving works in two steps. Firstly the messages are written to file. Secondly the file is read (to ensure data integrity) and XML messages are deleted. You can decouple these two steps, i.e it is possible to run archiving for asynchronous messages after 1 day. Then the messages are still available in SXMB_MONI as the delete step is pending. This deletion can be run 59 days after archiving. However, I strongly recommend to not use this option. Instead please set the retention period for these messages to 60 days, too (ARCHIVE PERSIST_DURATION ASYNC=60). Configure the deletion step to be executed immediately after archiving (TX AOBJ). Additionally configure the reorganizational jobs to be executed daily as you have lined out.
Regarding your second issue: unfortunately it is currently impossible to change the action to be taken on a message from 'deletion' to 'archiving' belatedly. Please be aware of the fact that OSS note 789352 applies to XI2.0 only. I strongly advise against applying this note to any release higher than 6.20.
To give you an outlook: SAP is working on a general tool for belated changing of the interface action. The decision was made to deliver this functionality as part of PI7.01 EHP1 and PI7.11 EHP1. It is not yet clear whether this tool will be downported. If it is downported it will probably shipped as part of the next support packages (XI3.0 SP22 / PI7.00 SP16 / PI7.10 SP6).
Best Regards,
Harald Keimer
XI Development Support
SAP AG, Walldorf

Retention Period Not maintained Error when Archiving

Dear Experts,
i am trying to Archive the Archiving Object(MM_EKKO) but i have got the error below
"Retention Period Not maintained" Error
i tried to read different forums on this issue but am not sure i understand why this error happens.
i appreciate your fast response!
best regards

Hai,
In SPRO - IMG - MM - Purchasing - Define tolerance limit for archiving. In this maintain the residence time 1 & residence time 2 for the Purchasinh doc type & also with item category also.
Define Tolerance Limit for Archiving
In this step, you specify how long external purchasing documents are retained unchanged in the database before being archived.
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Residence time 2 for items with a deletion indicator
For document items for which the deletion indicator was set manually or during the archiving run, the system checks how many days have elapsed since the deletion indicator was set.
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The deletion indicator has been set for all items of the document
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"Permanently Delete" fail in outlook client after setting up the "Archive and Retention Policy" in Exchange 2010

In Exchange 2010 server, we have setup a policy under "Default Archive and Retention Policy" as all messages under "Inbox", "Sent Items" and "Deleted Items" will be Permanently Delete after X months.
However, one of our client found that some of the email messages was still found under his "Deleted Items". All other email messages under her outlook client (2010) were successfully deleted according to the policy.
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Hi,
Based on your description, you created retention policy tags for Inbox, Sent Items and Deleted Items folders. Then you linked them to the default archive and retention policy
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Belinda Ma
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Hi,
Can anybody provide the standard FI-CO data retention period I mean for how long data from the following table has to be retained:
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Hi,
I would not recommend to change this setting. One major problem you get will be that the archiving function will delete data from database (which has been transferred to the archive). So far so good, that´s one of the archiving features
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Hi
I'm trying to come up with query report to show Inactive Item bought within a specific period and not sold within a specific period by whse and have stock
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Brian Ndunda.

Hi,
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Nagarajan

Cannot Assign Archive and Retention Policies in Outlook 2010

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the problem.
I see lots of documentation that says this is a licensing problem, but I am running the right components and think I have the right licensing. Is there a trouble shooting document or things I can check to make sure I have everything the way I need it to
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We found our own answer on this. Not sure why, but we had to use powershell to start the Managed Folder Assistant for the user name we had configured:
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Hello Everybody,
   I have been trying to archive the Purchase document, I have also set the Retention period is 0 (Zero), but when i archive the some Purchase document, it is give log like that
Object                                                     Message
4700000053 00010                                           Retention period not maintained
4700000066 00010                                           Retention period not maintained
4700000079 00010                                           Retention period not maintained
So please suggest me how to solve the problem
Thanks

Solved, by archiving

Confusing Application of Archive and Retention Personal Tags and Policies

I created some custom personal tags and applied it to the retention policy assigned to my account and started the managed folder assistant on my mailbox and when I saw the new tags in Outlook, I applied personal tags at the folder level of all of the folders
in my Outlook 2010 profiles by right clicking on each folder, selecting Properties, then selecting Folder Policy, then selected the retention and archive policy I wanted and then clicked OK to save the settings.
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Our retention policy does not contain any default archiving policy or retention policy on the Inbox (the 2 year default was not applied) to our policy. So mail in the Inbox is not automatically moved unless a user applies a personal tag to archive
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How is this supposed to work and how long does it take for folder policies to be applied from personal tags and then work as expected in Outlook?

As for when the managed folder assistant runs, it depends on your Service Pack level. For Exchange 2010 SP1 and later, the retention policies run 24x7 with a throttling policy applied to the Mailbox Folder Assistant. Also, there is no guarantee
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More good resources:
http://windowsitpro.com/blog/workcycles-and-managed-folder-assistant-mfa
http://technet.microsoft.com/en-us/library/bb123958(v=exchg.141).aspx
http://blogs.technet.com/b/samdrey/archive/2011/11/16/exchange-2010-retention-policy-tag-not-available-immediately-after-definition-in-emc.aspx
JAUCG - Please remeber to mark replies as helpful if they were or as answered if I provided a solution.

Archiving and different Retention period by specific interface

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