Archiving Document Factory output to CMOD

Hi There, In my Documker 12.3 Factory implememtation I want real time archival to be done on CMOD (Content Manager On Demand).
I am not sure if this is possible and if so how? lots of question is arising.... if the the archival will be synchronous, will there be any data loss,do I need to FTP or what method to apply to move the real time data to CMOD, how the gush of data will be handled, how distributor batch will behave so on so fourth... Any help in this regard will be appreciated.

Hi there,
There are several ways to make this happen, depending on how your CMOD system can accept data. As you may or may not know, the Archiver component is responsible for outputting documents that have completed processing. It can be configured to drop output print files (e.g. PDF, AFP, etc) to a filesystem, or use FTP/sFTP. In addition, it can be configured to drop metadata files that contain information for use by CMOD for indexing the documents on import. This process, like the rest of Factory processing, is asynchronous since the Scheduler's NotifyArchiver thread periodically checks for work and tells the Archiver when work is available. If real-time processing is desired, the Batchings need to be configured for immediate rather than scheduled - however the end result is the same: whenever print files are ready, the Archiver will process them. The Archiver should update the PUBS record indicating if the delivery was successful.
The configuration of these Archiver is a little beyond the scope of this post, but I invite you to review the documentation for the Archiver worker and then reply back if you have further questions. There are advanced configuration and customization possibilities such as integrating directly with CMOD via web service to push documents/index data, but for this sort of integration you'll likely need to involve consulting services.
Best,
Andy

Similar Messages

Problem in reading archiving documents

Dear All,
To see the archived documents, I am clicking on "Data Source" tab in the customer/ vendor/ GL line items execution screen (FBL#N, FBL1N, etc). And thereafter I am selecting Archive tab and pressing enter.
But I am getting a message "Report RFITEMGL is not intended for archiving object FI_DOCUMNT" thereon.
Please help, why I am getting this message.
Regards
B.Mohanty
09231059960

Hi,
FI documents can be also accessed by transaction FB03. This is standard transaction which is archive enable.
Check few things,
1. Check you have activated and built the infostructure
2. Check for Archive index built
If any one of the above is carried out then FB03 transaction should work.
Comming to Archive information system - "Report RFITEMER is not intended for archiving object FI_DOCUMENT".
When you are using AIS to retrieve archive data then above error should not be appering since archive structure retrieves the data from custom program when the infostructure is activated.
To overcome this please try with below process and post your output
1. Delete the structure of FI_DOCUMNT - Path > SARI > FI_DOCUMNT > Status > Delete Status per Infostructure
2. Delete the Infostructure table and program - Path > SARI > Customizing > Enter archive infostructure > Click on utilities > Delete table and Delete Program.
3. Deactivate Infostructure - Path > SARI > Customizing > Archive infostructure > Mention infostrucute > In menu bar click on Archive infostructute > Deactivate
With the above steps you have completely deleted and deactivated Archive infostructure.
1. Now Activate the Infostructure for FI_DOCUMNT - Path > SARI > Customizing > select Infostrucute > Activate it.
2. Build the infostructure
Now with above 2 steps you have reconstructed your infostructure
Retrive archived FI documents from Archive explorer > by selecting activate and built infostructure for FI_DOCUMNT
Doing above process you can see the archived FI documents.
For the User, archive enable transaction FB03 can you help to retrieve the FI documents.
-Thanks,
Ajay

Archiving Documents Using Conditional Build Tag

I'm looking for suggestions to resolve a problem I've encountered this week.
Using information from a post by Rick Stone, I was able to create a CBT (Exclude_from_Search) that, when applied to a topic, removes that topic from the published Search results. This work fine on a small Project that I tested it out on. I'm now trying to apply this same technique to a large Project, only to continuously get booted out of RoboHelp completely.
Any thoughts or suggestions on another way to keep archived documents in RoboHelp but out of the published intranet findings?

Hi again
So RoboHelp closes down when you attempt to apply the tag? Or when you attempt to generate output using an expression that would exclude the tag?
Also, one of your posts said "see attached", but nothing was there to see. Were you trying to upload a screen capture? If so, use the Camera icon.
Cheers... Rick
Helpful and Handy Links
RoboHelp Wish Form/Bug Reporting Form
Begin learning RoboHelp HTML 7 or 8 within the day - $24.95!
Adobe Certified RoboHelp HTML Training
SorcerStone Blog
RoboHelp eBooks

No archive exists for output WEE3

I am using the following set up in NACE for GR Labels:
Program: SAPM07DR
FORM Routine: ENTRY_ETIES
Form: RM07ETIKETT
Now after I save MIGO the output its found and processed (green button) but nothing comes out, if I try to view the original documents gives me the error # VN048 "No archive exist for output WEE3"
Anyone know what may be the problem?
Thank you
Regards
Carlos

Hi,
Check with the documentum team. The doc should be archived.
Otherwise above error will come.
Regards,
Anversha

Archiving option in output type

Hello Gurus,
I need information on wht exactly the archiving option in Output type will do. I have created a condition type to archive the document which has the storage mode as archive only.
I can view the document in VF07 but cannot see the document from SARA transaction. Could you plz clear me on this.
Thanks and Regards,
Pavan P.

Hi pavan
Output determination
What is output?
Output is communication. When we create a transaction in sales & distribution, and save the transaction we may have to communicate to the concerned business partner about the transaction.
Example;
Customer--Purchase Order-VA01 (Create sales Order)- save the sales order- send the order confirmation to the customer
Here the output is Order confirmation
This output is sent to business partner-Customer-Sold to Party
Other Examples: Quotation, Invoice, Delivery note, Packing List
Output determination happens through Condition Technique.
Condition records are very important here. And these records contain answers to following questions.
a)     What is the Output Type? Order confirmation or Invoice etc
b)     Who is the recipient? A Sold-to-party or Payer etc.
c)     What is the media? Take print out and send, or as email? Or Fax? Or EDI (Electronic data Interchange)
d)     When output to be processed? Immediately when the transaction saved or scheduled to happen at particular Time etc
e)     In which language the output to be prepared
Customization:
IMGSDBasic functionsOutput Control
Output Determination
Output Determination using Condition technique
Maintain Output Determination for Sales Documents
Maintain output types
SAP provides standard Output types for sales, shipping, transportation and billing
Sales:
AF00                    Inquiry
AN00                    Quotation
BA00                    Order
RD03                    Cash sales invoice
Each of this condition type has Repository data called Routines
a)     Program---Program that reads data from tables (VBAK / many tables storing data pertaining header etc)
b)     Form routineProgram used for creating layout
c)     Form---Layout
The Output type has an Access sequence
Example: BA00 has access sequence 0010
Access sequence uses sales document type as the field under table 7
SAP provides standard Procedures, Copy the procedure and assign it to the Sales document Type
Select maintain output determination procedure
Position               V10000 (Order Confirmation)
Select V10000 and Copy as
ZV1000 Kirlosakr Order Confirmation
Save
Assign output determination Procedure
Allocate Sales Document Header
Position ZKOR
Sales document Type               Procedure
ZKOR                              ZV1000
Save
Now maintain Condition Records
SAP menuLogisticsSales & DistributionMaster data-Output--sales document
Create VV11
Sales Doc=ZKOR
Partner function=SP
Media=1 Printout
Date=4 immediately when saving transaction
Lang=EN
Now select Communication Tab
Printer= A000 virtual Printer
Save the Record
Create an order and check the Order Confirmation
Create VA01
Save
VA02- sales documentissue output to
Select BA00 and select Print review to see the Output
Outputs for shipping processes customization carried out under Logistics Execution
IMG MenuLogistics executionShippingBasic shipping Functions-Output Control-Output determination---
Maintain output determination for outbound deliveries
Std Delivery outputs
LD00                    Delivery document
PL00                    Packing List
Follow the same procedure, like in sales, Copy the std Procedure and assign to respective documents like Delivery document etc
Reward if useful to u

F.05 fx.val. and archived documents

Hello,
It is possible that with the fx. valuation with F.05 tr. (end month closing), also works with archived documents, (XARCH field)?
I mean, I have Archiving in the company and there are differences betwen BSEG and BKPF archived documents and the FBL3N with BSIS , because these differences are in a G/L account (172630 "Inventory bought back").
In FBL3N (select open items and Data Source = Database + Archive)--> I see items dated earlier than 01.01.2005 which are not considered by SAP for revaluation with F.05 tr.
F.05 must consider this archived documents (XARCH field = "x")
B. Regards
Francisco

Hi Khatri,
This is what I think,
but if F.05 (SAPF100) run with tables:
        tcurr, t001a,
        t044a, t044b,
        t001, t033, bsbw,
        rfdt,
        kna1, knb1,
        lfa1,   lfb1,
        ska1,   skat, skb1, ekko,
        skc1c,                         "used for RFSBEW00
       *skc1c,                                              "#EC NEEDED
        bkpf, bseg, bsid, *bsis,* bsik,bsed, bsec,
        x001, t030h, t003, t030b, t009,t074,
      t030hb, t030u, (no called with FB
        bhdgd, fimsg,
        rfsdo, sscrfields,rfpdo3.
and GLT0 is in the type -pools,
and I check with developer that with my variant u20181171_STEP2_TESu2019 , (if you remember I have LC, LC2 and LC3 and 2 variants for valuation and revaluation), and it do read table GLT0. Basically it is called from two different points in SAPF100
SAPDBSDF à form UPDATE_YSKC1C, line 2892.
LF009FSC à form glt0_lesen, line 34.
And the company (1171) change from TRN curr. to TRY curr. in 2004--> if I check GLT0 I will see in 2005 the difference, that I see when I run the STEP2 variant in F.05
Table GLT0 (172630 account and Ledger GR "G/L trans.fig.Group valuation")--> as you can see the 459.476,66 (line 1) is that I see when I run the STEP2 in F.05
Ledger/Vers/Co Code/ F.Year/ Account Num./ Currency/ D/C /Period/ Transactn curr.       Local currency        Group currency
GR     001     1171         2005        0000172630     TRL      S            016                    0,00                  0,00            459.476,66     GR     001     1171         2005        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2005        0000172630     TRY      S            016                    0,00                  0,00                  0,00
GR     001     1171         2005        0000172630     USD      H            016                    0,00                  0,00            459.476,66-
GR     001     1171         2006        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2006        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2006        0000172630     TRY      S            016            5.554.152,98                  0,00         12.644.329,74
GR     001     1171         2006        0000172630     USD      H            016            9.039.102,19-                 0,00          9.498.649,78-
GR     001     1171         2006        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2007        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2007        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2007        0000172630     TRY      S            016              554.691,62                  0,00         16.676.674,75
GR     001     1171         2007        0000172630     USD      H            016           16.299.203,18-                 0,00         16.775.880,94-
GR     001     1171         2007        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2008        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2008        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2008        0000172630     TRY      S            016              423.526,32                  0,00         17.996.377,10
GR     001     1171         2008        0000172630     USD      H            016           17.737.634,13-                 0,00         18.192.562,18-
GR     001     1171         2008        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2009        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2009        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2009        0000172630     TRY      S            016              652.388,76                  0,00         20.855.532,30
GR     001     1171         2009        0000172630     USD      H            016           20.398.257,39-                 0,00         20.843.898,09-
GR     001     1171         2009        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2010        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2010        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2010        0000172630     TRY      S            016              913.692,14                  0,00            147.345,51
GR     001     1171         2010        0000172630     USD      H            016            3.633.807,68-                 0,00                  0,00
GR     001     1171         2010        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2011        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2011        0000172630     TRY      H            016                    0,00                  0,00                  0,00
Then I have two possibilities:
1. When I run STEP2 (revaluation) in F.05 the system give me GLT0 balance (account 172630)--> 459.476,66
2. When I run STEP2 (revaluation) in F.05 the system give me the total items archived until 2005 = 459.476,66
This is because I was asking for the archiving documents in the F.05 execution.
B.Regards
Francisco

Display Archived Document in Abap Webdynpro without opening new window.

I would like to create a wd4a application that receives the parameters of Archive ID and Doc ID and displays the archived document. The document is stored as a pdf on SAP's content server. Currently the webdynpro will open a separte blank Window. I have not defined any view elements to the embedded view because I do know which view element I should to display the archived documente. I have a url to the document and it will get displayed by creating an new window by executing the code below to launch the file in a separate window.   The Adobe Viewer creates a new window to view the document. Does anyone know what view Uielement I should use to view the document in the main window and main view?
Thank you
Tom
data ld_url type dms_url.
data ls_message type bapiret2.
call function 'SCMS_AO_URL_READ'
    exporting
      MANDT               = SY-MANDT
      arc_id              = id_archive_id
      doc_id              = id_arc_doc_id
      COMP_ID             =
      DOCUMENT_TYPE       = ' '
      PDF_MODE            = 'A'
      HTTP_URL_ONLY       = ' '
      DP_URL_ONLY         = ' '
       loc_info            = 'F'
      LIFETIME            = 'T'
      NO_CACHE            = ' '
   importing
     url                 = ld_url
   exceptions
       error               = 1
       others              = 2
assert sy-subrc = 0.
added by YINS Mar.05 2007
if sy-subrc <> 0.
    ls_message-type = 'E'.
    ls_message-id = sy-msgid.
    ls_message-number = sy-msgno.
    ls_message-message_v1 = sy-msgv1.
    ls_message-message_v2 = sy-msgv2.
    ls_message-message_v3 = sy-msgv3.
    ls_message-message_v4 = sy-msgv4.
    append ls_message to wd_this->mt_messages.
   wd_this->flush_messages( ).
    return.
endif.
data:
    lr_api_comp_controller type ref to if_wd_component,
    lr_window_manager       type ref to if_wd_window_manager,
    lr_window               type ref to if_wd_window,
    ld_url_str              type string.
lr_api_comp_controller = wd_this->wd_get_api( ).
lr_window_manager = lr_api_comp_controller->get_window_manager( ).
ld_url_str = ld_url.
lr_window = lr_window_manager->create_external_window(
      url   = ld_url_str
lr_window->open( ).

I found a solution after much troubleshooting including uninstalling/reinstalling Office 2010 which didn't solve the issue.
Here it is:
When Outlook or some other Office program is minimized in the taskbar and won't open, right click the taskbar to bring up task manager.
Right click the program in the task manager list that is giving trouble and click Maximize. You should now see a full screen.
This worked for me and solved the "open and stays minimized" delima. Hope this helps you too. Cheers :)
Thanks a bunch this saved me a potential headache!

Change Status of archived document after approval process

hi how can we change the status of an archived document in KM after it has gone thru the approval process.
the reason once we archive we cannot resubmit the document for approval.
thanks

Hi Venu,
have a look under System Administration - System Configuration -- Knowledge Management -- Configuration --Content Management -- User Interface -- Commands -- UI Command Groups -- StatemanagementGroup.
See Java class: com.sapportals.wcm.rendering.uicommand.cm.UIStatemanagementGroupCommand. Take the class and decompile this and everything needed around to understand how this class works.
Then you can choose to extend this CommandGroup to also have a command "Resubmit for Approval" or you can implement your own UI Command only for resubmitting (you will also have to activate your command (group) by settings within the configuration).
On the other hand, if all this is completely new to you, I'm a bit sceptical if the task isn't a bit too big as a first task on KM implementation topics...?
Hope it helps
Detlev

FS10N - Not displaying line items for Archiving document

Hi Experts,
When we are double clicking on the FS10N accont display balance report to get line item reprot, it is not displaying archived document data. We have also deleted secondary indexes for those archived document.
We are able to get same report while using FBL3N with Archive info structure loaded with data.
Please suggest how to do FS10N archive enabled?
Thanks,
SamirV.

Hi Samir,
You should look at the following SAP notes and implement the corrections:
792515
776164
and 831568 (if you use business areas)
Regards,
Eli

Cancel release post the document is outputted

Hi,
Can we able to cancel the Purchase Order release post the document is outputted.
regards
Ramesh

why do you want to POST with f-65 . where there is Fb01 for post But in FB01 you can Pak the docuemnt .
Go to docuemnt menu and click on SAVE as completed "
Many Thanks

Problems viewing contents of archived document in archive link

Good day guys,
I used the function module ARCHIV_CONNECTION_INSERT to archive a pdf document and I can see that it has been archived in ArchiveLink via T-Code OAAD.
However, I am unable to view the contents of the file when I click on the link. Can anyone help me on this issue?
Thanks,
Bryon

DATA: l_file_arc     LIKE SAPB-SAPPFAD,
      l_arc_doc_id   LIKE SAPB-SAPADOKID,
      l_sap_obj_id   LIKE sapb-sapobjid,
      l_sap_obj_type LIKE toaom-sap_object,
      l_doc_type     LIKE TOADD-DOC_TYPE,
      l_arc_id       LIKE TOAAR-ARCHIV_ID.
CHECK sy-mandt = '120'.
BREAK TZZBLUOX.
*l_file_arc = '/tmp/file.pdf'.   "Change the file path here
l_file_arc = 'c:\file.pdf'.
l_doc_type = 'PDF'.
l_arc_id   = 'ZT'.
store the uploaded file on the IXOS-archive:
CALL FUNCTION 'ARCHIVOBJECT_CREATE_FILE'
EXPORTING
    ARCHIV_ID                = l_arc_id
    DOCUMENT_TYPE            = l_doc_type
    PATH                     = l_file_arc
IMPORTING
    ARCHIV_DOC_ID            = l_arc_doc_id
EXCEPTIONS
    ERROR_ARCHIV             = 1
    ERROR_COMMUNICATIONTABLE = 2
    ERROR_UPLOAD             = 3
    ERROR_KERNEL             = 4
    OTHERS                   = 5.
If sy-subrc = 0.
BREAK TZZBLUOX.
l_sap_obj_id   = '000000000013'.    "Contact log number
l_sap_obj_type = 'BCONTACT'.
link the archived document to the business object BCONTACT':
CALL FUNCTION 'ARCHIV_CONNECTION_INSERT'
    EXPORTING
      ARCHIV_ID                   = l_arc_id
      ARC_DOC_ID                  = l_arc_doc_id
    AR_DATE                     = ' '
      AR_OBJECT                   = 'ZSTDLTR'
    DEL_DATE                    = ' '
    MANDANT                     = ' '
      OBJECT_ID                   = l_sap_obj_id
      SAP_OBJECT                  = l_sap_obj_type
      DOC_TYPE                    = l_doc_type
    BARCODE                     = ' '
    EXCEPTIONS
      ERROR_CONNECTIONTABLE       = 1
      OTHERS                      = 2.
BREAK TZZBLUOX.
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
Else.
BREAK TZZBLUOX.
EndIf.

Splitting a document,in output options you select the target folder to be "the same folder selected at start"? Where is that folder?

When splitting a document, in output options you can select the target folder to be "the same folder selected at start", but where is that folder? I assumed it would be the original location of the source file but in my test the split files are not there just the source file.

Have you checked My Documents? You might close Acrobat and reopen, then see what folder comes up when you select File>Open.

How to enable "Billing Document- Issue Output To- Issue output to" in VF03

Plz let me know how to Enable "Billing Document --> Issue Output To --> Issue output to" in the VF03 transaction (2nd screen).
After entering the billing doc no. n then pressing enter items will be displayed. Then in the menu bar under "Billing Document" there will be "Issue Output To" option will be there.
Under that again " Issue Output To " & " Screen" options will be there, which by default displayed in disable mode. Is there any option to enable them.

Hi
U need to customize a message type for the billing by trx NACE

Archiving documents in SAP Records Management

Hello experts,
Does anybody know how to archive documents in SAP Records Management? By default, they are stored somewhere in SAP database. However, based on the SAP documentation, they can be stored also to archive by using ArchiveLink. Where is this configuration done and how? Or do we need some coding here?
I'm interested in two different solutions:
1) Document will be stored on an archive server right from the start. By doing this, I no longer need to move the document content myself.
2) Moving existing Records Management documents to archive. I know there is a program SRM_KPRO_CONTENT_RELOCATION for this purpose, but it doesn't seem to be working without some archiving/RM configuration before somewhere else.
We are using Records Management as part of Digital Personnel Files and the documents to be archived are completed Adobe forms.
Best Regards,
JV

Hi JV,
You need to define the repository in OAC0 transaction. As per my analysis now your document are stored in sap database.
If you are using separate serever then confuigure as follows in OAC0:
Document area : SAP Records Management
Storgae type : RFC Archive
define IP address and port. Then goto CSADMIN and activate the certificate for the same.
or if using SAP Database then make the changes in above areas.
Then these archived documents will get saved in content server instead of sap database.
Hope this will help.
Regards,
Ravindra

How to view an archived document?

Hi ,
I have a database record in bseg table showing the document no. and line items. but when i try to display the doument it says, it might be archived .so, cant display. is there any way to look at the document or say if its been archived document or a deleted document.

If data was archived with archive object FI_DOCUMNT you can read data running report from SE38 FAGL_ACCOUNT_ITEMS_GL.
Remember to set data source to archive.
Regards,
Ivan
Edited by: Ivan Femia on Aug 27, 2008 5:30 PM

Archiving Document Factory output to CMOD

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