Archiving EBP Documents

Hi,
Could some body pl give pointers to material on EBP Documents archiving. Espl Shipping Cards and Confirmations. I want the checks carried out by program before documents are set to achievable status. Thanks in Advance

Hello Suresh,
Links for Document Archiving:
http://help.sap.com/saphelp_scm50/helpdata/en/8d/3e4fe0462a11d189000000e8323d3a/frameset.htm
or
http://help.sap.com/saphelp_scm50/helpdata/en/8d/3e4fe0462a11d189000000e8323d3a/frameset.htm
Regards,
Marcin Gajewski
please reward points for helpful answers

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How to get Status of Archived Delivery Document line item

Hi Folks,
I want read the Status of line item of archived delivery document.
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Is there any program or Function modules which reads this status.
Please help.
Thanks in advance.

Check field VBUK-GBSTK (Overall processing status of document).
regards,
srinivas
<b>*reward for useful answers*</b>

Transaction MB5B takes not into account the archived material documents

Transaction MB5B takes not into account the archived material documents . Is it possible?

Hi
It is not possible to see the archieved materials. Once archieved it will remove from the registry. Cannot be retrieve back.
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Creation of DMR and CMR from the archived billing document in EHP3 system

Hi all
I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

> If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.
I suggest you open that question in an SD forum together with the support package you run and if you have an industry solution or any business function sets activated or not.
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Creation of sales document (DMR, CMR) from the archived billing document

Hi all
I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
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hi,
the help says:
You can use this business function to further optimize your electronic Sales and Billing Processes.
Electronic data archiving regulations result in a high volume of data for sales documents and require invoices to be archived at an early stage. You can integrate archived billing documents in your business processes more easily. Since you still have electronic access to archived invoices during the sales process, you can manage archiving without delay and execute further sales processes electronically.
You can more efficiently use the rebate agreements from SAP ERP for your marketing activities. In particular, customers who use SAP CRM (Trade Promotion Management) with a large volume of data for campaigns, target groups, and product segments can define a custom-made logic for their rebate determination and thus avoid potential database problems.
Integration
To implement the logic for rebate processing in SAP ERP, you use the Enhancements for Rebate Processing Business Add-In (BAdI). For more information, see the Implementation Guide (IMG) under Sales and Distribution Billing Rebate Processing Business Add-Ins (BAdIs) Enhancements for Rebate Processing .
Prerequisites
You have activated the Logistics: S&D Simplification (SD_01) business function.
Features
You can integrate archived billing documents in your business processes as follows:
Create sales documents with reference to archived billing documents, such as credit memo and debit memo requests.
Display archived billing documents.
When you do either of these steps, the system first looks for the invoice in the database and then in the archive.
For the sales employee, the processing steps are identical, regardless of where the sales document is stored. As soon as the sales employee processes an archived billing document, they see the relevant information in the message line as well as in the title of the function.
For rebate processing, you can store your company's check logic in the interface of the Business Add-In (BAdI) Enhancements for Rebate Processing.
So check if you have activated the business function.
I hope this helps.
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Command "Payment Usage" in Archived Accounting Document does not works.

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when you have archived the document the document is not available in SAP. In that case how you find out the invoice and relate?

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Hi Experts ,
I am currently working on the Web UI component GS_CM . The requirement is to display the name , description and the created by fields entered by the user during the upload process correctly on the web UI. The user would click the advanced button and then click the attachment button in the advanced assignment block to upload documents. These documents are added as archive link documents. In the current state only the extension name ( E.g. xls ) is displayed. The data entered by the user is being populated correctly but I am not able to figure out where the attributes are being set and where wrong information is being picked up . Could anyone with experience in attachments and who has worked with the component GS_CM please help me out? Could this be a standard issue? Any reference to SAP notes would be really helpful.
Also is there an API that would fetch the information directly from the database?
Thanks.
P.S: These attached documents are added within a single folder within the Archive link folder. Hence the view for the advanced assignment block has a context node with a tree structure. It is this mode which holds the name , description and the user name.

I assume you have read http://scn.sap.com/docs/DOC-27791 ?
First you must have Services for Objects enabled. Then you will need further enhancement to "Store Business Documents" if yo are truly using "archivelink" documents. If you use create attachment you will just be writting to the SOFFCONT1 table in SAP.
You are spamming all the old threads on this site. This is considered very bad form.
Please be more specific in what you have attempted to implement and you are more likely to get truly helpful answers.

Archiving EHS document with ADK

Dear all,
I am running ECC 5.0. I am trying to archive EHS documents with ADK using the object CV_DVS. I am following the documentation from IMG, Under the step "Check Document Types and Document Statues" I create the status HI, AL and AR for the document type SBR. I ran the preprocessing step for CV_DVS and I get nothing to archive. I check the log and here is the message.
Job started
Step 001 started (Program RC1_DVSARCH_PREP, variant TEST1)
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The status you enter does not exist
The status you enter does not exist
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Hi,
As you experienced all DIALOG function modules will not work in Batch because the is no connection with a frontend (PC).
You have to get your PDF on a server so you can process them in Batch.
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Success,
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Hello,
I want to display archive change document for object class : COND_B (agreement) via transaction MEB3:
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(Archive Objetc = CHANGEDOCU
Archive info structure = SAP_CHANGEDOCU2 (is active))
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In the DEBUG:
the Function module is called automatiquely: COND_B_DISPLAY_DOCUMENT
THEN SUBMIT RSSCD100
THEN The function module is called with the no parameter READ_CHANGEDOCU (ie with space value)
THEN the program reads only from DB
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I checked these SAP notes 1050935,1299903, 1308024, 1128954, 1050335
but no results.
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Hi,
As I understand, the change documents archived using the CHANGEDOCU archiving object are no longer available using the application object.
Refer to Notes 1257133 and 140255 where they mention the above point.
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Using DMS Content server for Archiving HR documents

Hi SAP Gurus,
with the details gathered from the forum we could suggest the client to go for Archiving there Documents for storing there HR related Documents, like Resumes, salary hike litters, leaves etc....
but as we do have DMS here and intending to get a Content server for DMS, can we use the same content server for archiving the HR documents also,
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Hi, I am working on using SARA to archive SD documents, and it seems as if Document flow and Change logs are not archived, and not possible to see in reading the archived Sales Orders from SARI/SARJ. Are there SAP standard reports which can fetch and show data from archive, or any other way to find a 'document flow' (to eg. deliverys or billing docs) and 'change log' from an archived Sales Order?
Thanks!

Hello,
The answer from Caveman is correct, the DRB - tcode ALO1 (that is the letter o not a zero) retains some of the document flow of archived data.
Do not use transaction VPAR as that archives data related to preference determination and transaction VF07 does not show document flow.
If you have implemented the PBS modules to view archived data, they retain the document flow information and you can view the data exactlly how it looked before it was archived.
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Archiving fi documents

FI Friends,
Let me know how to archive fi ducuments.
regards
srinivas
< PLEASE SEARCH FORUMS BEFORE POSTING -- Moderator >

Hi,
Archival is done with tcode SARA
Configuration
In SARA tcode,
Object : FI_DOCUMNT (For archive FI Documents) and press enter
click on customizing button
Maintain account type life
Maintain document type life
For Archiving FI documents:
Object : FI_DOCUMNT (For archive FI Documents)
Select Write Option.
Put a variant name and click maintain.
In the next screen (change screen assignment) check the check box and click continue.
Enter Company Code, Fiscal Year / Period and all Document numbers, Remove Test run button and Click on Attributes
Enter meaning text and Save.
In Main screen again click on SAVE and click on BACK.
Go to start date run it immediately. Then,
Go to spool parameters and check it.
Click on Immediate
Click on Save.
Go to Spool Parameters. Click on ok.
Execute the same now job is scheduled.
Go to SM37 and check scheduled job.
Click on job log and note session number for archival
Now to delete the documents:
Object : FI_DOCUMNT
Click on Delete
Click on archive selection, select session number and schedule background job.
Regards,
Kiran Varma

Archiving spool documents

Hi Gurus,
We are looking for a solution how we can download and archive spooled document into an easily accessible and secure directory.
Issue is with spooled pdf jobs that contain thounsand of pdf files , non sequential , that need to be downloaded and archived in area where these files could be consulted by any business users.
I found a program RSTXPDFT4 , but i 'm not sure there is a solution with archivelink , because there is no business object for spoolfile . Is it possible to do it with archivelink ? or other solution
custom objects and a bespoke method to call standard functionality for the actual storage of the data ?
or to get the PDFs archived and linked to the belonging SAP business documents.
I have no idea and experience zero in archiving.
Thanks in advance for any information
Soufiene

Hi Soufiene,
From your question, my understading is that you are looking for something lke archiving outgoing documents. With this scenario, you can send the documents, which is sent to spool for printing, to archive also. So you will have the choice to either 'Print' or 'Store' or 'Print and Store'.
There are many such archivelink scenarios available based on the module and the business object. The following link explains one such scenario of archiving outgoing SD documents.Have a look at this link which might give some idea.
Link: [http://help.sap.com/saphelp_erp60_sp/helpdata/en/33/5cd7345a238045e10000009b38f83b/frameset.htm]
Hope this helps,
Naveen

Archiving MM documents

Hi Gurus,
I need help in archiving SAP documents. By T.Code ABOJ, I am directed to Archiving object MM_EKPO. After that, how will I archive POS and STOs? I need to extract them from SAP database and put those documents as flat files in the computer. Is this possible? If yes, then how?
Thanks,
Kumar

Hi,
SARA is a general transaction where you can archive all types of records using respective archiving object
Go through the follow steps to archive the material master.
Archiving the Material Master
Before Archiving the Material Master the materials need to be flagged for deletion in T Code MM06/MM16.
Archiving the materials is done thro T Code SARA. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown.
When a material is no longer required in a company or plant, you can archive and delete the material master record.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
Archiving object MM_MATNR for archiving material master records.
To archive the material master, first go to transaction SARA
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Go to Job Overview to check the archive status.
To do a permanent delete, click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Go to Job Overview to check the delete status.
This need to be done carefully and better to first do it in testing client.
After archiving those materials will not be displayed in reports unless categorically selected

Archiving invoice documents

Hi,
I am working on Billing documents( T Code VF02).
I am working on two programs the first one uses SCRIPTS.
and the second is SMARTFORM.
The reqquirement is for the o/p type i have assigned the
ARCHIVE ONLY mode. Here I am suppose to get the
archived document as an attachemnt for the perticular invoice.
for the script in the 'START_FORM' I passed the paramenter
'ARCHIVE_INDEX = TOA_DARA'. And it is working fine.
Where as for the smart form I am providing the same parameter. But it is not working. Please give me an idea to overcome this issue.

hi,
Dependencies
The status of the document determines whether it can be archived:
· Documents with the status Closed or Deleted can be archived.
· Documents with the status Unchecked, Checked and Errors Found, or Checked and No Errors Found cannot be archived.
Financial accounting documents generated when invoice documents are posted are not archived with the object MM_REBEL. They are archived in Financial Accounting.
Residence Time/Retention Period of Data in the System
The retention period for invoice documents can be configured in the Customizing system. The posting date contained in the invoice document header is the key date for the retention period.
If a retention period has not been set in Customizing, the system takes the minimum retention period as 9999 days.
Presettings
In Customizing for Invoice Verification you can set the retention period for invoice documents per company code under Define Document Lives.
Hope it helps..
Regards
Priyanka.P

Archiving EBP Documents

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