Archiving emails in Entourage, photos in iPhotos, music in iTunes

Getting message "start up disk almost full". Need to make space by taking files off the PowerBook G4.
Have a 500GB external hard drive. What is the best and safest way of archiving emails, photos and music to make room?
Thanks

For iPhoto you can move your iPhoto library to the external drive and run with it there - quit iPhoto and drag the iPhoto library as a single entity to the EHD - launch iPhoto while depressing the option (alt) key and point iPhoto to the new library location - once you test it there you can quit iPhoto and trash the iPhoto library on the internal drive (I suggest launching iPhoto and testing one last time before you empty the trash)
Note that you should always have 10GB or more of free space on your boot drive
For information on e-mail and music post in the appropriate forum for your e-mail client and music program
LN

Similar Messages

1 more photo in iPhoto that what iTunes "sees" for sync

I sync all photos to my iPhone using iTunes, but somehow, there is 1 more photo in iPhoto that what iTunes "sees" for sync! 2148 in iPhoto, but 2147 in the photos pane in iTunes. It's driving me nuts! Anyone know why? Thanks.

I too am experiencing similar symptoms: I have albums in iphoto that have different item counts in itunes than they have in iphoto itself. The net result is that certain albums do not have up to date items when they sync to my iphone.
If anyone has any idea I'd appreciate it.
Cheers,

Emailing multiple individual photos from iPhoto is causing the same image to be on different emails. Need help!

I am using iPhoto to edit my pictures from my Canon 60d. As I edit the photos, I send them by email within iPhoto (using the Large setting) to several members of my family. Last night I sent about 20 different pictures with different descriptive titles in the email to multiple people. However, when they view them in their email on their iPhones, it is showing the first picture over and over again, no matter what the title of the email says the photo is. It is even stretching the picture to either landscape or portrait depending on the view of the different pics in each email themselves but is still showing the same pic no matter the orientation.
I need to figure out if this is a bug with iPhoto and iPhone or if I need to do something different. You would think if you choose an image and email it, it would be THAT image. It only began within the last two weeks or so but it has been consistent when emailing multiple single photos. Any help would be appreciated! Thank you!

Greetings,
I've seen this issue myself between iPhoto and an iOS device. It appears to be an issue with the how the iOS device sees the email templates used by iPhoto '11's built in email feature.
Suggestions:
Let Apple know you have this issue: http://www.apple.com/feedback/iphoto.html
Go to iPhoto > Preferences > General > Email photos using > MailThis will bypass the email templates and send your images directly from the Apple Mail program. You won't have the pretty templates, but the images will come through (which is the important part in my opinion).
Keep your software up to date on your computer and on your iOS devices. (If / when a fix comes, that's how you'll get it.)
Cheers.

Saving archived emails for entourage 2008 on 2 different MacBooks

I use a Entourage 2008 on Macbook Pro at work on an exchange server and archive emails to specific files on my computer section. This allows me to keep the record of the email and keep the mailbox size appropriate for work. At home I have a separate Macpro with Entourage and want to "see" the archived emails.It is difficult to "synch" them if I saved at different locations.
Previously in outlook, I could do this by saving the PST file on the shared folder and pointing to that file when I opened the outlook at home. The file would be always current. IS there a way to do this in Entourage? Is there a specific way to point to the database, so that either work or home opens to a "shared" drive rather then the local C drive?

I use a Entourage 2008 on Macbook Pro at work on an exchange server and archive emails to specific files on my computer section. This allows me to keep the record of the email and keep the mailbox size appropriate for work. At home I have a separate Macpro with Entourage and want to "see" the archived emails.It is difficult to "synch" them if I saved at different locations.
Previously in outlook, I could do this by saving the PST file on the shared folder and pointing to that file when I opened the outlook at home. The file would be always current. IS there a way to do this in Entourage? Is there a specific way to point to the database, so that either work or home opens to a "shared" drive rather then the local C drive?

Can you send an email with multiple photos from iPhoto in reduced size?

I want to send an email with multiple photos attached with a reduced size. How do I accomplish this?

Hi Igmatteson,
If you are using regular Mac Mail, and you are on Mountain Lion, this is what I can do:
1. Go into Mail, and start a new message
2. At the top, you will see 4 icons - the third one over brings up the Photo Browser from iPhoto
3. Go through your pics and select the one you want and drag it onto the mail page
4. Once you have done that, a small bar on the right-hand side will show up that will allow you to select whether you want the image size to be small, medium, or large. Once you select a size, all photos you add will be that same size.
Hope this works for you!
Cheers,
GB

How to email Aperture library photos from iPhoto

Want to use Aperture library photos (which I can easily view from iPhoto 11) in the beautiful email systems of iPhoto. When I select the Aperture library photos and select Share-email nothing happens, then the Share-email menu becomes grayed out. According to the help available all aperture library shots are fully available for use in iPhoto 11. Any suggestions? Thanks

You hav to move the photos from Aperture to iPhoto to do this.
1. Using the Media Browser you can drag from the browser to the iPhoto Window - this yields the Aperture Previews
2. Export from Aperture to the Finder, import to iPhoto.
That said if you use Apple's Mail.app you can
A: Take advantage of the Stationery feature, which has more templates than iPhoto, more varied thatn iPhoto and others can be downloaded
B: It's a full mail application, with an outbox and so on
C: You can email from Aperture, and so avoid this loop into iPhoto.
Regards
TD

How do you save and email an edited photo in iPhoto 08?

I've been using 08 since the beginning with no problems. I want to mail an edited photo but when I try the process fails. A normal photo mails fine, but there is no "save as" option with non-destructive editing. Surely there is a work-around.

Is this for all edited photos or just that one? If it's for all try this: launch iPhoto with the Option key held down and create a new, test library. Import some photos and check to see if the same problem persists.
If the problem dissappears with the new library then it's your old library that the problem. If that's the case make a temporary, backup copy (if you don't already have a backup copy) of the library and apply the two fixes below in order as needed:
Fix #1
Launch iPhoto with the Command+Option keys held down and rebuild the library.
Select the options identified in the screenshot.
Fix #2
Using iPhoto Library Manager to Rebuild Your iPhoto Library
Download iPhoto Library Manager and launch.
Click on the Add Library button, navigate to your Home/Pictures folder and select your iPhoto Library folder.
Now that the library is listed in the left hand pane of iPLM, click on your library and go to the File ➙ Rebuild Library menu option
In the next window name the new library and select the location you want it to be placed.
Click on the Create button.
Note: This creates a new library based on the LIbraryData.xml file in the library and will recover Events, Albums, keywords, titles and comments but not books, calendars or slideshows. The original library will be left untouched for further attempts at fixing the problem or in case the rebuilt library is not satisfactory.
OT

Missing photos from iPhoto sync in iTunes to iPhone

iTunes is not recognizing the correct number of photos in some of my iPhoto events. Some events are showing as having 0 photos in them, others are showing far fewer photos than the event actually has.
After some digging I found a pattern: the problem only affects "referenced" events, i.e., events where the master copies of the photos are in folders outside of the iPhoto Library. In my case these are mainly older events for which I already had folders before I started using iPhoto. For these events, iPhoto maintains an alias in the library to the original file. The original files are all there, available and editable within iPhoto.
If I edit a photo in one of the affected events, it then appears available for sync in iTunes, presumably because once edited, the modified photo is stored in the iPhoto Library.
To summarize, iTunes does not recognize any iPhoto photos which are stored outside of the iPhoto Library folder (referenced), unless that photo has since been edited in iPhoto.
I'm using Lion 10.7.2 and the latest versions of both iPhoto and iTunes, syncing with an iPhone 4 running iOS 5.0.1.

I've resolved the problem, and it wasn't pretty.
It starts with iPhoto 8 ('09) on my iMac. This library had a bunch of "referenced" photos, ie, photos whos image files were outside of the iPhoto Library folder. In iPhoto 8 this was handled by creating an OS X alias file in the Originals folder within the iPhoto Library folder.
Then I wanted to move my library to my new MacBook Air running Lion and iPhoto 9 ('11). Forgetting that I had referenced files in my library I just copied the iPhoto Library folder from my iMac to my MacBook Air as the Apple support docs say (they don't mention anything about referenced files). Of course the referenced files were not copied to the MacBook, but everything appeared to be OK.
Start iPhoto 9 on my MacBook and it upgrades the library. It can't find the referenced images of course, but there's no warning or anything. iPhoto 9 has a totally different folder and database structure. All the information it needs about where to find an image is now in the Library.apdb SQlite database file in iPhoto Library/Database/apdb/. In that db there's a table called RKMaster which stores the info about each photo. RKMaster has a column called imagePath which is where the full path of the original image file is supposed to go. However, since my referenced images were not available during the iPhoto library upgrade it just set these all to "Masters/<image file name>", and stored the alias information from the iPhoto 8 database in a BLOB column called fileAliasData. When I worked out the referenced files were missing I copied them over to my MacBook, and the iPhoto was miraculously able to find them again because of the information in the fileAliasData column in the database.
However, iTunes and other apps that link to the iPhoto library don't access the iPhoto Library database directly. They use a file called AlbumData.xml in the iPhoto Library folder. iPhoto 9 re-creates this file every time you close iPhoto. Unfortunately, what it uses to build the full image path for putting in the XML file is what's stored in the imagePath column in the database, which by now is basically garbage. iPhoto can see all the files OK, but nothing else can.
The only solution was to painstakingly fix the RKMaster records for all my referenced files so that they pointed to the correct place. I took the opportunity to copy the files to the iPhoto Library folder in the process so that now all my images are in the iPhoto Library folder. This implied setting fileIsReferenced to 0 and fileAliasData to null for those records aswell.
Now I finally have everything working again, but it was a very long and tedious process that can only be done with some knowledge of SQL databases. Apple should really warn people about this potential problem when advising on how to move your iPhoto Library.

1)I want to email a photo from iphoto, however, response from macbkpro is "email server didnt recogniz ur un/pw combination." I dont kno how 2 get it 2,

Question 1 - How do I fix this problem when I want to email a photo from iphoto on my macbook pro, but the response i get is "The email server didnt recognize your username/password combination." Question 2 - when i draft the email of a photo from iphoto, it automaticaly shows the email as coming from my icloud email address, how do i get it to show it coming from my regular/usual email address?

Question 1 - How do I fix this problem when I want to email a photo from iphoto on my macbook pro, but the response i get is "The email server didnt recognize your username/password combination." Question 2 - when i draft the email of a photo from iphoto, it automaticaly shows the email as coming from my icloud email address, how do i get it to show it coming from my regular/usual email address?

Iphoto sending photo per email with entourage

dear all, since when I updated online the mac applications (all of them), I can't choose anymore Entourage for sending photos per email from iphoto: the only choice I get is Mail (that I do not use). I have already disselected Mail as preferred application, but the Entourage name on Iphoto preferences always appear in a grey colour and I can not select it.
can anybody help me to get back to my previous situation? thank you very much to the angel who will help me
alevina

Alesssandra
Since you installed all those updates, I suggest you try these procedures to get things back to normal:
1. Restart your computer to repair the directory if needed.
2. Run "Repair Permissions" from Disk Utility located in your Applications>Utilties Folder.
3. Try iPhoto again. If it doesn't work then QUIT iPhoto.
4. Your iPhoto preferences file may be corrupted.
(MAKE SURE you QUIT iPhoto first)
You will find it in your Home directory:
(Home/your account) >Library>Preferences>com.apple.iPhoto.plist
Remove or trash the preference (.plist file) and restart iPhoto.

Email photos from iPhoto 8 with Verizon Fios internet

I am totally new to the wonderful mac world. I have a new iMac with Verizon Fios internet. When I try to automatically setup for emailing photos it tries to setup something with "incoming.yahoo....
How do I go about setting up email sharing of photos?

mrmole
To email photos from within iPhoto you need to use one of the following applications for email:
1. Apple's Mail (it comes with your Mac)
2. Entourage
3. AOL
4. Eudora
Only these four apps allow direct emailing from within iPhoto. You make your choice in the iPhoto Menu -> Preferences -> General pane.
OF course, you need to set up these clients to work for email with your own email settings. Fir details on how to do that you'll ned to consult the Help on the particular app.
If you use Web-based email, you cannot email from within iPhoto. In that case you can use one, some or any of the following:
For 10.5 users: You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Apple-Click for selecting multiple pics.
Uploaded with plasq's Skitch!
To upload to a site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. If you're using Gmail you can use iPhoto2GMail
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto. With 10.5 you can access the Library from the New Message Window in Mail:
Uploaded with plasq's Skitch!
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
Or, if you want to access the files with iPhoto not running, then create a Media Browser using Automator (takes about 10 seconds) or use THIS
Other options include:
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
Regards
TD

Emailing photos in iPhoto.

I have put all my photos into iPhoto and want to email some of them to family by using Yahoo web mail. How can I do this? I can't find where iPhoto has stored them. Is this a ploy to get you to cough up the £70 a year for a .mac account. I though macs were user frienly but the more I use mine the more I want my PC back.

I have put all my photos into iPhoto and want to email some of them to family by using Yahoo web mail
Okay.
can't find where iPhoto has stored them.
They're in your Pictures folder, but that doesn't matter.
There are three ways (at least) to get files from the iPhoto Window.
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
To upload to MySpace or any site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. If you're using Gmail you can use THIS
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser. Or, if you want to access the files with iPhoto not running, then create a Media Browser using Automator (takes about 10 seconds) or use THIS
Also, for 10.5 users: If you use the extended Open or Attach dialogue (with Column View) you can scroll to the bottom of the Shortcuts and find the Media browser there. Select any pic you want from there.
Is this a ploy to get you to cough up the £70 a year for a .mac account.
Oh Yawn.
I though macs were user frienly but the more I use mine the more I want my PC back.
If that makes you happy...
Regards
TD

I am not able to mail the photos from iPhoto. Its always saying that the email address it's not recognized. Another situation is that when I try to add my me account in the preferences account, doesn't recognize my @me password. Tks for any help! :-)

I am not able to mail the photos from iPhoto. Its always saying that the email address it's not recognized. Another situation is that when I try to add my me account in the preferences account, doesn't recognize my @me password. Tks for any help! :-)

1. You did not get an error message telling you that your iPhoto library was getting full. You got a message telling you that your HD was getting full, right?
OS X needs about 10 gigs of hard drive space for normal OS operations - things like virtual memory, temporary files and so on.
Without this space your Mac will slow down as the OS hunts for space on the disk, files will be fragmented, also slowing things down, apps will crash and the risk of data corruption - that is damage to your files, photos, music - increases exponentially.
Your first priority is to make more space on that HD. Nothing else can be done until you do.
Purchase an external HD and move your Photos and Music to it. Both iPhoto and iTunes can run perfectly well with the Library on an external disk.
Your Library has been damaged from being run on an overfull disk.
How much free space on it now?

Photos from iphoto connecting with email

When I want to put some Fotos from iphoto to my email ,the programm try to install the complete library (36GB). I cannot select photos from iphoto.How is it possible?

What program do you use for email?
How are you trying to attach?
Some of the below may be useful
There are many, many ways to access your files in iPhoto: You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Command-Click for selecting multiple pics.
(Note the above illustration is not a Finder Window. It's the dialogue you get when you go File -> Open)
You can access the Library from the New Message Window in Mail:
There's a similar option in Outlook and many, many other apps. If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
If you want to access the files with iPhoto not running:
For users of 10.6 and later: You can download a free Services component from MacOSXAutomation which will give you access to the iPhoto Library from your Services Menu.
Using the Services Preference Pane you can even create a keyboard shortcut for it.
For Users of 10.4 and 10.5 Create a Media Browser using Automator (takes about 10 seconds) or use this free utility Karelia iMedia Browser
Other options include:
Drag and Drop: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
File -> Export: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
Show File: a. On iPhoto 09 and earlier: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected. 3.b.
b: On iPhoto 11 and later: Select one of the affected photos in the iPhoto Window and go File -> Reveal in Finder -> Original. A Finder window will pop open with the file already selected.

Email photos from iPhoto '11 via Office for Mac

how do i email photos from iPhoto via Office for Mac. Entourage mail client used to let me select photos directly from iPhoto - Office does not.

Several possible ways
1 - search these forums - there have been hacks reported that are reported to allow you to use OutLook as the e-mail client for MS Outlook
2 - drag photos from the iPhoto window to the Outlook icon in the dock
3 - drag photos (or export them - file menu ==> export) to a desktop folder and attach from there
4 - from an Outlook email use the attach to attach photos - look in the lower left hand corner of the attach window under media ==> photos ==> iPhoto
LN

Archiving emails in Entourage, photos in iPhotos, music in iTunes

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