Archiving ERS documents into an external archive

Hello guys,
I'm an apprentice that is currently getting worked into SAP. We are currently working on a release Change for SRM.
Now my task is to think about ways to realize the archiving of ERS documents (credit items?) from SRM into an external archive that is linked to SRM.
Since I am not very far into SRM yet, I don't really know how to achieve that. I need to know where the ERS documents lie. They have to be in a table, which one? And where are the real documents (PDF files) stored? How could I realize the archiving of 58.000 ERS documents?
I hope you can give me some Food for thought. You don't have to deliver me a full solution, but maybe a few things that might help me make a good Impression?
Thanks in advance!
PS: I am from Germany so I apologize for my Business english in advance

Hello,
if i understand correclty your situation, you have a SRM system, let say A and you will implement a new SRM system (upper release), let say B, on another server...
Then, you want to extract documents from SRM system A and upload them in SRM system B?
Is this correct? If yes, this is not only an archiving project: you first need to migrate your data from system A to system B.
Regards.
Laurent.

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In our SRM, we have a program for the Generation of ERS documents (credit note?).
Firstly, the Programm BBPERS creates ERS Idocs on Basis of stock-receipt (?). Secondly, the program RSPPFPROCESS sends the ERS invoice to the supplier via mail.
The document is saved only as an email.
We do have a Z-Programm, ZZBBPERS, that is used for subsequent creation of ERS documents as PDFs. These are saved in the Spool, but for each invoice a different spool number is created.
Now my Task is to find a way to Archive these ERS documents into an external Archive. We use d.3 as Archive, I don't know if you have heard of it. But that shouldn't matter right now.
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I hope some of you can get me started. I don't Need a perfect solution right off the bat, just a place to start and ideas how to Approach this Project.
Thanks SO MUCH in advance for any help!
Greetings,
Sebastian

Thank you so much, this brought me a leap Forward.
So the Business object should be the BUS2207, right? This is our Business object for ERS. We don't have BUS2081, what is that?
edit: Wait, what is the difference between Business Object and Archiving Object? We do not have an archiving object vor ERS.
To clarify: We do not book in SRM, we are sending it per Idoc to another SAP System where the booking takes place.
We are just creating the PDF out of the BUS2207 and sending it to the vendor via RSPPFPROCESS and Action "BBP_ERS".
Can you tell me where I can see detailed Information for the Archive Connection? I have the entry in OAC0 with IP address and all. But we have no records of ever archiving in this System so how can I see Connection details and test it?
I also have to analyze if ArchiveLink is already set up and working..
Also, where do I define how the files are saved in the storage System? With this I mean like in which Content repositories / Folders and so on they are saved.
What Information are given to the PDF? All document informations, like Dates invoice number and so on? How can I use them for my Archive structure?
Thanks in advance.

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hi there,
i have a projekt, where i have to archive pdf-files on a external archive (ixos). i use the FM 'ARCHIV_CREATE_SYNCHRON_META' to archive the pdf-files.
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Hi Martin,
If you are getting back the document id then you can store that in custom table where you can store PDF file name and the object id. You will have the name of PDF when you use the FM to archive it.
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Archiving spool documents

Hi Gurus,
We are looking for a solution how we can download and archive spooled document into an easily accessible and secure directory.
Issue is with spooled pdf jobs that contain thounsand of pdf files , non sequential , that need to be downloaded and archived in area where these files could be consulted by any business users.
I found a program RSTXPDFT4 , but i 'm not sure there is a solution with archivelink , because there is no business object for spoolfile . Is it possible to do it with archivelink ? or other solution
custom objects and a bespoke method to call standard functionality for the actual storage of the data ?
or to get the PDFs archived and linked to the belonging SAP business documents.
I have no idea and experience zero in archiving.
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Hi Soufiene,
From your question, my understading is that you are looking for something lke archiving outgoing documents. With this scenario, you can send the documents, which is sent to spool for printing, to archive also. So you will have the choice to either 'Print' or 'Store' or 'Print and Store'.
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Link: [http://help.sap.com/saphelp_erp60_sp/helpdata/en/33/5cd7345a238045e10000009b38f83b/frameset.htm]
Hope this helps,
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Hello,
I want to display archive change document for object class : COND_B (agreement) via transaction MEB3:
The archive works fine, and I can found the archive change documents form SARA.
(Archive Objetc = CHANGEDOCU
Archive info structure = SAP_CHANGEDOCU2 (is active))
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In the DEBUG:
the Function module is called automatiquely: COND_B_DISPLAY_DOCUMENT
THEN SUBMIT RSSCD100
THEN The function module is called with the no parameter READ_CHANGEDOCU (ie with space value)
THEN the program reads only from DB
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I checked these SAP notes 1050935,1299903, 1308024, 1128954, 1050335
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Hi,
As I understand, the change documents archived using the CHANGEDOCU archiving object are no longer available using the application object.
Refer to Notes 1257133 and 140255 where they mention the above point.
If you want to read change documents along with the application, then you must first archive the change documents along with the application.
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FI Friends,
Let me know how to archive fi ducuments.
regards
srinivas
< PLEASE SEARCH FORUMS BEFORE POSTING -- Moderator >

Hi,
Archival is done with tcode SARA
Configuration
In SARA tcode,
Object : FI_DOCUMNT (For archive FI Documents) and press enter
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Object : FI_DOCUMNT (For archive FI Documents)
Select Write Option.
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Enter meaning text and Save.
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Go to spool parameters and check it.
Click on Immediate
Click on Save.
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Archiving Change Documents - XML Archiving.

Hello Archiving experts,
I need to archive change documents of my application. There is already a change document archiving class "CHGDOCU" which I can use for this. But this is only for ADK based approach.
Basically, I want to know if there is any Archiving class available for archiving change documents in XML based archiving?
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Hi Thomas,
if you want to go with SARA, you would have to archive hundreds of objects, since change documents are (as of 4.5B, I think) no longer deleted/archived by themselves, but always with their respective objects.
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That leaves you the option to find out, to which object most of your 500 mio. change document positions belong, but my guess would be that this would be quite a lot ... so either, you are considering an overall archiving project (which is no short-term goal) or you use one of the reports that make a 'hard-cleanup' of CDCLS --> there are various notes in OSS about that topic, make sure you read them all, since the impact is not to be necglected.
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Transaction MB5B takes not into account the archived material documents

Transaction MB5B takes not into account the archived material documents . Is it possible?

Hi
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Message was edited by: FM/AR
Message was edited by: FM/AR

"Create Archive" using the Finder
AND
"Save As Archive" inside Garageband are two completely different and unrelated things.
Using the Finder "Create Archive" creates a zip file.
Using "Save As Archive" in GB Places all of your loops that you used for that particular tune into a .band file. This does NOT occur unless you choose "Save As Archive".
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GB's "Save As Archive" is like making a little suitcase of all your loops from that tune to carry somewhere else. It is not a compression function.
So first:
"Save As Archive" in GB
Then:
:Create Archive" of that .band from the Finder

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Hi
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Hi Soufiene,
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Hope this helps,
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Archiving ERS documents into an external archive

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