Archiving FCP7 projects

We are hoping to move finished FCP7 projects off of our hard drives to free them up. What is the best way to archive the projects so that we will have full access to them in the future for possible re-editing in FCP?

We have created a project folder that has sub folders for audio, photoshop, motion gfx, project, etc.
Anything used in the edit is in this folder. If it isn't we would move it there and reconnect if neccessary.
We keep copies of any cards(entire card structure) of footage from the field in one folder and any capture scratch, transcodes etc. in another. All of this is then cloned to a second drive so that we have two copies of everything:
project elements, shoot source, capture scratch
The important thing is to ensure is that the project is reconnected to the current location and nothing like a lone audio file, jpg, or mov file is still in some wierd place you totally forgot about.
Doing show source from the column view can help greatly with this.
Media managing is an option but you need to know how the project will need to be accessed later.
If you need every frame of every clip available for later use I wouldn't recommend MM unless you just want to copy everything in the project or sequence to a different drive.
If you only color corrected the footage in your final sequence and want any other elements in the sequence saved somewhere else I would use MM.
MM can be used for all or just a portion of your project.

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CS3 How to archive finished projects and erase all draft materials without losing final versions.

I have two questions, both related to system management. The first is simple and the second is more complex.
First, I hate that every time I open a Premiere Pro project I have to remember to reset the scratch disc settings because they are carried over from the previous project rather than being project-specific.
Is there a workaround so that the scratch disc settings can be attached to each project so they don’t need to be reset each time one reopens a project?
Second, I presently distribute my work over four (4) 1-TB drives as follows.
Drive D contains my Premiere (prproj and related) files as well as Encore (ncor DVD/BD burn files).
Drive E contains all captured files (transferred from tape).
Drives F and P are scratch drives where all the preview files are stored, both audio and video.
Presently, scratch drives F and P are full, project drive D is nearly full, and I am finished editing the projects which occupy these drives. Drive E, however, still has plenty of unused space.
What I want to do now is to archive the finished projects, along with associated preview files, source clips, and burn files on the E drive, which has plenty of free space remaining. Then I want to delete the project and associated assets from Drive D and erase both scratch drives F & P so that I can reuse those drives for new work.
To do that I have tried using the Project Manager to “collect files and copy to new location” to collect and copy each project to its own folder on the E drive.
The problem is that, having done that, and removed the preview files and project files from their original locations, when attempting to open the now relocated projects from their new locations, the relocated projects continue to look for the associated preview files in the old location (drive F or P), even though all the files associated with each relocated project now reside on the same drive in the same folder. It appears that the Project Manager does not associate the preview files and source clips that it relocates with the project files that it relocates.
Can someone explain this and how best to accomplish my goal of relocating and archiving finished projects along with their associated previews and source materials so that the originals can safely be deleted?
Thanks.

Is there a workaround so that the scratch disc settings can be attached to each project so they don’t need to be reset each time one reopens a project?
Yes. Upgrade to CS5.5. (This feature first showed up in CS4.)
What I want to do now is to archive the finished projects
You can safely delete everything on the F and P drives. Previews can simply be rebuilt. No need to waste space trying to save them.
Save the project files on the D drive. Delete the media on E (you can always recapture if you need to rebuild).
Do not use the Project Manager. Premiere Pro is an NLE. Use it for it's intended purpose. Use a real file manager (Windows Explorer on the PC, Finder on the Mac) to execute file operations.

Edit in iMovie using archived iDVD project?

Well it looks like I may done something rather stupid. Before the holidays I produced a family vacation video, burned the DVDs and sent them out to all my family members. After watching it they pointed out some typos in some captions and some editing mistakes, so I wanted to go back and fix those and burn new DVDs. But I just realized I'd archived the iDVD project but not the iMovie project. I trashed the iMovie project to recover disk space. So now I'm left with just the iDVD archive.
Is there any way to recover my iMovie project from the iDVD archive?
(I can't believe I trashed my iMovie files. That just isn't like me at all. <shame>, <embarrassment>, <lesson learned>)
iMovie HD
iDVD 6
- Lofty

You can recover the movie from the archived DVD project but the movie may be in several sections/clips. Just Control-click on the archived iDVD project file and select "Show Package Contents" from the contextula menu. Then go to the Resources/MPEG.nobackup folder.The sections/clips should be in there.
You can import those clipes into iMovie but won't be able to edit the captions, only cut them out and put new captions in over new clips. If you added captions to a black background and not over the movie itself you could cut out those sections and add new sections. But if you have to cut out parts of the movie with captions to add new ones that could lose a good bit of the original movie. In that case I thiink going with the typos would be the better solution.
When you're done use the Share ➙ Media Browser menu option with Size = Large. This will give a better final image than Share ➙ iDVD will. You will have to delete the existing movie file from the iDVD project and add the new, editied movie.
OT

Re-edit archived iDVD project?

Hello,
How do I re-edit the iMovie underlying or embedded inside of an archived iDVD project on an external hard drive?
I have scoured MAC.help & TMManuals, and cannot find.
Thanks,
Scott

Rich,
What I think you are correctly saying is that these .avi movies, while not editable in themselves, when dragged into an iMovie project they can be edited to a limited extent --by splitting them, inserting photos or new clips in between, new audio, etc, and then dragging the new iMovie project back into the iDVD.
Yes
And this could be done whether or not you had the original iMovie project available.
Yes
You just could not as extensively edit it as if you actually had the original iMovie file to work with.
Yes
+++++++++
We are in complete agreement

How to get video from archived DVD projects (.dvdproj)

how to get video from archived DVD projects (.dvdproj)

Command (right) - click on the archived project file to open the package with the Finder. Go to the Contents/Resources/Assets/AV folder where the media files are stored.
OT

Failure to import fcp7 project's xml into Premiere Pro 2014. Details below. Why is it crashing? Any thoughts?

Here are the details of my problem:
Premiere Pro 2014 (up to date)
Mac book Pro OSX Yosemite 10.10.1 with 2.8 GHz Intel Core i7 processor
Source footage includes a variation of codecs as follows: H.264 in a .mov container, 1920 x 1080 Apple Pro Res 422, Linear PCM
There are no error messages, the import into Premiere Pro 2014 begins normally but the "progress bar" never starts and then after about 10 seconds a blank white box appears followed by the pinwheel.
When the problem occurred I was trying to import a fcp7 project's xml file into Premiere Pro.
I emailed Adobe Support Tech the fcp7 xml file and it crashed his computer, however, I was able to successfully import one clip from fcp7 (an Apple ProRes 422, Linear PCM, duration 1 minute) from the fcp 7 project into Premiere Pro, but not the whole project or the bare essentials (the cut itself).
I am not running other software
Do you have any third-party effects or codecs installed? Not that I know of...
Tell us about your computer hardware. Be especially certain to tell us about third-party I/O hardware (e.g., AJA, Matrox, Blackmagic, MOTU). ??????
I am using Mercury Playback Engine GPU Acceleration
The problem only happen when I try to import the FCP7 xml project file into Premiere Pro

Hi Lynn,
Have you inspected the XML file for any anomalies? That might be a way to see if any third party effects were used.
Thanks,
Kevin

Importing FCP7 projects in FCPX 10.1.1

Hello
I just installed Mavericks and FCPX 10.1.1 on another boot drive to test if I can handle the switch to FCPX.
Is it possible to import any FCP7 projects into FCPX ?
Thought it's best to ask before trying it and messing something up. They are pretty intricate edits for professional use.
Thanks
Nick

You need to read the info from Assisted Editing, particularly "What loses something in translation" and "What gets lost in translation" Since you are exporting an XML from FCP7, there are some things in the original sequence, such as effects on clips, that may or may not make it to FCP-X.
Here is there info on what does and does not transfer:
http://assistedediting.intelligentassistance.com/7toX/about.html
MtD

Not able to archive iDVD project

I cannot get iDVD to archive my project. I get the error message "there was an error while saving the project". I found a couple of discussions on this very error message, both led to insufficient disc storage. This doesn't seem to be an issue in my case and I am unable to figure out what the issue is. I have burned the project first to a disc image and from there to 2 DVDs, both without a problem. I want to archive the project in case I want to change to wide screen formating in the future. OK here's the low-down. The project info window gives the size of the project as 2.24 GB and the available space on my HD as 283.9 GB, when I attempt to archive, the drop down window gives the size as 7.543 GB. Color me ignorant, and you can use dark shades when it comes to this stuff, but isn't that plenty of room? And what's up with discrepancy in project size? The primary "asset" is an iMovie that weighs in at 8.17 GB prior to being exported to iDVD and consists of still photos out of iPhoto with transitions and other edits all rendered in iMovie, so no permission issues I can ascertain. Thanks for your assistance.

Thanks F Shippey… I am attempting to save the archive to my internal HD. I attempted to save to an external drive that is formated for Mac OSX to see if that made a difference but came to the same conclusion, the same error message. Per one of the discussions referenced in my original post, I checked the cable to the exterior drive, it is an OSB cable, not the preferred Firewire, but is that really significant? Both drives have plenty of space left if seems to me. Is this the only line of inquiry there is to this issue? I did attempt to archive another iDVD project that I'd created a while ago to see what happened, but, no surprise, some of the assets couldn't be found and I couldn't retrieve them. I am leery of this project ending up the same way. T.T.

Is archiving a project as simple as coping the Library

How do we archive a project under the new file concept?

MMake a new folder on an external drive and copy the library into it. Open the library and run the consolidate function to copy all the media into it. Find any non-standard fonts or third party plugins or Motion elements used and copy them into the folder. You might want to make a note of how the plugins are installed. That should give you everything.
P.S. before you copy the library you might want to use the delete generated media function to trim down the size of extraneous media that can be re-generated as needed.

How to edit archived dvd project adding/replacing video/audio??

I want to reduce my workload videoing and creating DVD's of a dance performance this year using the archived show from last year in iDVD and just importing the new video w/chapters from iMovie. Has anyone done this? Any advice?

Brian,
If you "archived" the iDVD project then the answer is yes it's pretty easy - I recommend you do that this year!
If you didn't archive the project, then you've got some work to do. There are some applications like DVDxDV, MPEG Streamclip+the Apple MPEG2 Playback Component, and ExportToQT (which come with MPEG2Works) that will convert the VOB MPEG 2 video files on your DVD back to DV files that iMovie or FCP/FCE can use again. But it is time consuming to convert back, and some of these apps are easier than others.
You might try DVDxDV to see what's involved. There is a trial version. Even so, you'd need to re-build the menus, etc...... and if you have all new video, I don't think it will help much.
So my bet is you'll be better off just starting from scratch this year.....but then archive the project to use next year!
http://docs.info.apple.com/article.html?artnum=164936
John B.

Data Transfer Not Up-To-Date and To Be Archived at Project definition ?

Hi All,
I want to know about the statuses "Data Transfer Not Up-To-Date and To Be Archived at Project definition level?" In documentation Flagged for Transfer and To Assign are only mentioned.
Thanks and Regards,
Arti.

Hello Arti,
the system sets this status when there is a problem with the replication. For example, in the customizing of your project type (accounting area) you have defined the type of transfer as 'Automatic as of release of project'.
Now, for example, you have a project that has status 'Created - Transferred - Data Transfer Not Up-To-Date - Assigned', this means that the replication is not yet complete because according to the customizing setting you need to release the project first.
Hope this helps!
Best regards,
Silvia

Archiving a project

Hi all,
Just have a quick question - how do you archive a project once it's complete? I've discovered that unlike the handy "collect project" option in after effects, Encore offers nothing to help with the final step in any project - archiving.
How do you save your projects? do you zip them and all the relevant media into one giant .zip file, or just save the media and metadata in different, specified locations?
Dan

Have you tried the "Save As" option from the File menu?
Additionally, it might also help to go to where the project is located on your system (look for the .ncor file) and copy the entire structure across to an archival drive. When you need to revisit, it should be easy to reload the entire structure back where it was originally located to re-edit....
We've successfully opened up projects sent to us in this way from external drives with no problems.
You may have to re-link "missing" assets if the relocation is not to exactly the same place, and the cache will certainly need to be rebuilt (which may take time depending on how large the video & audio assets are), but it will work.
Before you delete the original though, it would be a good plan to test the backup by moving the source files, and copying the backup across & then opening this. It almost certainly won't appear in the start-up list, but should be accessible through "File/Open" dialogue.

IMovie: Can't Choose Place to Burn Archive of Project; says file too large

I Need to Archive My Projects in iMovie to free up space on my harddrive. I am getting a message telling me that there is too much info. to burn on disc, however, it does not ask me where I want to burn it; no choice of using a Dual Layer DVD or even an external harddrive which is obviously large enough to accommodate the file.
Can I archive to any external harddrive or does the harddrive need to be formated specifically for Apple? I don't see anywhere where I can choose where that Archive will be burned; only to disc. The software, iMovie, appears to assume a basic DVD disc will be used and doesn't allow for Dual Layer or external harddrive selection. Why can't I Archive my project in a selected location?
Mac Dual 2.7GH Mac OS X (10.4.4) Using EyeTV200

The crucial word here is "burn". The menu command File > Burn Project To Disk lets you burn an archive of your project onto a DVD. It's not used to archive to a drive.
Sorry, I have no experience with Dual Layer drives so I don't know if iMovie 6 can use Dual Layer or not. It may not. Searching for "burn" in iMovie Help didn't help.
If your can't burn to a Dual Layer with that command, you might try using the Finder to burn the project onto the DVD. It should be able to handle saving files on a Dual Layer disk. Search for "Dual Layer" in Finder Help.
To create an archive on an external disk, use the iMovie 6 menu command File > Save Project As. That saves a copy of the project on whichever drive you choose.
Yes, that volume must use the Mac OS Extended disk format, the standard Mac file format. If it's a different format iMovie can't reliably save to the volume. (Most FireWire drives ship with a different format.) Use the application Disk Utility to erase the drive.
Karl

Archive massive project

Hey all. I am finishing a massive edit on a long documentary and need advice on the best way to archive the project. I have over 200 hours of footage and numerous bins and sequences that I want to save. Is there anything in print anywhere to help me?
I have never archived anything let alone a big project like this. Any help would be so appreciated.
best

Just archive the project file, any pictures and music and SFX...and then the original media, be it tapes or tapeless. No need to keep ALL of the imported/converted media.
But, if you want to do that, then use the MEDIA MANAGER and the COPY function...delete unused (meaning footage NOT used in the cut), and give yourself 1 second handles.
Shane

Archiving a Project in cProjects

Hi,
This is regarding the Archiving of Projects in cProjects. If any one has document which guides me for archiving Projects, it would be very helpful.
(cProjects 4.0)
Regards,
Sujay G
[Mail to: [email protected]]

Hi Sujay,
Download the detailed Configuration Guide in the SAP Service Marketplace under service.sap.com/instguides-> Installation and Upgrade Guides -> mySAP Business Suite Solutions---> mySAP PLM in the section entitled Archiving.
Rgds
Rehman
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Archiving FCP7 projects

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