Archiving GRPO Draft documents

Dear Experts,
Please help or clarify me for the below situation,
Approval procedure has been set in GRPO Document for Quality inspection. As per system behavior, every GRPO will be stored as a draft.
Over a period of time, Thousands of Draft document has been stored.
How to remove those drafts sitting unnecessarily ?
Even if we right click and remove those documents, system is throwing the error " Cannot delete drafts in approval process [Message 3612-1]"
Kindly give some solution to overcome this.
Regards
Ravindran Srinivasan

Dear Ravindran,
The business process should be re-examined to make sure the documents under approval are really in need. If not, save as draft instead of adding document to approval should be used.
For current drafts, they must be rejected before removal.
Thanks,
Gordon

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Hi,
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If BusinessObjectInfo.FormTypeEx = "133" And BusinessObjectInfo.Type = 112 And BusinessObjectInfo.EventType = SAPbouiCOM.BoEventTypes.et_FORM_DATA_LOAD Then
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Hi Anna,
Thanks for posting your code - that helps a lot isolating the issue!
While your code could work, if the SDK would have been implemented differently, it won't do what you want it to:
- There is no et_FORM_DATA_LOAD event fired when a draft is loaded (use EventLogger from the B1DE tools - it would have told you that you are looking at an event that doesn't get fired...).
- Not sure how "BusinessObjectInfo" is defined, but oForm.BusinessObject.Type = "112" does not occurr:
The business object behind the form is the "real" business object - an Invoice ("13") in your case.
Thus your code never reaches the lines where you disable the relevant columns... - you could e.g. use .NET Profiler form B1TE to get at least a better idea of what is happening inside the add-on, if you don't like to step through you add-on code.
- oForm.BusinessObject.Type is a string (remember UDOs!) - not a number.
- Table "ODRF" is not a datasource behind form "133" - please check the form's XML!
If you would like to run that check you have to do it differently - using DI API...
HTH,
Frank
Edited by: Frank Moebius on Aug 3, 2009 4:28 PM

Draft documents for Sales return and Goods return

Morning, Exports,
I got two questions, pls kindly help!
1) The draft documents regually if not with approval process, can be removed from draft list, but once it's with approved process, the "approved" draft document can't be removed. How to have it deleted from the list of draft documents? As there are two many drafts and we need to take them out once its data was adding into system....
2) Where we can see the serial# that picked for the draft document?
Thanks!
Emily

Here are the answers ---
1) The draft documents regually if not with approval process, can be removed from draft list, but once it's with approved process, the "approved" draft document can't be removed. --> TRUE
How to have it deleted from the list of draft documents? --> NOT POSSIBLE FOR DRAFT DOCUMENTS
As there are two many drafts and we need to take them out once its data was adding into system.... --> USE THE "OPEN ONLY" OPTION TO AVOID THE CLOSED / UNNECESSARY DRAFT DOCS.
2) Where we can see the serial# that picked for the draft document? --> GO TO ANY MODULE -> REPORTS -> "Document Drafts Report" --> Document No. [BUT THIS NO. WILL NOT TAKEN IF ANY DOCUMENT IS CREATED AFTER THIS DRAFT OF THE SAME DOCUMENT TYPE. THE FINAL NO. WILL BE THE LAST NO. + 1 OF A PARTICULAR DOCUMENT TYPE]

Archive a pdf document in a folder in Business Workplace

Good Morning!
I've a question about archiving a pdf document in a folder in the business workplace.
I want to the it with the fm SO_OBJECT_INSERT.
But here is a problem. I upload the pdf with gui_upload into the table lt_pdfbin.
This table has the type solix_tab.
But in the fm the table content needs a table of the type soli.
What can i do?Are there other possibilities to archive the document in an folder?
Thanks for your help!
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      codepage                = space
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*      filelength              =
*      header                  =
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*     OBJECT_HD_CHANGE                 = ' '
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*     ORIGINATOR_ID                    = ' '
*     OWNER                            = ' '
*   IMPORTING
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*     OBJECT_HD_DISPLAY                =
*     OBJECT_ID                        =
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Has nobody an idea?
I found something here:
[How to send PDF document as attachment in the send mail step|How to send PDF document as attachment in the send mail step]
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It works...that something will be archived into my folder, but not a pdf document
With the object type 'RAW' there are only chinese symbols...hmm
With 'PDF' there is an error, with 'BIN' i can't see anything
Are there other opportunities?
DATA: so_obj_id type soodk.
DATA: objtp type so_obj_tp,
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DATA: wa_soli type soli,
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FIELD-SYMBOLS: <ptr_text> type soli,
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                 <ptr_hex> type solix.
objtp = 'FOL'.
objyr = 35.
objno = '000000000457'.
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CALL FUNCTION 'SO_OBJECT_INSERT'
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*     OBJECT_FL_CHANGE                 = ' '
*     OBJECT_HD_CHANGE                 = ' '
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      objcont                          = lt_mappe
      objhead                          = objhead

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Hi
All the attchments are stored in link table that is TOA01/02/03.
Regards
Sirfraz
We would like to start archiving MM_EKKO Purchasing documents. The units have been attaching items, quotes for example, to the purchasing documents. The attachments currently exist within the R/3 data base. If we archive MM_EKKO items the attachments will be lost. What we need to do is identify all the attachments and move them to content server.
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Thx

Hello Lindsay
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Hi All,
We are trying to archive Jan 2006 documents while doing the archive check through transaction FB99 we are getting the following error -
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Akrati Saxena

Hi Guru
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release 4.7
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Late Archiving for Contract Documents via OAWD.

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I am now configuring Late Archiving for Contract Documents but it seems that the document attachment cannot be viewed via J6NP/J6NY. My question is concerning the Business Object. When I use standard Business Object "BUS2095", documents are stored succesfully and documents can be viewed in J6NP/J6NY. But I cannot use BUS2095 because it only has Sales Document No as input. My users require fields - Sales Document No, Contract Start Date,Sales Organisation and Distribution Channel. Therefore I created a customized Business Object with those fields.These fields were taken from a new Customised Joint table between VBAK,VEDA and VBAP.
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Hello,
Can you check the configuration of OAC3?
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Can pending draft document edit by approvals?

Hi all expert,
I would like to ask your about the pending draft document. Can it be allow edit by approvals(The person who allow approve the document)?
Example:
new Purchase Order create by originator, when the approvals received the message & want to revised the amount in the purchase order. Can he/she amend the document amount or quantity?
It doesn't make sense where the manager cannot revise the document created by users. Right?
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Hi
I think so .He can take a look from alert window and make necessary change and post it .
I think in alert window ,you need to dbl click on the message and you will see the doocument number and you can link to document and make some changes and post it .
I donot have test environment to test but i think it should be fine .
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Bishal
Hi Bishal,
I had test before. It doesn't work.
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Eric Tan
Edited by: Eric Tan Yan Liang on Apr 13, 2009 4:42 AM

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I try to create draft document in CR using store procedure script.
So i can preview the document if it's in draft mode and non draft mode.
When i preview it in draft mode , every thing is ok
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Here is my code
Create Procedure PO
@Dockey numeric(19,6)
@ObjectId numeric(19,6)
as
begin
select PO.* from
select 'DR' as tipedoc,ODRF.DocNum ,ODRF.DocEntry ,ODRF.CardCode,ODRF.CardName,ODRF.ObjType ,
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          from          ODRF
          inner join DRF1 on ODRF.DocEntry = DRF1.DocEntry
          inner join     OITM on DRF1.ItemCode = OITM.ItemCode
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union all
   select 'ND' as tipedoc,OPOR.DocNum ,OPOR.DocEntry ,OPOR.CardCode,OPOR.CardName,OPOR.ObjType ,
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          from          OPOR
          inner join POR1 on OPOR.DocEntry = POR1.DocEntry
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)PO
where PO.docentry = @Dockey
and PO.Objtype = @ObjectId
end
Do i miss some thing in my code
Thanks in advance
Regards
Kahkian

Hello, I think something more efficent could be like this: (ignore the RFQ calculation as it is for integration with an external database other than SAP Business ONE)
create
procedure SP_PO_FORMAT
@DOCKEY
INTEGER,
@OBJECTID
INTEGER
AS
if
@OBJECTID = 112 begin
select
t0.docentry,T0.docnum,T0.lictradnum,T0.address,T0.address2, T0.CardCode, T0.CardName, T0.DocDate, T0.DocDueDate, T0.comments,T2.slpname,T3.officetel,T3.email,T4.pymntgroup,T5.firstname, T5.lastname, T5.E_MailL, T5.tel1,
case
when T0.doccur = 'USD' THEN T0.DocTotalFC ELSE T0.DocTotal END AS DOCTOTAL, case when T0.doccur = 'USD' THEN T0.vatsumfc ELSE T0.vatsum END AS vatsum,T0.DocCur,
case
when T0.Comments like 'Basada en Cotizacion a Proveedores%' then
case when ISNUMERIC(SUBSTRING(T0.comments,36,CHARINDEX('.',T0.comments,1)-36)) = 1
then convert(int,SUBSTRING(T0.comments,36,CHARINDEX('.',T0.comments,1)-36))
else
case when T0.Comments like 'Basada en solucitud de eProcurement%'
then
case when ISNUMERIC(SUBSTRING(T0.comments,37,CHARINDEX('.',T0.comments,1)-37)) = 1
then convert(int,SUBSTRING(T0.comments,37,CHARINDEX('.',T0.comments,1)-37))
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else 0
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end
else
case
when T0.Comments like 'Basada en solucitud de eProcurement%'
then
case when ISNUMERIC(SUBSTRING(T0.comments,37,CHARINDEX('.',T0.comments,1)-37)) = 1
then convert(int,SUBSTRING(T0.comments,37,CHARINDEX('.',T0.comments,1)-37))
else 0
end
else 0
end
end
as rfq,
T1
.LineNum,
T1
.ItemCode, T1.Dscription, T1.freetxt,T1.unitmsr,T1.Quantity,T1.packqty, T1.Price, T1.vatprcnt,case when T0.doccur = 'USD' THEN T1.totalfrgn else T1.linetotal end as linetotal from sbo_mno.dbo.ODRF T0
inner
join sbo_mno.dbo.DRF1 T1 on T0.DocEntry = T1.DocEntry
left
join OSLP T2 on T0.slpcode = T2.slpcode
left
join OHEM T3 on T2.slpcode = T3.salesprson
left
join OCTG T4 on T0.groupnum= T4.groupnum
left
join OCPR T5 on T0.cntctcode = T5.cntctcode
where
T0.Docentry = @DOCKEY
END
ELSE
select
t0.docentry,T0.docnum,T0.lictradnum,T0.address,T0.address2, T0.CardCode, T0.CardName, T0.DocDate, T0.DocDueDate, T0.comments,T2.slpname,T3.officetel,T3.email,T4.pymntgroup,T5.firstname, T5.lastname, T5.E_MailL, T5.tel1,
case
when T0.doccur = 'USD' THEN T0.DocTotalFC ELSE T0.DocTotal END AS DOCTOTAL, case when T0.doccur = 'USD' THEN T0.vatsumfc ELSE T0.vatsum END AS vatsum,T0.DocCur,
case
when T0.Comments like 'Basada en Cotizacion a Proveedores%' then
case when ISNUMERIC(SUBSTRING(T0.comments,36,CHARINDEX('.',T0.comments,1)-36)) = 1
then convert(int,SUBSTRING(T0.comments,36,CHARINDEX('.',T0.comments,1)-36))
else
case when T0.Comments like 'Basada en solucitud de eProcurement%'
then
case when ISNUMERIC(SUBSTRING(T0.comments,37,CHARINDEX('.',T0.comments,1)-37)) = 1
then convert(int,SUBSTRING(T0.comments,37,CHARINDEX('.',T0.comments,1)-37))
else 0
end
else 0
end
end
else
case
when T0.Comments like 'Basada en solucitud de eProcurement%'
then
case when ISNUMERIC(SUBSTRING(T0.comments,37,CHARINDEX('.',T0.comments,1)-37)) = 1
then convert(int,SUBSTRING(T0.comments,37,CHARINDEX('.',T0.comments,1)-37))
else 0
end
else 0
end
end
as rfq,
T1
.LineNum,
T1
.ItemCode, T1.Dscription, T1.freetxt,T1.unitmsr,T1.Quantity,T1.packqty, T1.Price, T1.vatprcnt,case when T0.doccur = 'USD' THEN T1.totalfrgn else T1.linetotal end as linetotal from sbo_mno.dbo.OPOR T0
inner
join sbo_mno.dbo.POR1 T1 on T0.DocEntry = T1.DocEntry
left
join OSLP T2 on T0.slpcode = T2.slpcode
left
join OHEM T3 on T2.slpcode = T3.salesprson
left
join OCTG T4 on T0.groupnum= T4.groupnum
left
join OCPR T5 on T0.cntctcode = T5.cntctcode
where
T0.Docentry = @DOCKEY

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Hi all,
I wrote an home made application to manage links between SAP and external systems. In this application I've a document number which corresponds to a pdf document I received on a windows file server.
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Hello,
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-Thanks,
Ajay

Archiving of Purchasing Documents

Hi Flocks,
I am trying to Archiving of Purchasing Documents but i am getting the following error. please suggest << removed >>.
"Delivery completed" indicator set
No provision for IR
Thanks in Advance you all,
Saleem.
Edited by: Saleem Shaik on Apr 1, 2010 9:35 PM
Edited by: Rob Burbank on Apr 1, 2010 3:51 PM

In general only closed business cases are archived.
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Unknown archiving device
Message no. PT 040
Diagnosis
In archive customizing, you can assign an archive device to an archive. Otherwise, the value from the profile parameter 'rspo/default_archiver' is used, or the default value 'ARCH'. However, none of these devices exist.
Procedure
Maintain an appropriate device in Transaction SPAD.
Thanks
Dyl

Hi,
See whether this link helps in tackiling the issue.
ftp://ftp.software.ibm.com/software/dw/dm/db2/0308kammerer/CommonstoreSAPArchive.pdf
Regards,
Saju.S

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hi experts,
Can we reserve a document number for draft document?
I added a Purchase Order (draft) and then i created another PO but for this PO i want its number to auto-start with 2.
Document No 1 is reserved for Draft PO.
Is that possible?
I do not want to use Manual Numbering.
Thank you.
Regards,
Lim

Hi
Its not possible.if u have post one more doc. then system will increment the no. from the last post doc. no. only..
for ex: last doc no is 100.
u r saving a doc. as draft it no. will be 101.
then when u r posting one more doc. the no will be 101 only ...
now if u posted the draft doc. then no will be 102..
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Archiving GRPO Draft documents

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