Archiving invoices

We have a requirement regarding archiving invoice. That is " Is it possible to archive an sales invoice when theere is an accounting error or invoice not posted into accounts because of account determination problem?"
Due to some business reasons we are not able to clear the accounting docs for few invoice but we wants them to be archived.
Reg
Shan

Hi There,
I would like to suggest a reference,
[SDN - Reference for Archiving SD invoices|Archiving;
You can try transaction 'SARA'
Hope that's usefull.
Good Luck & Regards.
Harsh Dave

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Dunning phases and blockades not visible for archived invoices in FPL9

Hi experts,
I am not able to see the dunning phases and blockades for archived invoices when i am opening FPL9 with archive.
My requirement is that it should be visible and donot so any error message.
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Hi
When you Full reverse an Inv, it will not show in ES32 but can see ERDK table with original and reverse inv doc numbers. The new invoice will be genreated based on the restored Billing order for the same period.
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Message was edited by: G Reddy

Rebate agreements: Turnover for archived invoices cannot be displayed

We have implemented a check routine in archiving which prevents rebate relevant invoices from being archived before the rebate agreement is settled.
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Hello Michael
We faced a lot of issue with rebates because of the archiving frequency of invoices.If you check the verifiction level
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How to take printout of archived invoices

Hi GURUS,
How to take the printout of the Archived invoices
Regards

Hello,
Please check the following extract from Note 440033
ad 2. Due to the design of Transaction VF07, certain information cannot
be displayed:
- Document flow
- Outputs
- Texts
- Partner detail
- Payment card data
Possible workaround (for the future): use of optical archive.
Documentation in R/3 Library under the path:
Basis Components -> Basis Services / Communication Interfaces BC-SRV)
-> SAP ArchiveLink (BC-SRV-ARL) -> SAP ArchiveLink - Scenarios in
Applications (BC-SRV-ARL) -> SAP ArchiveLink - Archiving Scenarios (SD)
When the documents (created by SMARTFORM or SAPSCRIPT) are printed to
the printer you can also choose to create a copy to be sent to an
archive content system ie optical jukebox via the Archivelink interface.
This copy will be a PDF document identical to the printed version which
can be displayed later and printed if you like. To set this up you just
need to define this in the message type for the output (tx NACE) used
in the application when printing invoice. You then need an Archivelink
certified optical archive system and the associated configuration.
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Archived Invoices (on separate DB) need to be accessed via Oracle Apps

Hi there,
Our organization is currently on Apps 11.5.10.2 and have acquired a new company which has been moved onto Oracle. However this new company has lots of old invoices that we do not wish to migrate to Oracle as we wish to keep the Apps database lean and fast and this data is used very rarely.
Our plan is to move this data into a separate DB/ Warehouse and build a custom application (using Oracle Forms and Reports) to query the data and print reports.
However, we need to add some sort of link / menu item within Oracle Apps to call this new application when the user wishes to query this archived data.
Is this possible? If so, how can this be achieved? How do we create the link from Apps to another database?
Any help will be much appreciated?
TIA.
Ashika.

Duplicate post.
Archived Invoices to be accessed via Oracle Apps
Re: Archived Invoices to be accessed via Oracle Apps

Archiving invoice using smartform

Hi All
I am trying to archive invoices using smartform.
In the program I am directly calling the smartform by passing the archiving parameters to the function module of smartform which is determined using CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'.
I am passing the parameter to the archive_index and archive_parameters in CALL FUNCTION lf_fm_name.
If from the same program I am calling driver program of sap script then the document is getting archived.
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Please guide.

Hello,
Check this link
http://sap.ittoolbox.com/groups/technical-functional/sap-abap/archiving-smartforms-in-sap-2653513

Issues while archiving Invoice documents

Hi all,
While archiving Invoice documents using MM_REBEL(using company code only), it was found that the write job is picking up certain open Invoices also. ie the subsequent Accounting document was not cleared/archived.
My understanding was the system will check for retention periods and whether the subsequent documents are archived or not.
I just wanted to know if there are any extra checks , which it looks for , as the criterion for archiveablility.
Please let me know if anyone knows about this or if any of you have faced similar issues .
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Shail.

hi,
Dependencies
The status of the document determines whether it can be archived:
· Documents with the status Closed or Deleted can be archived.
· Documents with the status Unchecked, Checked and Errors Found, or Checked and No Errors Found cannot be archived.
Financial accounting documents generated when invoice documents are posted are not archived with the object MM_REBEL. They are archived in Financial Accounting.
Residence Time/Retention Period of Data in the System
The retention period for invoice documents can be configured in the Customizing system. The posting date contained in the invoice document header is the key date for the retention period.
If a retention period has not been set in Customizing, the system takes the minimum retention period as 9999 days.
Presettings
In Customizing for Invoice Verification you can set the retention period for invoice documents per company code under Define Document Lives.
Hope it helps..
Regards
Priyanka.P

Archived Invoices and outstanding checks

Hi experts:
We have starte archiving invoices (FI_DOCUMNT) on SAP. We have discovered a few outstanding checks that are over 2 years old that belong to the archived invoices. Does anyone know of a customization that would automatically prevent invoices with outstanding checks from being archived?
Thanks
Dennis

Hi Dennis
To archive invoices FI_DOCUMNT, you should also run MM_REBEL, financial accounting documents are created when billing documents are cleared, the residence times of life of document is necessary in these objects
In the link you can find more information
http://help.sap.com/saphelp_470/helpdata/es/8d/3e517d462a11d189000000e8323d3a/frameset.htm
Regards.
Santiago

Reprint of archived Invoices

Hi,
The invoices have been archived.But the archiving output type was somehow missed in some two invoices.
Is there a way to get the reprint of this archived invoice by any chance.??Please suggest some ways if any..
Thanks in advance.
Regards,
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Hi
Refer sdn link on same issue
Re: How to reprint an archived SD invoice

Reprint of Archived Invoices - Urgent Business Requirement!

Hi All,
Invoice documents dated in the past have been archived and removed from the R3 database. Now we have a requirement where these archived invoices have to be reprinted. But we are unable to print the archived docs.
1. What can be done? Due to an impending Tax audit, we require hard copies of the invoice docs.
2. can we write a program that could extract both from R/3 as well as Archive and write to IBM Content Manager which is available?
Any ideas or thoughts welcome..
Thanks,
Janani

Hi Janani,
You can definitely retrive .
As there is program to archive the old invoice
there is transaction code GJZ3 to retrive the old one , but that again depends on how previously it was archived and it requires varient name under which it was stored,
if you know that much you can retrive .
Just work arround.
Regards,
Guru
mark if helpful

Cancel payments for archived invoices

Hi all,
Recently we have Archived all Old Vendor Invoice (KR) Documents in production till 2009 but we realised that there are some more Payment Documents which are not cleared in 2007. i.e., the checks on those Payment documents are not encashed/cleared. Now when we are trying to void the Checks and reverse the payment transaction through FCH8, the system says "Document 100 has already been archived" which is the Invoice document number of the payment we are trying to reverse.
Since it is trying to convert the invoice to open status and the invoice has been archived it is throwing the message that the document has been archived.
Does any one have any ideas on how can i unarchive these invoices? Thanks for all your help.
Keyur

try with transaction code FBRA then enter the number of clearing document(reference of payment posting)then go to menu chose clearing--- reset clearing there is a message will appear click yes then the payment will be canceled

How can I Create return order with reference to an ARCHIVED invoice

The standard "Reference" process does not work when the invoice has been archived. Has anyone solved this problem?

This is because the archived document is not available in the database and the archived document can be used only for viewing the data. Normally only very old documents (like more than 7-10 years old) are archived, so I am just surprised, why a return order is created for a very old document (sales process)?
Regards,

Archiving invoice documents

Hi,
I am working on Billing documents( T Code VF02).
I am working on two programs the first one uses SCRIPTS.
and the second is SMARTFORM.
The reqquirement is for the o/p type i have assigned the
ARCHIVE ONLY mode. Here I am suppose to get the
archived document as an attachemnt for the perticular invoice.
for the script in the 'START_FORM' I passed the paramenter
'ARCHIVE_INDEX = TOA_DARA'. And it is working fine.
Where as for the smart form I am providing the same parameter. But it is not working. Please give me an idea to overcome this issue.

hi,
Dependencies
The status of the document determines whether it can be archived:
· Documents with the status Closed or Deleted can be archived.
· Documents with the status Unchecked, Checked and Errors Found, or Checked and No Errors Found cannot be archived.
Financial accounting documents generated when invoice documents are posted are not archived with the object MM_REBEL. They are archived in Financial Accounting.
Residence Time/Retention Period of Data in the System
The retention period for invoice documents can be configured in the Customizing system. The posting date contained in the invoice document header is the key date for the retention period.
If a retention period has not been set in Customizing, the system takes the minimum retention period as 9999 days.
Presettings
In Customizing for Invoice Verification you can set the retention period for invoice documents per company code under Define Document Lives.
Hope it helps..
Regards
Priyanka.P

SAP XI Archive retrieval on content of archived invoice

In SAP XI i have succesful activated archiving of the xml-messages of inbound invoices. <b>The first problem is how do i select only the invoice messages instead of all xml- messages</b>
I have succesful stored the xml-messages on a file system location with a write-job. After that i have deleted the archived xml messages succesful. With transaction SARI i can retrieve the archived xml-messages on generated key, <b>but i want to retrieve the archived messages on CONTENT of the xml-message (for example document-nr). How is that possible, is there a retrieval component ??</b>

Hi,
you can both in the rwb and in the sxmb_moni indicate which message interface you want to select. There you have to specifyyour invoice interface.
Concerning searching the content: As far as I know you can only search on XI's content if you have a TREX connected to your XI.
For archived message you would need to configure TREX for indexing your backups as well. But even then you won't be able to search for messages based on content in the RWB.
Hope this helps,
helge

Archived Invoices to be accessed via Oracle Apps

Hi there,
Our organization is currently on Apps 11.5.10.2 and have acquired a new company which has been moved onto Oracle. However this new company has lots of old invoices that we do not wish to migrate to Oracle as we wish to keep the Apps database lean and fast and this data is used very rarely.
Our plan is to move this data into a separate DB/ Warehouse and build a custom application (using Oracle Forms and Reports) to query the data and print reports.
However, we need to add some sort of link / menu item within Oracle Apps to call this new application when the user wishes to query this archived data.
Is this possible? If so, how can this be achieved? How do we create the link from Apps to another database?
Any help will be much appreciated?
TIA.
Ashika.

Hi,
Please see if the following documents help.
Note: 332500.1 - How To Call An HTML Webpage From 11i Navigator Menu
Note: 278095.1 - How to Create a Link to a Discoverer Workbook in Apps11i
Note: 471303.1 - How to Create a Link to a Discoverer Workbook in Apps R12
Regards,
Hussein

Archiving invoices

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