Archiving material codes

Dear friends,
How to archive bulk material codes at a time. If any body can help us.
regards,
p.v.subba rao
Moderator message:
Locked. Reason: basic question.
Please search first and if you have more specific question, post it.
Edited by: Csaba Szommer on Jul 8, 2011 8:02 AM

hi
Use t code MM70 select object material master record & run archie for selected material code
Thaks & regards
ronny

Similar Messages

Archive Old Material Codes with Related Transactional data

Hi everyone,
I have read some articles and posts on archiving material masters, PO, PR data etc. However, I could not find a consolidated post that describes in proper sequence how old material masters can be archived along with corresponding BOMs, POs, PRs, Info records, FI docs, and other material doc. data required to be archived BEFORE the master data can be archived.
Can anyone please guide me sequentially on this?
If you can provide steps, names of archiving objects, the sequence of activities required, that would be great.
Thanks very much.
Regards

not easy to estimate as I dont know the full scope and not the country your client is located.
you must never forget that you archive data that may still be subject for audits of tax authorities.
This means that the work is not over when the record is successfully archived. you have to make sure that the archived record can be accessed by the auditors or by the user community for late investigations in case of returns or quality complaints.
you have to define together with users of each module how long you keep the transactional data in production system. and how long in the archive until they can be disposed.
And .....projects take longer if you have not much experience.
I currently estimate 2 working days per archiving object, but I have many years experience in archiving, and in several modules including basis activities. But the time really varies from object to object. while I am able to archive millions of material documents in a few hours, it may take many more days for a other object like purchase orders (or material) to fight all error messages.
further this is not only MM and basis, you have to have PP and SD and others resssources as well in the project.
you have to investigate interfaces, e.g. if the data is used in a external subsystem or in a business warehouse.

Retriving archived material doc in MB51

Hi All,
I have archived few material documents, I am able to retrive them using the T.code MB51, here there are 3 check boxes at the bottom of the screen.
1. Data base
2. short documents
3. Reread short docs in Archive.
1.can any one let me know from where(from which table) the system will fetch the data and display when we select the check box. "short documents" alone and execute?
2. what is the defference between the "short docs" check box and "reread short docs in archive" check box?
Thanks
Mahendra

Dear Jurgen,
I have one doubt, if i am opening any archived material document number using MB51 using "reread short docs in Archive". we are able to see the correctly. And if we are clicking on output field Material Document then its opening t code MB03.
but if we are trying directly to open in MB03 using fiscal year and material document we are getting error message" Document xxxxxxxxxx does not exist in calendar year xxxx".
Any solution to solve the above issue.
Thanks
Regards
Ashutosh

Archiving material master - storage location

Hi experts,
I am in process of archiving storage locations of few material codes which are split valuated.
Actually material/s are extended to 3-4 storage location and one storage location has to be removed from the same.
i am using transaction code SARA with archiving object MM_MATNR and getting following error -
plant/storage location dependent batch records exist.
please suggest how to correct the error
relevant solution will suitably be rewarded please.
regards,
Pawan Khurana

I had not spoken about the tick for delete in test mode in the selection screen.
I spoke about the variants for test and production run in customizing to your archiving object.
If the variant that is saved for production run, has the tick for test run, then it just will not work.
Further you should select X Complete for Detail log and list for P_PROT_O,
This way you should get spool file that tells you more about errors or succesfull archived items.
What did you do with the box in from of "Consider batch record without deletion flag" ?
If empty, are you sure you have manually set the deletion indicator in MSC2N?
What about the other boxes in this options section?

Archive Material BOM issue

Hi everyone
I wanna archive all material BOM in a client server.
The client server only contain the material and BOM data.
I am using transaction code :CS28 and using object " CS_BOM " . The archive steps are:
1. actions->write
2. create a variant called "BOM"
3. in "BOM" variant maintainence screen,
      select "archive with direct deletion" ,
      select "selection by delete indicator" ,
      select " archive material BOM"
4. add description attribute for BOM variant.
5. save variant and execute the job.
However, when i saw the job overview , the created job is in complete status within several seconds. And i go to CS03 , there is still BOM record existed.
Do anyone know the correct way of archiving material BOM?
Thx~

"selection by date validity" will work only if you can give a date after the BOM validity dates. Check what is the validity dates in all your BOMs . If it is 31.12.9999 then this option will not work.
The only other option you have is to mark the deletion flag in all the BOMs and then use "Selection By Del Indicator".
If you have access to OSS , check note number 376650 , which give a program code which can set the deletion flag in all the BOMs. After this if you choose "Selection By Del Indicator" then I guess the BOMS should be removed from database.
Archiving has two actions - writing data to arcive file and delete data from database. You have not mentioned thus far that you file is written . If file is written correctly and data not deleted from database then problem is with deletion program.
If file also is not written ( is blank ) then your problem can be solved in the two ways I mention above, as then the problem lies with no BOMs selected for deletion/ archiving. Is the spool of your batch job blank.
Btw you are using the correct method of archiving BOMs . However there is a report RCBOMDEL which will delete all the BOM records from a client without archiving.
Cheers.

To archive material master, use MM71 or FI_ACCPAYB?

Hi!
We are preparing archiving on material master in our ECC6.0.
We know that FI_ACCPAYB can be used for that purpose.
However, we also are told that we can go t-code MM71 to archive material master as well.
Please inform us whether it is true? And if so, which method is better?
Thanks a lot!
P.S. Actually I notice MM_MATNR is for material master as well. So which one should we
choose among above 3 possibilities?

Hi Linda,
MM_MATNR is the correct object for archiving material master. FI_ACCPAYB is for archiving vendor master.
Please refer to the following link for documentation on archiving material master.
Link:[http://help.sap.com/saphelp_erp60_sp/helpdata/en/8b/8e963466880c30e10000009b38f83b/frameset.htm]
Before archiving material master, you will need to archive all the documents which has reference to the material (such as purchasing documents etc)
While archiving, if any material is not eligible for archiving, you will get an error message in the archive log. Please refer to SAP Note 900537 for the meaning of the error messages.
Thanks,
Naveen

Material Codes - not get transaction from last 5 years

Hi
Can we have a list of Material codes which are not in use/transacted from last 5 years? I mean, want to find out all dormant Material codes.
How can we find one time used Material codes?
Thanks
Ajit

it depends:
1. if your company's data was not archived within 5 years.
2. there are already archived data of MM.
normally i will use MB51 and get the the list of all material movements within 5 years.
then you can know what materials have movements within 5 years. (sorting and subtotal in excel)
then compare with full material list to get the result, with vlookup in excel.
by the way, MC46,MC50 can also work from certain degrees.
Edited by: JiQing Zhao on Apr 14, 2011 2:08 PM

Changes in material code logic

Dear SAP Gurus,
Since last 4 years we are using alpha neumeric material coding but because of this we are facing lot of problems so we are thinkinking to make material coding numeric only. Is there any way that we can change entire material codes into numeric coding & what about previous records. Or only new code we can make numeric & existing will remain as it is. Please suggest
Jayesh
SAP PP

Before Going to change Think that change is feasible or not
Once the old material code is deleted and archived means , You can't able to get the past reports.
My suggestion Use the same old format for easy understanding ( Alpha numeric means You can easily Identifywhether it is Finished ,Sf, Rm Or spares.)
Or otherwise use the Old material code as itis and create anew material code with Number( check with MM consultant)
Regards,
Sundaresan

Deleting the material code permanently

All SAP Gurus,
Few material codes are there in our system which were un-necessarily created and have no use.
We have already flagged those material codes for deletion.
Although these material codes can no longer be used.
But the problem is that these codes still appear in the list of material codes.
Is there way out by which we can permanently remove these material codes from the system or at least these codes shpuld not be displayed when we see the list.
Regards,

Hi Rajan,
Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.You have to Flag the material master record for deletion
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records
Type in a variant name and click Maintain.
Save the variant.
Maintain the Start date and Spool parameters and click execute
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
click execute to start the deletion program.
For more
http://help.sap.com/erp2005_ehp_04/helpdata/EN/8d/3e59bc462a11d189000000e8323d3a/frameset.htm
http://www.sap-img.com/bc003.htm
Regards,
Nani.
Edited by: Nani on Oct 8, 2009 9:10 AM

How to close material code

I Have one material#xyz , these material was maintained in allmost 10 plants, now user wnats to close this material code, how to do this one?
shall i do MM06?
or
sapman.

Hi
U need to mark it for deletion using MM06
If u want to permanently delete it from plant u have to archive it
check below link about archiveing material master
<b>http://www.sap-img.com/bc003.htm</b>
Vishal...

Changing a material code.

Hi,
how can I change a material code from one to another one?
Best regards

Hi,
What is your purpose exactly? What do you think of exactly?
As Jürgen wrote you cannot change the code of an existing material master record.
What you can do is to create a new one and you can mark the old one with deletion flag (MM06) (+ block its status e.g.) / archive.
If your (old) material is in use and it is in BOM and you want to change the code because of engineering change you can use ECM to map & control the changes.
If you do not want such an administration you can simply implement the new code as follow-up material (please check MRP 4). In this case you will get rid of the old material master record after a while. When the old one is ramped down you can change the BOM. I think you should consider this alternative!
If your problem is that you want to transfer the stock from one material to another one, you can use MB1B 309 as it was said but I do not recommend it to you because I think this MVT is not for this purpose (you can use MVT 309 e.g. in chemical industry when a material changes after a while and you get a new one). If you decide to do this please take care of the standard price (if you use SP).
You can solve this thing through inventory booking (MVT 701/702). Reduce the stock of the old material and increase the stock of the old one.
(You can use MVT 201/202 for this purpose as well...)
Please tell us the reason of the change maybe you can get more fitting answers.
BR
Csaba

MASS UPDATE FOR MATERIAL CODE DELETION

Dear all ,
Please provide the option for material code deletion in mass update .
Srithar K

Use T-code: MM17
Table-Fields:
MARA-LVORM (Client level)
MARC-LVORM (Plant level)
If its your first time, do a test run in sandbox.
Added
The above will flag the deletion flag. Then you will have to do a archival. To know the steps, just do a search in this forum or MM forum, you will get a step by step procedure.

Data not displayed in Z-table when material code (MATNR) entered in selection screen.

Hi Experts,
I have a Z-table for a gatepass report which was already created by another developer. This table has many fields including plant, year, material code field. (MATNR) etc
Now the problem is in SE11, I run the table to display the entries, when I enter plant and year and execute many entries are displayed.properly including material codes(e.g.50008536).
But when I execute the same entering plant, year and material code(e.g.50008536) then this message is displayed. " No table entries found for specified key"
The same thing happens if I am writing a select query in my report to get the data of any particular material code. My internal table is not filled with the data including that particular material code.
Some more info :
1. The material code field in the Z-table is assigned the standard material code Data element. i.e. MATNR
2. Even if I enter '000000000050008536' as input it is still not working. it is automatically changed to '50008536' after executing.
So please help me where the problem is? I have spent alot of time on this but not able to find the problem..
Thanks,
Vishal .

Hi Vishal,
Hope I understand that table content does not starts with zero for material, reply me if i am wrong.
Use this code before where condition.
loop at so_matnr.
CALL FUNCTION 'CONVERSION_EXIT_ALPHA_OUTPUT'
   EXPORTING
     INPUT         = so_matnr-low
IMPORTING
    OUTPUT        = so_matnr-low.
if so_matnr-high is NOT INITIAL.
CALL FUNCTION 'CONVERSION_EXIT_ALPHA_OUTPUT'
   EXPORTING
     INPUT         = so_matnr-high
IMPORTING
    OUTPUT        = so_matnr-high.
endif.
MODIFY so_matnr.
endloop.
if table content is filled with zero use FM conversion_exit_alpha_input
Regards,
Venkat.

Material code is not coming in MF60

Hi Experts,
I am facing a problem, I have released a production order for 40 nos of X fg. X Fg is having a child item i.e. A Qty 1 in one X. but when I see mmbe of A. 50 Nos is showing in recpt reservation tab. Probably this the reason, the material code A is not coming in MF60. But I have checked in MB25 and MB26 there is no reservation is pending.
I want to know, why material code A is not coming in the MF60. When I change the quantity of X to 60, then in mf60, requriement of A 10 nos is coming.
Kindly throw some light.
Regards
GR

Dear G R,
Check whether the stock of material A is sufficient so as to make X in that particular production storage
location in which it's required to produce X.
Also under global settings--->check box for include all requirements give an impact in the output of
MF60.
Also check whether is there any Recpt.Reservation for A in MB25.
Check and revert back.
Regards
Mangalraj.S

Old material overwritten by new material code in Product cost collector

Hi SAP Gurus,
How can I work around if a product cost collector with material XXX has been overwritten by a new material YYY when creating the KKF6N.
Both material code having the same plant, same orde type,same production version but just different material code.
When saving the preliminary costing for the product cost collector for material YYY, the system prompted me the order number 700022 which is already existing and created for material XXX.
By right, this shd not be happened but indeed it did.
Now when displaying the report S_ALR_87013127 - Order Selection, the report showed the new material YYY was created with order number 700022 but the content of the data was for old material XXX.
Now my problem is how can I get back the product cost collector for material XXX as the original order number 700022 was meant for material XXX and not mat YYY.
And also when executing backflush (MFBF) for old material XXX, the error msg prompted as 'content of order 700022: Mat YYY transferred to interface (IMSEG):Mat XXX due to this I can't backflush material XXX.
Really appreciate your expertise on this urgently.
many thanks!

problem due to system bug, have to log to OSS for help.

Archiving material codes

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