Archiving Material Master Attachments to Opentext

Hi All,
I am new to Open text and have to send all files attached to Material Master to Opentext. If the user attach the file in MM02 the files should be stored in Opentext. Can anyone let me know how this can be achieved. Thanks..

Hello Rajesh,
You are in a wrong track getting confused with DMS. You need to use OAC0 configure the Content repository, leading application, install opentext clients and make document configurations accordingly. Please go through the documentation provided by OT.
In case of query please contact me. Close the thread if useful.
Thanks,
Kolusu

Similar Messages

How to view archived material master

Hi,
I need to view the archived master master.
When I checked in forum I found out it can be done through tcode SARA
and object MM_MATNR. But I cant find archived material master in it.
Please guide me.
regards
sathya

Hi Sathya,
The set of files which you are getting are the archive files. All your archived materials will be contained in those files. If you know the date when the material you are looking for was archived, you can select the archive file which was created on that date. Or as Juergen mentioned, if there is a proper note for the archiving session, it will be easier to find. In case you dont know the archiving date / there is no archiving note, then you may have to run MM72 on the archive files one by one till you get your material.
Thanks,
Naveen

To archive material master, use MM71 or FI_ACCPAYB?

Hi!
We are preparing archiving on material master in our ECC6.0.
We know that FI_ACCPAYB can be used for that purpose.
However, we also are told that we can go t-code MM71 to archive material master as well.
Please inform us whether it is true? And if so, which method is better?
Thanks a lot!
P.S. Actually I notice MM_MATNR is for material master as well. So which one should we
choose among above 3 possibilities?

Hi Linda,
MM_MATNR is the correct object for archiving material master. FI_ACCPAYB is for archiving vendor master.
Please refer to the following link for documentation on archiving material master.
Link:[http://help.sap.com/saphelp_erp60_sp/helpdata/en/8b/8e963466880c30e10000009b38f83b/frameset.htm]
Before archiving material master, you will need to archive all the documents which has reference to the material (such as purchasing documents etc)
While archiving, if any material is not eligible for archiving, you will get an error message in the archive log. Please refer to SAP Note 900537 for the meaning of the error messages.
Thanks,
Naveen

Archiving material master valuation type

Hii ,
I am trying to archive material master valuation type using SARA transaction . Material is maintianed as FERT in system and we have created its valuation type as HM . Now we are trying to archive this material master HM view .
But it is throwing us error as :
MBEW: 1501 HM Dependent batch stocks exist
MBEW: 1501 HM dependent batch records exist
We have checked stock in system .... No stock present (Tried MMBE , MC.9 , Table MBEW ) .
How can I delete ths material master ? Where can I find stock ?
Regards ,
Pallavi .
Edited by: Pallavi Deshpande on Jun 10, 2009 10:44 AM

Hi,
Archiving the Material Master
Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules.
A D V E R T I S E M E N T
All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.
Some of the archive error log message :-
Costing data exists
Use in routing
Use in sales and distribution
Use in bill of material
Delivery exists
Costing data exists
Info record exists
Purchase order exists
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.
Thanks
Prashanth

Deleting ? Archive Material Master

Hi,
Please help me how to delete or Archieve Material Master?
how to use Tx SARA and MM71?
Please Urgent.
Thanks
Prasad

hi
Archiving the Material Master
Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.
Some of the archive error log message :-
Costing data exists
Use in routing
Use in sales and distribution
Use in bill of material
Delivery exists
Costing data exists
Info record exists
Purchase order exists
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.
Reward points if helpful
Thanks and regards
Ravikant Dewangan

Archive Material Master

Hi guys,
Sorry maybe this is not a correct place!
But i dunno where to ask
My functional doing archive material master using (SARA), and some material can, some can't. After i browse from internet it's said can't archive is because that material still got dependency like Purchase info records must be archive first, etc.
And until now he still blame that the program that run the job (auto generated by SAP) got errors, why morning can now can't and the funny things what he try the material in the morning and now is different material
So, need your guys hint
can we just see the exactly what the problem/error why let say material A can't be archive (maybe still got Purchasing Info records) or some error like that!
Best Regards,
Victor.

Hi,
Archiving the Material Master
Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.
Some of the archive error log message :-
Costing data exists
Use in routing
Use in sales and distribution
Use in bill of material
Delivery exists
Costing data exists
Info record exists
Purchase order exists
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.
********please reward points if the information is helpful to you*************

Cleaning & archiving material master

hello,
I am going to start project where one of the tasks will be cleaning material master.
My client system version is 4.7
Can you suggest and documentation on procedures and tools provided by SAP for this purpose?
Thanks & regards,
Andrzej

Archiving the Material Master
Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.
Some of the archive error log message :-
Costing data exists
Use in routing
Use in sales and distribution
Use in bill of material
Delivery exists
Costing data exists
Info record exists
Purchase order exists
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.

Archiving material master

Hello Friends,
I have put deletion flag for material by MM06 & tried to execute SARA transaction, however While doing archving, iam getting the following errors in the SM37 job log after write step, please let me know how to resolve th same:
1. MARC: production order exists
2. MARC: use in product group exists
3. MBEW: plant is assigned to the valuation area
4. MARA: Dependent material master data still exists
5.50026991526002R ROLLBACK carried out
6.MARD: error deleting table MARD
Thanks,
Kumar

Hi Kumar,
If a purchase order, Open production order or any other Dependency exists for the material, Material master record cannot be archived and deleted at a given organizational level, the reason will be given in the log the log also contains technical data. check all dependencies for the materials and up on clearing them flag the materials for deletion first and then Archive them.
Ref the links:
http://www.sap-img.com/bc003.htm
http://help.sap.com/saphelp_46c/helpdata/en/ff/515e5449d811d182b80000e829fbfe/frameset.htm
http://help.sap.com/saphelp_46c/helpdata/en/8d/3e59bc462a11d189000000e8323d3a/frameset.htm
Pavan

Archiving material master - storage location

Hi experts,
I am in process of archiving storage locations of few material codes which are split valuated.
Actually material/s are extended to 3-4 storage location and one storage location has to be removed from the same.
i am using transaction code SARA with archiving object MM_MATNR and getting following error -
plant/storage location dependent batch records exist.
please suggest how to correct the error
relevant solution will suitably be rewarded please.
regards,
Pawan Khurana

I had not spoken about the tick for delete in test mode in the selection screen.
I spoke about the variants for test and production run in customizing to your archiving object.
If the variant that is saved for production run, has the tick for test run, then it just will not work.
Further you should select X Complete for Detail log and list for P_PROT_O,
This way you should get spool file that tells you more about errors or succesfull archived items.
What did you do with the box in from of "Consider batch record without deletion flag" ?
If empty, are you sure you have manually set the deletion indicator in MSC2N?
What about the other boxes in this options section?

Archiving Material Master Record

Hi Friends,
I have marked few materials flagged for deletion by transaction code MM06. Then in transaction code MM71, I create a variant, then maintained the variant, then I gave the start date, spool request and execute. The system shows a message "New Archiving job was sheduled". After the scheduled time, I selected "Job Overview" and the status of the job is "Finished".
But after this when I go to MM02 or MM03, system allows me to change/display the material. Its not permanently deleted from the database.
Please help me in identifying if any step is wrong or not.
Thanks & Regards
Satya

Hi Ajay,
I clicked on the job number and then clicked on spool. The status of the spool is "waiting". When I double click on the status, the status text is "Front end not available".
And when I go to job log, it gives the message as given below.
21.01.2008 17:26:21 Job started
21.01.2008 17:26:21 Step 001 started (program MMREO050N, variant MM1, user ID MM_CONS)
21.01.2008 17:26:22 Start of data processing
21.01.2008 17:26:23 Archiving session 000005 is being created
21.01.2008 17:26:29 Logical file name or logical path name incorrectly defined
21.01.2008 17:26:29 Operating system message: No such file or directory
21.01.2008 17:26:29 Job finished
Please advice.
Thanks & Regards
Satya

Material Master Archive Process

Hi
1. How can we archive a material master? Explain in details..
2. Wats the impact on the above.. pls describe
Vijay

Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.

MATERIAL MASTER DATA ARCHIVING

Dear Experts,
I have archive material master data from the data base.
As a prerequisite for material master data archive,
Purchase orders for the materials are archived already.
Invoices documents are archived already
Material documents are archived already
No material stocks exists for these materials.
Please tell me deletion flag is to be set for the material at client level ?
Table MARA
Field LVORM

you can delete and archive a material master at any level.
If you want archive the full material master, then you have to set the deletion indicator in MM06 on top level. if you just want archvie a storage location view, then you set your deletion indicator at this level only, as well in MM06.
In general MM06 is not necessary, as the SARA MM_MATNR write program allows to archive materials without having a deletion flag.

Archiving the Material Master

Dear All,
I am trying to delete (Archiving) the materials using MM71 and SARA but I am not able to execute the same.
what is correct step by step procedure.
Thanks and Regards.
Prakash.

The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
1. To archive the material master, first goto transaction MM71.
2. Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
3. Save the variant.
4. Maintain the Start date and Spool parameters and click execute.
5. Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
1. Maintain the Archive Selection, Start date and Spool parameters.
2. Click Test Session for testing or click execute to start the deletion program.
3. Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.
Hope this will help you
Enjoyyyyyyyyyy
Akshit

Reference a document in the material master

I'm wondering if anyone can suggest a way that we can do the following....
We basically want to have a field/location in the Material Master that will reference a document stored somewhere on a network server and in turn, display and print on the PO (the document name prints, not the contents). Any suggestions of where to start?
So in the MM for Material # 123456
MyField = "MyInspectionDoc.pdf" (MyInspectionDoc.pdx resides on \\mynetworkserver\MyInspectionDoc.pdf)
Or
Is there a way to have an attachment in the MM that will automatically be pulled into the PO when the PO is created (with the material item as a line item in the PO of course)

I think you are mixing DMS (document management) with GOS (generic object services)
GOS content is created as shown in your screen shots.
You cannot even see from any transaction which materials have a GOS attachment. The GOS attachment can only be accessed from the object (material master) where it was created.
DMS is a central component in SAP and embedded to the material master like it is done with classification too.
You can create the documents in CV01N transaction and link to the material or directly from material master. you can use CV04N to search for documents
In the material master you will find the link to the document in alternative data tab where you have as well your alternative units.
This screen looks like this one:
Those material master attachments/documents do not print automatically in a PO, for this you have to do some ABAP development

Deletion material master in bulk

Hi Friends,
I want to delete some materials (50). I am not going to use those materials further. How could i delete it. I heard we can do archive process to delete that in bulk...so far i have not done that archive process...kindly tell me how to do that process and where to do that process...?? can i select the materials which i want to delete during archive process..??
Regards,
Prasath

Hi,
Deleting is something which u will block for usage and still data exits in the system
Archiving is something where u permanently remove the data from the system
Go through the follow steps to archive the material master.
Archiving the Material Master
Before Archiving the Material Master the materials need to be flagged for deletion in T Code MM06/MM16.
Archiving the materials is done thro T Code SARA. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown.
When a material is no longer required in a company or plant, you can archive and delete the material master record.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
Archiving object MM_MATNR for archiving material master records.
To archive the material master, first go to transaction SARA
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Go to Job Overview to check the archive status.
To do a permanent delete, click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Go to Job Overview to check the delete status.
This need to be done carefully and better to first do it in testing client.
After archiving those materials will not be displayed in reports unless categorically selected
Note: SARA is a general transaction where you can archive all types of records using respective archiving object

Archiving Material Master Attachments to Opentext

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