Archiving MM documents
Hi Gurus,
I need help in archiving SAP documents. By T.Code ABOJ, I am directed to Archiving object MM_EKPO. After that, how will I archive POS and STOs? I need to extract them from SAP database and put those documents as flat files in the computer. Is this possible? If yes, then how?
Thanks,
Kumar
Hi,
SARA is a general transaction where you can archive all types of records using respective archiving object
Go through the follow steps to archive the material master.
Archiving the Material Master
Before Archiving the Material Master the materials need to be flagged for deletion in T Code MM06/MM16.
Archiving the materials is done thro T Code SARA. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown.
When a material is no longer required in a company or plant, you can archive and delete the material master record.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
Archiving object MM_MATNR for archiving material master records.
To archive the material master, first go to transaction SARA
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Go to Job Overview to check the archive status.
To do a permanent delete, click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Go to Job Overview to check the delete status.
This need to be done carefully and better to first do it in testing client.
After archiving those materials will not be displayed in reports unless categorically selected
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How to get Status of Archived Delivery Document line item
Hi Folks,
I want read the Status of line item of archived delivery document.
As delivery is archived, it is not found in LIKP/LIPS. So I got the archived delivery document from VBFA table.But this does not contain the status field.
Is there any program or Function modules which reads this status.
Please help.
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Hi
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I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
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the help says:
You can use this business function to further optimize your electronic Sales and Billing Processes.
Electronic data archiving regulations result in a high volume of data for sales documents and require invoices to be archived at an early stage. You can integrate archived billing documents in your business processes more easily. Since you still have electronic access to archived invoices during the sales process, you can manage archiving without delay and execute further sales processes electronically.
You can more efficiently use the rebate agreements from SAP ERP for your marketing activities. In particular, customers who use SAP CRM (Trade Promotion Management) with a large volume of data for campaigns, target groups, and product segments can define a custom-made logic for their rebate determination and thus avoid potential database problems.
Integration
To implement the logic for rebate processing in SAP ERP, you use the Enhancements for Rebate Processing Business Add-In (BAdI). For more information, see the Implementation Guide (IMG) under Sales and Distribution Billing Rebate Processing Business Add-Ins (BAdIs) Enhancements for Rebate Processing .
Prerequisites
You have activated the Logistics: S&D Simplification (SD_01) business function.
Features
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Create sales documents with reference to archived billing documents, such as credit memo and debit memo requests.
Display archived billing documents.
When you do either of these steps, the system first looks for the invoice in the database and then in the archive.
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Hi Experts ,
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You are spamming all the old threads on this site. This is considered very bad form.
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Hello,
I want to display archive change document for object class : COND_B (agreement) via transaction MEB3:
The archive works fine, and I can found the archive change documents form SARA.
(Archive Objetc = CHANGEDOCU
Archive info structure = SAP_CHANGEDOCU2 (is active))
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Using DMS Content server for Archiving HR documents
Hi SAP Gurus,
with the details gathered from the forum we could suggest the client to go for Archiving there Documents for storing there HR related Documents, like Resumes, salary hike litters, leaves etc....
but as we do have DMS here and intending to get a Content server for DMS, can we use the same content server for archiving the HR documents also,
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Thanks!Hello,
The answer from Caveman is correct, the DRB - tcode ALO1 (that is the letter o not a zero) retains some of the document flow of archived data.
Do not use transaction VPAR as that archives data related to preference determination and transaction VF07 does not show document flow.
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Best Regards,
Karin Tillotson -
FI Friends,
Let me know how to archive fi ducuments.
regards
srinivas
< PLEASE SEARCH FORUMS BEFORE POSTING -- Moderator >Hi,
Archival is done with tcode SARA
Configuration
In SARA tcode,
Object : FI_DOCUMNT (For archive FI Documents) and press enter
click on customizing button
Maintain account type life
Maintain document type life
For Archiving FI documents:
Object : FI_DOCUMNT (For archive FI Documents)
Select Write Option.
Put a variant name and click maintain.
In the next screen (change screen assignment) check the check box and click continue.
Enter Company Code, Fiscal Year / Period and all Document numbers, Remove Test run button and Click on Attributes
Enter meaning text and Save.
In Main screen again click on SAVE and click on BACK.
Go to start date run it immediately. Then,
Go to spool parameters and check it.
Click on Immediate
Click on Save.
Go to Spool Parameters. Click on ok.
Execute the same now job is scheduled.
Go to SM37 and check scheduled job.
Click on job log and note session number for archival
Now to delete the documents:
Object : FI_DOCUMNT
Click on Delete
Click on archive selection, select session number and schedule background job.
Regards,
Kiran Varma -
Hi Gurus,
We are looking for a solution how we can download and archive spooled document into an easily accessible and secure directory.
Issue is with spooled pdf jobs that contain thounsand of pdf files , non sequential , that need to be downloaded and archived in area where these files could be consulted by any business users.
I found a program RSTXPDFT4 , but i 'm not sure there is a solution with archivelink , because there is no business object for spoolfile . Is it possible to do it with archivelink ? or other solution
custom objects and a bespoke method to call standard functionality for the actual storage of the data ?
or to get the PDFs archived and linked to the belonging SAP business documents.
I have no idea and experience zero in archiving.
Thanks in advance for any information
SoufieneHi Soufiene,
From your question, my understading is that you are looking for something lke archiving outgoing documents. With this scenario, you can send the documents, which is sent to spool for printing, to archive also. So you will have the choice to either 'Print' or 'Store' or 'Print and Store'.
There are many such archivelink scenarios available based on the module and the business object. The following link explains one such scenario of archiving outgoing SD documents.Have a look at this link which might give some idea.
Link: [http://help.sap.com/saphelp_erp60_sp/helpdata/en/33/5cd7345a238045e10000009b38f83b/frameset.htm]
Hope this helps,
Naveen -
Hi,
I am working on Billing documents( T Code VF02).
I am working on two programs the first one uses SCRIPTS.
and the second is SMARTFORM.
The reqquirement is for the o/p type i have assigned the
ARCHIVE ONLY mode. Here I am suppose to get the
archived document as an attachemnt for the perticular invoice.
for the script in the 'START_FORM' I passed the paramenter
'ARCHIVE_INDEX = TOA_DARA'. And it is working fine.
Where as for the smart form I am providing the same parameter. But it is not working. Please give me an idea to overcome this issue.hi,
Dependencies
The status of the document determines whether it can be archived:
· Documents with the status Closed or Deleted can be archived.
· Documents with the status Unchecked, Checked and Errors Found, or Checked and No Errors Found cannot be archived.
Financial accounting documents generated when invoice documents are posted are not archived with the object MM_REBEL. They are archived in Financial Accounting.
Residence Time/Retention Period of Data in the System
The retention period for invoice documents can be configured in the Customizing system. The posting date contained in the invoice document header is the key date for the retention period.
If a retention period has not been set in Customizing, the system takes the minimum retention period as 9999 days.
Presettings
In Customizing for Invoice Verification you can set the retention period for invoice documents per company code under Define Document Lives.
Hope it helps..
Regards
Priyanka.P -
EL37 showing unreversed & archived billing document related MR??
Dear Friends & Gurus,
We are in the process of archiving billing & print documents. During the testing, it was realized that T. code EL37 (Reverse Meter reading) showed an archived billing document which was never reversed. The understanding is that EL37 should only show reversed billing documents So does this anomaly/issue occurs due to archiving or some other reason?
Appreciate feedback ...
thanks in advance,
AnandThanks for your reply
your absolutely right, i have used FD document type and i have created a proforma invoice so that i can have a excise posting done for the particular materials , because since it should excised .
i have a billing type with SD document category as "U" for proforma invoice .
here everything is happening like sales order is created , PGI is happening and when it comes to delivery related billing
The system cannot able to able to save the data during billing.
the system is saying an error "billing document XXXX does not exist"
since i am creating a proforma invoice atleast i need to have the billing document number generated to do the exicse posting
Is it related to number ranges problem ?
Kindly reply me , waiting for your reply in anticipation
thanks
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