Archiving of Info Records

Hi,
I have 22 Materials and now user wants me to archive all the INFO Records related to these 22 materials?
Please guide me what are the prerequisite needed to be done by me before archiving all the INFO Records.
Note: We had errors in Production system, which we want to reproduce in Quality system.
Cheers,
Kumar.S

Hi
Follow the below steps:
1. Flag Info-Records for deletion (ME15)
This will Set the Deletion Flag only in Purchase Info Record.
Once Deletion Flag is set you need to Archive them Using SARA with Archiving Object MM_EINA which will delete the Info Records from the Database.
2. Run the archiving program - RM06IW30 (Menu path -> Logistics - Materials Management u2013Purchasing - Master Data - Info Record - Follow on Functions - Archive)
Create Archive File: Info Record:
a) Select Action: Archive and enter a new Variant, for example: Z_EINA_ARCH_ 01, press 'Maintain'
b) On selection screen enter the data range (Vendor, Material, etc.) you want to archive.
c) Deselect the 'Test' flag if you don't want to test first.
d) Press green back-arrow and enter the description of this new variantt on the screen which follows.
e) Save the variantt which brings you again to the selection screen. Press green back arrow again.
f) To start archiving process (batch-job), press the 'Start Date' button and select the time when you want to start this process. Select 'Immediate' for instant processing and press the 'Save' button on the bottom of the Start Time' window.
g) Select the 'Spool Parameter' button and save entries. Eventually enter a valid printer to have the result outputted.
h) You are ready now to start the process. Press the 'Start' button and monitor the success with the 'Job Overview' button You can also go the 'fast path' by using transaction SE38, program RM06IW30 to archive info records. For large data archiving, use the background jobs and run those during off-peak times. If you run the program online, you will see a confirmation on the status bar telling 'New Archive file created:.... '
Delete Archived Records: Info Record
a) Follow the menu path: Tools - Administration - Administration - Archiving
b) Select the Object Name MM_EINA for info records
c) Select the menu button 'Delete'
d) Select the menu button: 'Archive Selection'
e) Click the archive created in previous step
f) Select Start Date for process and Spool Parameters for output
g) Submit selection.
h) Check status by pressing the Job Overview button
regards
Antony

Similar Messages

Archiving Purchase Info Records

Hi,
Can you please let me know what are the prerequsites that need to be completed before archiving a Purchase Info Record?
do we need to check for any other dependency/flag other than the Mark for deletion (table field LOEKZ 'X')
Please any one of you sugest me the solution for the above questions;
Thanks,
Jeevan.

Hi Jeevan,
In order to be able to delete an info record, you have to mark the Info Records for deletion.
To do so, use transaction ME15 and flag record for deletion. After you have deleted all info records, use archiving program RM06IW30 or follow the menu path Logistics - Materials Management u2013Purchasing - Master Data - Info Record - Follow on Functions - Archive.
Make sure that you only archive Records Marked for deletion as all records may be deleted!
Create Archive File: Info Record:
a) Select Action: Archive and enter a new Variant, for example: Z_EINA_ARCH_ 01, press 'Maintain'
b) On selection screen enter the data range (Vendor, Material, etc.) you want to archive.
c) Deselect the 'Test' flag if you don't want to test first.
d) Press green back-arrow and enter the description of this new variantt on the screen which follows.
e) Save the variantt which brings you again to the selection screen. Press green back arrow again.
f) To start archiving process (batch-job), press the 'Start Date' button and select the time when you want to start this process. Select 'Immediate' for instant processing and press the 'Save' button on the bottom of the Start Time' window.
g) Select the 'Spool Parameter' button and save entries. Eventually enter a valid printer to have the result outputted.
h) You are ready now to start the process. Press the 'Start' button and monitor the success with the 'Job Overview' button You can also go the 'fast path' by using transaction SE38, program RM06IW30 to archive info records. For large data archiving, use the background jobs and run those during off-peak times. If you run the program online, you will see a confirmation on the status bar telling 'New Archive file created:.... ' Delete Archived Records: Info Record
a) Follow the menu path: Tools - Administration - Administration - Archiving
b) Select the Object Name MM_EINA for info records
c) Select the menu button 'Delete'
d) Select the menu button: 'Archive Selection'
e) Click the archive created in previous step
f) Select Start Date for process and Spool Parameters for output
g) Submit selection.
h) Check status by pressing the Job Overview button
Reg,
Ashok
Assign points if useful.

Archive Purchase Info Record MM_EINA : problem with CDHDR

Hello,
I have notice that when i archive an Info Record, Only CDPOS is deleted and not CDHDR.
In the customizing, Object Class CHANGEDOCU is set.
Can someone explain why datas in CDHDR are not deleted ?
Thank you,
Cipriano

Yes, I agree with Jurgen. You should open a message with SAP. As, the CDHDR records should be archived along with the CDPOS records. That is how it works when I archive purchase info records with MM_EINA.
Best Regards,
Karin Tillotson

Archiving for Info records.

Hi.
I have a question about to delete some purchasing info records.
I use the object MM_EINA to do it, but do I need to use other object?
I just need to delete info records, but I don't know if there is dependence with other object.
I hope that somebody helps me...
Thanks.

Hi Lili,
You are right, you need to use MM_EINA to archive and delete purchasing info records. Please have a look at this link, it explains the details for MM_EINA:
http://help.sap.com/saphelp_47x200/helpdata/en/9b/c0963457889b37e10000009b38f83b/frameset.htm
Hope this helps,
Naveen

Mass For Deletion of Info Record

Dear Experts
Is there any Code for Deletion of the Purchasing Info record By Mass T-code.
Rgds
Pankaj Agarwal

Hi Pankaj,
find below the steps,
1. Flag Info-Records for deletion
2. Run the archiving program - RM06IW30 (Menu path -> Logistics - Materials Management u2013Purchasing - Master Data - Info Record - Follow on Functions - Archive)
Create Archive File: Info Record:
a) Select Action: Archive and enter a new Variant, for example: Z_EINA_ARCH_ 01, press 'Maintain'
b) On selection screen enter the data range (Vendor, Material, etc.) you want to archive.
c) Deselect the 'Test' flag if you don't want to test first.
d) Press green back-arrow and enter the description of this new variantt on the screen which follows.
e) Save the variantt which brings you again to the selection screen. Press green back arrow again.
f) To start archiving process (batch-job), press the 'Start Date' button and select the time when you want to start this process. Select 'Immediate' for instant processing and press the 'Save' button on the bottom of the Start Time' window.
g) Select the 'Spool Parameter' button and save entries. Eventually enter a valid printer to have the result outputted.
h) You are ready now to start the process. Press the 'Start' button and monitor the success with the 'Job Overview' button You can also go the 'fast path' by using transaction SE38, program RM06IW30 to archive info records. For large data archiving, use the background jobs and run those during off-peak times. If you run the program online, you will see a confirmation on the status bar telling 'New Archive file created:.... '
Delete Archived Records: Info Record
a) Follow the menu path: Tools - Administration - Administration - Archiving
b) Select the Object Name MM_EINA for info records
c) Select the menu button 'Delete'
d) Select the menu button: 'Archive Selection'
e) Click the archive created in previous step
f) Select Start Date for process and Spool Parameters for output
g) Submit selection.
h) Check status by pressing the Job Overview button
Hope the above answers your query.
If helpful award points
Regards,
Vivek

Archive / Delete Q-INFO records

Hello ,
Which object in sara code should i use/create to archive/delete Q info records ?
Thx in advance .

Hi
I am not very sure about archiving of the Quality info record but
Deletion is possible only by putting the Deletion Indicator to the same in T code QI02 screen -->"deletion Screen"
I hope this will add some value.
Regards
Sujit

New info record with same details as archive one.

Hi Experts,
Due to some issue we want to archieve some standard info record which are created on vendor / material group / plant basis.My query is does system allows to create new info record with same vendor / material group / plant combination after archiving earlier record which is on same basis.
Thnaks & Regards
Vinay

Hi Jurgen,
Thanks for reply.
Our issue is while creating work order(IW31) having external services upon entering info record number in some cases in same client rate is picked up from info record condition but some times from last purchase order based on info update.
We have checked following points.
1.In all the cases work order type is same.
2.Info record are of standard type with same condition.info record are for vendor & material group combination.
3.Checked after changing rate in info record and in purchase order but similar issue exists
4.Compare vendor master also.
5.Their are no contract /sch.agreement for vendors.
Our requirement is to have rate from info record in all the cases in work order.So have two options.
1.Archiving info record-But will need setting in SPRO and also need to create same record again with same combination.Also as their are recent purchase order against those info record not sure whether system will allow or not.Can you please tell what are prerequiste for archiving info record.
or
2.To remove only purchase order number updated in EINE table in those info record where this issue is occuring.We have checked in development system and after removing purchase order number in EINE table it picks up rate from info record.
So thought of checking before removing order ref.from EINE table.
Thanks
Vinay

Purchase info record(PIR).

Hi Folks,
I have some questions regarding the archiving of purchase info records.
1. what are the functional dependencies that we need to check for before Archiving a PIR.
2.bold I was unable to Archive some Purchase info records even after it is marked as complete (LOEKZ = 'X') is there any other things that need to be cheked for deletion or there is any other dependencies??
Please let me know the possibilities to resolve the issue..

Hi
Purchase info record is a condition record which facilitates in defualting the Conditions & some Vendor & Plant Specific Data.
If you have already marked them from deletion, that means they are not in use.
That means you can archive them.
Inforecords with category Consignment, pipeline need to be checked , as from these inforecords only the prices are picked.
If these donot exits then you will not be able to create the PO's,Please ensure that.
apart from that you can archive the PIR's flagged for deletion
Thanks & Regards
Kishore

Info Records were loaded incorrectly

Hi ALL
We need to get rid of some Info Record from system that were loaded incorrectly,
Weu2019re thinking that archiving might be our best option, program RM06IW30.
Please suggest how to proceed.

Hi
First flag all the inforecords for deletion.
Now goto transaction SARA.
Enter the object as MM_EINA - Purchasing Info Records and continue the archiving process
Thanks & regards
Kishore

Purchasing Info Record marked for deletion

Hi experts,
I need some explanation on Purchasing Info Records and more precisely on the deleted ones.
Could you tell me why a Purch. Info Record that is marked for deletion is still set when a PO is created?
In ME13 I have the following warning message : 06-718 (Purchasing info record & & & & flagged for deletion).
In ME21N the same message is displayed as warning and users are able to save the PO with the deleted Info Record.
I don't understand why SAP still retrieves Info Records that are marked for deletion...
Is there a way to prevent SAP from using deleted info records?
Thank you for your help.
Regards,
Philippe

Hi Philippe,
The message 06718 can be set as an error or warning in customising.
If message 06718 is set as error then system will not allow to save
the document with that info record.
The deletion indicator is the reservation to delete this record. But
this is not comparable with the deletion of the record from the database
This has to be done within the archiving run for the object MM_EINA.
Untill this inforecord is not archived the data is taken as usual."
Online documentation provides the following information
"You cannot delete obsolete info records immediately. You can
only flag them for subsequent deletion. Info records earmarked for
deletion in this way are not actually deleted until the archiving
program is run. This is done at regular intervals by your system
administrator. You can flag an individual info record for deletion,
or create a list of deletion proposals and choose the relevant records
that are to be deleted from this list."
Kind regards,
Lorraine

Delete Q Info record

Hi;
How do we delete a Q info record do we use the deletion flag ?
Thanks In Advance

Yes,
by doint this, data record has been marked for deletion and This data record will be deleted, depending on additional settings, in the next archiving run.

Delete Info record

hI,
How to delete Info record completely.
I have flagged deletion flag by ME15.
I want to delete Info record completely?
Pl help..
Utsav

Hi Ustav,
Check the Deletion Flag in Info Record.
Info records earmarked for deletion in this way are not actually deleted until the archiving program is run. You can flag an individual info record for deletion, or create a list of deletion proposals and choose the relevant records that are to be deleted from this list.
Use Tcode SARA to run archiving with object MM_EINA, refer below link for detail :
http://help.sap.com/saphelp_erp60_sp/helpdata/en/9b/c0963457889b37e10000009b38f83b/frameset.htm
Regards,
Nani.

Flag Purch info record

Hi Experts,
Can every one describe the Flag purchasing info record..
Thanks In Advance....
Kind Regards
Yogesh

Hi Yogesh,
As SantoshSP said if you do not want to use your info records (or extensions of them) you can mark them with DF and later you can archive them.
You can also use tr. ME15 directly to flag them.
For instance, your info record was created by mistake (e.g. through a PO), or it became obsolate you can get rid of it by marking it with DF.
Info records that are out of use may cause problems in your system (e.g. in case of costing or when you want to create PO from PurReq...depending on your settings of course...)
BR
Csaba

Info Record Flagged for deletion

Dear Friends,
I am not sure if should raise this question in MM or PS area as error message is related to MM and occurring into PS area.
Issue Description In my company (building construction) we create Project/Network which would have hundreds of activities. Each network activity will have some component (materials). At component it contains info like Material number, Purchase Org, Vendor, Info record etc. Under clean up process info record is flagged for deletion because we donu2019t buy the component from that vendor any more then procurement dept flag that info record and create a new info record with the new vendor.
If we try to update any data through either CJ20N or CN22 it gives error message u201CInfo record flagged for deletionu201D , message number is CN 766 and it doesnu2019t allow to save the project or network as this message is set with category u201CErroru201D. This is quite annoying for the business users.
Requirement I want to know about u201CHow to make this error message informationalu201D??
My effort to find the solution  I tried to use transaction OBA5, OBMSG through which we can change the configuration so that message will be only informational, but the issue is that I couldnu2019t find the application area CN with Message number 766.
It would be a great help if any one of you could suggest me a possible solution for this issue.
Regards,
Sunny

Purpose of deletion flag is not to control which vendor is a valid source of supply in relation to one material. It is in connection with archiving process....
In info record (ME12 --> "Purch. Org. Data 1.") you can set "Available from" (EINA-LIFAB) and "Available to" (EINA-LIFBI) in "Supply Option" section. Message 06681 belongs to it which can be controlled in:
SPRO > Materials Management > Purchasing > Environment Data > Define Attributes of System Messages
Please consider this option...(you can also use source list (ME01) but it is too strict control in my opinion)

Reverse archived Vendor Infor Record

a buyer accidently marked a vendor for deletion some time ago. Now the vendor has been archived. Today we discovered that we need that vendor. Tried to unflag deletion but received an error that the vendor was archived. We do NOT know how to unarchive it so we can remove the deletion flag. Tried to create a new vendor info record, but SAP says, vendor already exists... Any suggestions?

You cannot retrieve the vendor once archived. Completely delete the archive file and then create the new vendor.
Select the archiving object FI_ACCPAYB in transaction code SARA and chose the delete program to select the archiving file (which contains the archived vendor). Delete this file completely and create new vendor.
Hope this helps

Archiving of Info Records

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