Archiving old message

I want to move all message automatically. I created a rule to move to archive 1 year old message. Will they move automatically. I set it 2 hours ago and has not moving yet.

Hi,
From your description, I recommend you follow the steps below to check the AutoArchive settings. By default, "Run AutoArchive" is set to 14 days.
Open Outlook 2013 -> File -> Options -> Advanced -> AutoArchive Settings
Hope it helps.
Best regards,
Amy
Amy Wang
TechNet Community Support

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Problems archiving old messages at the end of the year?

At the end of 2007 I'd like to create new mailboxes for messages sent and received in the year, date them, and move the messages across into them; leaving the Inbox and Sent box empty and ready to handle messages for 2008. Is this a reasonably straightforward thing to do? Are there potential pitfalls I should be aware of?

Yes, it’s reasonable and straightforward, and is also what I do, except I don’t wait till the end of the year to archive my messages. Instead, I create a (white) folder for each year, including the current one, and organize my mail by topic into (blue) sub-mailboxes there as I read them. My Inbox only contains messages (if any) that are waiting for me to do something with them.
Are there potential pitfalls I should be aware of?
The main pitfall you should be aware of would be not doing that and leaving all your mail in the account mailboxes indefinitely. Using Inbox and Sent for archiving purposes (which a lot of people do) is a bad idea.
Another thing to be aware of is that you shouldn’t use the same folder as both a mailbox (i.e. to store messages of its own) and as a parent folder for other folders. Mail allows that duality, but doesn’t handle it very well, and it’s better to not try to “take advantage” of it.
You may also want to read this:
Blue and white Mail folders explained
BTW, the title of your post is “problems archiving old messages at the end of the year?

Solution for purging/archiving old messages from ServiceLink

Hello there,
We're looking for some advice on how to purge or archive old messages from ServiceLink. We're looking to retain one month's worth of data.
Is it possible to do this?
Many thanks.

what version of RC are you running? The maintenance scripts should be included with later releases under the parent installation directory... (\\newScaleXX\schema\util\slcleanup\)

Archive old messages in Apple Mail

I have several hundred clients who send me email. I have a folder set up for each one to make it easier to retrieve their past messages. I have a Mac Pro at my office at home and a PC at my office in town. I use Mobile Me to sync my email.
Does anyone know of a way to archive all the messages older than... say... 120 days in Apple mail. I know how to do it with Outlook but I don't see that functionality with Apple Mail... Am I missing something? Is there a better mail application for the Mac

Not certain, but this can fix myriad Mail problems...
Safe Boot from the HD, (holding Shift key down at bootup), it will try to repair your Disk Directory while the spinning radian is happening, so let it go, run Disk Utility in Applications>Utilities, then highlight your drive, click on Repair Permissions, then move this folder & file to the Desktop.
Move this Folder to the Desktop...
/Users/YourUserName/Library/Caches/Mail/
Move this file to the Desktop...
/Users/YourUserName/Library/Mail/Envelope Index
Reboot.
If that doesn't do it and you can afford to redo all your Rules, try these & reboot...
/Users/YourUserName/Library/Mail/MessageRules.plist
/Users/YourUserName/Library/Mail/MessageRules.plist.backup
Note, in 10.5 & up /Users/YourUserName/Library/Caches/Mail/ may or may not exist.

Archiving old mail messages

I am trying to archive old mail messages so they do not cram up my inbox. In the past I have successfully created a new mailbox for old messages, given it a month and year, and dragged messages across – but I can no longer do this.
When I try to drag a message across, I get the message 'Error: the message "xxx" could not be moved to the mailbox "xxx" - On My Mac". Can anyone help me out?
Not being able to archive old messages means that I have hundreds of already read messages in the inbox which causes, I think, another problem. Every time I open the mail program and click on an unread message, I am told that "The message has not been downloaded from the server. You need to take this account online in order to download it". When I quit the mail program and go back in, the problem sorts itself, but this happens every time I check the mail and it is becoming quite frustrating!
Happy New Year to you all!
Regards, Mike
iMac Mac OS X (10.3.9)

Does the same occur when using the Move To or Copy To command instead of dragging messages manually?
Every time I open the mail program and click on an unread message,
I am told that "The message has not been downloaded from the server.
You need to take this account online in order to download it".
This indicates an "overstuffed" mailbox issue which means the mailbox has approached or exceeded 1 GB in size (which is the recommended mailbox size limit for Jaguar and Panther Mail) or has some corruption.
An "overstuffed" mailbox issue can occur at any mailbox size but is more likely to occur as a mailbox approaches or exceeds 1 GB in size for Jaguar or Panther Mail.
Although your OS detail provided indicates you are running 10.3.9, you posted in the Mail & Address Book - Tiger discussions so I'm assuming you are running 10.3.9 and not Tiger.
Quit the Mail.app first and using the Finder go to Home > Library > Mail > this POP account named folder (named by the user name and incoming mail server for the account) > INBOX.mbox.
Move the INBOX.mbox to the Desktop.
When relaunching Mail, a new INBOX.mbox will be created automatically by Mail within the account named folder. This will allow the Mail.app to function properly again and not risk losing any existing messages or new messages downloaded by the account while working on the old INBOX.mbox moved to the Desktop to recover the existing messages.
Control-click on the old INBOX.mbox moved to the Desktop and at the menu window that appears, select Show Package Contents.
Post back here listing the package content file names and size of each.

Create new folders for old messages on my computer

How do I create new folders in my computer to archive old messages and save them to my computer.

Do you mean in Mail or the Finder? In Mail simply click on the [+] button at the bottom left of the folders fist. Select New Folder. In the dialog select where you want the folder located and the name for it.
In the Finder navigate to where you want to create the folder then press SHIFT-COMMAND-N to create a new "untitled" folder.

Archiving error message - order linked to old investiment program

During CO-Order object archiving, error message saying that order is linked to investment program. Check it is an 2001 old investment program. Tried, but could not settle balance/order. Is there any CO flag to allow access to 2001 investment program?
Thanks.

During CO-Order object archiving, error message saying that order is linked to investment program. Check it is an 2001 old investment program. Tried, but could not settle balance/order. Is there any CO flag to allow access to 2001 investment program?
Thanks.

I am getting a message that sys startup disk is almost full. I cleaned all my old emails out, archived old ones i needed and erased most files on the computer. I restarted but I'm still getting the message

I am getting a message that sys startup disk is almost full. I cleaned all my old emails out, archived old ones i needed and erased most files on the computer. I restarted but I'm still getting the message

Reindex Spotlight again.
http://support.apple.com/en-us/HT201716
Do not concern yourself about the backups. They will be deleted automatically if space is needed for other data:
http://support.apple.com/en-us/HT202301
Ciao.

How can I move my old messages from my PC to my new Macbook (not the profile, just the messages)?

I have used Thunderbird for years as I am a business owner who needs to keep a copy of old emails. I have just changed from a PC to a Macbook pro, and want to move all my old archived messages from the past 2 or 3 years to my Mac, including non-archived messages (Sent & Trash) from this year. I have already created my profile in the new Mac, and have been using it for the past couple of weeks. (By the way, this is a POP mail profile.) Now I just want to move the old messages over. Which exact files do I copy and paste, and into which folders? If the folders do not yet exist, I guess I need to create them first. But where on the Mac? I have found (on my old PC) the "Appdata/Roaming/Thunderbird/Profiles/*.default/Mail/username/ directory with Archives and Trash subdirectories. But each directory seems to have a name (like "Inbox", or "Sent" or "2013") and another file with the same name, but an ".msf" suffix (like "Inbox.msf" or "Sent.msf" or "2013.msf"). Thanks in advance to any who can help.

The file structure is a little complex. I will use inbox as an example.
Inbox (a large file with no file extension)
Inbox.msf ( An index of inbox with tags etc. Can be deleted with only loss of tags)
Inbox.sdb (a folder, indicating that the folder within Thunderbird has a sub folder.
POP mail is stored in
Appdata/Roaming/Thunderbird/Profiles/*.default/Mail/[Server name]/
Local folder is stored in
Appdata/Roaming/Thunderbird/Profiles/*.default/Mail/Local Folders/
As long as you do not overwrite, you can copy and paste whole folder trees into local folders (stuff on your old computer under a mail account is best relocated to local folder and then sorted as necessary afterwards.
Note that you should delete foldertree.json after making those sorts of copies (it forces a full refresh of the folder tree, no cache) and under no circumstances copy data with Thunderbird running. It can irrevocably corrupt things

Mail shows correct message Subject and Sender (in list) but displays an old message

OK, this is very weird.
I'm accessing Gmail using Mail 7.3 on an iMac running Mavericks 10.9.3.
A couple of days ago I started noticing that random emails -- not every one -- simply won't display in Mail. I can see that I got a new message, and the sender and Subject are correct. But if I click on it to see it in the preview pane, or if I double click on it to open it in a separate window, I get an entirely different message.
What displays is typically a 2 year old message, being pulled from my Google Archives! Very odd!
I have to use a web browser on gmail.com to see the message correctly. It also works fine on my iPhone.
FWIW, my gmail account is at 30% capacity. I archive almost everything immediately, so my inbox is rarely full. My archive box, of course, is huge. I just checked, and it's happening there, too! I don't see it happening in the junk file folder...
I use Mail for 8 other email accounts, including another gmail account. I haven't noticed the issue with any of the other accounts.
Any ideas? Thanks if so!
Cass

Thanks for the tip. I never saw Rebuild before in the menu.
So I selected the mailbox and hit Rebuild. It "blinked" and refreshed, took about 5 seconds--I thought it would take longer.
At any rate, no change. It's still happening.
Any other ideas?

Mail migration assistant did not upload old messages in inbox during upgrad

The mail migration assistant did not upload the contents of old messages stored in my inbox for mail in panther to tiger. It uploaded drafts and sent mail messages and even the husks of the messages themselves into the new inbox but not their contents, not the information contained in the messages themselves. I see that the old messages are accessible via spotlight but only their external identification remains in the new inbox, not what was in them. Is their anyway to rerun mail migration assistant or the mail setup assistant (whatever it may be called) so that it uploads all of messages from my old inbox under panther to the new inbox under tiger? I believe that while running initaially soon after I launched mail for the first time under tiger, the migration assistant for mail quit early, maybe because I had many messages stored in my inbox.
So my basic question is, is it possible to rerun the program that migrates mail from the old inbox under panther to the new inbox under tiger? If it's not, is it possible to first of all empty out the current inbox with its group of the external skeletal remains of messages but lacking their substance, the information contained in them, and then refill my current inbox with the entirety of the message, i.e., not just its identifying information, its external identification (from whom and about what), but also what the message at one time contained? In each of these messages it only has this bit of information: "The message from 'such and such a sender' with 'such and such a subject' has not downloaded from the server. You need to take this account online in order to download it." But of course I am online. The online bit I supose the message is about is the being online with the migration assistant, and that's the being online I would really like to go back to I suppose, before it seems to me this mail migration assistant quit on me prematurely, without uploading or downloading, whatever the term, the entire content of my inbox with its batch of received messages. In the process, it did, however, capture the entirety of my drafts and sent messages from their particular boxes.
Please help. How can I redo the migration step from panther mail inbox to tiger mail inbox so that my mail is in its inbox and reachable there as opposed to apparently being searchable by only spotlight?
Thank you.

I am having a similar problem. I just upgraded from 10.2.8 to 10.4.3. It didn't go well (a USB peripheral interfered)and I ended up upgrading while archiving users.
There was no 'restore users opportunity'. I have done a lot manually, which is painful...in fact reminiscent of why I don't like PC's. Anyway, I was able to locate and restore almost all the mailboxes, including a bunch of deleted files from the 'Previous Systems' folders. I still haven't found the secret location of all the email that was in the "Inbox".
I would greatly appreciate it if someone in the know could share where and how to restore my old inbox so I can get my important emails back. Hacking or magic software...what ever it takes.
Thanks

Deletion of old messages in XI fails

Hello XI-perts,
after setting up Archiving & Deletion on our development XI, I face this issue:
old messages are neither archived nor deleted, even though they are not in the retention time - report RSXMB_SHOW_REORG_STATUS shows 179,647 messages that can be deleted. Most of these have messge status 014 - System Error, manual restart possible.
I can not cancel these with report RSXMB_CANCEL_MESSAGES or in SXMB_MONI, also resending is not an option.
How do I get rid of these messages?
Best regards,
Andreas

Hi,
Asynchronous messages that are in an Error status need to be cancelled before they can be archived and/or deleted.
This can be done by selecting the message(s) in the XML monitor (Tcode SXI_MONITOR), menu EDIT->Cancel Message with Errors.
Refer to the following :
HowTo Guide: https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/402fae48-0601-0010-3088-85c46a236f50
SAP Notes: 872388, 820149, 712253
SAP Help Links:
Archiving and Deleting: http://help.sap.com/saphelp_nw04/helpdata/en/0e/80553b4d53273de10000000a114084/frameset.htm
Defining Interfaces & Retention Periods for Archiving: http://help.sap.com/saphelp_nw04/helpdata/en/41/b715015ffc11d5b3ea0050da403d6a/frameset.htm
Regards
Manish

Archiving SMS messages offline with PC Suite 6.7

First of all, I'm not a computer expert so I really hope someone can help me! I downloaded PC Suite 6.7 and would like to archive my sms messages (received messages and sent messages) offline on my PC. But it seems that I can only see my messages when my phone is connected to the PC, once I disconnect, the messages are no longer available. This means that I cannot archive my messages. I used to have an old version of Nokia Phone Editor 4.5 with my old cellular which allowed me to do this.
Basically, what I want to do is this:
- Archive my messages on a regular basis so that I can delete them from my phone and free up its memory
- Access these messages even when my phone is not attached to the PC
It seems that I cannot view my Contacts either unless my phone is connected. Why is this? I did not have this problem with Phone Editor 4.5. Should I install an older version of PC Suite?
I am running Windows XP and using a cable connection.
PLEASE HELP ME!!!! I'M GOING CRAZY!!!
Thanks, Michelle

Hi, I don't have a solution either. I have tried copying the files while the phone is connected into a separate folder. The files will copy and they are accesible, but the dates are all messed up. Rather than the date the message was sent, it notes the date the file was created which is the date I copied them. So, messages sent over the course of a week all have the same date and almost the same time.
I have also tried the export message option which makes each message a single cell readable in Excel but that single cell includes everything, the message, date, time, sender...certainly not a convenient way to archive messages.
One main reason I decided to invest in a more expensive Nokia was the belief that there would be a good solution for archiving messages. I am sadly disappointed.

Don't auto archive old topics, because I might return, some day

Here is a suggestion: Don't auto archive old topics, because I might return, some day. It is really annoying, that after couple of months or so I come back, and my threads have been locked. Also the message of locking is very small, hard to notice. I just try and try to post, but nothing helps. Then I find out, oh, the thread is convieniently locked. At the very least, the message should be more clear, and different icon for locked messages.
Thread about this at user forums http://discussions.apple.com/thread.jspa?threadID=2392195&tstart=0

Hi Barbara,
For some people it is a useful thing.
The Example I linked to is in iSight's forum and if you go there you will see it not that far down the Topic List.
Mostly I have seen nice comments or very late thanks as in the Example.
Currently at the top of the second page in iChat 3 forum is one I used a similar technique on myself. It is the one with the red Title. (iChat 3 is currently getting more posts than iSight is so it has progressed further down).
It is an archived thread so even further Helpfuls and Solved stars cannot be awarded ...
I will leave you to work out what I did and how it could be abused.
10:13 PM Saturday; September 11, 2010

Unable to find OLD messages in RWB Adapter level message monitoring

Hi Experts,
I have peculiar issue regarding the messages at the adapter level.
I see some messages in SXMB_MONI. I take the message ID from MONI and go to the Adapter Level Message Monitoring in RWB, but i do not see any message for that message id.
This is not happening for recent messages, but some old messages (2 months or so), we are unable to find the message at the adapter level.
I also tried chosingthe option, display from archive, but no use.
Can someone help me out??
Thanks and REgards,
Ravi

>
Amit Gupta wrote:
> directly executing a query in your db.
>
> Thanks
> Amit
How do we do this?
How do we access the backend database?
Are the tools(SQL Client or Toad) freely available?
Regards,
Ravi

Archiving old message

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