Archiving Only option in Output Control

Hello Gurus,
There is an option Archiving only in output type. Could you please provide us the use of it and how exactly it works. Wht requirement needs to be used while adding this output type in procedure.
Points wud be rewarded generously for apt answers.
Thanks and Regards,
Pavan P.

hi,
The document type to be used can then be entered in the Storage system title of the message type The Storage mode selection field controls whether a message is outputted, stored or outputted and stored. The entry of a document type is only necessary in the last two cases.
<b>Follow this steps</b>
<b>Tcode:NACE</b>
let take example of BA00 order confirmation
1.select V1:sales--->click output type ikon which is in the top> now inthis screen double click BA00> here click stoarge system tab>in the stoarge mode select <b>2 Archive only</b>--> save
but y u want to archive the document while outputing,please revert
regards,
Arun prasad

Similar Messages

  • Archiving option in output type

    Hello Gurus,
    I need information on wht exactly the archiving option in Output type will do. I have created a condition type to archive the document which has the storage mode as archive only.
    I can view the document in VF07 but cannot see the document from SARA transaction. Could you plz clear me on this.
    Thanks and Regards,
    Pavan P.

    Hi pavan
    Output determination
    What is output?
    Output is communication. When we create a transaction in sales & distribution, and save the transaction we may have to communicate to the concerned business partner about the transaction.
    Example;
    Customer--&#61664;Purchase Order-&#61664;VA01 (Create sales Order)-&#61664; save the sales order-&#61664; send the order confirmation to the customer
    Here the output is “ Order confirmation”
    This output is sent to business partner-&#61664;Customer-&#61664;Sold to Party
    Other Examples: Quotation, Invoice, Delivery note, Packing List
    Output determination happens through Condition Technique.
    Condition records are very important here. And these records contain answers to following questions.
    a)     What is the Output Type? Order confirmation or Invoice etc
    b)     Who is the recipient? A Sold-to-party or Payer etc.
    c)     What is the media? Take print out and send, or as email? Or Fax? Or EDI (Electronic data Interchange)
    d)     When output to be processed? Immediately when the transaction saved or scheduled to happen at particular Time etc
    e)     In which language the output to be prepared
    Customization:
    IMG—SD—Basic functions—Output Control
    Output Determination
    Output Determination using Condition technique
    Maintain Output Determination for Sales Documents
    Maintain output types
    SAP provides standard Output types for sales, shipping, transportation and billing
    Sales:
    AF00                    Inquiry
    AN00                    Quotation
    BA00                    Order
    RD03                    Cash sales invoice
    Each of this condition type has Repository data called Routines
    a)     Program---Program that reads data from tables (VBAK / many tables storing data pertaining header etc)
    b)     Form routine—Program used for creating layout
    c)     Form---Layout
    The Output type has an Access sequence
    Example: BA00 has access sequence 0010
    Access sequence uses sales document type as the field under table 7
    SAP provides standard Procedures, Copy the procedure and assign it to the Sales document Type
    Select maintain output determination procedure
    Position               V10000 (Order Confirmation)
    Select V10000 and Copy as
    ZV1000 Kirlosakr Order Confirmation
    Save
    Assign output determination Procedure
    Allocate Sales Document Header
    Position ZKOR
    Sales document Type               Procedure
    ZKOR                              ZV1000
    Save
    Now maintain Condition Records
    SAP menu—Logistics—Sales & Distribution—Master data-Output--sales document
    Create VV11
    Sales Doc=ZKOR
    Partner function=SP
    Media=1 Printout
    Date=4 immediately when saving transaction
    Lang=EN
    Now select Communication Tab
    Printer= A000 virtual Printer
    Save the Record
    Create an order and check the Order Confirmation
    Create VA01
    Save
    VA02-&#61664; sales document—issue output to
    Select BA00 and select Print review to see the Output
    Outputs for shipping processes customization carried out under Logistics Execution
    IMG Menu—Logistics execution—Shipping—Basic shipping Functions-Output Control-Output determination---
    Maintain output determination for outbound deliveries
    Std Delivery outputs
    LD00                    Delivery document
    PL00                    Packing List
    Follow the same procedure, like in sales, Copy the std Procedure and assign to respective documents like Delivery document etc
    Reward if useful to u

  • Reg:output control

    Hi i am interested to know the configuration details for maintaining output determination.Pls send me any material to my mail id.
    My id is:[email protected]
    Thanks&ragards

    Hi Kishore Kumar,
    OUTPUT DETERMINATION:
    Output determination in sales and distribution allows you to control proposal using assignments and groupings in such a way that the system selects the output allowed in each sales transaction and carries out output processing according to predefined criteria.
    In the SAP System there are two possible ways of controlling output determination for each output:
    proposal of output from the customer master record
    proposal of output using the condition technique
    SAP recommends the output proposal using the condition technique. This is because it is much more flexible than taking the proposal via the customer master. For example, the condition technique makes it possible to determine the most suitable output from several different types of output.
    Note
    Output control occurs separately in the header and item levels.
    The proposal of output for sales support outputs can only be carried out using the condition technique.
    Hope you are aware of that the output determination is done for
    1. Sales Activities
    2.Sales Documents
    3.Delviery
    4.Shiping and Transportation
    5.Billing
    FOR Customization please follow below steps:
    MENU ;- IMG --> Sale and Distribution --> Basic Functions --> Output Control -->
    Output Determination --> Output Determination using Condition Technique :
    Maintain Output Determination for Sales Documents :
    1.Maintain Condition Tables
    2.Maintain Output Types
    3.Maintain Access Sequence
    4.Maintain Output Determination Procedure
    5.Assign the Output Determination Procedure.
    Finally Create condition Record using the T.Code: VV11
    Then Create the Sales Order and Save it and go to the same sales order in Change mode.
    Here in Sales Order main Screen --> Click on Extras --> Output --> Header --> Click on Print Preview.
    T.Code: NACE
    Output Determination
    Output is a form of media from a business to one of its business partners. The possible media forms are printouts, faxes, telexes, e-mails, and EDI. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of order confirmations, delivery notes, invoices, and shipping notifications.
    Output determination&#61664;Output&#61664;Basic fncs&#61664;SD&#61664;IMG
    An output type is simply a type of output and it contains all the control features for the output. For ex, it defines the kind of output, which business transaction it applies to, which business partner receives the output, how the output is sent (the media), and the print program and SAP Script layout to use in formatting the output.
    Output determination can be maintained as originating from the customer master record or as originating by using the condition technique.
    Output proposal from the customer master record
    Output proposal from the customer master record, Define output&#61664;Output determination&#61664;Output&#61664;Basic fncs&#61664;SD&#61664;IMG
    In this option one creates output types, such as BA00 (order confirmation). After creating the output type, one assigns the output type to an output procedure, such as DB0001. After the assignment of the output types to the procedure, the output procedure is then assigned to the customer account group. This is a simple procedure and results in the output that is placed on the customer master record being copied into the sales document.
    Out put determination procedure
    In SAP we can send the documents to respective partner functions through different transmission mediums. SAP uses condition technique to determine output t relevant partners with relevant transmission mediums.
    Out put determination procedure has a integration with technical module, as ABAPer’s has to write SMART forms and FORMS to print the output , that SMART form output can be send to relevant partner function through relevant transmission mediums.
    Out put determination procedure for order confirmation: (V/57)
    a) Maintain condition table:
    Path:
    IMG
    SD
    Basic functions
    Output control
    Output determination
    Output determination using the condition technique
    Maintain out put determination from for sales document
    Maintain condition tables
    Maintain out put condition table for sales document
    Here we define condition table
    Ex: 007 – order type (sales order types)
    Save it
    b) Maintain output types:
    IMG
    SD
    Basic functions
    Output control
    Output determination
    Output determination using the condition technique
    Maintain out put determination from for sales document
    Maintain out put types
    Here we define out put types
    Ex: AF00 -- Inquiry
    AN00 – quotation
    BA00 – Order confirmation
    BA01 – EDI odd response
    KRML—Credit processing
    LP00 -- Scheduling agreement
    MAIL – Internal message
    RD03—cash sales invoice
    Choose BA00 copy it and rename as a ‘MA00’
    click on details icon
    click on display to change icon
    then again choose ‘MA00’ click on details icon
    Maintain data in general data tab
    General data tab:
    Access sequence: 0010(order type)
    In IMG define access sequence and assign to the output type
    Check access to conditions:
    This indicator allows the system to read the condition records for output. If it is not been activated then system determines out put from customer master ex: By following out put determination procedure “DB0001”
    Check cannot be changed:
    This control specifies whether the out put can be changed or not
    Ex: direct mailings can be changed during processing
    Check multiple issuing:
    This indicator allows the system to send the output multiply
    Ex: sales order has been sent for 10 items again one item has been added to sales order so that business has to issue the new out put for sold to party with added line items. This indicator allows the system to send out put repeatedly.
    Check partner independent out put:
    During output processing when the indicator has not set then system allows only specific functions in specific partner functions
    Don’t write processing:
    This indicator determines whether system has to write processing log for output
    Default values tab:
    Dispatch time:
    Ex: send immediately: when carry the application this indicator determines when the output should be sent.
    Transmission medium:
    Ex: print out
    Fax
    Telex
    Internal send
    EDI
    Simple mail
    Special function
    Events (SAP business workflow)
    Distribution (ALE)
    Tasks (SAP business work flow)
    Specify the transmission medium through which the output should be sent. (Ex: print output)
    Communication strategy
    Specify the communication strategy if you want to send the output externally
    A) Time tab:
    Check timing: (Periodic job not allowed)
    This indicator allows the system to carry out print program periodically.
    B) PRINT NEXT TAB):
    Print parameter: Ex sales org.
    Specify the print parameter.
    Click on mail title & Text control button under dialog structure.
    Here we assign title for the mail along with relevant text Ex:-EN (English)
    Processing routines control button under dialog structure.
    Here we assign programs form routines & form that are written by ABAPER, they they various transmission mediums.
    Ex; - Transmission medium shortest program form routine
    1 print out RVADOR entry
    Click on position function control button here we assign relevant partner function to relevant transmission mediums
    EX: print out: SP (Sold to party)
    C) Maintain access sequences:
    Here we define Access sequence.
    EX: 0010 & Assign the condition tables to this output.
    D) Assign out put types to partner function:
    Here we assign output types along with transmission mediums to relevant partner functions.
    EX: Out put type Transmission medium
    MA00 1
    “ 2
    “ 6
    “ A
    MAIL 7
    E) Maintain output determination procedure:
    Here we define output determination procedure
    Ex: V10000 - Order output
    V05000 - Inquiry output
    V06000 - quotation output
    V10001 - Cash sales output
    Choose output determination procedure EX; V10000, copy it& rename it as MA0000
    Assign output type MA00 by going control date section.
    Save it.
    F) Assign output determination procedures;
    Allocate sales document Header.
    _ Choose sales document type OR & Assign output determination procedure i.e MA0000 & Assign output type MA00.
    Assign sales document items.
    -Choose item category TAN & Assign output determination procedure Ex: Ma0000
    - save it & exit.
    Maintain output records (vv11)
    Path:
    Logistic > S&D > Master data > output > sales document > VV11 – Create
    Specify output MA00, Click on Key combination & specify sales document type (OR), partner function (sp) transmission medium (1) dispatch type (4) language (EN)
    Click on communication button on application tool bar
    Specify output device – LOCL or LP01
    Check print immediately check release after output
    Save it
    Go to Va01 raise the sales order
    Go to extra button output header edit.
    Specify output type: MA00 partner function
    Select line, click on communication methods
    Specify logical destination
    Check print immediately
    Check release after output
    go back save it & exit
    Go to VA02, Go to Extras output header print preview
    Check out (order confirmation )
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