Archiving Photos from iPhoto

I move all photos directly from my camera chip to iPhoto. I then generate album that organize those photos. My images are the full size from 10 megapixel camera, in JPEG format at about 3-4 MB each. It is easy to quickly overload my laptop hard drive with photos.
Is there an easy way to archive these images off the computer at full size, while leaving small versions (maybe 500 x 800 pixels) in iPhoto, so I can still view them and sync them with my iPad?
I am now using iPhoto 6, but will upgrade if appropriate.
Thanks,
Dave

You can run an entire Library from an external disk easily -
1. Quit iPhoto
2. Copy the iPhoto Library Folder as an entity from your Pictures Folder to the External Disk.
3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.
4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.
However, to have a second Library with smaller versions of the pics isn't easily done. It would involve exporting each pic at a reduced size and then creating a new Library and starting over with them.
Regards
TD

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Best way to archive photos from iPhoto?

I have 463 events and 18,177 photos in my iPhoto with photos dating back to 2004! I'm running iPhoto '08 and I would like to know if there is a good way to archive these photos so I can clear out the oldest photos (at least 80% of them) and allow iPhoto to run at a faster speed (I assume that's why it's slow at this point in time). I spoke with a sales rep in an apple store and she suggested burning the photos to DVD and then deleting from iPhoto. I have done this once before in my last batch from years before 2004 and the pictures were not organized in any way on the DVD. Is there a way to preserve the events or albums from iPhoto when moving to a DVD? Is there a better way to archive the photos in general? I could not possibly sort through the 18,177 pictures on the DVD and start regrouping. Any advice is much appreciated!

You can bring those photos back from the DVD - how to do this depends on how you made the DVD.
To speed issues: As a Test:
Hold down the option (or alt) key and launch iPhoto. From the resulting menu select 'Create Library'
Import a few pics into this new, blank library. Is the Problem repeated there?
Archiving photos to an external:
Here's one way to do what you want: Make sure the drive is formatted Mac OS Extended (Journaled)
1. Quit iPhoto.
2. Copy the iPhoto Library from your Pictures Folder to the external drive.
Now you have two full copies of the Library. To choose between them: Hold down the option (or alt) key and launch iPhoto. From the resulting menu select 'Choose Library'
3. On the Internal Library, remove the pics you don't want with you all the time.
Now you have one full library on the external and another smaller sub-set on the Internal.
A couple of comments:
a. The external disk needs to be formatted Mac OS Extended (Journaled)
b: When you're removing the unwanted pics from the Internal Library you need to delete them in batches of about 100 or so. Trashing more at one time can cause problems with the database.
c: Managing Multiple Libraries - including moving pics/albums/rolls and metadata between them - is greatly facilitated by using iPhoto Library Manager
Regards
TD

Archive photos in iPhoto

Easiest way to Archive photos in iPhoto. With tads included.
One idea is to export the photos as the smallest version possible, and save the full size ones on DVD

Brian:
It's like the old saying, penny wise, pound foolish. When you replace the full sized files is a reduced file size version, and pixel size if that's what you intend, all you're doing is limiting your options to use those photos.
As Terence suggested an external FW hard drive can server two important functions: 1 - house your full sized library (and iTunes library if desired); 2 - serve as a backup for other important files. The cost of external FW hard drives are at a point that they are very cost effective insurance against loss of important files. With your library(s) off the boot drive, the system and applications will function more effectively since they will have plenty of space for virtual memory, cache and swap files.
If you're going to replace your original files with reduced size (and quality) do as Terence suggested and use the Share->Burn menu option. That will produce a disk that iPhoto can mount and view and keep your keywords, titles and comments intact. If you need a photo back as a full sized file for printing then you cancopy photos, rolls or albums back to the working library as needed. (Note: although the screenshot is for V7 it will be the same for V6.)
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto (iPhoto.Library for iPhoto 5 and earlier) database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've created an Automator workflow application (requires Tiger or later), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. It's compatible with iPhoto 6 and 7 libraries and Tiger and Leopard. iPhoto does not have to be closed to run the application, just idle. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.
Note: There now an Automator backup application for iPhoto 5 that will work with Tiger or Leopard.

I delete photos from iPhoto but after backing up my computer they are back! How do I stop that?

I delete photos from iPhoto but when I back up my computer the library rebuilds them!

After I do a backup it rebuilds the iPhoto.
How do you back up and what is the "it" that rebuilds iphoto? Do you mean this process of arching/deleting? It may have damaged your Library.
Option 1
Back Up and try rebuild the library: hold down the command and option (or alt) keys while launching iPhoto. Use the resulting dialogue to rebuild. Choose to Repair Database. If that doesn't help, then try again, this time using Rebuild Database.
If that fails:
Option 2
Download iPhoto Library Manager and use its rebuild function. (In early versions of Library Manager it's the File -> Rebuild command. In later versions it's under the Library menu.)
This will create an entirely new library. It will then copy (or try to) your photos and all the associated metadata and versions to this new Library, and arrange it as close as it can to what you had in the damaged Library. It does this based on information it finds in the iPhoto sharing mechanism - but that means that things not shared won't be there, so no slideshows, books or calendars, for instance - but it should get all your events, albums and keywords, faces and places back.
Because this process creates an entirely new library and leaves your old one untouched, it is non-destructive, and if you're not happy with the results you can simply return to your old one.
Regards
Going forward: another way of archiving:
Make sure the drive is formatted Mac OS Extended (Journaled)
1. Quit iPhoto
2. Copy the iPhoto Library from your Pictures Folder to the External Disk.
Now you have two full versions of the Library.
3. On the Internal library, trash the Events you don't want there
Now you have a full copy of the Library on the External and a smaller subset on the Internal
Some Notes:
As a general rule: when deleting photos do them in batches of about 100 at a time. iPhoto can baulk at trashing large numbers at one go.
You can choose which Library to open: Hold down the option (or alt) key key and launch iPhoto. From the resulting menu select 'Choose Library'
You can keep the Library on the external updated with new imports using iPhoto Library Manager
TD

Cannot email photos from iPhoto after upgrade to 10.8

After upgrading to 10.8, I have not been able to successfully eamil photos from iPhoto. I can select the photos, click the email icon, and have Mail open with the photos attached (as expected). But the send button is grayed out, and the newly created message window cannot be closed. To get rid of the unsendable email, I have to quit or force shut down Mail, then reopen Mail and manually delete the email from Drafts.
Has anyone else run into this issue?

As Larry suggested go into iPhoto's Accounts preference pane and make sure your email account information is correct. If you joined iCloud that is a must.
OT

Cannot send photos from iPhoto

This is driving me nuts!
I am on a MacBook Pro running Mavericks and iPhoto 9.5.1. I am using Yahoo as my primary mail. When I try to send photos using iPhoto, I get the common message "The email server didn't recognize your user / Password combination". I know for sure that the username and password are correct, and sending regular email works fine.
I've tried activating iCloud mail and trying that, but then I get a message that the outgoing mail server timed out.
I've tried all the suggestions I've been able to find in other threads to no avail, although the other threads about this subject seem to focus more on Gmail.
Anybody else using this setup and successfully sending?
Thanks,
Glen

Use this for your SMPTE outgoing mail server in the settings of the iCloud account:
smtp.mail.me.com
After doing this, switch to the iPhoto as your mail preference (instead of Mail) in the general screen, and test it out.
This fixed my issues after I kept getting an error with the server when email photos from iPhoto. Once I manually added the correct outgoing server to iPhoto for my iCloud account, it worked fine.

How can I get all photos from iPhoto to automatically back up to iCloud from my Mac OSX Version 10.6.8 operating system. Not enough memory to upgrade.

How can I get all photos from iPhoto to automatically back up to iCloud from my Mac OSX Version 10.6.8 operating system. Not enough memory to upgrade.

You can't. iCloud is not for general file backup from a Mac. It's for backup up and syncing data between mobile devices and and Macs and The following is from this Apple document: iCloud: Backup and restore overview.
iCloud automatically backs up the most important data on your (mobile) device using iOS 5 or later. Once you have enabled Backup on your iPhone, iPad, or iPod touch .....
What is backed up
You get unlimited free storage for:
Purchased music, movies, TV shows, apps, and books
Notes: Backup of purchased music is not available in all countries. Backups of purchased movies and TV shows are U.S. only. Previous purchases may not be restored if they are no longer in the iTunes Store, App Store, or iBookstore.
Some previously purchased movies may not be available in iTunes in the Cloud. These movies will indicate that they are not available in iTunes in the Cloud on their product details page in the iTunes Store. Previous purchases may be unavailable if they have been refunded or are no longer available in the iTunes Store, App Store, or iBookstore.
You get 5 GB of free iCloud storage for:
Photos and videos in the Camera Roll
Device settings (for example: Phone Favorites, Wallpaper, and Mail, Contacts, Calendar accounts)
App data
Home screen and app organization
Messages (iMessage, SMS, and MMS)
Ringtones
Visual Voicemails
But not from a Mac. If you want to backup your photos and other important files I suggest you get an external hard drive and use it with Time Machine.
OT

I cannot upload photos from iPhoto 9 to Flikr. When I attempt to do so, I get the message "the login details or auth token passed were invalid." Please help.

I cannot upload photos from iPhoto 9 to Flikr. When I try, I get the message "the login details or auth token passed were invalid." I am using iPhoto 9 version 8.1.2, and my OS is 10.9.5. My computer is a MacBook Pro. I do not have this trouble with my iMac. This trouble started before I updated to OS10.9.5. I do not have this problem when uploading to FaceBook or sending by e-mail.
This problem started when I tried to upload some photos after hitting the "use other account" tab. This took me to a Flikr site asking me for permission to make my iPhoto information available to others. I clicked "yes," and then I changed my mind and clicked "no." I haven't been able to upload to Flikr since.
I searched Flikr and Yahoo for a solution, and Yahoo says the trouble is in iPhoto. I checked my Flikr account, and iPhoto extensions are enabled.
I need to upload some school and alumni photos, so I sure could use some help. I am Not computer proficient. Thank you.

1. You did not get an error message telling you that your iPhoto library was getting full. You got a message telling you that your HD was getting full, right?
OS X needs about 10 gigs of hard drive space for normal OS operations - things like virtual memory, temporary files and so on.
Without this space your Mac will slow down as the OS hunts for space on the disk, files will be fragmented, also slowing things down, apps will crash and the risk of data corruption - that is damage to your files, photos, music - increases exponentially.
Your first priority is to make more space on that HD. Nothing else can be done until you do.
Purchase an external HD and move your Photos and Music to it. Both iPhoto and iTunes can run perfectly well with the Library on an external disk.
Your Library has been damaged from being run on an overfull disk.
How much free space on it now?

I can't move photos from iPhoto to my secondary hard drive or to a burn folder. I have never had a problem with this before. This is something new.   They will not drop into either folder. Nothing happens.

I can't move photos from iPhoto to my secondary hard drive or to a burn folder. I have never had a problem with this before. This is something new.   They will not drop into either folder. Nothing happens.
I checked my secondary harddrive and there is plenty of memory.
I emptied my burn folder but the photos still will not drop into it.
I created a new burn folder, no luck with this either.
230 photos is the maximum size of the events I am trying to move from iPhoto to save elsewhere.
I have shut down and restarted my computer.   No change. The photos still will not drop out of iPhoto.
My Mac Computer Storage shows that I have 62.2GB free out of 249.2GB (movies, photos and contacts taking up the most space)
My Lacie External Harddrive (2TB capacity) shows that I have 1.79TB available. It shows that 207,729,520,640 bytes (207.73 GB on disk) are used.
I have never had this problem before. It is usually very easy to move my photos from iPhoto.
I am not a computer expert (I work in surgery so don't have a need for lots of computer knowledge) so please explain in simple terms.
Thank you so much for any help you can provide.
I really appreciate it.

YES Terence! Thank you. Exporting allowed me to move my photos from iPhoto into the Burn Folder on my desktop.   But that doesn't explain why I'm having to go that route now.   Have I done something (accidentally changed some setting) on my computer that will not allow me to just click and drag anymore?   I really liked the convenience of the click and drag option.
I don't have the time tonight to export and burn a lot of CD/DVDs. I'll try that tomorrow and make sure my photos are moving properly. I also need to export photos to my external hard drive to make sure that route is working.
Wouldn't you know that my Apple Care Plan runs out this Wednesday?! I need to make sure everything is working properly before that expires.
Thank you so much for your help.   I really, really appreciate it.

Problem emailing photos from iPhoto after installing OS 10.5.1

Since installing Leopard I have had problems emailing photos from iPhoto. I can send from my laptop to another Mac without problem BUT when I try to email pix from iPhoto to a PC user or to post on my Google Group board it only sends the 'title' I gave it in iPhoto or the 'PC134567.JPG' the camera assigns it. I have tried exporting and attaching to emails but that doesnt work either .. at least not all the time. AND when I do send them from iPhoto to my office PC they arrive NOT as an attachment but are embedded in the email message .. seriously what the heck is going on and why is this not working the way it used to pre-OS 10.5.1? What changed? How can I make this work the way it used to?
Thanks for reading and hopefully solving my problem

Thank you again .. I got home and immediately tried the fix you suggested .. sent a 'test' email and it worked perfectly.

Since upgrading to mountain lion on my macbook pro, i cannot email photos from iphoto.

Since upgrading to mountain lion on my macbook pro, i cannot email photos from iphoto.
i can select the picture but when sending it, an error symbol appears.
Any ideas ?

This doesn't work for me at all. I tried entering exactly the same information that I used to set up my regular email account and I'm still getting an error message. I even tried switching to using my gmail account and neither one worked. Then it got hung up and had to repair my database! I have a lot of photos on my Mac (thank goodness they're backed up) and I was really sweating it for a moment.
Apple is so easy until it's not. I find this to be really aggrevating and I'm irritated that it hasn't been fixed. In fact I did an online search and someone described this same problem in detail and it was exactly what was happening to me. Same error messages.
I'm frustrated that Apple keeps updating it's operating system and then we go through these glitches.
And while I'm at it, I have never had such a frustrating time using my login information as I have to get into this forum! Why do they make it so difficult? There's just something about the way it's worded that get's me messed up every time. Meanwhile, at least get iPhoto fixed!

IPhoto states server did not reply so I cannot email photos from iPhoto

I cannot email photos from iPhoto. I checked the outgoing mail server and port and they are correct. When I try to email photos the message i'm getting is the server did not reply check your internet connection and try later.. but my internet connection is fine. Any suggestions? I have Yosemite 10.10.3 software installed.

Do you have two-step verification enabled and are trying to mail from your iCloud account?
Then check this solution:
If you had two-step verification enabled, you have to set up an app-specific password for iPhoto, if you want to use iPhoto as a Mail client.
See the post below:
Re: I am using iPhoto version 9.6 and I can no longer get an email sent with a photo attached. I get an error message saying the email did not go through because the server did not reply. I can send the photo with Mail. Help!in response to Gary Kissler
This solution is for those of you using 2-step verification for your Apple ID and are using iCloud as the mail server that you are trying to mail photos with.
I too had this issue. The problem in my case occurred because I had setup 2-step authentication for my Apple ID. If you have done this then you will get the error message "the mail server did not recognize your email/password...". To solve the problem go to:
https://appleid.apple.com
Click "Manage Your Apple ID"
Verify your identity with the device you selected (if this step does not show up then you have not likely set up 2-step authentication and this is not your solution)
Click Password and Security in the left column
Click Generate an app-specific password
Enter iPhoto as the name of the app
Copy the password and paste this into the password box in iPhoto where you would normally enter your apple ID (in the mail account section in iPhoto preferences).
And...voila' (I hope)
Re: I am having trouble e-mailing from iPhoto the message I get is E-mail server didn't recognise your username/password combination
Re: Mac's new Photos app is not letting me email

Missing all photos and events after upgrading to Photos from iPhoto

I just upgraded to photos from iPhoto.
When I opened Photos for the first time it asked if I wanted to move / import from iPhoto to the new photos app I said yes.
A message came up that said that I needed to repair the permissions on my iPhoto library I said ok.
When the library opened in Photos there was nothing there. It was as if the library was brand new with instructions on how to add images and events. I went to iPhoto to open the library. Same thing iPhoto now looks like new with information on how to import photos and create events!
Where are all of my images?
How do I get them back?
Thanks!

HA! User Error. Supper embarrassing. So... Is there a way to delete this request?

Should i delete my photos from iPhoto after I import to aperture

should i delete my photos from iPhoto after I import to aperture? What is the easiest way to do this?

Depends.
Did you copy the files into the Aperture Library on Import?
If so, it's safe to do so. My tip: wait a few weeks until you're happy that you're committed to Aperture.
Drag the iPhoto Library from the Pictures Folder to the trash.
Regards
TD

How can I use the photos from iphoto to display in contacts?

Contacts has a space for a photo. At one time I knew how to populate this space with photos from iPhoto. Currently my choices are to use an icon or take a pic with the camera.
How can I add the photos from iPhoto to the choices for populating the "Contacts" image space for individual cards?

See this Discussion...
https://discussions.apple.com/message/19082703#19082703

Archiving Photos from iPhoto

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