Archiving PO in SRM 5.0

Dear SRM Guru,
i use SRM 5.0 in extended classic scenario, does the archiving PO done manually or automatically?
Thanks.
Regards,
Kim

Hi Kim,
Please have a look at this link:
http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm
Hope it helps,
Naveen

Similar Messages

Archive PO in SRM 5.0 - meaning of "In Transfer to Execution System"

Hi SRM Guru,
A purchase order from the extended classic scenario receives the status Can be Archived if it has the status "In Transfer to Execution System".
What the meaning of "In Transfer to Execution System"?
Thanks.
Regards,
Kim

Hi Jerry,
1. The sending of purchase orders to vendors per XML is executed by default via implementation BBP_PO_SEND_XML of BAdI EXEC_METHODCALL_PPF. SAP delivers implementation BBP_PO_SEND_XML as standard implementation. If standard behavior is not ok for you, you can change it (see note 492988). In this method, SRM checks if you use XI or BC (depending on vendor data and XI activation in SPRO), and then send the PO with function BBP_PO_SEND --> META_PO_SEND (BADI BBP_EBPXML_OUT_BADI to change systemtype from SAPXML to EBPXML).
Depending on the target system type:
BCEBPXML1 BBP_BAPI_PO_SEND
XIEBPXML1 BBP_XI_PO_SEND
XISAPXML1 BBP_SAPXML1_PO_SEND
In your case last FM is called to send a PurchaseOrderRequest message to XI (or a PurchaseOrderChangeRequest or a PurchaseOrderCancelationRequest).
2. There is no particular SRM business scenario, as this is not a "business" scenario (like Sourcing, self service proc...) but a technical interface. PO output is not linked to a particular scenario (common to all).
In XI you can find corresponding messages in Integration Builder (namespace http://sap.com/xi/SRM/Procurement/Global).
In term of XI Business Scenario, you can use scenario Service_Procurement_SupplierEnablement in Intergration Builder configuration.
3. SAP Solution Manager has all the configuration information you need.
For PO output http://help.sap.com/saphelp_srm50/helpdata/en/91/41faf2c220e84c9002a4ae4cc1906a/content.htm
http://help.sap.com/saphelp_srm50/helpdata/en/bc/62c13bdd55f821e10000000a11402f/content.htm
4. Plug & play
Rgds
Christophe

Archiving in SRM 5.0

Hi ...
I am planning to do archiving my SRM system (SRM server 5.5). I could see lot of documentations from help.sap.com for archving.
But have some questions apart from that:
1. Can we do archiving for master data like vendor master, material master? There are no archiving objects in SARA for master data.
2. In case of classic or extended classic scenario, if we archive PO in SRM system, should we need to do anything with the PO is SAP system?
Thanks,
Arun

Hi Kim,
Please have a look at this link:
http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm
Hope it helps,
Naveen

VENDORS to be archived in SRM

Hi all,
SRM 5.0 ECS.
We need to archive inactive vendors in ECC.How to replicate the changes for these inactive vendors to SRM???Do I need to run any batch job???How is the status for these vendors in SRM updated as...ARCHIVED??/CLOSEd???DELETED???
Any helpful links for std process or archiving vendors in SRM would be helpful!
Please advise.
Thanks.

Hi Abap_1000,
You can use BBP_VENDOR_SYNC and schedule it as a job.
To do so go through the following link on how to use BBP_VENDOR_SYNC.
Link : http://help.sap.com/saphelp_srm40/helpdata/en/56/54f137a5e6740ae10000009b38f8cf/frameset.htm
Regards,
Nikhil

Archiving in SRM 4.0

We have SRM version 4.0, SP7 and after a homogeneous copy from PRD to
QUA we pretend to archive all documents in quality environment. Now we
are facing some issues when archiving object BBP_BID (object type
BUS2200) and BBP_QUOT (object type BUS2202). We are able to run
Preprocessing, but when running Writing (archive files creation) we get
the following error message:
Archiving object or class BBP_BID does not contain structure BBP_PDHSC

Hi
Try to use Transaction Codes
- SARA
- SWW_SARA.
Also , You can use the BAdI BBP_ARCHIVING_BADI
Please go through these links ->
Re: Archiving PO
Re: Puchase order created and archived.
You can make the Customizing settings for basis configuration of data archiving in the IMG: -
SAP Web Application Server -> System Administration -> Data Archiving
To archive data from customer tables, it is not necessary to modify the document-specific archiving objects. Instead, you can use the BAdI BBP_ARCHIVING_BADI. For more information, see the system documentation for the BAdI BBP_ARCHIVING_BADI and associated methods.
Refer OSS Note 726509 - SRM archiving: Archiving of R/3 documents with SRM reference
Other related links ->
http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm
Re: ArchiveLink
Re: Query on Archiving functionality in Shopping Cart
Re: regarding BBP_ARCHIVING_BADI (URGENT)
Need Help on Archiving various objects
SRM Data archiving
Regards
- Atul

Archiving shopping carts and dealing with archives

hi sdn,
in srm 2.0 we are archiving sc with transaction SARA. We don't know any other way than using report BBP_PD_ARCH_SEQREAD to pull archived sc back into the system, to display information concerning one sc. Recently we got short dumps because the archives are about 100 mb sized. So we ran out of memory, which caused the dump.
And the Question is:
Is there any other (better) way in higher releases than SRM 2.0 to deal with archived SC? This report BBP_PD_ARCH_SEQREAD is not really handy - the output looks similar to transaction bbp_pd but is much harder to read. So if you really need to get information you might as well jump through different tables as well.
regards, matthias

Hi
Please check the following Wiki session, may it can help you about the Archiving process in SRM.
[https://wiki.sdn.sap.com/wiki/display/SRM/HowtoArchiveaShopping+Cart]
Always refer to the online help as well.
[http://help.sap.com/saphelp_srm50/helpdata/en/15/c9df3b6ac34b44e10000000a114084/content.htm]
I hope it helps!

Archive new and changed PO documents

Hi all,
we use SRM 7.0 extended classic scenario. We like to archive the PO documents (new and changed) and will send the PO's e.g. as a PDF document to an optical archive system. What we must to do in detail to archieve this target.
Kind Regards
Edited by: Hermann-Josef Wessels on Mar 13, 2011 1:06 PM
Edited by: Hermann-Josef Wessels on Mar 13, 2011 1:09 PM

Hello,
Most of the archive servers available in the market to support SAP sys have the functionality of - Displaying archived documents via SAP application.
It looks, like you want to send the PDF documents to Archive server from SRM SAP system and display the same via different application Archive server.
For this requirement, you've to check with Archive server partner on facilitating this option.
I know in OpenText (IXOS) you can achieve this by installing component Content server. This Content server acts as a Metadata repositories for the archived data stored in archive server (IXOS server). User can display the archived document via internet browser.
-Thanks,
Ajay
Edited by: Ajay Kumar on Mar 15, 2011 2:14 AM

Error in archiving object ASNS

Hi Friends,
We are trying to archive ASNs from SRM server. In archive log file we are getting an error "System is checking purchase order to see if confirmation can be archived".
Is there any prerequisite for archiving of ASNs
This error we are getting in the "preproc" phase.
Please suggest if somebody has done archiving for ASNS object on SRM.
Thanks and regards
Prashant

Hi SRM Gurus,
We are facing same concern as described by Prashant.
Can anybody suggests solution for this concern.
We are using SRM 5.0(Server 5.5) MM-SUS scenario & R/3 4.7 as backend system.
Our system performance is detoriating due to accumulation of ASNs (major data), PO/SAs which we want to archive the same .
Pls suggest if any better solution is there for the concern.
Regards,
Avinash Pansare

Attachments with KPRO / Content Server

Hello,
I am trying to store Shopping Cart's attachment in KPro using Archive Link on SRM 5.0 and ECC 6.0.
Here find what I did:
1. I created my Content Repository ZA (CSADMIN & OAC0) - All is green
2. I created a new Global Document ZBBPATT in TCODE OAC2.
3. I created the link between my document, the object type and the content repository as follow: ZBUS2121 | ZBBPATT | X | ZA | TOA03
But when I created a SC my attachment is store somewhere but not in CS.
What's wrong ? Did I miss something? - it seams yes
Next step is to transfer the SC in ECC.
Thanks
Regards
Chris

Please check this out
http://help.sap.com/saphelp_erp2005/helpdata/en/7a/973035624811d1949000a0c92f024a/frameset.htm
also
Configuring Attachment Transfer
Prerequisites
If you wish to store shopping cart attachments in the backend system, you must first activate the data transfer by creating an active method in the BAdIs BBP_CREATE_BE_PO_NEW (for purchase orders) or BBP_CREATE_BE_RQ_NEW (for purchase requisitions).
For more information, see the Implementation Guide (IMG) for Supplier Relationship Management: SRM Server ®Business Add-Ins (BAdIs) ® Follow-On Document Generation in the Backend-System ® Purchase Order in Backend System.
Or choose SRM Server ® Business Add-Ins (BAdIs) ® Follow-On Document Generation in the Backend-System ® Purchase Requisition in Backend-System.
Procedure
You have to configure the R/3 Document Management System (DMS) in transaction DC10:
       1.      Create document type SRM. Note that no flag is set in any of the columns.
       2.      Double-click in the detail view to define the new Doc. type desc. = SRM Documents. Set the Use KPro indicator.
¡        Enter 1 in the Number assignment field.
¡        Enter an internal number range interval. You can use an existing interval or create a new one in transaction CV90. The internal number range must be used, because the GUID of the SRM attachments has more digits than the number in the backend system.
¡        Maintain the number exit. The number exit is a program exit for document numbers. It controls number assignment and version numbering for documents. The default setting is MCDOKZNR. If you want to control the number assignment or the version increment via a USER_EXIT, then you have to replace the program MCDOKZNRwith a company-specific program. You can find further information in the field help for number exit.
¡        In the screen area Field selection, enter u2013 in the Document Status field.
       3.      Go to the dialog structure and double-click the entry Define object links. Define the new object links EKPO and EBAN. Maintain object link descriptions for EKPO (Purchase order item; Scr.no. 248) and EBAN (Purchase req. item; Scr. no. 247)
       4.      Define the workstation application in transaction DC30.
All required file types should be included in this list.

GOA Contract log wrong

Hi
For eg i change GOA one piece of data now change version created.
now the log says display change document says.
buyer1 :- changed the target value old value 100 new value 200
approver1 :- changed the target value old value 100 new value 200.
really buyer1 only changed the GOA.
why SRM logs shows both are changed the data.i.e Approver1 also changed that data. it is wrong. really purchaser1 has changed the data. Why SRM log shows as Approver1 also changed the data. srm should shows only approver1 approved the GOA.
can any one confirm this in your system ? are you facing the sae problem.
Steps to recreate the problem
(1) Create A GOA , release the GOA and approve the GOA and make ensure that it reached ECC system.
(2) now change the same goa with some data, and release the GOA and approve the GOA .
now you can see the change log .
Is your system also behaves the same?
========================
Note 1294143 - Wrong approval data displayed
Summary
Symptom
You archived a Purchase Order, Contract or Bid Invitation, and later archived the related approval work items.
When you display the approval data of the archived document, the first approval is shown, but in the case of documents that have a change version, the approval of the latest released change version should be shown.
Other terms
archiving, versioning, approve, work item, approval preview, bid, PO, BBP_POR, BBP_CTR_MAIN, BBP_BID_INV
Reason and Prerequisites
Reason - the workflow linked to the active version is saved with the archived document.
Solution
Please implement this note or the relevant Support Package.
With this note, the workflow for the last closed change version is saved to the archive, and used if the archived document is displayed.
Header Data
Release Status: Released for Customer
Released on: 08.05.2009 10:05:19
Master Language: English
Priority: Correction with high priority
Category: Program error
Primary Component: SRM-EBP-ARV Archiving
Secondary Components: SRM-EBP-BID Bid Invitation
SRM-EBP-POR Local Purchase Order
SRM-EBP-CON Contract Management
Affected Releases
Software
Component Release From
Release To
Release And
subsequent
SRM_SERVER 550 550 550
WILL THIS NOTE FOR ME? I AM SRM 550..
BR
Muthu

Maybe I could take a stab at explaining the situation you encountered.
The "change history" is based purely on the DB table entry changes defined at DDIC level. (The base of it is not part of SRM but part of BASIS). So the change log you see is SRM's presentation of the change document tables, such as CDHDR, etc. My guess to your case is that the purchaser is changing the "Change Version" of the document (version type C) during change and save/release while the approver is changing the "Active version" of the document, which is a different table entry from DB's point of view entirely (version type <space>) during approval, even though with the same change content. You should not have seen the exact same change content by two different persons in the same document version. But with different versions of the document, it is possible and your case.

Archive Link configuration for Vendor Invoice Images in SRM

Hi, we are running on SRM 2007 and we implemeted archivelink for our customer. Currently we are having a content repository i.e integrated to our SRM server and we are able to store doucments in it. When the invoice images are scanned and uploaded to content repositoy, an automatic workflow should trigger and when the user executes workitem from UWL, it should take to screen for "invoice creation".
If any body implemented this kind of scenario using archive link, please let me know how to do this in SRM.
Regards
Raveendra Nath.

Hello,
SAP Archivelink documentation can be found at:
https://service.sap.com/archivelink
Then, go to Media Library -> Documentation
Archivelink documentation for release 4.6c - 6.20 is available.
Hope this helps.
Regards,
Karin Tillotson

Sequential order for archiving SRM documents

Dear Experts ,
Can anyone help me on what are the prerequisites for archiving the SC, PO, Confirmation and invoice? For ex., purchase orders should be archived before archiving contracts.
Regards
Kannan B

Hello,
Please, have a look at the following SAP Help link:
http://help.sap.com/saphelp_srm50/helpdata/en/3c/f8f03bb8e88109e10000000a11402f/frameset.htm
Here you have the correct order to archive documents.
You can also have a look at the following SRM Wiki page about archiving:
http://wiki.sdn.sap.com/wiki/display/SRM/ShoppingCartArchiving
Regards,
Ricardo

Archive Purchase Order on SRM

Hi experts,
I'm working on the SRM archive process. I'm in extended classic scenario so my purchase order is created on SRM and duplicated on ECC. I only want to archive purchase order on SRM and not on ECC.
When the user is looking for the purchase order on ECC how does he know that the order is archived on SRM ?
Thank you for your help.
Regards,
Mikaël.

Hi Peter,
Thank you for your answer.
I will used a cutomer field on the ECC purchase order and create a specific program to update this customer field from SRM data and tables ZARIX...
Thanks,
Mikaël.

Archive Purchase Order in SRM 5.0@ extended classic senario

Dear SRM Guru,
I use SRM 5.0 in extended classic senario, how can i archive purchase order with limit order using standard SAP?
Thanks.
Regards,
Kim

Hi Kim,
your question is a quite open one. So I try to answer with different flavours - hope there a right one for you.
In case you'd like to archive over system boundaries, i.e. since to ECC PO is a copy of a leading PO in SRM, you might expect that you somehow can archive both at once. This is not happening - i.e. you have to archive both separately.
When you look up notes 726509 SRM archiving: Archiving of R/3 documents with SRM, 723685 SRM: History after the archiving of R/3 documents you might figure out more.
There was an issue in archiving that the workitems were not archived with reference to the SRM document - but this is resolved via note as well. Search for related notes with 'Archiving' + 'SRM' in the service portal.
When you want to figure out more regarding the archiving dependencies you can look up the archiving trx. SARA resp. the archiving programs in SE38: BBP_DP_ARCH_* (CHECK, DELETE, WRITE, SET_STATUS).
Regards,
Richard

Access SRM documents in external archive from ERP

Dear gurus,
our system landscape is as follows:
SAP ERP 6.0 EHP 4
SAP SRM 5.0
IXOS archive system
We use the archive system to store documents (pdf, doc etc.) linked to our SAP ERP documents (purchase orders etc.).
Now we would like to enable the users using SAP SRM to attach files to a shopping cart item. Those files should be stored in the IXOS archive (just like files attached to SAP ERP documents).
When SRM then creates a purchase requisition for the shopping cart, the buyer agent should be able to access the file in the archive directly from the purchase requisition.
Is there any way to do this?
We found OSS 1057932, but
1) it did not work, the document cannot be accessed in ERP and
2) obviously the archive system is not used, but the documents are stored in the SAP database instead.
Any ideas?
Cheers
Alicia

Hi
We can use either the CPPR functionality which requires PI/XI to be in place or maintaining the T160PR and T160EX tables in ECC and running the report BBP_EXTREQ_TRANSFER to push the PR's into SRM. In SRM we have to maintain the entry channel to bring the PR's into SOCO.
R/ Reddy.

Archiving PO in SRM 5.0

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